6515--modus x sepg 367008 EER 207503

The Department of Veterans Affairs (VA) Veterans Health Administration has issued a Special Notice for a Sole Source, Firm Fixed Price Order to upgrade a Synaptive Modus V robotic digital microscope system to the Modus X at the Portland VA Medical Center. The procurement will be awarded to Fidelis Sustainability Distribution LLC, a Service-Disabled Veteran-Owned Small Business (SDVOSB), which is the authorized distributor for this specialized medical equipment. The Notice was posted on March 13, 2025, with a response deadline of March 18, 2025, and falls under the North American Industry Classification (NAICS) code 334510 for Electromedical and Electrotherapeutic Apparatus Manufacturing. The equipment is critical for surgical procedures and patient care, with the Original Equipment Manufacturer (OEM) having designated Fidelis as its sole distributor. This notice serves to publicize the government's intent to solicit and negotiate with a single source.

The primary objective of this Special Notice is to upgrade the medical center's microscope system to a more advanced version with enhanced capabilities, including 3D imaging, 27x magnification, 4K cameras, fluorescence visualization, and voice-controlled optics. The VA intends to award the contract directly to Fidelis Sustainability Distribution LLC under FAR 13.5 Simplified Acquisition Procedures for Certain Commercial Items. Contractors should note that this is not a competitive solicitation, and no additional proposals will be accepted. Eligibility is effectively limited to Fidelis, as they are the authorized distributor with critical support capabilities, including 24-hour technical support and on-site troubleshooting within 30 minutes. The anticipated award date is March 13, 2025, with an effective contract date of November 15, 2024. The procurement will be located at the Portland VA Medical Center at 3710 SW US Veterans Hospital Rd. in Portland, Oregon. The government emphasizes that any responses received will only be considered for potential future market research and that no compensation will be provided for submitted information.