3350_Rm_102_install_PWS_Final_16JUN16.pdf

PERFORMANCE WORK STATEMENT (PWS)

Building 3350 Room 101, 102, 111, 111A Installation 16 June 2016

Part 1

General Information

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform design, material procurement, material installation and hardware testing in rooms 101, 102, 111, and 111A in building 3350 as defined in this PWS except for those items specified as Government Furnished Property (GFP) and Government Furnished Services (GFS). The contractor shall perform to the standards in this contract.

1.2 Background: Building 3350 has undergone multiple renovations in the past. The most recent renovation occurred in 2014, when the entire building was upgraded with the exception of rooms 101 and

102. This includes the creation of a new telecommunication room (TR) in room 111A, and an update to an existing TR in room 111. See the below diagram for a floor plan of building 3350:

Figure 1: Floor plan of building 3350

Rooms 101 and 102 have not been upgraded since 2008, and are currently unoccupied. AFRICOM has identified a requirement to renovate rooms 101 and 102. As such, the contractor shall install Audio/Video and IT systems according to the design artifacts supplied in this document (Technical Exhibit A, Technical Exhibit B).

1.3 Objectives: The objective of this award is to design and install all the material required to satisfy the requirements supplied in this document (Technical Exhibit A, Technical Exhibit B). All workers in the space must be cleared to SECRET and above (see section 1.6.7.2). Specific objectives are: create a 100% Installation Design Plan (IDP) as a follow-on to the 60% design plan supplied in this document (Technical Exhibit B), procure all installation material included in the Bill of Material (BOM) (Technical Exhibit C), provide logistical and warehouse support for delivery of materials from the contractor site to the installation site IAW ICD 705 (reference 6.1.36), perform pre-installation testing prior to installation (Attachment 2, Deliverable 08, 09), perform material installation of the IT equipment IAW the contractor-supplied 100% IDP (Attachment 2, Deliverable 03), perform testing and certify that all installed material functions IAW supplied requirements artifacts (Technical Exhibit A, Technical Exhibit B). Material shall also be installed in building 3317 Rm 102 as required to fulfill tie-line dependency noted in the 60% design (Technical Exhibit B). The contractor shall not develop, design, or configure any software required to allow the equipment to function; all testing shall be performed manually. The contractor shall also adhere to the requirements detailed in the supplied DD254 (Attachment 3) and Construction Security Plan (CSP) (Attachment 4)

1.4 Scope: Contractor shall provide non-personal services to design, procure, deliver, install and test all equipment required to satisfy the requirements outlined in Technical Exhibits A & B and the design supplied in Attachment 2, Deliverable 03

1.5 Period of Performance: The Contractor is to complete installation of all equipment to include hardware SOVT no later than 15 weeks after contract award.

1.6 General Information:

1.6.1 Quality Control Plan (QCP). The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is the means by which the contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.1.1 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted within thirty (30) days of contract award.

After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing for any proposed changes to the QC procedures. The contractor shall submit QCP changes within five (5) days to the KO and Contracting Officer’s Representative (COR) for review and acceptance prior to implementation

1.6.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the minimum acceptable defect rate(s), and deductions, if applicable.

1.6.3 Recognized Holidays: United States holidays only.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 0730

- 1700 Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

During installation, additional hours beyond 0730 – 1700 should be anticipated. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Kelley Barracks: Bldg 3350, Stuttgart, Germany; Kelley Barracks: 3312, Stuttgart, Germany; Kelley Barracks:

3307, Stuttgart, Germany; SAAF: 3214, Stuttgart, Germany; Kelley Barracks: 3317, Stuttgart, Germany Contractor facilities..

1.6.6 Type of Contract: The government will award a Firm-Fixed Price contract.

1.6.7 Security Requirements:

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured IAW Army Regulation (AR) 190-13, “The Army Physical Security Program.”

1.6.7.2 Personnel Security Clearance Requirements: Contractor personnel performing work under this contract must have an active personnel security clearance at the SECRET level in the Joint Personnel Adjudication System (JPAS) at time of the proposal submission, and must maintain the level of security required for the life of the contract. Contractor personnel escorting other personnel (at least 1 required escort at all times in building 3350) under this contract must have an active personnel security clearance at the TOP SECRET/SCI level in the Joint Personnel Adjudication System (JPAS) at time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are IAW with the attached DD Form 254, “Department of Defense (DOD) Security Classification Specification”. The Contractor shall ensure that contractor employees and sub-contractor employees performing services under this contract comply with FAR 52.204-2, Security Requirements when the employee has access to information classified “Confidential,” or “Secret.” The Contract will ensure the employee complies with the Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DOD 5220.22-M), and any revisions to DOD 5220.22-M, notice of which has been furnished to the Contractor.

