Dutchess County Water & Wastewater Authority 1 Lagrange Avenue

Poughkeepsie, NY 12603

REQUEST FOR BIDS

West Dorsey Extension

PWC-WDW-2026-06-General Construction

Bids due: Friday, July 17, 2026

A project administered by the:

Drawings and Technical Specifications by

T&B Engineering & Landscape Architecture, P.C.

47 West Market St., Rhinebeck, NY 12572

ERIN

MOORE

84665

06/12/2026 06/18/2026

West Dorsey Extension Project General Construction – PWC-WDW-2026-06

TABLE OF CONTENTS

SECTION GENERAL SPECIFICATIONS Number of Pages

DIVISION 00 – BIDDING AND CONTRACT REQUIREMENTS

000100 Bid Advertisement 3

000200 Instructions to Bidders 11

000410 Bid Proposal Form 7

000410a Itemized Bid Proposal Sheets 3

000420 Bidder Qualification Statement 12

000430 Bid Bond 2

000480 Non-collusion Affidavit 1

000490 EEO Policy Statement 1

000510 Notice of Award 1

000520 Form of Agreement between Owner and Contractor 21

000540 Notice to Proceed 1

000600 Bonds and Insurance Certificates 1

000610 Performance Bond 3

000615 Payment Bond 3

000700 General Conditions 42

000710 Supplemental Conditions 18

000800 Prevailing Wage Rates Schedule 82

DIVISION 01 – GENERAL & TECHNICAL REQUIREMENTS

Division 01 – General Requirements

011100 Summary of Work 3

011400 Work Restrictions 2

012200 Measurement and Payment 7

012500 Product Substitution During Construction 2

013100 Coordination 4

013213 Scheduling of Construction 3

013233 Construction Photographs 1

013300 Submittal Procedures 10

014500 Quality Control 3

014529 Independent Testing Services 4

015200 Construction Facilities 1

015500 Traffic Regulation 1

015700 Temporary Controls 3

016000 Product Requirements 3

West Dorsey Extension Project General Construction – PWC-WDW-2026-06

017123 Field Engineering 2

017133 Preservation and Restoration of Project Features 3 017700 Closeout Procedures 4

Division 02 – Existing Conditions

023100 Subsurface Investigations 3

Division 31 – Earthwork

310513 Borrow Material 4

312300 Excavation, Backfill, Compaction and Dewatering 11 312343 Tracer Wire Pipe Location System 3

Division 32 – Exterior Improvements

321216.18 Bituminous Concrete Pavement 5

329200 Lawns and Grasses 6

Division 33 – Utilities

330507.13 Horizontal Directional Drilling 7

330517 Copper Pipe and Fittings 2

330523.16 Rock Excavation 1

330597.23 Underground Warning Tape 2

330810 Testing of Water Distribution Systems 4

331213 Water Services 5

331219 Valves and Hydrants 10

331300 Disinfection of Water Distribution Systems 4

333113.33 High Density Polyethylene Pipe and Fittings 7

Appendix A – Subsurface Explorations

DIVISION 00

BIDDING AND CONTRACT REQUIREMENTS

100 Bid Advertisement

ADVERTISEMENT FOR BIDS

WEST DORSEY WATER MAIN EXTENTION

PWC-WDW-2026-06-General Construction

RECEIPT OF BIDS:

Separate sealed Bids on forms prepared by the OWNER will be received by the Dutchess County Water and Wastewater Authority until 1:00 PM (local time) Friday, July 17, 2026 for the following contracts:

Contract No. PWC- PWC-WDW-2026-06– West Dorsey Water Main Extension – General Construction

All submissions shall be in accordance with the Information for Bidders, Drawings, and Specifications prepared by T&B Engineering & Landscape Architecture, PC, 47 West Market St., Rhinebeck, NY 12572

Bids will be publicly opened and read aloud at 1:00 PM (local time) Friday, July 17, 2026, at the offices of the Dutchess County Water and Wastewater Authority, 1 Lagrange Avenue, Poughkeepsie, New York. Bids will be reviewed, and the Contract will be awarded within forty-five

(45) days of receipt of bids.

Dutchess County Water and Wastewater Authority and the contractors it retains are subject to the provisions of Articles 5-A of the General Municipal Law (public contracts); Labor Law Article 220 (prevailing wage rate.); and Executive Law Article 15 and Labor Law Section 220-e (Equal Opportunity in Employment.) All employees and applicants for employment shall be afforded equal opportunity without discrimination.

NATURE OF PROJECT:

The Project will generally consist of work to extend water service from the Hyde Park Water

Treatment facility located in Hyde Park, NY to run along Route 9 to West Dorsey Lane (the

Southern end of Bellefield) by constructing a new 8” water main.

