W91QV119R0019_Solicitation_Amendment_1.pdf

0011254722-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to:

a. The closing date of the solicitation has been extended until 19 Apr 2019 at 3:00 pm.

b. See changes to "Instructions to Offeror and Evaluation for Aw ard" criteria.

c. In the Statement of Work, delete the first and second sentence under Key Personnel .3.2.1.

d. Add List of Questions and Answ ers.

e. Add redacted Justification for Other Than Full and Open Competition (J&A) as Attachment 4.

f. Add Conmy Hall Facility Plan as Attachment 5.

g.. Add Conmy Hall Facility Plans Part II as Attachment 6.

h. Add Conmy Hall Seating Chart as Attachment 7.

i. Add Conmy Hall AV Portion as Attachment 8.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 34

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Apr-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QV119R0019

X 9B. DATED (SEE ITEM 11)

13-Mar-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Apr-2019

CODE

MICC-FORT BELVOIR

9410 JACKSON LOOP

BLDG. 1425

FORT BELVOIR VA 22060-5116

W91QV1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QV119R0019

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

LIST OF QUESTIONS AND ANSWERS

CONMY Hall RFI Questions Audio

1) QUESTION: What are the specifics on the Crestron Brain/Controller?

a) Model

Answer: The Government currently utilizes the following Crestron Equipment:

Audio FOH - TPS-4500V Lighting/Video Booth - TPS-6X-DS, Pro3 (firmware ver. 1.007.0019) Crestron Matrix Switcher - DM-MD16x16-RPS Upstairs Amp Room/Control Room - MC2E, 2 x CNPWS-75 & 2 x CNTBLOCK

b) Software/Firmware version

Answer: Pro3 firmware version 1.007.0019

2) QUESTION: What other Crestron hardware is associated with the system beyond the two touch panels that were in the booth?

Answer: Crestron Matrix Switcher - DM-MD16x16-RPS Upstairs Amp Room/Control Room - MC2E, 2 x CNPWS-75 & 2 x CNTBLOCK

3) QUESTION: Spotlight – Is there a particular manufacturer or product preferred?

Answer: See Statement of Work, Paragraph 3.4.3

a) What is the current follow spot electrical feed?

Answer: 20 amp/120V

4) QUESTION: Is there still a need for the following equipment:

a) CYC Fixtures

i) Quantity?

Answer: See Statement of Work, Paragraph 3.4.1

b) Glass Pattern Holders for S4LED Series 2?

Answer: None

c) Color Frames for Color Source Par

d) Top Hat for the Color Source Par

Answer: None

e) Color Source Par Diffusers?

i) Which type?

Answer: See Statement of Work, Paragraph 3.4.1

ii) Quantities?

5) QUESTION: Would you like an option to add an annual maintenance plan as previously specified?

Answer: No

6) QUESTION: Is the “16 hours of training required” based on two, eight-hour days, or broken up in four-hour increments or other increments?

Answer: See Statement of Work, Paragraph 3.4.10

7) QUESTION: Will Contractor have sole use of space during installation?

Answer: The Government anticipates the Contractor cannot perform the work identified in the Statement of Work during the last week of each month except for the month of May. During the month of May, the Government anticipates the Contactor cannot perform work from 13 May 2019 through 17 May 2019.

The Contractor and Government will work out a more detailed, concrete schedule to complete the work identified in the Statement of Work during the Post Award Conference to ensure the Contactor work does not get in the way of events/ceremonies taking place in Conmy Hall. Section 4 of the Statement of Work has been updated accordingly.

8) QUESTION: Will contractor be able to store new equipment to be installed in CONMY Hall during installation or does a storage container need to be provided for storage outside?

Answer: The contractor will be required to provide Conex containers for storing equipment. There can be no more than three (3) (40'x8') Conex storing containers (two for LED Wall and one for Lighting and Audio) onsite on the southwest side of the building at a time. We can accommodate (1) additional (20'x8') Conex storing container (for Lighting and Audio) if required on the northwest side of the building.

9) QUESTION: Low voltage plenum rating wire properly secured OK or does it need to be in conduit?

iii) Does conduit need to be paint matched

Answer: Low voltage plenum wiring does not have to be in conduit.

10) QUESTION: Are booties/socks for the lift(s) acceptable for floor protection?