1.6.7.3 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the Host Nation Police Department of their residence or the State Police Department of their U.S. residence.

Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement.

Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

Full birth name Married name (if applicable) SSN or local equivalent (ID card number) Date of birth Place of birth (city, country)

1.6.7.3.1 Installation Access: Access to US controlled areas is limited to personnel meeting security standards outline in AER 190-16 and USAG Stuttgart Command Policy Memorandum #58, Local national Screening Program (LNPS) and Installation Access Control. This requirement applies to all contractor employees performing work under this contract on U.S. controlled areas. Failure to submit required information or to obtain required documentation will result in the exclusion of such employees from the U.S. controlled areas until such documentation is obtained. Employees of the Contractor who do not possess a valid installation access pass will be restricted from the workplace until the pass is (re)activated.

No Contractor employees will be signed on the installation by an active card holder or contractor, to conduct work duties. The Contractor employees shall be subject to personal and vehicle searches when entering or leaving the installation. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract.

The COR shall provide the Contractor the required information and documents for installation passes. The Contractor shall provide a list of all employees that have that need to be registered for installation access.

The format and content will be provided by the COR. The contractor shall provide an installation pass log within 30 days after contract award. The pass log shall be updated as employees are added or removed and submitted to the COR within 5 days after changes.

Upon the termination of employment or termination/cancellation of this contract, the Contractor is responsible to collect the installation access passes. The contractor shall collect the installation access passes the same day employment of an individual has expired/terminated, and shall return them to the issuing office within 3 workdays.

1.6.7.3.2 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately:

(1) Notify the KO or COR of that information; and

(2) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government.

(3) Notify the KO or COR of any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person;

(4) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.7.4 Employment Eligibility: Contractor shall ensure that all contractor employees and sub-contractor employees who reside in the U.S. performing services under this contract have been pre-screened for employment eligibility using the E-verify Program on the Department of Homeland Security website http://www.uscis.gov/e-verify. Personnel that have not met the employment eligibility requirement on this website are not authorized to perform services under this contract. Verification of the eligibility check will be made available to the KO or COR upon request. This requirement is not in lieu of and does not relieve the Contractor from the I-9 Employment Eligibility Verification Forms for employment of personnel.

1.6.7.5 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. If applicable, government issued access badges shall not be worn outside designated facilities where visible to the general public. The Contractor shall immediately report suspicious activities to security personnel.

OPSEC Training: Contractor employees, including subcontractors, shall complete Level I OPSEC training within fifteen (15) business days of employment under this contract. OPSEC Level I training is available at https://www.iad.gov/ioss/opse1301/index.htm. Contractor personnel must complete refresher training every 12 months. If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within 10 calendar days after completion of the training.

1.6.7.6 I WATCH Awareness: The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided in this PWS by the USAG Stuttgart ATO).

This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report on suspicious activity to the COR. This training shall be completed within thirty (30) calendar days of contract award and within thirty 30 calendar days of new employees’ commencing performance, with the results reported to the COR no later than five (5) calendar days after completion. All training materials can be found at http://www.detrick.army.mil/ready/iwatch.cfm/:

1.6.7.7 Lock Combinations: N/A.

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following contractor personnel are considered key personnel by the Government: Project/Contract Manager, Lead Hardware Installer, Audio/Video Subject Matter Expert.

The contractor shall provide a Project/Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Contractor shall provide resumes and/or other documentation demonstrating the experience of key personnel listed in 1.6.11as Attachment 2, Deliverable 01 as part of the submission.