VIEWING OF DOCUMENTS:

The Instruction to Bidders, Drawings, Specifications and other project documents may only be viewed electronically at Bid Net Direct (www.bidnetdirect.com) or The NYS Contract Reporter (www.nyscr.ny.gov).

OBTAINING DOCUMENTS:

Contract Documents will be issued in PDF form via www.bidnetdirect.com or www.nyscr.ny.gov.

For bidding purposes, the Contract Documents must be obtained only from the Owner via www.bidnetdirect.com or www.nyscr.ny.gov. Contract Documents obtained from any other source are for information only and the Bidder is advised that it assumes the responsibility of errors that may be a result of using such documents. All official notifications and addenda will be issued to plan holders of record on these two websites that have downloaded the bidding documents.

http://www.bidnetdirect.com/ http://www.nyscr.ny.gov/ http://www.bidnetdirect.com/ http://www.nyscr.ny.gov/ http://www.bidnetdirect.com/ http://www.nyscr.ny.gov/

PRE-BID MEETING:

There will be a Non-Mandatory pre-bid meeting scheduled for: Wednesday, July 1, 2026 at 1:30pm (local time) located at the 4 Old West Dorsey Lane Cul-de-sac. Representatives of OWNER and CONSULTANT will be available to discuss the project.

BIDDERS QUALIFICATION STATEMENT:

Bidders’ attention is called to the Bidder’s Qualification Statement included with the Bidding Documents. Failure to submit completed the Bidder’s Qualification Statement with the Bid is basis for Bid being determined as non-responsive.

OWNERS RIGHTS RESERVED:

The Dutchess County Water & Wastewater Authority, hereinafter called the OWNER, reserves the right to reject any or all Bids and to waive any formality or technicality in any Bid in the interest of the OWNER.

STATEMENT OF NON-COLLUSION:

Bidders on the Contracts are required to execute a non-collusion bidding certificate pursuant to Section 103d of the General Municipal Law of the State of New York and submit with their bid documents.

OWNER’S BOARD AND EMPLOYEE CONDUCT

Bidder’s attention is called to the Instruction to Bidders Section titled Owner’s Board Member and

Employee Conduct in regard to Owner’s policy in regards to gifts and remuneration to its employees.

PREVAILING WAGE RATES:

Bidder is advised that workers under this contract must be paid the higher of the prevailing federal or state local wage rates paid to each trade. The contract will require that the contractor extend by written agreement this requirement to all subcontractors and lower-tier subcontractors.

Current NYS Public Work Prevailing Wage Rate Supplement (“PRC”) noted for this project are included in the bid documents. It is the bidder’s responsibility to confirm if changes have occurred to these documents during the bidding period and consider any changes in its bid.

The contract will require that the contractor and its subcontractors monitor both the Federal and State prevailing wage rates and make any adjustment in workers compensation upon such changes during the term of the contract.

** Please note that the Department of Labor (“DOL”) requires all Contractors and Subcontractors to submit their Certified Payroll forms on a weekly basis to the DOL website noting the PRC number they pertain to. Information regarding this mandatory procedure can be located on the DOL website at: Electronic Payroll Submission | Department of Labor. If Certified Payroll is not submitted for the PRC number for this project may result in a $1,000.00 penalty by the DOL.

https://dol.ny.gov/Electronic-Payroll

DEBARRED OR SUSPENDED CONTRACTORS

The bidder shall ensure that it does not include in the bid and will be precluded by contract requirement to employ any subcontractor listed on the Federal or State disbarred or suspended contractor listings.

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION:

The OWNER hereby notifies all Bidders that it will affirmatively ensure that in regard to any Agreement entered into pursuant to this advertisement, all employees and applicants for employment shall be afforded equal opportunity without discrimination.

OSHA 10 HOUR SAFETY TRAINING COMPLIANCE:

Bidders’ attention is called to NYS Labor Law, section 220-h, which requires that every contract for the construction, reconstruction, maintenance and/or repair of public work where the total cost of all work to be performed under the contract is at least $250,000 shall contain a provision requiring that all laborers, workers and mechanics employed in the performance of the contract on the public work site shall be certified prior to performing any such work as having successfully completed the United States Department of Labor OSHA approved construction safety and health course that is at least ten (10) hours in duration.

For contracts less than or equal to $250,000, the Owner requires that every contract for the construction, reconstruction, maintenance and/or repair of public work shall contain a provision requiring that all laborers, workers and mechanics employed in the performance of the contract on the public work site shall be certified prior to performing any such work as having successfully completed the United States Department of Labor OSHA approved construction safety and health course that is at least ten (10) hours in duration.