Answer: Yes

11) QUESTION: The brand name d&b Audiotechnik is specified but models are not. Which d&b

Audiotechnik models are required?

Answer: The intent is to have the contractor identify the model as part of their design which will be evaluated under the Technical Approach and Design Sub-factor of the Technical Capability Factor.

12) QUESTION: In RFP section 3.3.4, paragraph 1, page 6, does the term side fill reference a) a speaker system facing the performers on the floor or b) the audience to the far left and right sides of the floor?

Answer: Audience to the far left and right.

13) QUESTION: In RFP section 3.3.4, paragraph 1, page 6, which components should be considered a minimum requirement for a complete compact sound system and complete monitor system as described? Should other elements such as microphones, mixers, cables, etc. be included?

Answer: The intent is to have the contractor identify the model and components as part of their design which will be evaluated under the Technical Approach and Design Sub-Factor of the Technical Capability Factor.

14) QUESTION: In RFP section 3.3.9, paragraph 1, page 6, the stated requirement is to use the existing Crestron system. Will the government provide the existing un-compiled source code for the Crestron system or will the contractor be required to provide a complete new Crestron program under this scope?

Answer: The Government does not possess the Crestron System source code.

15) QUESTION: Please provide a list of all owner furnished equipment (OFE) devices that will be controlled by the OFE Crestron system once commissioning is complete.

Answer: The Government cannot determine what equipment will be used because it depends on the offeror’s proposed solution.

16) QUESTION: Are screenshots or renderings available of all currently used Crestron control pages?

Answer: Screenshots cannot be provided at this time.

17) QUESTION: In RFP section 3.4.1, paragraph 1, page 7, “technical support during initial events” is referenced. How many events will be supported by the contractor as part of this scope? What is the expected duration of each event? Will these performances be over a set span of dates?

Answer: This depends on when the work is completed. The anticipated support will be for two (2) events, for four (4) hours each.

18) QUESTION: In RFP section 3.4.2, paragraph 1, page 7, Government-furnished drawings are referenced as Attachment 1, but Attachment 1 was an installation access roster. Please provide the referenced drawings.

Answer: The referenced drawings have been added.

19) QUESTION: Per RFP section 3.4.13, paragraph 1, page 8, will the 2P&G connectors be replaced by the contractor or the government? If the contractor is required to replace the 2P&G connectors under this scope, is there a requirement for that work to be performed by a commercially licensed electrician?

Answer: The contractor will perform the work. The contractor and is responsible for complying with any and all applicable regulations.

20) QUESTION: What are the dollar amounts of liquidated damages for this contract?

Answer: No Liquidated damages for this contract.

21) QUESTION: In RFP section 3.4.1, paragraph 1, page 7, the specification calls for using the existing

Hog 4 lighting console. It also lists a Hog 4 console in a Road Case under the equipment list.

Please confirm that the contractor is to include a Hog 4 lighting console in a road case as part of this proposal.

Answer: The Hog 4 console in road case and Playback Wing in case as outlined in the RFP are additional consoles. The contractor needs to provide the Hog 4 console in road case and Playback Wing in case.

22) QUESTION: In RFP section 3.4.1, paragraph 1, page 7, the specification calls for two (2) ProPlex IQ One 8. However, the Conmy Hall Lighting Attachment page AE-041 calls for thirteen (13) of the same part. How many are required for this contract?

Answer: This RFP only requires 2 additional ProPlex IQ One 8, there are 13 currently in place within Conmy Hall.

23) QUESTION: The Conmy Hall Lighting Attachment page AE-041 “control room” shows an existing 24-port Ethernet switch. The drawing indicates at least twenty-six (26) ports are required. Is the contractor or the Government responsible for providing the additional switch?

Answer: There is a 28 port Cisco switch in use with 4 open ports.

24) QUESTION: The Conmy Hall Lighting Attachment page AE-021b reference diamond C and E requires hanging Schedule 40 steel pipe, which is not listed in the scope. Should the contractor quote providing and installing this pipe?

Answer: The Schedule 40 Steel Pipe is not required. The Cyc lights will now be used as floor fixtures for up lighting hanging goods.

25) QUESTION: Please specify the total quantity of audio monitor (foldback) speakers required as part of this proposal. Should these loudspeakers also have cases?

