W91WFU16T0004Updated_Question__Answers.pdf

W91WFU 16 T 0004 Questions and Answers

Updated 2/24/16 Updates are in RED text

Question 1: I am e mailing in regard to W91WFU16T0004, posted to FBO.

Has a contractor performed similar work to this for the government in the past?

If available, please provide the incumbent contract number. If you are unable to provide a contract number, is it safe to assume this is a new requirement for the government?

Answer 1: The incumbent contractor is Piepenbrock Government Services GMBH. The incumbent contract number is W91WFU 13 P 0007.

Question 2:Would you kindly advise to us when will you have the site visit?

Answer 2: The site visit will be held Monday, 29 Feb 2016 at 10:00 AM. If you are planning to attend, please provide me with the name, email, and phone of up to two people from your firm who will attend.

Question 3:We would like to kindly ask you to let us know the site visit exact hour, location and details about installation access requirements.

Answer 3: The site visit will be Monday 29 Feb 2016 at Patch Barracks at 10:00 11: 00 am. I will need the name, email, and phone number of up to two member's from your firm to attend.

1. The solicitation states on page 15, Part PPQ, Item (1): "Send the attached Past Performance Questionnaire to the applicable customer POC."

Question 4:We do not see attached PPQ. Could you please provide a PPQ form or it will be acceptable to include in our proposal a free form questionnaire including the required information?

Answer 4: The PPQ has now been uploaded to the FedbizOpps webpage for this solicitation.

Question 5: Solicitation, page 16, item: d. Volume IV Contract Documentation, item (1): SAM registration. [Our Company] is working on NCAGE and DUNS numbers obtaining and will include the necessary data in its proposal. However, it is possible that our SAM registration is not activated on the proposal submission due date. We confirm that [Our Company] will be SAM registered prior to an eventual award. Please confirm if our proposal will be considered if at the proposal submission stage our SAM profile is not yet active.

Answer 5:The Government recognizes the registration process sometimes takes a few weeks. All complete proposals will be evaluated in accordance with the solicitation, even if the SAM profile is not yet active. However, the contract cannot be awarded without the SAM registration being active so registration would need to conclude before the contract start date.

Question 6: Solicitation, Page 44, CCE 225 4000 AUTHORIZATION TO PERFORM SERVICES IN GERMANY.

Please specify if [Our Company’s] authorization to perform services in Germany could be submitted in the original language (German).

Answer 6: There is nothing you need to submit to verify your compliance with CCE 225 4000. This clause concerns a Contractor's responsibility to comply with applicable Germany requirements for performance of work in Germany. Submission of an offer indicates that you accept the terms and conditions and contract clauses that appear in the solicitation which become a part of the eventual contract.

Question 7: Solicitation page 16, item e): Joint Ventures, Teams and Partnerships.

The solicitation requires to submit a letter of commitment from the team members. KLUH will team for this effort with a partnering organization. Please provide a sample of commitment letter or please confirm if a commitment letter in a free form including all solicitation requirements for such document, will be considered as acceptable.

Answer 7: There is no required format for this document. The commitment letter should address the what is outlined in the solicitation on page 16, item e): Joint Ventures, Teams and Partnerships.

Question 8: Solicitation, page 18 : (9) SITE VISIT The site visit scheduled for 15 of February was not held. Please inform us about the date and hour of the rescheduled site visit if such is planned. If yes, would it be possible to provide to the offerors a total of 25 days after the site visit for proposal preparation? We would like to kindly ask you for an extension of the proposals due date accordingly to the site visit postponed date in order to provide the US Government with our best quality/price proposal.

Answer 8: The site visit will be held Monday, 29 February, at 10:00 am for those who wish to see the workspace in person to. There are only two buildings being cleaned under this contract and the building sizes are specified in the contract which should enable Offerors to bid even if they don't see the space in person. It is not possible to extend the due date of the solicitation.

Question 9: I´m unable to find the Past performance questionnaire that the solicitation refers to. Please advise or re send it.

Answer 9: The past performance questionnaire has been uploaded to the solicitation page on Fedbizopps.

Question 10: Delivery of proposal It is not allowed to send the Proposal via E Mail?

Answer 10: Yes, you can email a copy of your proposal if you wish or you can submit a copy in person.