WICK’S LAW SUBCONTRACTING INFORMATION:

Bidder’s attention is called to the requirements of the Wick’s Law that requires the submission of the name and contract amount for Electrical, Plumbing and HVAC work included in the Bidder’s bid amount and the method of reporting such names and amounts with the Contractor’s bid for contracts up to $500,000.00 in value.

CONTRACTOR REGISTRATION

The Department of Labor (DOL) has implemented a registration system for contractors and subcontractors as outlined in Labor Law Section 220-I, that pertains to public work services that fall under Article 8 of the labor law that went into effect on December 30, 2024. Labor Law Section 220-I requires contractors to submit a Certificate of Registration with their bid materials for public work contracts that fall under Article 8. Failure to provide proof of registration with the bid documents will disqualify the bidder.

BY ORDER OF THE DUTCHESS COUNTY WATER & WASTEWATER AUTHORITY

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

000200 – i

INSTRUCTIONS TO BIDDERS FOR

WEST DORSEY WATER MAIN EXTENSION

Prepared for

Dutchess County Water and Wastewater Authority

Prepared by

000200 – ii

TABLE OF CONTENTS

ARTICLE 1 - DEFINED TERMS

ARTICLE 2 - COPIES OF BIDDING DOCUMENTS

ARTICLE 3 - QUALIFICATIONS OF BIDDERS

ARTICLE 4 - EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND SITE

ARTICLE 5 - PRE-BID CONFERENCE

ARTICLE 6 - SITE AND OTHER AREAS

ARTICLE 7 - INTERPRETATIONS AND ADDENDA

ARTICLE 8 - BID SECURITY

ARTICLE 9 - CONTRACT TIMES

ARTICLE 10 - LIQUIDATED DAMAGES

ARTICLE 11 - SUBSTITUTE AND “OR-EQUAL” ITEMS

ARTICLE 12 - SUBCONTRACTORS, SUPPLIERS, AND OTHERS

ARTICLE 13 - PREPARATION OF BID

ARTICLE 14 - BASIS OF BID; COMPARISON OF BIDS

ARTICLE 15 - SUBMITTAL OF BID

ARTICLE 16 - MODIFICATION AND WITHDRAWAL OF BID

ARTICLE 17 - OPENING OF BIDS

ARTICLE 18 - BIDS TO REMAIN SUBJECT TO ACCEPTANCE

ARTICLE 19 – EVALUATION OF BIDS AND AWARD OF CONTRACT

ARTICLE 20 - CONTRACT SECURITY AND INSURANCE

ARTICLE 21 - SIGNING OF AGREEMENT

ARTICLE 22 - SALES AND USE TAXES

ARTICLE 23 – NYS DEPARTMENT OF LABOR REQUIREMENTS

ARTICLE 24 – EQUAL EMPLOYMENT OPPORTUNITY

ARTICLE 25 – Not Used

ARTICLE 26 – OWNER’S BOARD MEMBERS AND EMPLOYEES CONDUCT …………………………….8

ARTICLE 27 – WICK’S LAW …………………………………………………………………………………….8

ARTICLE 28 – CONTRACTOR REGISTRATION ……………………………………………………………

000200 – iii

TABLE OF ARTICLES (Alphabetical by Subject)

Subject Article

Award of Contract

Basis of Bid; Comparison of Bids

Bid Security

Bids to Remain Subject to Acceptance

Contract Security and Insurance

Contract Times

Contractor Registration ………………………………………………………………………………………………28

Copies of Bidding Documents

Defined Terms

Equal Employment Opportunity

Examination of Bidding Documents, Other Related Data, and Site

Interpretations and Addenda

Liquidated Damages

Modification and Withdrawal of Bid

NYS Department of labor Requirements

Opening of Bids

Owner’s Board Membership and Employee Conduct ……………………………………………………………..26

Substitute or “Or-Equal” Items

Pre-Bid Conference

Preparation of Bid

Qualifications of Bidders

Sales and Use Taxes

Signing of Agreement

Site and Other Areas

Subcontractors, Suppliers and Others

Submittal of Bid

Substitute or “Or-Equal” Items

Wick’s Law

000200 – 1

ARTICLE 1 - DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and

Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below:

A. Issuing Office--The office from which the Bidding Documents are to be issued and where the bidding procedures are to be administered.

B. Unbalance Bid-Any bid that has one or more bid items that deviates more than 20% from the average of all bidders for the respective bid item.

ARTICLE 2 - COPIES OF BIDDING DOCUMENTS

2.01 Complete sets of the Bidding Documents as stated in the Advertisement or Invitation to Bid may be obtained from either Bidnet or Contract Reporter as stated in the bidding documents..

2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not confer a license or grant for any other use.