Answer: See Statement of Work, Paragraph 3.3.1

26) QUESTION: For any existing wiring that is not needed after this finished installation, should the contractor a) abandon wiring in place, b) remove wiring, or c) tag wiring for future use?

Answer: Tag wiring for future use.

27) QUESTION: Please provide any known blackout dates during which work cannot be performed in the facility.

Answer: For planning purposes, the last week of each month except for May, which will be blacked out during the week of 13-17 MAY 2019. A more detailed schedule will be available at the Post Award Conference.

28) QUESTION: Is a performance/payment bond required on this project?

Answer: No performance/payment bond required for this requirement.

29) QUESTION: How much downtime is allowed for the installation period? For example, can the facility be blocked out for 2-3 weeks with no events for the installation period?

Answer: The Government anticipates the Contractor cannot perform the work identified in the Statement of Work during the last week of each month except for the month of May. During the month of May, the Government anticipates the Contractor cannot perform work from 13 May 2019 through 17 May 2019.

The Contractor and Government will work out a more detailed, concrete schedule to complete the work identified in the Statement of Work during the Post Award Conference to ensure the Contractor work does not get in the way of events/ceremonies taking place in Conmy Hall. Section 4 of the Statement of Work has been updated accordingly.

30) QUESTION: Is a different design (outside of line array) acceptable if the concept is proven technically if the brand name (d&b) does not change?

Answer: If the design covers all areas contained within the RFP and is proven through the Array Calculation Software, it can be evaluated. It would advisable to look at the stage set up in the previously attached documents to be sure that the seating on the floor will receive the same concert grade audio that will be heard in the permanent seating areas. The arrays are intended to be utilized for concert environments where there is seating on the floor.

31) QUESTION: Is the Crestron code available for the currently installed system?

Answer: The Government does not possess the Source Code for the existing Crestron System.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 12-Apr-2019 04:00 PM to 19-Apr-2019 03:00 PM.

The following have been modified:

52.212-1 ADDENDUM

52.212-1 ADDENDUM

52.212-1 – Instruction to Offerors – Commercial Items (Addendum) Proposals submitted in response to this solicitation shall include the following identified volumes: Cover Letter/Completed 1449, Technical Capability, Past Performance, and Pricing. An Offeror's failure to provide in its proposal the information specified below result in that proposal not being considered by the Government for award.

The proposal shall represent the Offeror's best effort to respond to the solicitation.

All supporting data required for development of the proposal shall be included and summarized in each proposal within the stated page limitations. Mere statements that the Offeror understands the requirements and can or will comply with the requirements without supporting information are not acceptable and may be reason for determining a proposal to be unacceptable. The Government is not responsible for evaluating aspects of the proposal that are not in the appropriate volume.

In order to maximize efficiency and minimize the effort involved in the proposal evaluation process, the Offeror shall comply with the following instructions for proposal format and content including applicable page limitations and number of volumes. If the proposal does not comply with these instructions, the Offeror may be considered non-responsive and ineligible for award. The proposal must be clear, coherent and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria.

The Government intends to make a single Firm-Fixed Price award as a result of the solicitation. The Government may reject any offer not substantially in compliance with the terms and conditions of the requirement. NOTE: The Government intends to make contract award without discussions.

During the evaluation process, the Government may, at its discretion enter into clarifications or communications as needed. The Government need not enter into communications or clarifications with all Offerors. In evaluating the proposals, the Government may establish a Competitive Range to reduce the Offerors participating in the competition to only those Offerors most likely to receive the award. Any Offeror eliminated from further consideration will be notified officially in writing.

Discussions: If the Government enters into discussions, it will be with those Offerors considered to be within the Competitive Range. During the negotiation process all proposal revisions must be submitted electronically in MS Word track changes format and accompanied by a complete electronic resubmission of the electronic file.

SITE VISIT

In order to be considered for award, Offerors must attend a site visit of Conmy Hall on 25 March 2019 at 11:00 am or 2:30 pm. Only Offerors who attend the site visit on 25 March 2019 will be considered for award. A copy of the Joint Base Myer-Henderson Hall (JBM-HH)

Installation Access Request Form must be submitted no later than 20 March 2019. If multiple individuals are attending for an Offeror, a JBM-HH Installation Access Requests for each individual is needed. The following documents will be attached to the solicitation:

1) Attachment 1 – JBM-HH Installation Access Request

2) Attachment 2 – JBM-HH Installation Access Request Instructions

3) Attachment 3 – Directions to JBM-HH

Please be advised processing for the access to the installation takes 15 to 20 minutes. Have your driver license at hand to present to security officer.

