Construction_Security_Plan_CSP.pdf

FOR OFFICAL USE ONLY

This document contains information exempt from release under the Freedom of Information Act (5 USC 552).

Exemptions 2 and 5 apply

BUILDING 3350

CONSTRUCTION SECURITY PLAN (CSP)

Prepared for:

United States Africa Command (USAFRICOM)

Prepared by:

Space and Naval Warfare Systems Command (SPAWAR) Systems Center Atlantic

Version 0.1, February 2016

Building 3350 Construction Security Plan (CSP)

FOR OFFICIAL USE ONLY

This document contains information exempt from release under the Freedom of Information Act (5 USC 552). Exemptions 2 and 5 apply.

i

REVISION HISTORY

Revision Date Name Description of Change

V0.1 02/19/2016 Aaron Ross Initial draft

This document contains information exempt from release under the Freedom of Information Act (5 USC 552). Exemptions 2 and 5 apply.

ii

TABLE OF CONTENTS

1. REFERENCES

2. BACKGROUND

2.1 ORGANIZATIONAL ROLES AND RESPONSIBILITIES

2.1.1 United States Africa Command (USAFRICOM)

2.1.2 Accreditation Official (AO)

2.1.3 United States Army Garrison - Stuttgart (USAG-S)

2.1.4 Site Security Manager (SSM)

2.1.5 Construction Surveillance Technician (CST)

2.2 CONSTRUCTION SITE

2.2.1 Secure Storage Area (SSA)

2.2.2 Construction Phase

2.3 ESTIMATED START DATE

2.4 ESTIMATED COMPLETION DATE

2.5 RISK MANAGEMENT

2.6 SECURITY IN-DEPTH (SID)

3. CONTROL OF CONSTRUCTION DOCUMENTATION

4. PROCUREMENT, SHIPPING & STORAGE OF CONSTRUCTION MATERIALS

4.1 CONSTRUCTION MATERIAL PROCUREMENT

4.2 CONTROL OF OPERATIONS

4.3 CONSTRUCTION SITE SIGNS

4.4 SECURE STORAGE AREA (SSA)

4.5 RECEIVING AND PICKING UP MATERIALS AT THE CONSTRUCTION SSA

5. CONSTRUCTION LABOR

6. CONSTRUCTION SITE SECURITY

6.1 CONSTRUCTION PERSONNEL SCREENING

6.2 CONSTRUCTION BADGES

6.3 SITE ACCESS

6.4 CONSTRUCTION VEHICLES

6.5 WORK STOPPAGE DUE TO SECURITY INCIDENT OR VIOLATION

6.6 GOVERNMENT INSPECTION POINTS

6.6.1 Construction Phases

6.6.2 External Penetrations to the Facility and Secured Areas

6.6.3 Permanent Seal-In/Close-In

This document contains information exempt from release under the Freedom of Information Act (5 USC 552). Exemptions 2 and 5 apply.

ii

7. PROHIBITED & RESTRICTED ITEMS/ACTIVITIES

7.1.1 Prohibited and Restricted Items and Activities

7.2 PHOTOGRAPHY/VIDEO RECORDING WHILE ON THE CONSTRUCTION SITE

7.2.1 Coordination with SSM personnel

APPENDIX A – RISK MANAGEMENT PLAN

This document contains information exempt from release under the Freedom of Information Act (5 USC 552). Exemptions 2 and 5 apply.

1. REFERENCES

a. Intelligence Community Directive (ICD) 705, “Sensitive Compartmented Information Facilities (SCIFs),” 26 May 2010.

b. Intelligence Community Standard (ICS) 705-1, “Physical and Technical Security Standards for Sensitive Compartmented Information Facilities,” 31 October 2011.

c. Intelligence Community Standard 705-2, “Standards for the Accreditation and Reciprocal Use of Sensitive Compartmented Information Facilities,” 17 September 2010.

d. Intelligence Community Tech Spec-for ICD/ICS 705 1.3, “Technical Specifications for Construction and Management of Sensitive Compartmented Information Facilities,” 10 Sept 2015.

e. Intelligence Community Directive (ICD) 801, “Acquisition”, 15 August 2006.

f. Federal Acquisition Regulations (FARs).

2. BACKGROUND

The purpose of this Construction Security Plan (CSP) is to propose applications that directly contribute to the performance objectives for this facility.

a. The facility will be constructed so that it:

i. Is functional and meets all applicable operational requirements

ii. Has integrity; is designed and constructed to prevent technical compromise

iii. Is void of devices embedded into the building during construction

iv. Identifies and mitigates other vulnerabilities

v. Protects mission personnel, equipment, data, processes, and other missions

b. Construction Site Security (CSS) measures are required throughout this timeframe to monitor the site and construction activities in order to mitigate security threats as determined by the Construction Security Plan (CSP). Specific CSS measures fall under the direction of the designated security representatives: Accreditation Official (AO), Site Security Manager (SSM) and Construction Surveillance Technician (CST) staff. The performance objectives of CSS for this project are to ensure the end building is functional, has integrity, and successfully protects mission personnel.

c. The proposed CSP is expected to meet these objectives through a risk-based rationale to obtain the highest level of security at the lowest cost. The testing protocols for the CSP will be timely, adequate, sustainable, and cost effective. This process shall be maintained for the entire project life cycle.