ARTICLE 3 - QUALIFICATIONS OF BIDDERS

3.01 To demonstrate Bidder’s qualifications to perform the Work, Bidder shall submit written evidence such as financial data, previous experience, present commitments, and such other data as may be called for in Section 420, Bidders Qualification Form.

ARTICLE 4 - EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND SITE

4.01 Subsurface and Physical Conditions

A. The Contract Documents identify, if any:

1. Those reports of explorations and tests of subsurface conditions at or contiguous to the Site that Engineer has used in preparing the Bidding Documents.

2. Those drawings of physical conditions in or relating to existing surface and subsurface structures at or contiguous to the Site (except Underground Facilities) that Engineer has used in preparing the Bidding Documents.

B. Copies of reports and drawings referenced in Contract Documents will be made available by Owner to any

Bidder on request. Those reports and drawings are not part of the Contract Documents, but the “technical data” contained therein upon which Bidder is entitled to rely. Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions or information contained in such reports or shown or indicated in such drawings.

4.02 Underground Facilities

A. Information and data shown or indicated in the Bidding Documents with respect to existing Underground

Facilities at or contiguous to the Site is based upon information and data furnished to Owner and Engineer by owners of such Underground Facilities, including Owner, or others.

4.03 Hazardous Environmental Condition

A. The Contract documents identify those reports and drawings relating to a Hazardous Environmental Condition identified at the Site, if any, that Engineer has used in preparing the Bidding Documents. Special Note: Contractor is responsible for the health, safety and applicable training of its workers, subcontractors and suppliers who may work at the Project location; for implementing a Health & Safety Plan (acceptable to the Engineer); for implementing a

000200 – 2

Maintenance & Protection of Traffic Plan (acceptable to the Engineer and jurisdiction issuing any work permits); and for ensuring a safe job site at the Project location at all times during the contract period.

B. Copies of reports and drawings referenced in Contract documents will be made available by Owner to any

Bidder on request. Those reports and drawings are not part of the Contract Documents, but the “technical data” contained therein upon which Bidder is entitled to rely. Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

4.04 Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions and Underground Facilities, and possible changes in the Bidding

Documents due to differing or unanticipated conditions appear in Contract Documents. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental

Condition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous Environmental

Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work appear in Contract Documents

4.05 On request, Owner will provide Bidder access to the Site to conduct such examinations, investigations, explorations, tests, and studies as Bidder deems necessary for submission of a Bid. Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies.

Bidder shall comply with all applicable Laws and Regulations relative to excavation and utility locates.

4.06 Reference is made to Contract documents for the identification of the general nature of other work that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) that relates to the Work contemplated by these Bidding Documents. On request, Owner will provide to each Bidder for examination access to or copies of Contract Documents (other than portions thereof related to price) for such other work.

4.07 It is the responsibility of each Bidder before submitting a Bid to:

A. examine and carefully study the Bidding Documents, the other related data identified in the Bidding Documents, and any Addenda;

B. visit the Site and become familiar with and satisfy Bidder as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work;

C. become familiar with and satisfy Bidder as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work;

D. carefully study all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site

(except Underground Facilities) which have been identified in the Contract Documents, and (2) reports and drawings of

Hazardous Environmental Conditions at the Site which have been identified in the Contract documents;

E. obtain and carefully study (or accept consequences of not doing so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and

Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents, and safety precautions and programs incident thereto;

F. agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price(s) bid and within the times and in accordance with the other terms and conditions of the Bidding Documents;

G. become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents;

H. correlate the information known to Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Bidding Documents;

000200 – 3

I. promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Engineer is acceptable to Bidder; and

J. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work.

4.08 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 4, that without exception the Bid is premised upon performing and furnishing the

Work required by the Bidding Documents and applying any specific means, methods, techniques, sequences, and procedures of construction that may be shown or indicated or expressly required by the Bidding Documents, that Bidder has given Engineer written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the

Bidding Documents and the written resolutions thereof by Engineer are acceptable to Bidder, and that the Bidding

Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

ARTICLE 5 – PRE-BID CONFERENCE

5.01 There will be a Non-Mandatory pre-bid meeting scheduled for: Wednesday, July 1, 2026 at 1:30pm (local time) located at the 4 Old West Dorsey Lane Cul-de-sac. Representatives of OWNER and CONSULTANT will be available to discuss the project.