Attachment 1 – JBM-HH Installation Access Request must be submitted to Contracting Officer Harry Shatto at harry.w.shatto.civ@mail.mil and Contract Specialist Sherry Carner at sherry.l.carner2.civ@mail.mil no later than 20 March 2019 at 9:00 AM Eastern Standard Time to be eligible to attend the site visit.

SUBMITTAL OF SOLICITATION QUESTIONS

THE DUE DATE FOR QUESTIONS AND COMMENTS CONCERNING THIS RFP is 4:00 PM Eastern Standard Time on 27 March 2019.

As soon as an Offeror is aware of any problems or ambiguities in interpreting the specifications, terms or conditions, instructions or evaluation criteria of this solicitation, the Contracting Officer and Contract Specialist shall be notified.

Proposal that contain exceptions, qualifications, conditions, assumptions or any other deviations from the solicitation may be rejected by the Government and considered ineligible for award.

Electronic submission of questions and comments shall be submitted through email to Contracting Officer, Harry W.

Shatto, harry.w.shatto.civ@mail.mil and Contract Specialist, Sherry Carner, sherry.l.carner2.civ@mail.mil.

Electronic email attachments, if included, shall be prepared using Microsoft Office. When submitting questions and comments, please refer to the specific text of the RFP in the following format:

Subject: RFP No. W91QV119R0019 Reference: RFP Section ___, Paragraph(s) ____, Page(s) ____.

All questions will be answered via amendment and provided to all Offerors on the Internet at www.fbo.gov and will not attribute the questions to the submitting Offerors.

PROPOSAL PREPARATION & ORGANIZATION

Format - To be considered for award an Offeror shall submit a proposal in accordance with the instructions of the RFP. The proposal shall meet the requirements within these Proposal Submission Instructions using the sequence and format described in the table below. Each Volume shall be submitted and packaged on separate and clearly labeled CD ROMs, and all information pertaining to a particular Volume shall be confined to that Volume. The Offeror shall submit one digital copy as well as the number of hard copies indicated in the Table below for each of the five (5) Volumes. Digital files shall be submitted on CD ROMs using Microsoft (MS) Office 2013 files (Microsoft Word (.docx) files, and Microsoft Excel (.xlsx) files) as defined in the table below. Hyperlinks to documents external to the proposal are not permitted.

Page / margin size – Single-spaced on 8 ½ x 11 inch paper format, with a minimum one-inch margin all around.

Pages shall be numbered consecutively.

Failure to follow the aforementioned formatting instructions may cause your proposal to be deemed unacceptable by the Government.

The Volumes are arranged to incorporate the factors used to evaluate the proposal:

Volume I – Cover Letter/Completed SF 1449 Volume II- Technical Capability, Volume III – Past Performance, Volume IV – Pricing, Volume V – CAD DRAWINGS

The Offeror shall comply with the following Compliance Matrix and instructions:

Volume File Name Hard Copies Page Limit Volume 1 – COVER

LETTER/COMPLETED SF 1449

xxxx_ Lighting and Audio V1. doc

Original + 4 hard copies + one (1) CD copy

No Page Limit

Volume II – TECHNICAL

CAPABILITY

xxxx_ Lighting and Audio V2.doc

Original + 4 hard copies + one (2) copy DVD/CD in .PDF & .DWG file format

Not to exceed 20 pages excluding Title Pages, Executive Summary, Cross Reference Matrix, Table Contents, Resumes and Commitment Letter

Volume III – PAST

PERFORMANCE

xxxx_ Lighting and Audio V3.doc

Original + 4 hard copies + one (1) CD copy

Not to exceed 20 pages excluding Title pages, Executive Summary and Table of Contents, Questionnaires

Volume IV - PRICING Lighting and Audio V4.doc

Original + 4 hard copies + one (1) CD copy

No Page Limit

Volume V – CAD DRAWINGS Lighting and Audio V5.doc

Original + 1 hard copies + one (1) CD copy

No Page Limitation

Notes:

1 For XXXXX use the Offeror’s company name.

2 Those pages that exceed the page counts for each volume or attachment will not be evaluated. If there are more than forty-five (45) lines of text on any page, the sum of the additional lines will be removed from back to front of the particular volume or attachment and will not be evaluated.

