Waste_and_Recycling_Services_-_MPLS_Veterans_Home.pdf

Event Description PURPOSE: The Office of State Procurement, on behalf of the Department of Veterans Affairs is seeking a Contractor to provide solid waste disposal, organic waste, and recycling services at the Minneapolis Veterans Home located at 5101 Minnehaha Ave. S., Minneapolis, MN 55417-1647.

QUESTIONS/CLARIFICATIONS. Any questions and/or clarifications in regard to the solicitation response shall be made in writing to John H. Roth, Buyer, via email at john.h.roth@state.mn.us by September 10, 2026, no later than 3:00 PM CT. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. Responders are not to contact anyone within any other State Agency regarding this solicitation. The State is not obligated to answer questions submitted after the questions/clarifications due date and time.

SITE VISIT. Responders are encouraged, but not required, to visit the Minneapolis Veterans Home located at 5101 Minnehaha Ave. S., Minneapolis, MN 55417-1647. Site visits, if requested, should be completed prior to September 10, 2026.

SITE VISIT REQUEST. Any responder who wishes to make a site visit should contact Kimberly Blankenship, kimberly.blankenship@state.mn.us, (612) 548-5712, to arrange an appointment for a site visit. For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100, option 1, and option 1 again.

Contract Release # R-718

General Comments

* 1. R-718 Request for Proposal (RFP)

2. R-718 Attachments and Declarations

3. R-718 Sample Contract and Exhibits

4. Exhibit C: Supplement 1 – Campus Map

5. Exhibit D: Price Schedule

6. Exhibit E: Reporting Forms o Supplement 1 "Monthly Reporting Form: Actual Weights" o Supplement 2 "Monthly Reporting Form: Estimated Volume"

DOWNLOAD, COMPLETE, AND SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR RESPONSE:

1. Attachment A: Responder Declaration

2. Attachment B: Exceptions to State's Terms and Conditions

3. Attachment D: Responder Form o Workforce and Equal Pay Declaration Page

4. Attachment E: Additional Information

5. Exhibit D: Price Schedule

6. Sample Invoice

General Questions Question Ideal Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/

And:

Event Details

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457 Fax #:

Email: john.h.roth@state.mn.us

Event ID Format Type Page H7501-2000018611 Sell RFx 1 Event Round Version 1 1 Event Name Waste and Recycling Services - MPLS Veterans Home Start Time Finish Time

08/24/2026 13:00:00 CDT 09/15/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.

You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Required: Yes Ideal Resp Reqd? No

Response Comments

Upload all required or requested attachments here.

Required: Yes Ideal Resp Reqd? No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)

Required: Yes Ideal Resp Reqd? No

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457 Fax #:

Email: john.h.roth@state.mn.us

Event ID Format Type Page H7501-2000018611 Sell RFx 2 Event Round Version 1 1 Event Name Waste and Recycling Services - MPLS Veterans Home Start Time Finish Time

08/24/2026 13:00:00 CDT 09/15/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

PRICE SCHEDULE WORKSHEET:

Please upload Exhibit D Attachment 1 Price Schedule. Note: This event is utilizing a price schedule. However, there is still a requirement, when you submit your proposal, to add a dollar figure for the line-item bid price.

Please enter in $.01.

DO NOT SELECT: ‘I DECLINE TO BID ON THIS LINE’!

Selecting this box may cause your response to be rejected. Responses will only be accepted on the Price Schedule included with the Event.

Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Lines with a Price Schedule attached to them will show as $0.01. Print and save the confirmation for your file. If you’re having trouble submitting your response or attaching your Price Schedule, call the Help Desk at 651-201-8100 – Option No. 1.

Required: Yes Ideal Resp Reqd? No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

INSURANCE:

If awarded, will you provide proof of insurance as detailed in the event?

Required: Yes Ideal Resp Reqd? No

Response Comments

MIXED MUNICIPAL SOLID WASTE (MMSW) PROCESSING:

In accordance with Minn. Stat. Section 473.848, the Contractor must process all non-recycled MMSW generated at the Minneapolis Veterans Home at a Waste-to-Energy Processing plant. The specified WTE facility in Hennepin County is the Hennepin Energy Recovery Center (HERC). The Contractor must provide documentation and evidence that the MMSW was delivered to an MMSW resource recovery facility (Minn. Stat. Section 473.848). This documentation and evidence must include the name of the resource recovery facility, the dates of delivery. Documentation may include copies of scale tickets, daily route sheets, manifests or other documentation for the purpose of verifying disposal sites. In the event that processing capacity does not allow waste to be delivered to HERC, the State must receive notification of the alternate disposition location of the MMSW.

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457 Fax #:

Email: john.h.roth@state.mn.us

Event ID Format Type Page H7501-2000018611 Sell RFx 3 Event Round Version 1 1 Event Name Waste and Recycling Services - MPLS Veterans Home Start Time Finish Time

08/24/2026 13:00:00 CDT 09/15/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

If awarded, will you comply with Minn. Stat. Section 473.848 as stated above?

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457 Fax #:

Email: john.h.roth@state.mn.us

Event ID Format Type Page H7501-2000018611 Sell RFx 4 Event Round Version 1 1 Event Name Waste and Recycling Services - MPLS Veterans Home Start Time Finish Time

08/24/2026 13:00:00 CDT 09/15/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Line Details Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1 Required: Yes Reserve Price: No

Description: SOLID WASTE & RECYCLING PICK-UP SERVICE

Question Response

PRICE SCHEDULE WORKSHEET:

Please upload Exhibit D Attachment 1 Price Schedule. Note: This event is utilizing a price schedule. However, there is still a requirement, when you submit your proposal, to add a dollar figure for the line-item bid price. Please enter in $.01.

DO NOT SELECT: ‘I DECLINE TO BID ON THIS LINE’!

Selecting this box may cause your response to be rejected. Responses will only be accepted on the Price Schedule included with the Event.

Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’.

Lines with a Price Schedule attached to them will show as $0.01. Print and save the confirmation for your file. If you’re having trouble submitting your response or attaching your Price Schedule, call the Help Desk at 651-201-8100 – Option No. 1.

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457 Fax #:

Email: john.h.roth@state.mn.us

Event ID Format Type Page H7501-2000018611 Sell RFx 5 Event Round Version 1 1 Event Name Waste and Recycling Services - MPLS Veterans Home Start Time Finish Time

08/24/2026 13:00:00 CDT 09/15/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457 Fax #:

Email: john.h.roth@state.mn.us

Event ID Format Type Page H7501-2000018611 Sell RFx 6 Event Round Version 1 1 Event Name Waste and Recycling Services - MPLS Veterans Home Start Time Finish Time

08/24/2026 13:00:00 CDT 09/15/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: SOLID WASTE & RECYCLING PICK-UP SERVICE

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: MPLS VETS HOME WAREHOUSE

5101 MINNEHAHA AVE S

WAREHOUSE

MPLS MN 55417-1647

United States

Quantity: 1 Due Date: 09/30/2028 Freight Terms:

Ship Via: The Best Way

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457 Fax #:

Email: john.h.roth@state.mn.us

Event ID Format Type Page H7501-2000018611 Sell RFx 7 Event Round Version 1 1 Event Name Waste and Recycling Services - MPLS Veterans Home Start Time Finish Time

08/24/2026 13:00:00 CDT 09/15/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457 Fax #:

Email: john.h.roth@state.mn.us

Event ID Format Type Page H7501-2000018611 Sell RFx 8 Event Round Version 1 1 Event Name Waste and Recycling Services - MPLS Veterans Home Start Time Finish Time

08/24/2026 13:00:00 CDT 09/15/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No