Annual Maintenance Service of Automated Logic Control Systems

The Indian Health Service (IHS), a civilian agency within the Department of Health and Human Services, has issued a Special Notice for a non-competitive purchase order for annual preventative maintenance services of Automated Logic Control Systems. The notice specifically pertains to building control systems that manage HVAC mechanical systems across multiple service units in Montana and Wyoming, including locations in Crow Agency, Lodge Grass, Pryor, Fort Peck, Fort Belknap, and Wind River. The maintenance will be performed by Automated Logic, the local authorized distributor and manufacturer-authorized service provider for the proprietary WebCTRL building control system. This procurement will be conducted under Federal Acquisition Regulation (FAR) Part 13 Simplified Acquisition Procedures and uses specific regulatory provisions that allow for a sole-source procurement. The notice was posted on December 31, 2024, with responses due by January 14, 2025.

The primary objective of this Special Notice is to establish a fixed-price purchase order for maintenance services covering the period from February 1, 2025, through January 31, 2026. While this is not a competitive solicitation, the IHS encourages other firms with potential service capabilities to identify themselves and provide written notification during the notice's publication period. The government retains sole discretion in determining whether to compete this action, and any information received will be used for future market research considerations. Contractors interested in participating should note that this is a non-competitive procurement specifically targeting Automated Logic as the sole responsible source capable of meeting the agency's requirements. The procurement falls under the NAICS category 238220 for Plumbing, Heating, and Air-Conditioning Contractors and PSC category J045 for maintenance and repair of plumbing, heating, and waste disposal equipment. Potential contractors should carefully review the regulatory references and understand that this is a specialized, non-competitive procurement focused on a specific technological system.