PROPOSAL SUBMISSION

Offerors shall send the specified number of hard copies of offers, as well as CD copies of proposals as specified in the Proposal Preparation and Organization section by the Proposal due date.

THE PROPOSAL DUE DATE IS 12 APRIL 2019 4:00 PM EST

LATE OFFERS: Proposals or modifications of proposals received at the address specified for the receipt of offers after the exact time specified for receipt of proposals WILL NOT be considered.

Offerors shall use one of the following methods for delivering offers:

EXPRESS MAIL/COMMON CARRIERS: Offers submitted by express mail services (FEDEX, UPS, DHL, etc.) shall be submitted to:

Harry Shatto Contracting Officer Mission and Installation Contracting Command - Fort Belvoir (MICC-FB) 9410 Jackson Loop

BLDG 1425

Fort Belvoir, VA. 22060 Phone: (703) 806-8249 harry.w.shatto.civ@mail.mil

NOTE: If the Offeror intends to use express mail service, it is recommended to have delivery scheduled for one to two days BEFORE the RFP due date.

U. S. POSTAL SERVICE CHANNELS (Highly discouraged): Offers submitted through US Postal Service shall be mailed to the following address:

Sherry Carner Contract Specialist Mission and Installation Contracting Command - Fort Belvoir (MICC-FB) 9410 Jackson Loop

BLDG 1425

Fort Belvoir, VA. 22060 Phone: (703) 806-4425 Email: sherry.l.carner2.civ@mail.mil

Harry Shatto Contracting Officer Mission and Installation Contracting Command - Fort Belvoir (MICC-FB) 9410 Jackson Loop

BLDG 1425

Fort Belvoir, VA. 22060 Phone: (703) 806-8249 Harry w.shatt.civ@mail.mil

NOTE: This method of delivery is strongly discouraged. Any package received by MICC-FB through postal channels after the due date will be returned to the Offeror in the same condition in which it was received. The contents will not be evaluated and therefore, be ineligible for award.

HAND-CARRIED OFFERS WILL BE ACCEPTED AND ARE ENCOURAGED.

PROPOSAL CONTENT

The Offeror’s proposal shall be formatted as set forth in the table above and shall contain its proposal response to the requirements herein. The proposal shall be clear, concise and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. The Government will base its evaluation exclusively on the information presented in the Offeror’s proposal, except for information the Government obtains to evaluate the Past Performance Factor.

Part 1 A. Volume I – COVER LETTER/COMPLETED SF 1449.

Cover Letter: The proposal shall include a cover letter signed by an individual authorized to commit the company to the proposal. The cover letter shall identify all enclosures being transmitted as part of the proposal. The letter shall reference the solicitation number and acknowledge that it transmits an offer in response to the solicitation. It shall state:

Name of the official authorized to bind the Offeror’s organization shall be clearly identified.

- Company/Division street address; CAGE Code; DUNS number and size standard.

- Confirmation of active registration in the System for Award Management (SAM).

- Acknowledgement of receipt of any amendments.

The Contract SF 1449 shall:

- Be filled out and completed boxes 17a, 30a (signed), 30b and 30c

- Be executed by a representative of the Offeror authorized to commit the Offeror to contractual obligations.

The Offeror on the SF 1449 must match the information for the Offeror in the SAM.

- The provisions and clauses of the solicitation shall be filled out as applicable.

Part 2 – Cross-Reference Matrix.

The Offeror shall provide a matrix that will direct Government evaluators to the specific areas of the Technical Proposal that address each task/requirement of the Statement of Work (SOW). The Cross-Reference Matrix shows proposal completeness by mapping the SOW’s paragraphs, requirements and tasks to the Offeror’s proposal’s applicable part, section, paragraph and page number. The Cross-Reference Matrix shall contain a “SOW-to- Proposal” matrix that indicates the SOW paragraph that is being addressed by the indicated proposal paragraph.

Part 3 – Technical Proposal.

No pricing information is to be provided in the Technical Proposal.

The Offeror shall discuss, completely and in detail, its proposed approach for the requirement including the following sub-factors:

(i) Sub-Factor a - Technical Approach and Design.