1.6.11 Special Qualifications or Certifications

Project/Contract Manager and Alternate: Contractor shall have the following qualifications/certifications:

Bachelor of Science degree in Business Administration/Management, Engineering or equivalent At least five years of experience, managing similar DOD Communications projects Experience executing a communications project IAW USAREUR CDS (Reference 6.1.26)

Lead Hardware Installer: Contractor shall have the following qualifications/certifications:

Relevant certifications listed from references supplied in section 6 At least five years of experience, installing similar DOD Communications projects Experience installing AMX and Thinklogical Velocity Matrix hardware Experience executing a communications project IAW USAREUR CDS (Reference 6.1.26)

Audio/Video Subject Matter Expert: Contractor shall have the following qualifications/certifications:

Bachelor of Science degree in Engineering or equivalent At least five years of experience, designing similar DOD Communications projects Experience designing AMX and Thinklogical Velocity Matrix systems

1.6.12 Identification of Contractor Employees: Contractor employees shall identify themselves as contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges IAW AER 27-715.

1.6.13 Contractor Travel Reserved

1.6.14 Other Direct Costs (ODC) Reserved

1.6.15 Data Rights The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software and configuration files of any hardware, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights. Note that the Government does NOT anticipate software development or modification to occur as part of the service of this contract.

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/dodimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.16.1 Non-Disclosure Statements Reserved.

1.6.17 Organizational Conflict of Interest (OCI) Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Phase-in/Phase-Out (PIPO) Period N/A

1.6.19 Training Requirements

1.6.19.1 Anti-Terrorism (AT) Level I Training: N/A

1.6.19.2 OPSEC Training: See section 1.6.7.5

1.6.19.3 Information Assurance (IA) Training: Contractor employees, including subcontractors, requiring access to Government information systems shall complete the DOD IA Cyber Awareness Training. All employees working information technology (IT)/IA functions must comply with DOD and Army training requirements per DOD Directive (DODD) 8570.01, Information Assurance Training Certification and Workforce Management, DOD 8570.01-M, Information Assurance Workforce Improvement Program, and AR 25-2, Information Assurance, within 30 days of employment. Training is available at https://ia.signal.army.mil/DoDIAA/default.asp. All Contractor personnel and subcontractor personnel performing services under this contract with access to a government information system must be registered in the Army Training Certification Tracking System (ATCTS).

1.6.20 Foreign (OCONUS) Requirements:

1.6.20.1 Theater and Country Clearance Requirements: Contractor shall ensure all U.S. citizen or U.S.

resident contractor employees and sub-contractor employees performing services under this contract comply with the training and Theater/Country Clearance requirements listed in the Government Foreign Clearance Guide for the country in which they will be employed. The requirements can be found at https://www.fcg.pentagon.mil/fcg.cfm. Verification of the training will be made available to the KO or COR upon request.

1.6.20.2 Deoxyribonucleic Acid (DNA) Samples N/A.

1.6.20.3 Medical Travel Requirements: N/A

1.6.20.4 Synchronized Pre-deployment and Operational Tracker (SPOT): N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1 Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.2 Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3 Contracting officer’s representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.4 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.8. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.9 Quality Assurance. The various functions, including inspection, performed by the government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.10 Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the contractor’s performance in meeting critical performance standards identified in the contract.

2.1.11 Quality Control (QC). Tasks performed by the contractor to improve the quality of the organization’s output.

2.1.12 Shall. Imperative.

2.1.13. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.12 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

AER Army Europe Regulation AFFSSIR Armed Forces Repository of Specimen Samples ANSI American National Standards Institute AOR Area of Responsibility AR Army Regulation AT Anti-Terrorism AV Audio/Video BOM Bill of Materials CAT6 Category 6 CFR Code of Federal Regulations Class Classified CLIN Contract Line Item Number CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative CSP Construction Security Plan DD Form 254 Department of Defense Contract Security Requirement List DNA Deoxyribonucleic Acid (DNA) DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction FAR Federal Acquisition Regulation FHP Force Health Protection FY Fiscal Year GFE Government Furnished Equipment GFP Government Furnished Property GFS Government Furnished Services IA Information Assurance IAW In Accordance With ICD 705 Intelligence Community Directive 705 IDP Installation Design Plan IT Information Technology ISP Inside Plant JPAS Joint Personnel Adjudication System JTR Joint Travel Regulation KO Contracting Officer LC Local Connector (IEC 61754-20 standard) LOA Letter of Authorization MM Multi Mode NIST National Institute of Standards and Technology OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operation Security OSP Outside Plant PDS Protected Distribution System PIPO Phase In/Phase Out POA&M Plans of Action and Milestone PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QCP Quality Control Program RA Requiring Activity

SIPH SPAWAR Shore Installation Process Handbook SOP Standard Operating Procedures SOVT System Operational Verification Test SPAWAR U.S. Navy’s Space and Naval Warfare Command SPOT Synchronized Predeployment and Operational Tracker TCN Third Country National TE Technical Exhibit TPOC Technical Point of Contact TR Telecommunications Room Unclass Unclassified U.S.C. United States Code

PART 3

Government Furnished Equipment (GFE), Government Furnished Property (GFP), and Government

Furnished Services (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Government will provide liaison support for key dependencies within the AFRICOM organization.