Page 17 of the Solicitation (8) PROPOSAL SUBMISSION:

Submit one (1) hardcopy proposals and one (1) Compact Disk (CD) with an electronic copy of the complete proposal. All electronic proposal files shall be clearly named and organized.

Is amended to read as follows:

(8) PROPOSAL SUBMISSION:

If delivering a hardcopy: Submit one (1) hardcopy proposals and one (1) Compact Disk (CD) with an electronic copy of the complete proposal. All electronic proposal files shall be clearly named and organized.

If you prefer to email your proposal: Submit one digital copy of all proposal volumes in Adobe PDF format. All electronic proposal files shall be clearly named and organized.

Page 18 of the solicitation:

ELECTRONICALLY OR BY FAX WILL NOT BE CONSIDERED FOR AWARD. The Government shall not be held liable for offers not received.

Proposals must be mailed or delivered in person by closing date and time of the solicitation to:

Department of the Army, Regional Contracting Office Stuttgart, Attn: Estella Juarez, Kelley Barracks Building 3307, Plieningerstrasse 289, 70567 Stuttgart OR to RCO Stuttgart, Unit 30401, APO, AE 09107 0401 Hand Delivered Proposals If Offeror intends to deliver the proposal in person, they MUST coordinate proposal submission via email with estella.c.juarez.civ@mail.mil and birgit.deluca.ln@mail.mil at least two business days in advance of intended delivery date. The Regional Contracting Office Stuttgart is located on a controlled access facility on Kelley Barracks, Bldg. 3307. Those who do not possess an installation access pass will not be able to deliver proposals without coordinating installation access with the Contracting Office in advance.

Upon arrival at Kelley Barracks at the agreed upon time, request the guards on duty to call Ms. Estella Juarez, DSN 421 2945, Commercial 0711 729 2945; or Daniel Mengesha, DSN 421 2951, Commercial 0711 729 2951 for visitor sign in to allow access to the installation. Proposal delivery must be made to the exact location stated in this solicitation on or before the date and time specified. Fax and E mail attachment submittals will not be accepted. Please be advised that the installation access guards have the right to inspect all vehicles and packages before granting access to the installation. However, the guards will not accept proposal submissions. It is the Offeror’s responsibility to coordinate delivery of hand delivered proposals with the RCO Stuttgart POCs for this solicitation.

Is amended to read as follows:

FAXED PROPOSALS WILL NOT BE CONSIDERED FOR AWARD. The Government shall not be held liable for offers not received.

Proposals must be emailed, mailed or delivered in person by closing date and time of the solicitation to:

Department of the Army, Regional Contracting Office Stuttgart, Attn: Estella Juarez, Kelley Barracks Building 3307, Plieningerstrasse 289, 70567 Stuttgart OR to RCO Stuttgart, Unit 30401, APO, AE 09107

Electronic Submission of Proposals:

Digital Copies of proposals must be submitted to: estella.c.juarez.civ@mail.mil with a copy to daniel.mengesha.ln@mail.mil. If Offerors do not receive an email acknowledgement that a copy of the proposal has been received, it is the responsibility of the Offeror to email estella.c.juarez.civ@mail.mil to verify receipt of proposal prior to the solicitation deadline.

Hand Delivered Proposals If Offeror intends to deliver the proposal in person, they MUST coordinate proposal submission via email with estella.c.juarez.civ@mail.mil and daniel.mengesha.ln@mail.mil at least two business days in advance of intended delivery date. The Regional Contracting Office Stuttgart is located on a controlled access facility on Kelley Barracks, Bldg. 3307. Those who do not possess an installation access pass will not be able to deliver proposals without coordinating installation access with the Contracting Office in advance. Upon arrival at Kelley Barracks at the agreed upon time, request the guards on duty to call Ms.

Estella Juarez, DSN 421 2945, Commercial 0711 729 2945; or Daniel Mengesha, DSN 421 2951, Commercial 0711 729 2951 for visitor sign in to allow access to the installation. Proposal delivery must be made to the exact location stated in this solicitation on or before the date and time specified. Fax and E mail attachment submittals will not be accepted. Please be advised that the installation access guards have the right to inspect all vehicles and packages before granting access to the installation. However, the guards will not accept proposal submissions. It is the Offeror’s responsibility to coordinate delivery of hand delivered proposals with the RCO Stuttgart POCs for this solicitation.