ARTICLE 6 - SITE AND OTHER AREAS

6.01 The Site is identified in the Bidding Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by Contractor.

ARTICLE 7 - INTERPRETATIONS AND ADDENDA

7.01 All questions about the meaning or intent of the Bidding Documents are to be submitted to the Engineer or the

Project Manager in writing. Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda delivered to all parties recorded by Engineer as having received the Bidding

Documents from either the Bidnet Direct or Contract Reporter websites. Questions received less than ten (10) days prior to the date for opening of Bids may not be answered. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

7.02 Addenda may be issued to clarify, correct, or change the Bidding Documents as deemed advisable by Owner or

Engineer.

Special Note: All questions about meaning or intent of Bidding Documents, as described above, shall be submitted in writing no later than 2:00 PM (EDT) Thursday, July 02, 2026 via e-mail to Jason Teed, Project Manager, at:

Jasonteed@dutchessny.gov or by telefax to 845-486-3656 addressed to Jason Teed.

It is intended that responses will be provided electronically via Addenda (prepared by the Engineer) to all plan holders of record on Bidnet and Contract Reporter, by Carol Falcone, Contract Specialist, as warranted, no later than

4:00 PM (EDT) on Friday, July 10, 2026.

ARTICLE 8 - BID SECURITY

8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of 5 percent (5%) of Bidder’s maximum Bid price and in the form of a certified check or bank money order or a Bid bond (on the form attached) issued by a surety meeting the requirements of Section 000600 Bonds and Insurance Certificates.

8.02 The Bid security of the Successful Bidder will be retained until such Bidder has executed the Contract

Documents, furnished the required contract security and met the other conditions of the Notice of Award, whereupon the mailto:Jasonteed@dutchessny.gov

000200 – 4

Bid security will be returned. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, Owner may annul the Notice of Award, and the

Bid security of that Bidder will be forfeited. The Bid security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of seven days after the Effective Date of the

Agreement or 90 days after the Bid opening, whereupon Bid security furnished by such Bidders will be returned.

8.03 Bid security of other Bidders whom Owner believes do not have a reasonable chance of receiving the award will be returned within seven (7) days after the Bid opening.

ARTICLE 9 - CONTRACT TIMES

9.01 The number of days within which, or the dates by which, [Milestones are to be achieved and] the Work is to be substantially completed and ready for final payment are set forth in the Agreement.

ARTICLE 10 - LIQUIDATED DAMAGES

10.01 Provisions for liquidated damages, if any, are set forth in the Agreement.

ARTICLE 11 - SUBSTITUTE AND “OR-EQUAL” ITEMS

11.01 The Contract, if awarded, will be on the basis of materials and equipment specified or described in the Bidding

Documents without consideration of possible substitute or “or-equal” items. Whenever it is specified or described in the

Bidding Documents that a substitute or “or-equal” item of material or equipment may be furnished or used by Contractor if acceptable to Engineer, application for such acceptance will not be considered by Engineer until after the Effective

Date of the Agreement.

ARTICLE 12 - SUBCONTRACTORS, SUPPLIERS, AND OTHERS

12.01 If the Contract Documents require the identity of certain Subcontractors, Suppliers, individuals, or entities to be submitted to Owner in advance of a specified date prior to the Effective Date of the Agreement, the apparent Successful

Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to Owner a list of all such

Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, individual, or entity if requested by

Owner. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit a substitute, without an increase in the Bid.

12.02 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, individuals, or entities. Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to revocation of such acceptance after the Effective Date of the Agreement as provided in Paragraph 6.06 of the General Conditions.

12.03 Contractor shall not be required to employ any Subcontractor, Supplier, individual, or entity against whom

Contractor has reasonable objection.

ARTICLE 13 - PREPARATION OF BID

13.01 The Bid Form is included with the Bidding Documents. Additional copies may be made from those included with the bid form or obtained from Owner.

13.02 All blanks on the Bid Form shall be completed by printing in ink or by typewriter and the Bid signed in ink.

Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid price shall be indicated for each [section, Bid item, alternative, adjustment unit price item, and unit price item] listed therein, or the words “No Bid,”

“No Change,” or “Not Applicable” entered.

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13.03 A Bid by a corporation shall be executed in the corporate name by the president or a vice-president or other corporate officer accompanied by evidence of authority to sign. The corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the signature.

13.04 A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership shall be shown below the signature.

13.05 A Bid by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be shown below the signature.

13.06 A Bid by an individual shall show the Bidder’s name and official address.

13.07 A Bid by a joint venture shall be executed by each joint venturer in the manner indicated on the Bid Form. The official address of the joint venture shall be shown below the signature.

13.08 All names shall be typed or printed in ink below the signatures.

13.09 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid Form.

13.10 The address and telephone number for communications regarding the Bid shall be shown.

13.11 The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the

Project is located or covenant to obtain such qualification prior to award of the Contract. Bidder’s state contractor license number, if any, shall also be shown on the Bid Form.