The Offeror shall demonstrate its knowledge and understanding of the requirements outlined in the SOW. The technical approach shall include a logical sequence of tasks that will be performed to accomplish the requirements, how all tasks, standards, and deliverables outlined in the SOW will be achieved. The Offeror shall identify and describe the specific techniques and steps that will be applied during the accomplishment of each requirement of the

SOW.

Offeror’s proposal shall convey to the Government the ability to perform the services as required by the solicitation, that the Offeror is capable and possesses the technical expertise, has adequate resources, and is able to plan, organize and use resources in a coordinated and timely manner in order to achieve the technical requirements and has identified and mitigated potential risks. Offeror’s proposal shall indicate a comprehensive approach, a detailed work plan as to how each requirement will be accomplished and shall demonstrate a thorough understanding of the SOW.

Additionally the Contractor shall provide computer-aided design (CAD) drawings of the lightning support structure and floor projection system. Below is the minimum requirements for the CAD drawings.

CAD Drawing Minimum Requirements - The Contractor shall provide CAD drawings detailing all loudspeaker component locations, rigging geometry, rack elevations, schematic drawings and custom connection panels.

The Contractor shall provide CAD drawings detailing all theatrical lighting fixture placement, DMX channel assignments, DMX universe locations, signal distribution and dimmer assignment as noted in the example provided by the Government.

(ii) Sub-Factor b – Key Personnel.

The Offeror shall submit a Commitment Letter with resumes of Key Personnel as identified in Subsection 3.2 of the SOW. Resumes must be clearly written and specifically state qualifications as related to this solicitation. These candidates must meet experience levels and have certifications as outlined within the SOW. Offeror shall provide a narrative describing the experience of their Key Personnel in addition to submitted resumes. The Offer must also provide a copy of the certifications of Key Personnel required in Subsection 3.2 of the SOW. The proposal shall include a matrix of the company’s proposed Key Personnel mapped to the appropriate SOW tasking that supports the proposed labor category.

C. Volume III – PAST PERFORMANCE.

Offerors shall submit information on three (3) Government contracts for the prime Offeror or subcontractor associated with performance or awarded during the past three years, from the issue date of this RFP, which are relevant to the efforts required by this RFP.

This volume shall be organized into the following parts:

Part 1 – Contract Descriptions.

This part shall include the following information formatted as indicated:

(i) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(ii) Government contracting activity, and current address, Procuring Contracting Officer's name, e-mail address, telephone and fax numbers.

(iii) Government’s technical representative/COR, and current e-mail address, telephone and fax numbers.

(iv) Government contract administration activity and the Administrative Contracting Officer's name, and current e-mail address, telephone and fax numbers.

(v) Government contract administration activity's Pre-Award Monitor's name, and current e-mail address, telephone and fax numbers.

(vi) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers also.

(vii) Contract Type (specific type such as Fixed Price (FP), Cost Reimbursement (CR), Time & Materials (T&M), etc.) In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity), and secondary contract type (FP, CR, T&M, etc.).

(vii) Awarded price.

(viii) Final or projected final price.

(ix) Original delivery schedule, including dates of start and completion of work.

(x) Final or projected final delivery schedule, including dates of start and completion of work.

Part 2- Past Performance.

Offerors shall provide a specific narrative explanation of each contract listed in Part 1 describing the objectives achieved and detailing how the effort is relevant to the requirements of this solicitation. Offerors are reminded to include the most recent and relevant efforts (within the past three years) in their proposal.

(a) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The Offeror shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The Offerors shall also provide a copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the Offeror’s or proposed subcontractor. The Offeror shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

Part 3 – New Corporate Entities.

New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the Offerors shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above.

D. Volume IV PRICING The Government anticipates a single, firm-fixed price contract award. The Offeror shall provide a Price Model and a Price Narrative.

Price Narrative The Contract awarded will be firm-fixed price. The Offeror shall also submit a price schedule in Microsoft Word format. The Offeror shall provide a pricing narrative that should address, at minimum, the price rationale to include wages and benefits, calculations of fringe cost, ODCs, indirect rates and price breakdown for each CLIN identified in the solicitation.