3.2 Facilities: The Government will provide workspace for the contractor to scan/examine any procured materials IAW ICD 705 (Reference 6.1.36).

3.3 Utilities: The Government will provide all utilities available in the facility for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the faucets, turning off lights, trash removal and powering off equipment at the end of the workday.

3.4 Equipment: The Government will provide the following equipment for the Contractor installation in Bldg 3350:

ITEM# DESCRIPTION QTY PROVIDED BY

1 ThinkLogical VQM Receiver 21 SPAWAR

2 ThinkLogical Velocity Matrix 160 Chassis 1 SPAWAR

ThinkLogical Velocity Matrix 20 Port Input Card

6 SPAWAR

ThinkLogical Velocity Matrix 20 Port Output Card

3 SPAWAR

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Facility Security Clearance: Contractors working on-site shall possess and maintain a SECRET facility security clearance from the Defense Security Service. Contractors escorting employees on-site shall possess and maintain a TOP SECRET/SCI facility security clearance from the Defense Security Service.

The DD Form 254 is provided as Attachment 3.

4.3 Materials: The Contractor shall provide all materials/equipment identified in Government approved IT BOM (Attachment 2, Deliverable 05) and any other miscellaneous materials required for installation and satisfaction of all identified requirements (Technical Exhibit A) and not specifically identified within IT

BOM.

4.4 Equipment: The Contractor shall provide all vehicles, tools, lifting, drilling and installation equipment to meet the requirements under this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks: Contractor shall provide non-personal services design, procurement, transportation, and installation to include re-use of existing equipment and procurement of new equipment per the design and requirements.

5.1 Basic Services. Specific objectives are: create a 100% Installation Design Plan (IDP) as a follow-on to the 60% design plan supplied in this document (Technical Exhibit B), procure all installation material included in the Bill of Material (BOM) (Technical Exhibit C), provide logistical and warehouse support for delivery of materials to the installation site IAW ICD 705 (reference 6.1.36), perform pre-installation testing prior to installation (Attachment 2, Deliverable 08, 09), perform material installation of the IT equipment IAW the contractor-supplied 100% IDP (Attachment 2, Deliverable 03), perform testing and certify that all installed material functions IAW supplied requirements artifacts and according to the approved SOVT plan (Technical Exhibit A, Attachment 2, Deliverable 06). The contractor shall also adhere to the requirements detailed in the supplied Construction Security Plan (CSP) (Attachment 4).

5.2 Progress Meetings: The Contractor shall attend in-person all the weekly and bi-weekly meetings relevant to the project and closely coordinate access/survey/materials delivery/installation/testing with Government representatives, tenants, and all other stakeholders.

5.3 Coordination Support: Contractor shall work closely with the COR and support the needs of the project at the sponsor level. On-site coordination of meetings, developing agenda items, attending high-level meetings, generating minutes, and tracking action items shall be required. Support may require a contractor to recommend policies, doctrine, tactics, and procedures at the DoD, Federal, State, and Local level given their past expert opinion or using analysis of actual outcomes. Project support may require significant coordination and interface with various DoD and non-DoD activities located in and out of

OCONUS.

5.4 Plans of Action and Milestone (POA&M): The Contractor shall develop and upkeep a POA&M throughout the life of the contract, to ensure that all deliverables are submitted on time and that the project is aligned with other stakeholders’ efforts. The POA&M shall include tasks, dates, durations, dependencies, assignees, progress checkpoints, and progress milestones. The POA&M will serve as the integrated project schedule and shall include and consider key external dependencies (e.g., renovations and/or upgrades by other organizations; stakeholder key operational or training events) that may impact project installation schedule. The Contractor shall note a key element of this project is for completion of hardware SOVT within 15 weeks of contract award.

The POA&M shall identify the critical path and baseline schedule and will be delivered in a Microsoft Project and PDF file format (Attachment 2, Deliverable 02). The contractor shall provide an initial high-level POA&M indicating project start, design, material procurement, building 3350 installation, and closeout milestones as part of its bid.