ARTICLE 14 - BASIS OF BID; COMPARISON OF BIDS

14.01 Unit Price

A. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the Bid schedule.

B. The total of all estimated prices will be the sum of the products of the estimated quantity of each item and the corresponding unit price. The final quantities and Contract Price will be determined in accordance with Paragraph 11.03 of the General Conditions.

C. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Discrepancies between words and figures will be resolved in favor of the words.

14.02 The Bid price shall include such amounts as the Bidder deems proper for overhead and profit on account of cash allowances, if any, named in the Contract Documents as provided in Agreement.

14.03 Bid prices will be compared after adjusting for differences in the time designated by Bidders for Substantial

Completion. The adjusting amount will be determined at the rate set forth in the Contract Documents for liquidated damages for failing to achieve Substantial Completion for each day before or after the desired date appearing in Article 9.

ARTICLE 15 - SUBMITTAL OF BID

15.01 With each copy of the Bidding Documents, a Bidder is furnished a copy of the Bid Form, and, if required, the

Bid Bond Form. The Bid Form is to be completed and submitted with the Bid security and the following data:

A. List of Proposed Contractors

B. List of Proposed Vendors and/or Suppliers

C. Bidders Qualification Statement

D. Non-collusion Affidavit

H. EFC Form (Attachment) “Equal Employment Policy Statement” for contractor and all subcontractors

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I. EFC Form (Attachment) “Certification Regarding Lobbying for Contracts, Grants, Loans and Cooperative

Agreements” for contractor and all subcontractors with bid value greater than $100,000

J. not used.

K. Wick’s Law Subcontractor Information

L. Contractor Registration Certificate (see Article 28)

15.02 A Bid shall be submitted no later than 1:00 pm, Friday, July 17, 2026 and shall be enclosed in an opaque sealed envelope plainly marked with the Project title (and, if applicable, the designated portion of the Project for which the Bid is submitted), the name and address of Bidder, and shall be accompanied by the Bid security (if applicable) and other required documents. If a Bid is sent by mail or hand-delivered (no electronic copies will be accepted), the sealed envelope containing the Bid shall be enclosed in a separate envelope plainly marked on the outside with the notation

“BID ENCLOSED.” A mailed Bid shall be addressed as follows:

Jonathan Churins

Executive Director

Dutchess County Water and Wastewater Authority

1 Lagrange Ave.

ARTICLE 16 - MODIFICATION AND WITHDRAWAL OF BID

16.01 A Bid may be modified or withdrawn by an appropriate document duly executed in the manner that a Bid must be executed as stated in Article 15 and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids. When a bid is to be withdrawn, a request for the withdrawal of the bid shall be delivered to the

Owner no later than the day, time and place that the bid is due. When a bid is to be modified, it shall be replaced with a complete bid as stated in Article 15. The modified bid shall state that the bid wholly replaces any bid previously received.

The modified bid shall be delivered to the Owner no later than the day, time and place that the bid is due.

16.02 Errors or mistakes in the preparation of Bids shall be dealt with in accordance with General Municipal Law

Section 103(11).

ARTICLE 17 - OPENING OF BIDS

17.01 Bids will be opened and read aloud publicly at 1:00 pm, Friday, July 17, 2026 at the Dutchess County Water

& Wastewater Authority located at 1 Lagrange Ave., Poughkeepsie, NY 12603. A copy of the bid log will be made available to Bidders after the opening of Bids.

ARTICLE 18 - BIDS TO REMAIN SUBJECT TO ACCEPTANCE

18.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 19 – EVALUATION OF BIDS AND AWARD OF CONTRACT

19.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible. Owner may also reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder. Owner also reserves the right to waive all informalities not involving price, time, or changes in the Work and to negotiate contract terms with the

Successful Bidder.

19.02 More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

19.03 In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

000200 – 7

19.04 In evaluating Bidders, Owner will consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as provided in the

Supplementary Conditions.

19.05 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities to perform the

Work in accordance with the Contract Documents.

19.06 If the Contract is to be awarded, Owner will award the Contract to the Bidder whose Bid is in the best interests of the Project.

ARTICLE 20 - CONTRACT SECURITY AND INSURANCE

20.01 Bidder is advised to refer to the Sample Form of Agreement included within the Contract Documents for

Insurance Requirements:

Article N– Workers Compensation Insurance

Article O – Liability Insurance including General, Automobile and Excess (Umbrella) coverage

Article P – Disability Insurance

Article Q – Unemployment Insurance

20.02 Agreement sets forth Owner’s requirements as to performance and payment bonds and insurance. When the

Successful Bidder delivers the executed Agreement to Owner, it shall be accompanied by such bonds and certificates of insurance.