Although there is latitude to revise the CSP criteria, the performance objectives outlined above shall not be waived.

2.1 ORGANIZATIONAL ROLES AND RESPONSIBILITIES

2.1.1 United States Africa Command (USAFRICOM)

USAFRICOM will occupy the facility. The USAFRICOM Site Security Officer (SSO) will determine its appropriate staff for each referenced task or responsibility. USAFRICOM is the owner of the facility and

This document contains information exempt from release under the Freedom of Information Act (5 USC 552). Exemptions 2 and 5 apply.

will be responsible for the maintenance of the facility and all non-mission-critical systems after acceptance of the facility.

2.1.2 Accrediting Official (AO)

The Defense Intelligence Agency is the Accrediting Official (AO). The SSM is responsible for identifying, communicating, implementing, enforcing, verifying, and validating all security requirements as contained with this CSP. The SSM, SPAWAR, and the contracted CST support workforce will act as security representatives throughout the construction project and will control the site. The staff is comprised of Site Security Manager (SSM), CST Lead, and CST’s.

2.1.3 United States Army Garrison - Stuttgart (USAG-S)

USAG-S is responsible for providing services related to base installation access passes and facilitating entry/exit of personnel, tools, and materials for the purposes of construction.

2.1.4 Site Security Manager (SSM)

The SSM is the point of contact for all security matters related to the construction site and will be present, or be represented, on site during duty hours from start to finish of the construction project. The SSM will have copies of documentation related to this project, such as the work schedules, access rosters, worker documentation, scope of work, construction review meeting minutes, inspection reports, and any security violation reports. The SSM and required staff will be on station until the owner/tenant takes occupancy or until the facility is sufficiently secured. The SSM will have a robust staff of support personnel to implement this CSP. These personnel are not part of the construction contract and will be located at the construction site and the Secure Storage Area (SSA). The SSM works closely with various program contractors to ensure continuous security of the site and building as they progress in construction .

The appointed SSM and Deputy SSM for AFRICOM Bldg 3350 Room 102, 111, 111A Site Preparation Project are as follow:

Name: Lauren Moresea (SSM) Email: lauren.r.moresea.civ@mail.mil Phone: +49 0 711 729 3363

Name: Laverne Minix (Deputy SSM) Email: laverne.d.minix.civ@mail.mil Phone: +49 0 711 729 3570

Construction Surveillance Technician (CST) The CST will be a cleared U.S. Citizen qualified through certifications and/or work experience in the detection and identification of technical listening devices. CST personnel will provide site access control, check all personnel and deliveries entering the construction site, provide surveillance functions of construction personnel, and execute all other physical security duties as assigned. The CST personnel will monitor all phases of the construction project and provide surveillance of all persons within the construction site and SSA to include detailed daily notes and photographs. The CST personnel shall not be a substitute for the 409TH Contracting Support Brigade (CSB) or contractor Quality Assurance (QA)/Quality Control (QC) personnel.

See Appendix E for CST Roster.

This document contains information exempt from release under the Freedom of Information Act (5 USC 552). Exemptions 2 and 5 apply.

2.2 CONSTRUCTION SITE

The construction site includes building 3350 rooms 101, 102, 111, 111A, and the cable pathways between the spaces. Access control will be in a location to be determined by the AO and SSM. The general contractor may request a specific location for access control but does not hold the authority to determine the final location. Construction access control points shall be located so that entry/exit/inspection process does not unnecessarily negatively affect the amount of time required to execute required security activities. During non-working hours, the construction site will be secured and no admittance will be allowed without following the pre-coordination process of request and approval.

2.2.1 Secure Storage Area (SSA)

The SSA will be located at a location agreed upon by the SSM and General Contractor (GC). The SSA will be located inside the secured construction perimeter. All construction material, unless otherwise specified and approved by the SSM, will be delivered to and stored at the SSA according to the specified requirements detailed in section 4.4.

2.2.2 Construction Phase

The construction phase begins when the construction contractor is issued the Notice to Proceed (NTP) for construction and ends when the facility has been accepted (beneficial occupancy). This phase identifies the period when physical security is required to ensure the integrity of the facility and SSA.

2.3 ESTIMATED START DATE

The construction start date is contingent upon contract award but is estimated to begin on/around March 21, 2016.

2.4 ESTIMATED COMPLETION DATE

The construction estimated completion date is April 21, 2016.