5.5 Passive IT Network 100% IDP and As-Built: The contractor shall perform a survey of building 3350 in Stuttgart and review Government-provided 60% IDP (Technical Exhibit B) in order to develop and deliver a 100% IDP.

5.5.1 100% IDP : Within 30 days after award, the Contractor shall provide a 100% Installation Design Plan (Attachment 2, Deliverable 03) to the Government for approval. The 100% IDP shall be an extension and refinement of the government supplied 60% IDP (Technical Exhibit B). The 100% Installation Design Plan provided by the Contractor shall be developed in accordance with reference 6.1.25, the SPAWAR Shore Installation Process Handbook (SIPH). The SIPH defines the 100% design as:

Title/cover sheet Drawing tree Vicinity maps Floor plans and elevations

Line of sight drawings List of materials Power and heat calculations Logical diagrams Detailed wiring diagrams Control diagrams Cable run lists

5.5.2 As-Built : Within 15 days after installation completion, the Contractor shall provide As-Built design plan, in the form of a CAD deliverable (Attachment 02, Deliverable 04) from all updates to the 100% IDP from PWS 5.5.1

5.6 IDP Reviews: The Contractor shall support an internal 100% design review with the COR and an external 100% design review with COR, and project stakeholders. The COR and Contractor shall coordinate a date, time and location for these reviews. The Contractor shall attend both internal and external Installation Design Plan reviews. The Contractor shall develop high level, decisional presentations to brief the IDPs to the COR and stakeholders. Government approval of 100% design is a required milestone/decision gate required before moving forward with installation/site preparation. The Contractor shall author and distribute meeting minutes and record changes at each internal and external design review for incorporation into the subsequent design.

5.7 Material/Equipment Procurement: The Contractor shall procure all the equipment/materials listed in the Contractor developed, Government approved, 100% IDP, (Attachment 2, Deliverable 05).

5.7.1 PITCO Plan: The Contractor shall develop and produce a Pre-test and Installation Check Out (PITCO) Plan. The PITCO Plan shall describe how all procured material, to include government-procured material and contractor-procured material, will undergo inspection and validation tests, cold checks, and/or end-to-end equipment test. The Government shall approve the PITCO Plan. (Attachment 2, Deliverable 08).

5.7.2 PITCO Results: The Contractor shall produce results of the PITCO Plan (para 5.7.1) and send to the Government in electronic format. (Attachment 2, Deliverable 09).

5.8 Materials Delivery: The Contractor shall transport installation material from its secured warehouse to the building 3350 installation site. The Contractor will transport all equipment to building 3350 via a scanning facility in building 3312 IAW ICD 705.

5.9 Installation: The Contractor shall install all equipment/materials and furniture in accordance with PWS References 6.1.11 – 6.1.25 and the 100% IDP.

5.10.1 Grounding: The Contractor shall ground all newly installed and existing infrastructure (e.g. cabling trays/pathways, enclosures, racks, switches) to existing grounding system in accordance with PWS References 6.1.11 – 6.1.20, or provide new grounding systems if required.

5.10.2 Labeling: The Contractor shall label all installed infrastructure (e.g. cabling, racks, switches, patch panels) in accordance with PWS References 6.1.26 and the 100% IDP. All labels shall be labeled consistently, right-side up and easily visible without having to move, remove, or relocate cables. Each cable shall be individually traceable by identifier back to the system drawings.

5.10.3 Fire stopping: The Contractor shall fire stop all newly created penetrations in compliance with each wall fire rating.

5.10.4 Damage repair: Contractor shall utilize best Department of Defense (DoD) and Industry practices during the installation and shall be responsible for immediate repair of any damages to existing facilities/infrastructure.

5.10.5 Passive Network Equipment: The Contractor shall procure and install all passive network infrastructure (e.g. fiber, copper, patch panels, work area outlets) not included as GFM (section 3.5) per the 100% IDP (Attachment 2, Deliverable 03) and PWS Reference 6.26

5.11 System Operational Verification Test (SOVT): The contractor shall produce a hardware SOVT plan to be reviewed and approved by the government (Attachment 02, Deliverable 06). All newly installed cables shall be tested and verified at their endpoints. Test results shall be sent in hard-copy and electronic format to the COR (Attachment 02, Deliverable 07).