ARTICLE 21 - SIGNING OF AGREEMENT

21.01 When Owner gives a Notice of Award to the Successful Bidder, it shall be accompanied by the required number of unsigned counterparts of the Agreement with the other Contract Documents which are identified in the Agreement as attached thereto. Within fifteen (15) days thereafter, Successful Bidder shall sign and deliver the required number of counterparts of the Agreement and attached documents to Owner. Within ten days thereafter, Owner shall deliver one fully signed counterpart to Successful Bidder with a complete set of the Drawings with appropriate identification.

ARTICLE 22 - SALES AND USE TAXES

22.01 Owner is exempt from New York State and Dutchess County sales and use taxes on materials and equipment to be incorporated in the Work. Said taxes shall not be included in the Bid.

ARTICLE 23 – NYS DEPARTMENT OF LABOR REQUIREMENTS

23.01 Contractor must comply with the Federal Davis Bacon and State Prevailing Wage Rate Case, whichever is greater, including any changes that may occur during the contract duration at no additional cost to the Owner.

23.02 Contractors that appear on the Federal Disbarred Employers List or NYS List of Employers Ineligible to Bid

On or Be Awarded Any Public Work Contract that submit a bid will be determined non-responsive. Contractors cannot hire or otherwise utilize any employers on the list upon the project.

23.03 All Contractor and Subcontractor personnel must be certified as having completed an approved US Department of Labor (US DOL) Occupational Safety and Health Administration (OSHA) 10 Hour Construction Worker Safety

Training Course per NYS Labor Law 220-h prior to performing work on the project.

23.04 Contractor and Subcontractor(s) must be listed on the NYS DOL Contractor and Subcontractor Registry.

Contractor must provide the Contractor Registration Certificate(s) with their bid submission. Any bid received that does not include this certification form may be subject to disqualification as detailed in Article 28.

000200 – 8

ARTICLE 24 – EQUAL EMPLOYMENT OPPORTUNITY

24.01 The Bidder is placed on notice that the Owner has established Equal Employment Opportunity (EEO) requirements for this Project in accordance with NYS Executive Law, ARTICLE 15A. The bidder shall submit an

EEO policy statement on the form provided by Owner.

24.02 The Contractor must make a good faith effort in complying with the EEO requirements.

24.03 The EEO goals are 6.4% minority but not less than 1 minority, and 6.9% women but not less than 1 woman employed upon the project.

24.04 There are NO Disadvantaged Business Enterprise (DBE), Minority/Women Business Enterprise (MWBE), Service-Disabled Veteran-Owned Business (SDVOB), or American Iron and Steel (AIS) goals/requirements for this

Project.

ARTICLE 25 – Not Used

ARTICLE 26 – OWNER’S BOARD MEMBERS AND EMPLOYEES CONDUCT

26.01 Bidder is advised that no Board member or employee of the Owner shall directly or indirectly solicit or receive any remuneration, whether in the form of cash, check, loan or any other form in any amount, or accept gifts having a cumulative value of seventy-five dollars ($75.00) or more over any twelve (12) month period from any one individual or firm, whether in the form of money, services, loan, travel, entertainment, hospitality, thing or promise, or any other form, under circumstances in which it could reasonably be inferred that the gift was intended to influence, or reasonably expected to influence, him/her in the performance of Authority duties or was intended as a reward for any

Authority action.

ARTICLE 27 – WICK’S LAW

27.01 Bidder is advised that for construction contracts of $500,000 or less, that the contractor must submit in a sealed envelope with the bid, the name of the Electrical, Plumbing and/or HVAC subcontractor, its principle contact, the amount of the subcontract and the telephone number and address of the subcontractor. The Bidder, if awarded the contract, is required to enter into an agreement with listed subcontractor for the amount indicated, unless released by the Owner as allowed by the Wick’s Law.

ARTICLE 28 – CONTRACTOR REGISTRATION

The Department of Labor (DOL) has implemented a registration system for contractors and subcontractors as outlined in Labor Law Section 220-I, that pertains to public work services that fall under Article 8 of the labor law that went into effect on December 30, 2024. Labor Law Section 220-I requires contractors to submit a Certificate of

Registration with their bid materials for public work contracts that fall under Article 8. Failure to provide proof of registration will disqualify the bidder.

Public Work for Article 8 is defined as any service that is for the construction, erection, demolition, alteration, repair, re-construction, excavation, installation, renovation, rehabilitation, custom fabrication or improvement of any public structure, building, road, or any other public improvement of any kind.

The DOL website to apply for a Certificate of Registration is: www.dol.ny.gov/contractor-and-subcontractor-registry-landing. All contractors and subcontractors must supply a $200.00 non-refundable fee at the time of registration. Each certificate will be valid for two (2) calendar years from the date of issuance and the DOL estimates approximately 3-4 weeks to review a registration application and issue a Certificate of Registration.