2.5 RISK MANAGEMENT

a. For the construction of this facility, a risk assessment shall be conducted, documented, and routinely reviewed for updates by the SSM. The risk analysis process will be under the cognizance of the primary stakeholders. (See Appendix F)

b. The risk assessment will address any threat that poses a hazard to the integrity of this facility. The hazard is predicated on foreign intelligence activities, terrorism, civil unrest, crime, war, and acts of nature. This assessment shall also identify techniques that can be employed with AO approval to mitigate these threats to an acceptable level. The risk assessment shall also identify vulnerabilities that provide exploitation opportunities to the identified adversaries.

c. The risk assessment will assess threats based off of the Risk Severity Rating Matrix (Appendix B) and augment it with other threats against program assets as required.

d. The CSP will employ this risk assessment to achieve an adequate level of protection against the indicated threats during the design and construction process of this facility. The risk will be refreshed periodically, and the CSP measures may be modified to bring it in line with the most current risk analysis

This document contains information exempt from release under the Freedom of Information Act (5 USC 552). Exemptions 2 and 5 apply.

e. The Risk Management Plan (Appendix B) addresses how identified risks will be classified and/or mitigated. The Risk Management Plan may be adjusted as necessary by the SSM in conjunction with the AO however all adjustments must be documented and included in the final accreditation package.

2.6 SECURITY IN-DEPTH (SID)

The project location in on a U.S. Military Base with 24/7/365 armed guard access control. The perimeter of the construction site is identified with temporary signage showing a controlled access area. All entrances to the construction site are controlled by Cleared U.S. Citizens during hours of operations and secured with AO approved locks during non-hours of operations. The USAG-S Military Police conduct routine patrols of the surrounding area of the construction site during non-working hours. Response times for alarms, emergencies, or other situations requiring adjudication are 5 minutes from time of notification.

For additional details not contained in this document, refer to the USAFRICOM SSO.

3. CONTROL OF CONSTRUCTION DOCUMENTATION

a. Sensitive aspects of these documents shall be classified in accordance with the project classification guidelines and identified critical program information.

b. The end user will maintain a set of final blueprints that reflect redlines and as-built configuration and the set will be available for technical security and life-safety assessments.

c. The SSM will audit the use of these documents, and will provide guidance per the classification guide and provide recommendation to the end user. The end user will coordinate with the AO for distribution and use of these documents.

d. All parties must exercise extreme caution when handling and distributing program related information to ensure that only people with a valid need-to- know are given access to the information. Information in electronic form is not to be stored so that it is publicly accessible via the Internet.

e. The SSM shall maintain relevant historical records and documents of this project as required by the

CSP.

f. The SSM will direct CSTs on non-specific days to sweep open office areas for sensitive materials left out.

4. PROCUREMENT, SHIPPING & STORAGE OF CONSTRUCTION MATERIALS

4.1 CONSTRUCTION MATERIAL PROCUREMENT

a. Construction and vendor candidates shall be submitted to the AFRICOM SSM for screening before their services are required. Vendors and other service suppliers with ties with the Department of State (DoS) Critical Criteria Countries will not participate in this project.

b. The following information shall be submitted to the AFRICOM SSM:

i. Company Name

ii. Company Tasking

iii. Company Point of Contact (POC)

iv. Company Office Location

This document contains information exempt from release under the Freedom of Information Act (5 USC 552). Exemptions 2 and 5 apply.

v. POC Social Security Number (SSN) or Identification Number (Personalausweis and Passport Number)

vi. Color copy of Passport used by each individual assigned to work on contract

c. Pre-fabrication or pre-cast requirements

i. All construction material to permanently remain as part of the secured building structure is recommended to be fabricated on site.

ii. All construction material that is not fabricated on site shall be screened via SSM approved methods.

d. Temporary pre-built forms may be constructed offsite however once brought on site, these items must be inspected by SSM & CST Personnel prior to usage. Inspections must at a minimum:

i. Identify all removable parts (bolts, nails, etc.)

ii. Verify all holes for assembly are checked to be free of removable parts

iii. Confirm all removable parts are intact after removal

e. Random procurement/off the shelf local procurement of critical material deemed sensitive by the

AFRICOM SSM:

i. Random procurement/off the shelf local procurement will be allowed if coordinated with the SSM 7 days in advance and is subject to availability to SSM personnel.

ii. The General Contractor (GC) will supply a list of vendors to be vetted prior to construction need, at least 7 business days in advance.

iii. Once the material is deemed necessary, three local vendors will be chosen from the list of building supply houses by the SSM.

iv. No communication will be allowed to vendors from contractors about materials needed.

v. SSM personnel will verify material is in stock.

vi. The SSM will designate the Construction Surveillance Technician (CST) to perform the procurement.

vii. The CST will be told of the procurement location and direct the driver once the vehicle is in motion.

viii. The driver will not communicate with anyone once en route to the procurement location.

ix. Materials will be selected by the CST in a random way and will remain in line of sight throughout the entire process.

x. The CST will not load the material.

xi. Visual inspection of the material will be performed as needed.

xii. The CST will communicate with the SSM and notify him of arrival and departure from the vendor’s location.

xiii. The GC will pay for all materials. If extra handling charges are deemed necessary by the vendor, the GC will be responsible for paying these charges.

xiv. Once the vehicle with the materials is inside the installation, the vehicle will proceed to the access control point. Based on size and quantity of the random purchase, and expedited inspection

This document contains information exempt from release under the Freedom of Information Act (5 USC 552). Exemptions 2 and 5 apply.

through the SSA may be warranted. Smaller material may be processed at the package x-ray at a remote location on a case by case basis.

xv. After all inspections (including but not limited to: x-ray, visual, and electrical magnetic) are completed and materials are verified, materials will be deemed clear for unloading.

xvi. The materials will be marked to correspond with the cleared and uncleared areas.

xvii. Cleared materials will be immediately moved into the building and used and/or stored in a secure area in the building.

xviii. Any cleared material that is not used will be repurposed for uncleared areas.