5.11.1 Fiber Optic Cable Testing: For fiber optic cabling, Contractor shall perform bi-directional Optical Time Dispersion Reflectance (OTDR), Power Loss, Chromatic Dispersion (CD) and Polarization Mode Dispersion (PMD) testing, in accordance with PWS Reference 6.1.26. Contractor shall test and verify that each installed/transitioned system and subsystem operates without defects in accordance to SOVT Plan.

Contractor shall capture and incorporate test results into Government acceptance SOVT.

5.12 Grounding Testing: For grounding cabling, Contractor shall perform ground resistance test in accordance with PWS Reference 6.1.11 – 6.1.20, 6.1.25, 6.1.26.

5.13 As-Built IDP: The Contractor shall maintain an A3/tabloid (legible) printed copy of the approved 100% Installation Design Plan at the installation site at all times. This copy shall be used to capture all installation deviations and shall be considered red-lines. All comments shall be written legibly. The Contractor shall maintain the red-line drawing package in a secured location to avoid accidental loss. The Contractor shall make the red-line drawing package available to the COR at any time during the installation. The Contractor shall integrate all installation red-lines into the As-Built Installation Design Plan (Attachment 2, Deliverable 04) in CAD format.

5.14 Site Cleanup: The Contractor shall keep the work area clean and dispose of any waste and excess debris, in accordance with Host Nation laws/codes, at the end of each work day. The Contractor shall be responsible for cleaning all project areas prior to project closeout to ensure spaces are free of trash and dirt (move-in ready).

5.15 Contract Closeout: The Contractor shall follow a structured process for Contract Closeout by preparing a Project Final Report. Prior to formally submitting the Contract Closeout documentation, the Contractor Project Manager shall meet with the COR to ensure objectives of the project have been satisfied and work performed is in accordance with the PWS.

Within 15 days of contract expiration, the Contractor shall provide a Contract Closeout Report indicating the status of all deliverables, the percentage of the job completed, any outstanding issues, and a list of any items/services under workmanship/manufacturer warranty. All GFE and CFE provided in support of the PWS shall either be consumed or returned to the Government. A final inventory list shall be required accounting for all government property. The Contractor shall incorporate information and receipts obtained from the initial disposition inventory list. For property being returned, the Contractor shall include on the inventory list the following minimum information: part numbers, NSN nomenclature, quantity, and condition of each item (i.e. Condition A, F, etc.). Paperwork validating official receipt by government is required for returned items.

The Contractor shall develop and provide to the Government three (3) sets each of the final turnover CD/DVD copies and two (2) printed/tabbed and in a folder hardcopy sets to include:

a) Compiled baseline and final project schedules in a single document (Attachment 2, Deliverable 02)

b) 100% Installation Design Plan (Attachment 2, Deliverable 03)

c) Compiled As-built drawing packages in .DWG and .PDF format (Attachment 2, Deliverable 04).

d) Compiled SOVT results (Attachment 2, Deliverable 07)

The Contractor shall not place its company logo, name, or reference anywhere within these documents or on media containing these documents (PWS para 1.6.15.)

5.16 Enterprise-Wide Contractor Manpower Reporting (eCMRA): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. There are four separate eCMRA tools: Army, Air Force, Navy and All Other Defense Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported (e.g., if DISA awards a contract for an Air Force requiring activity, the contractor shall load the required reporting data in the “Department of Air Force CMRA” tool) and then click on the “Department of the Army CMRA” or the icon of the DOD organization that is receiving or benefitting from the contract services.

While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. If contract period of performance ends prior to September 30, the contractor has 30 days from end date of the contract to complete the eCMRA requirement. The contractor shall enter initial data into the appropriate eCMRA tool to establish the basic contract record no later than 15 working days after receipt of contract award or contract modification incorporating this clause. The contractor shall notify the COR when the basic contract record has been established in the appropriate eCMRA tool. Contractors may direct questions to the help desk by clicking on the “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 DOD Commercial Use of Imagery Guidelines