Please note that if a public works contract or service order is executed with a contractor or subcontractor that is not on the approved Contractor/Subcontractor Registry, the contractor will incur a $1,000.00 penalty fee.

http://www.dol.ny.gov/contractor-and-subcontractor-registry-landing http://www.dol.ny.gov/contractor-and-subcontractor-registry-landing i

BID FORM

West Dorsey Water Main Extension

Prepared for

Prepared by

Section 000410 - 1

BID FORM

TABLE OF ARTICLES

Article Article No.

Bid Recipient 1

Bidder's Acknowledgements 2

Bidder's Representations 3

Further Representations 4

Basis of Bid 5

Time of Completion 6

Attachments to this Bid 7

Bid Submittal 8

Section 000410 - 2

ARTICLE 1 – BID RECIPIENT

1.01 This Bid is submitted to:

Jonathan Churins

Executive Director

Dutchess County Water and Wastewater Authority

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an

Agreement with Owner in the form included in the Bidding Documents to perform all

Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the

Bidding Documents.

ARTICLE 2 – BIDDER'S ACKNOWLEDGEMENTS

2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 105 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

ARTICLE 3 – BIDDER'S REPRESENTATIONS

3.01 In submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, the other related data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged.

Addendum No. Addendum Date

B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local and Site conditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and is satisfied as to all federal, state and local Laws and

Regulations that may affect cost, progress and performance of the Work.

D. Bidder has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except

Underground Facilities) which have been identified in the Project Manual and (2) reports and drawings of Hazardous Environmental Conditions that have been identified in the Project Manual.

E. Bidder has obtained and carefully studied (or accepts the consequences for not doing

so) all additional or supplementary examinations, investigations, explorations, tests, Section 000410 - 3 studies and data concerning conditions (surface, subsurface and Underground

Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying the specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents to be employed by Bidder, and safety precautions and programs incident thereto.

F. Bidder does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price(s) bid and within the times and in accordance with the other terms and conditions of the Bidding Documents.

G. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents.

H. Bidder has correlated the information known to Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the Bidding

Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Bidding Documents.

I. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by Engineer is acceptable to Bidder.

J. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted.

K. Bidder will submit written evidence of its authority to do business in the state where the Project is located not later than the date of its execution of the Agreement.

ARTICLE 4 – FURTHER REPRESENTATIONS

4.01 Bidder further represents that:

A. this Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation;

B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid;

C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and

D. Bidder has not sought by collusion to obtain for itself any advantage over any other

Bidder or over Owner.

E. Not Used.

Section 000410 - 4

ARTICLE 5 – BASIS OF BID

Bidder will complete the Work in accordance with the Contract Documents for the following price(s) stated in the attached Itemized Proposal.

All specified cash allowances are included in the price(s) set forth above and have been computed in accordance with Paragraph 11.02 of the General Conditions.

Unit Prices have been computed in accordance with Paragraph 11.03.B of the General Conditions.

Bidder acknowledges that estimated quantities are not guaranteed and are solely for the purpose of comparison of Bids, and final payment for all Unit Price Bid items will be based on actual quantities, determined as provided in the Contract Documents.

ARTICLE 6 – TIME OF COMPLETION

6.01 Bidder agrees that the Work will be substantially complete and will be completed and ready for final payment in accordance with Paragraph 14.07.B of the General Conditions on or before the dates or within the number of calendar days indicated in the Agreement.

6.02 Bidder accepts the provisions of the Agreement as to liquidated damages in the event of failure to complete the Work within the Contract Times.

ARTICLE 7 – THE FOLLOWING DOCUMENTS ARE ATTACHED TO AND MADE A

CONDITION OF THIS BID:

A. Itemized Proposal (on forms provided by Owner)

B. Required Bid security in the form of certified check or money order or Bid Bond in the amount of five (5) percent of the Bidder’s maximum bid price.

C. List of Proposed Subcontractors, including Wick’s Law subcontractors

D. List of Proposed Vendors and or Suppliers

E. Required Bidder Qualification Statement

F. Non-Collusion Affidavit

G. Form (Attachment) “Equal Employment Opportunity Policy Statement” for contractor

H. Form (Attachment) “Certification Regarding Lobbying for Contracts, Grants, Loans and Cooperative Agreements” for contractor.

I. Contractor Registration Certificate for Contractors and all proposed Subcontractors

ARTICLE 8 – BID SUBMITTAL

This Bid submitted by:

If Bidder is:

Section 000410 - 5

An Individual

Name (typed or printed): _______________________________________

By:…