4.2 CONTROL OF OPERATIONS

a. The contractor shall install barriers to restrict entry into non-construction areas. These barriers will be installed prior to start construction in such a way to isolate the entrance and exit of the construction area. A secure perimeter shall be a requirement throughout the length of the project.

b. If there is a requirement to access space outside the designated construction area, it will be pre-coordinated with the SSM and AO.

c. The area within the barriers will segregate construction workers from operational activities and provide protection against unauthorized access and visual observation. CSTs will be present at all times during construction activities. Periodic security inspections will be conducted by the SSM or designee for the duration of the project to ensure compliance with construction design and security standards.

4.3 CONSTRUCTION SITE SIGNS

a. Per Department of Defense Instruction (DoDI) 2000.16 E4.5.3.6, October 2, 2006, signs will be in local language to establish visiting and loitering restrictions.

b. Signs will inform the workers that they are entering a restricted area and will be monitored and subject to search while within the fence line.

c. Signs will be installed at every entry point and on the fence line every 100 feet.

This document contains information exempt from release under the Freedom of Information Act (5 USC 552). Exemptions 2 and 5 apply.

4.4 SECURE STORAGE AREA (SSA)

a. The construction contractor shall be responsible for procuring, installing, and maintaining the SSA and all facilities, equipment, or systems installed therein. The SSA will be secured with an AO approved lock and government seal to prevent surreptitious entry. The CST support staff will be responsible for the inspection, lock/unlock, and seal placement on the SSA on a daily basis.

b. The SSA shall be located inside of the construction perimeter and consist of an enclosed area large enough to store the materials needed for each phase of the construction as required by the contractor.

The SSA will be located in Building 3312. It shall be placed in such a way that will allow easy accessibility for delivery and movement of materials into the SSA and into the active construction site.

c. The SSA shall have adequate lighting inside and outside of the enclosed space. The SSA shall contain adequate temporary shelving for storage of materials. There shall be adequate space outside the SSA to store bulky items or items that do not require shelter from the elements.

d. The construction contractor is responsible to appropriately size the SSA in order to have adequate inspected/releasable materials to maintain steady work according to construction schedules. In the event that excess material needs to be secured, the construction contractor is responsible to provide wire fencing and other materials to erect additional, temporary SSAs inside the construction area within Building 3350. The location of these temporary SSAs will be approved AFRICOM SSM.

This document contains information exempt from release under the Freedom of Information Act (5 USC 552). Exemptions 2 and 5 apply.

e. Construction materials are considered delivered only when material is released by CST personnel for use at the construction site and the construction contractor makes the final delivery.

f. All building materials must be stored in the SSA inside the secured area surrounded by the site fence unless otherwise pre-approved by the SSM. Any material within the SSA may be checked/inventoried/inspected by the SSM or designee at any time.

4.5 RECEIVING AND PICKING UP MATERIALS AT THE CONSTRUCTION SSA

a. All materials to be used on this project must be delivered to the SSA to undergo CST inspection unless pre-approved by the SSM to be delivered directly to the construction site.

b. All deliveries of materials are subject up to 100% inspection. All CST inspection methods will be determined by the SSM and approved by the AO.

c. Generally all deliveries require 72-hour notification to the SSM or Deputy SSM and must have a Bill of Lading (BOL) with the contact information for the responsible party at the time of delivery.

d. The construction contractor shall direct all delivery trucks to the construction SSA at Building 3350 and arrange to unload materials into the SSA after delivery notice.

e. Equipment/materials shall generally be delivered to SSA at least 3 working days in advance of use to ensure inspection will be completed in time.

f. Special deliveries, where the 3 day requirement cannot be met, shall be coordinated ahead of time with the SSM or SSM Deputy as soon as possible prior to delivery of material. No materials will be authorized for use that are identified or suspected of having been tampered with in an unauthorized manner.

g. Favorable inspection shall be required prior to material being released for use in the facility. The SSM will notify the AO within 3 business days upon denial of use for any construction materials. The SSM will notify the general contractor daily of all materials which are releasable for use and/or installation.

h. The contractor should allow for time for the unloading materials/equipment into the SSA and proper CST inspection.

i. Construction materials removed from the SSA into the construction site must be monitored by a CST at all times and may not leave the construction site. If the material is not monitored by a CST at all times from the SSA to the building then it may be deemed compromised and denied entry into the building or may be required to return to the SSA for additional inspection. The SSM or Deputy SSM will determine the requirements on a case by case basis in this situation.