6.1.2 AR 190-13, The Army Physical Security Program

6.1.3 DOD 5220.22-M, National Industrial Security Program Operating Manual

6.1.4 Defense Federal Acquisition Regulation Supplement (DFARS)

6.1.5 Joint Travel Regulation (JTR)

6.1.6 AR 735-5, Policies and Procedures for Property Accountability

6.1.7 DODD 8570.01, Information Assurance Training Certification and Workforce Management

6.1.8 DOD 8570.01-M, Information Assurance Workforce Improvement Program

6.1.9 AR 25-2, Information Assurance

6.1.10 DODI 3020.41, Contractor Personnel Authorized to Accompany the U.S. Armed Forces

6.1.11 ANSI/IEEE C2-2007, National Electrical Safety Code Handbook

6.1.12 NFPA 70, National Electrical Code (NEC)/National Fire Protection Association (NFPA) NFPA 70

6.1.13 FS W-C586, Conduit Outlet Boxes, Bodies, and Entrance Caps, Electrical: Cast Metal

6.1.14 IEEE STD 142, Recommended Practice for Grounding of Industrial and Commercial Power Systems

6.1.15 MIL-STD-188-124B, Grounding, Bonding and Shielding for Communications Systems

6.1.16 IEEE C62.41, Surge Voltage in Low Voltage AC Power Circuits

6.1.17 EIA 310-D, Cabinets, Racks, Panels, and Associated Equipment

6.1.18 ANSI/TIA-606-B, Administration Standard for Commercial Telecommunications Infrastructure

6.1.19 NEMA 250-2008, Enclosures for Electrical Equipment

6.1.20 ASTM Standards Vol. II, Copper Conductors for Electrical Power and Electronic Hook-up Wiring

6.1.21 UFC-1-300-09N, Unified Facilities Criteria – Design Procedures

6.1.22 UFC 3-580-01, Unified Facilities Criteria – Telecommunications (all sections)

6.1.23 OSHA, 29 CFR, OSHA Regulations (Standards - 29 CFR)

6.1.24 UCR 2013, DoD Unified Capabilities Requirements (UCR) 2013

6.1.25 COMSPAWAR M-4720.1, Shore Installation Process Handbook (SIPH), v4.0

6.1.26 USAREUR CDS, United States Army in Europe (USAREUR) Cable Distribution Standards (CDS) Construction Standards

6.1.27 ELIE-ISE-TI12-092, US Army Installation and Campus Area Network Design Guide (TR No.

ELIE-ISE-TI 12-092, June 2012)

6.1.28 AMSEL-IE-TI09-001-7A, US Army Information Systems Engineering Command (USAISEC) Outside Plant Design and Performance Requirements (OSPDPR), (TR No. AMSEL-IE-TI 09-001-7A, Feb 2009)

6.1.29 TC3IA, Technical Criteria for the Installation Information Infrastructure Architecture (Feb 2010)

6.1.30 ICD 801, Intelligence Community Directive (ICD) 801, “Acquisition”, 15 August 2006

6.1.31 CNSSAM TEMPEST/1-13, Red Black Installation Guidance, 17 January 2014

6.1.32 NSTISSI No. 7003, National Security Telecommunications and Information Systems Security Instruction (13 December 1996)

6.1.33 IA Pub-5239-22, Information Assurance Protected Distribution System (PDS) Publication

6.1.34 AER 27-715 Contractor Identification

6.1.35 AER 190-16 Installation Access Control

6.1.36 Intelligence Community Directive (ICD) 705, 26 May 2010

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment or Technical Exhibit List:

7.1 Attachment 1 – Performance Requirements Summary

7.2 Attachment 2 – Deliverables Schedule

7.3 Attachment 3 – DoD Contract Security Classification Specification (DD 254)

7.4 Attachment 4 – Construction Security Plan

7.5 Technical Exhibit A – Building 3350 Renovation Requirements

7.6 Technical Exhibit B – Building 3350 Renovation 60% IDP

7.7 Technical Exhibit C – Building 3350 Renovation Bill of Materials (BOM)

ATTACHMENT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE STANDARD PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLANCE

1) PWS Part 1 Section 1.6 Management and Administration Contractor shall comply with PWS provisions relating to Management and Administration operations.

Monthly COR inspection checklist Pass / Fail criteria.

Document number

>95 Percent Total Overall PRS Inspection Checklist Compliant Rate

100% Inspection of COR PRS Inspection Checklist

2) PWS Part 1 Section 1.6 Management and Administration Contractor shall comply with PWS provisions relating to Management and Administration processes.

Surveillance Process Audits

Safety/Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

3) PWS Part 3 Government Furnished Item and Services Contractor shall comply with PWS provisions relating to Government Furnished Item and Services operations.

Monthly COR inspection checklist Pass / Fail criteria.

Document number