5. CONSTRUCTION LABOR

a. Construction labor shall follow applicable Host Country labor laws and agreements between the host country and the U.S. Forces.

b. Personnel from countries deemed high risk/threat by the AO and SSM will require special approval prior to access.

c. All personnel associated with this project are required to be submitted for vetting prior to being allowed access to the Garrison or the construction site. All vetting is done based on the nationality or citizenship of the employee and their status based on employer by USAREUR.

d. All personnel, regardless of affiliation, will be required to submit the following information for installation access:

This document contains information exempt from release under the Freedom of Information Act (5 USC 552). Exemptions 2 and 5 apply.

i. AE Reg 604-1- Security questionnaire for a simple security check (Attachment A)

ii. AE Reg 190-16 - Application for U.S. Forces in Europe installation pass (Attachment B)

iii. Front and back color copy of their EU or Country passport

iv. Country of citizenship (Passport)

v. Police check not older than 90 days

vi. Copy of base access pass

vii. Documentation from 409TH CSB authorizing access

viii. Date and place of birth

ix. Current address and phone number

x. Company or organization with full mailing address

xi. Position title or major duties

xii. Any additional information that may be identified or requested as necessary to accomplish the clearance process.

e. All of this information will be sent to SSM and 409TH CSB EUD, who will then forward to the Installation Access Control System (IACS).

f. General contractor will provide an additional copy of all new personnel identification packets to the SSM when first submitted for vetting. The SSM or designee will forward this information to the AO for approval. Once approved by the AO, the contractor will be added to the SSM Approved Master Access Roster.

g. No person will be granted access to the construction site that is not on the SSM Approved Master Access Roster. The SSM may provide exceptions to this rule which will be decided on a case by case basis.

h. Any personnel on the construction site may be denied access to the site if they are not compliant with all rules and regulations and/or at the discretion of the SSM.

i. The general contractor must identify all citizens and dual citizens of the United States during the vetting submission process.

6. CONSTRUCTION SITE SECURITY

The CSS for this facility shall be initiated prior to the construction contract NTP and remain under SSM cognizance from the onset of the construction until the end of the project life cycle.

6.1 CONSTRUCTION PERSONNEL SCREENING

a. Construction contractors that require access to Building 3350 must have been previously submitted for vetting and placed on the SSM Master Access Roster prior to accessing the construction site. The SSM may provide exceptions to this rule which will be decided on a case by case basis.

b. The SSM will develop a unique identification badge system for all personnel requiring access to the construction site. (See section 6.2)

This document contains information exempt from release under the Freedom of Information Act (5 USC 552). Exemptions 2 and 5 apply.

c. All access requests must be received via email to (or to designated on site personnel to be identified at start of project):

i. TO: SSM – Lauren Moresea: lauren.r.moresea.civ@mail.mil

ii. TO: Deputy SSM – Laverne Minix: laverne.d.minix.civ@mail.mil

iii. TO: CST Project Support – Xavier Jones – xavier.l.jones6.ctr@mail.mil

d. The construction contractor must provide a list of employees who will be working on the construction project prior to attempting to access the construction site. This list shall include:

i. Employer/Firm

ii. Complete Name

iii. Personal Address

iv. Personal Telephone Number (landline or mobile phone)

v. Passport/ID Card Number

vi. Nationality

e. All personnel requesting access to Building 3350 are subject to any required background investigation or record checks deemed appropriate by the U.S. Government prior to any issuance of credentials authorizing access.

f. The AO will inform the SSM of the adjudication ruling on each applicant. The ruling will be one of the three following options:

i. Approved: Applicant has been cleared for access.

ii. Denied: 409th will be notified that applicant has been denied access. Reasons for denial will not be disclosed.

iii. Pending: 409TH CSB & the contractor will be notified that further information or clarification will be sought in order to process the access application.

g. The SSM or designee is responsible for updating the SSM Master Access Roster each time a contractor is approved or removed from the roster.

h. All denials will be communicated for dissemination to each contractor/subcontractor.

i. The construction contractor must report any employee termination within 24 hours. The employee will be removed immediately from the Approved Access Roster.

j. Non-construction personnel requiring visits to the construction site must be submitted to the SSM and/or the AO for vetting prior to attempting to access the construction site. No visitors or other VIP personnel will be granted access to the site that is not on the SSM Master Access Roster.

k. Any personnel inside the construction/security fence may be selected for a random search by the SSM personnel or at the SSM’s discretion.

l. Any refusal to undergo inspection may result in removal from the construction site, removal from the SSM Master Access Roster, and the filing of an incident report.

This document contains information exempt from release under the Freedom of Information Act (5 USC 552). Exemptions 2 and 5 apply.

6.2 CONSTRUCTION BADGES

a. After each individual has been submitted for vetting and placed on the SSM Master Access Roster they may go to the construction site Access Control Point (ACP) for access as necessary.

b. All persons will be required to turn over their Valid Government issued Photo Identification (ID) in exchange for the construction site badge each time they enter or exit the construction site.

c. The contractor’s ID will be returned to the contractor in exchange for the previously issued construction site badge.

d. It is the responsibility of the individual contractor to ensure the badge is accounted for while in their possession and is properly returned to the ACP. Failure to comply with this policy or other site security policies is grounds for further restrictions, denial of access, and/or other administrative action.

e. The construction site badges adhere to a basic green and red color scheme (see Error! Not a valid bookmark self-reference.Table 1).

Table 1 - Construction Badge Information

Image Description

A green construction badge will be issued to cleared U.S. personnel that are on the SSM Master Access Roster. These personnel are subject to CST Surveillance but do not require an escort. U.S. cleared personnel will exchange a valid government issued photo ID for the construction badge each time they enter/exit the construction site.

A red construction badge will be issued to Non-cleared personnel who have been placed on the SSM Master Access Roster. This badge identifies the worker as a person who must be monitored at all times while on the construction site by SSM personnel. Non-cleared personnel will exchange a valid government issued photo ID for the construction badge each time they enter/exit the construction site.

6.3 SITE ACCESS

a. After initial processing by garrison security at the front gate, the contractor will proceed to the green exterior gate surrounding Building 3350. The contractor shall pre-coordinate meeting the SSM or CST for access to the gate surrounding Building 3350.

b. All contractors on the SSM Master Access Roster will be issued a temporary construction badge each time they access the construction site.

This document contains information exempt from release under the Freedom of Information Act (5 USC 552). Exemptions 2 and 5 apply.

c. All personnel entering or exiting the construction site are subject to 100% inspection, including materials, bags, tools, etc., by security personnel. Exit inspections of all bags, materials, and tools shall be conducted on a random basis or as directed by the SSM or Deputy SSM. Any prohibited items found will be immediately reported to the SSM or for adjudication.

d. Contractors and all subcontractors should allow for a certain period of time for this security processing and inspection any time they are accessing or exiting the construction site.

e. The construction site badge will be visually scanned each time an individual enters or leaves any construction area. Additional identification may be requested at any time by security personnel.

f. The construction site badge is property of the U.S. Government, and as such must be properly protected and safeguarded against misuse, loss, and/or theft. All badges must be returned to the construction access point when access is no longer required. The loss and/or misuse of any badge shall be deemed sufficient cause to deny an individual access to the construction site.

g. The badge must be visible and worn above the waist at all times while a contractor is on the construction site.

h. For construction safety considerations, the badge may be displayed in a badge holder that fits on the upper left arm in a secure manner with the badge clearly and visibly displayed at all times.

i. Once processed through the construction entrance, all construction personnel will then proceed into the secure construction site. All personnel will be under constant surveillance from the CSTs inside the secure perimeter.

j. SSM personnel reserve the right to challenge, escort, and/or deny access to the construction site to any personnel based upon the provisions of the CSP. Resolution of conflicts which impact contract performance or schedule will require additional evaluation and coordination between 409TH CSB EUD, the SSM, AO, and the general contractor. Changes to implementation procedures and requirements of the CSP will be vetted and approved by all pertinent stakeholders, to include the AO.

The SSM and SSM personnel hold all entrance/exit authority over construction site and SSA access in accordance with the CSP.

k. Construction personnel will only be permitted access to the secure construction site for the period of time required to complete their work. If additional time is required, the request for extension must be made to the SSM or designee for approval.

6.4 CONSTRUCTION VEHICLES

a. Construction vehicles include, but are not limited to all vehicles carrying materials for the construction sites (e.g. bulk sand, gravel, steel, concrete, etc.), vehicles carrying containers of construction parts and pieces (e.g. electrical, plumbing, etc.) to be taken on-site (Building 3350) and off-loaded, dedicated construction equipment (e.g. cranes, dump trucks, boring machines, paving equipment, concrete pumps, etc.), and support vehicles (e.g. field offices, food services, etc.).

b. All vehicles may only enter and exit through a designated access control point. After hours and/or weekend deliveries will require special procedures as deemed appropriate by the USAG-S security and the SSM.

c. All scheduled deliveries will be required to submit the following information to the SSM prior to attempted delivery:

i. Driver (full name)

ii. Vehicle information (make, model, license plate, description)

This document contains information exempt from release under the Freedom of Information Act (5 USC 552). Exemptions 2 and 5 apply.

iii. Delivery contents (type & quantity)

iv. Point of Contact (POC) (name, phone number and e-mail address, alternate POC)

d. All delivery vehicles will be required to go through the inspection facility at the main entrance to Kelley Barracks before arriving at the construction site. Upon arrival at the construction site the vehicle will be subject to a complete inspection including, interior, exterior, and all materials. They will be required to provide a BOL or other documentation relating to their load, person and company who will be receiving the delivery, and point of delivery. The driver will be required to present valid photo ID to include a driver’s license, and vehicle registration.

e. All access requests must be received via email to (or to designated on site personnel to be identified at start of project):

i. TO: SSM – Lauren Moresea: lauren.r.moresea.civ@mail.mil

ii. TO: Deputy SSM – Laverne Minix: laverne.d.minix.civ@mail.mil

i. TO: CST Project Support – Xavier Jones – xavier.l.jones6.ctr@mail.mil

f. Construction vehicle inspections may involve human inspection, technical inspection, and/or the use of K-9s. The inspection may be as thorough as deemed necessary by the inspecting SSM personnel.

g. Discovery of any prohibited items or other items deemed contrary to the intentions of Kelley Barracks installation policy or the CSP, or of the contract terms and conditions is ground for denial of access of the construction vehicle and/or personnel to the work site.

6.5 WORK STOPPAGE DUE TO SECURITY INCIDENT OR VIOLATION

In the event of a security incident or perceived incident, the following steps will be followed in order until the situation is resolved:

a. The SSM will contact the AO within three business days.

b. If deemed necessary, the SSM has the authority to initiate a work stoppage and have all personnel vacate the job site. This will allow authorized personnel to conduct a security investigation.

c. CSTs will secure the job site perimeter until authorities arrive.

6.6 GOVERNMENT INSPECTION POINTS

a. Government Inspection Points are defined as a group of specific activities that the Government will require in order for a specific phase of the construction to be declared complete before continuing with the construction schedule.

6.6.1 Construction Phases

a. The construction Phase starts when the contractor begins construction and ends when the construction contract has been completed.

b. The construction phase will be documented from start to finish and copies of all photographs, documents, and notes will be kept by the SSM to be included in the final accreditation package.

c. At a minimum the site conditions and changes will be documented throughout the construction phase through the use of CST observations and accompanying photographs.

This document contains information exempt from release under the Freedom of Information Act (5 USC 552). Exemptions 2 and 5 apply.

d. 409TH CSB, or other Stakeholders, may request other forms or types of documentation which will be reviewed and approved by the SSM on a case by case basis.

6.6.2 External Penetrations to the Facility and Secured Areas

a. All external penetrations to the facility and into the Secured Areas must be coordinated at least 72 hours in advance with the SSM or Deputy SSM. Designated security personnel must be given access to penetrations prior to seal-in/close-in.

b. The SSM personnel will make every effort necessary to accommodate and work with contractors to meet tight deadlines however the overall security of the project cannot be compromised.

6.6.3 Permanent Seal-In/Close-In

a. A Permanent Seal/Close-In will be defined as “any area that will be sealed or closed with no reasonable way of re-opening the area after completion to verify what is contained inside.”

b. The SSM will coordinate with the Deputy SSM to schedule a supervised seal-in/close-in date and time of all areas scheduled by the general contractor to be sealed/closed.

c. On the scheduled date and time, a designated CST will complete a seal-in/close-in checklist (Appendix C) to ensure the area meets the listed standards.

d. The CST designated to monitor the seal-in/close-in will perform a visual and physical inspection of the entire area to ensure it is free of any security deficiencies and anomalies. Any anomalies identified will be reported to the Deputy SSM immediately and the inspecting CST will file an incident report.

e. After the area has been cleared of all anomalies, deficiencies, and/or technical threats, it will be cleared for seal-in/close-in.

f. The CST will remain present for the duration of the seal-in/close-in and will maintain 100% line of sight on the area until it is completely closed preventing compromise. In addition to the seal-in/close-in checklist the CST will document all activities during the seal-in/close-in in the CST daily observations.

g. Any areas that are sealed/closed without prior notice and inspection by SSM personnel may be required to be re-opened for inspection. Any area sealed/closed without an SSM personnel inspection will require the immediate filing of an Incident Report.

h. Types of seal-in/close-ins include, but are not limited to:

i. Wall close-ins (drywall or other type)

ii. Interior air ducts and vents

iii. Interior pathways, troughs, or cable trays

iv. Raised Access Flooring (RAF)

v. Portions of Restrooms

vi. Dielectric breaks

vii. HVAC, Uninterruptible Power Supply (UPS), or generators placement

viii. Penetrations to secure building/interior & exterior

ix. Hardened ceilings

x. Any other area/item sealed/closed that fits the permanent seal/close-in definition

This document contains information exempt from release under the Freedom of Information Act (5 USC 552). Exemptions 2 and 5 apply.

7. PROHIBITED & RESTRICTED ITEMS/ACTIVITIES

7.1.1 Prohibited and Restricted Items and Activities

Any item classified as prohibited or restricted may not be brought on to the construction site. The SSM has the authority to grant waivers for these items as deemed necessary and all requests should be sent to the SSM prior to attempting to bring the item onto the construction site. The following items and activities are prohibited on the secure construction site:

a. Firearms, knives, or other weapons are prohibited. (Items normally used as a tool of the trade or in the normal course of construction, such as sheet-rock knives, may be permitted but must be disclosed to the CSTs when entering the site).

b. Ammunition or other explosives are prohibited. (In the event that such explosives are permitted, they shall be transported, stored, handled, and used in accordance with industry best practices, state or federal laws and codes, and 409TH CSB instructions, whichever are the most restrictive).

c. Electronic devices including but not limited to:

i. Personal Electronic Devices (PEDs)

ii. Cell phones, PDAs, smartphones,

iii. Two-way radios

iv. Portable radios

v. WiFi devices

vi. Cameras (of any sort)

vii. Video recorders (of any sort)

viii. Thumb drives, external hard drives, or other removal media storage devices

ix. Any other transmitting/receiving devices

d. Gambling is prohibited, to include gambling devices or paraphernalia.

e. Drugs, narcotics, barbiturates, marijuana, controlled substances, drug paraphernalia, and alcohol.

(Prescription drugs must be accompanied with a valid U.S. or German medical prescription)

f. Fighting is prohibited.

g. The SSM and SSM personnel reserve the right to prohibit any items, devices, or activities not covered in this list. CST personnel may prohibit any items deemed hazardous to personnel or property, or that may hinder the progress of work.

h. Any prohibited items discovered on the construction site or attempting to be brought onto the construction site are subject to confiscation by security personnel. If an item is confiscated then the SSM will determine on a case by case basis if the item may be returned to the violating individual.

7.2 PHOTOGRAPHY/VIDEO RECORDING WHILE ON THE CONSTRUCTION

SITE

a. All personnel on or around the secure construction site and SSA are subject to continuous monitoring and including digital recording and photography as well as the documentation of their activities by SSM personnel at all times.

This document contains information exempt from release under the Freedom of Information Act (5 USC 552). Exemptions 2 and 5 apply.

b. By entering the construction site, all personnel consent to having their work inspected through all phases of construction and completion of all tasks by SSM personnel. The level of inspection and documentation of the inspection is at the discretion of SSM personnel.

c. All photography and digital recording will remain property of the U.S. Government not to be released to the contractor without SSM approval.

d. No photographic and/or video recording devices shall be permitted on or adjacent to the construction site without the express written permission of the SSM. This prohibition includes all cell phones/smartphones with cameras, cameras, and similar devices.

7.2.1 Coordination with SSM personnel

a. In the event that photographs of the construction are required by the construction contractor, or other entity, it must be approved by the SSM.

b. Requests for construction photographs should be made to SSM via e-mail or through Weekly Security Meetings, including a Photo Request Form (Appendix D).

c. The completed Photo Request Form must be sent to the following e-mail addresses:

i. TO: SSM – Lauren Moresea: lauren.r.moresea.civ@mail.mil

ii. TO: Deputy SSM – Laverne Minix: laverne.d.minix.civ@mail.mil

e. The request must include at a minimum; location of photos, description of desired photo content, reasons for photo need, requested time for photos, requested date for photos, and expected number of photos to be released.

f. Once the request is approved by the SSM, the SSM will notify the construction contractor of the day, time and device approved for construction photography.

g. The SSM or Deputy SSM will meet the contractor at the ACP on the date and time previously coordinated.

h. The SSM, Deputy SSM, or designated CST will then proceed with the construction contractor representative to the location of the requested photographs.

i. Once the activity is completed the SSM or Deputy SSM will review the pictures prior to releasing to the requestor.

j. The SSM will retain a copy of the images and the requestor information to be added in the final accreditation package.

k. The SSM reserves the right to deny the release of any photos deemed to contain sensitive information or locations.

l. Unauthorized photographs/video recordings, to include the photographic devices, may be seized by security personnel and subject to destruction, with no liability to be incurred by the U.S. Government or its contractors.

m. The individual(s) may be immediately removed from the site and denied access to the sites thereafter.

This document contains information exempt from release under the Freedom of Information Act (5 USC 552). Exemptions 2 and 5 apply.

APPENDIX A – RISK MANAGEMENT PLAN

1. All activities associated with this project will be assessed for risk based on the potential for technical penetrations and physical security exploitations. Activities determined to have a potential for technical penetrations and physical security exploitations will be identified with a risk rating and shall be handled by the SSM with AO guidance. The risk rating will be calculated off of the following tables:

Table 1: Probability Definition Index

Impact Probability Description

Catastrophic Almost Certain Event will occur Critical Very Likely Continuously Experienced Major Likely Occurs Routinely

Moderate Possible Occurs Periodically Minor Unlikely Possible but unlikely

Negligible Extremely Unlikely Can assume will not occur

Table 2: Risk Severity Rating Matrix

Impact

And Severity

Catastrophic 6 12 18 24 30 36 Critical 5 10 15 20 25 30 Major 4 8 12 16 20 24

Moderate 3 6 9 12 15 18 Minor 2 4 6 8 10 12

Negligible 1 2 3 4 5 6 Extremely

Unlikely Unlikely Possible Likely Very

Likely Almost Certain

Probability and Likelihood

Table 3: Maximum Risk Conditions

Highest Risk Severity Risk Severity Rating Loss of Ability to Successfully Accomplish the

Project

RED

Significantly Lessens Possibility to Successfully Accomplish Project

YELLOW

Lessens Possibility to Successfully Accomplish Project

BLUE

Little to No Impact on Possibility to Successfully Accomplish Project

GREEN

This document contains information exempt from release under the Freedom of Information Act (5 USC 552). Exemptions 2 and 5 apply.

2. All Risks identified will be assigned a Risk Rating and be followed with a Risk Response.

3. The SSM’s Risk Response will be one of the following three options:

Accepted – If accepted, is there an associated contingency plan and/or has the AO/Client/Stakeholder

– If avoided, how was it avoided?

i. Mitigated – If mitigated, what was done and what is the new Risk Rating?

4. The SSM will evaluate the project and associated activities in a routine manner to adjust previously identified Risks and also to identify new risks associated with upcoming work or changes in previously approved construction methods and/or schedules.

5. At a minimum the SSM will evaluate the project risks immediately before a new construction activity begins on the site.

6. All activities that cannot be avoided or mitigated will be documented by the SSM to be included in the final accreditation package.