Factor II: Past Performance Past Performance information described herein is required on the offeror and all major subcontractors, teaming partners, and/or joint venture. The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

(1) The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The past performance data shall document a successful history of past contract performance for past three (3) years . To illustrate the offeror’s past performance, the following documentation shall be submitted:

(i) The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor (those that will lbe responsible for 10% or more of the requirement), which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation.

The submittal shall include rationale on how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Non-Government contracts may be used if Government contracts are not available. The documentation shall be submitted in the following format:

The documentation shall be submitted in the following format:

Contract Number, Award Date and Contract type.

Price/Cost – original awarded AND final (or projected final, if contract is current).

Delivery Schedule – original AND final (or projected final, if the contract is current).

Address and telephone number for the Government (or commercial) procuring contracting activity AND contract administrative activity (if applicable).

Name, telephone number, and e-mail address for the following:

Procuring Contracting Officer (PCO) Government or commercial technical representative or COR

52.212-2 ADDENDUM

52.212-2 – Evaluation – Commercial Items (Addendum)

A. BASIS FOR AWARD

This is a best value (tradeoff) source selection conducted in accordance with Federal Acquisition Regulation (FAR) Part 13 and using some of the procedures of FAR Part 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS) and the Army Federal Acquisition Regulation Supplement (AFARS). The Government will select the best overall offer based upon an integrated assessment of three (3) evaluation factors: Technical Capability, Past Performance and Price. The Technical Capability Factor is more important than the Past Performance Factor. Within Factor 1 (Technical Capability), Sub-Factor a (Technical Approach/Design) is significantly more important than Sub-Factor b (Key Personnel). The Price factor is equal to Technical capability factor. The Past Performance Factor is less important than the Technical Capability and Pricing Factor. Technical Capability and Price factor combined are more important than past performance. To receive consideration for award, a rating of no less than “Acceptable” must be achieved for all the Technical Capability Factor (to include all sub-factors). Technical Capability and Pricing Factor combined are more important than Past Performance.

As a basis for award, trade-offs between price and non-price factors are permitted. THEREFORE, THE

GOVERNMENT RESERVES THE RIGHT TO AWARD TO OTHER THAN THE LOWEST PROPOSED

PRICE.. The greater the equality of proposals within the non-cost factors, the more important price becomes in selecting the best value to the Government. The Government will evaluate proposed prices for reasonableness using cost and/or price analysis technique s. The Government intends to award one contract as a result of this solicitation.

In order to be considered for award, Offerors must attend a site visit of Conmy Hall on 25 March 2019 at 11:00am or 2:30pm. Only Offerors who attend a site visit on 25 March will be considered for award.

B. FACTORS AND SUB-FACTORS TO BE EVALUATED

Award will be made to the Offeror whose proposal is most advantageous to the Government based upon an integrated assessment of the evaluation factors and sub-factors described below. Below are the evaluation factors and sub-factors that will be used to evaluate each proposal.

Factor 1 - Technical Capability. The Technical Capability Factor is further divided into the following sub-factors:

a. Sub-Factor a - Technical Approach and Design.

b. Sub-Factor b - Key Personnel.

Evaluation of the Offeror’s proposal shall address each sub-factor as it applies to the Statement of Work (SOW) and other requirements of the solicitation. A detailed explanation of the criteria for the evaluation is set forth in the “Evaluation Approach”, Paragraph C of this section.

Factor 2 - Past Performance. Each Offeror’s past performance will be reviewed to determine relevancy, evaluated for quality, and a confidence assessment will be made.

Factor 3 - Price. The techniques and procedures described under FAR Part 15.404-1 will be used to evaluate price reasonableness.

C. EVALUATION APPROACH

1. Technical Capability Factor. The overarching evaluation approach for all factors and sub-factors is as follows:

Adequacy of Response. The proposal will be evaluated to determine whether the Offeror’s methods and approach have adequately and completely considered and satisfied the requirements specified in the RFP. The proposal will be evaluated to determine the extent to which each requirement has been addressed in the proposal in accordance with the proposal submission section of the RFP.

Feasibility of Approach. The proposal will be evaluated to determine the extent to which the proposed approach is workable and the end results achievable. The proposal will be evaluated to determine the extent to which the Offeror is expected to be able to successfully complete the proposed tasks and technical requirements within the required schedule.

The Technical Capability Factor is divided into the following sub-factors:

a. Sub-Factor a, Technical Approach and Design: This sub-factor evaluates the Offeror’s proposed technical approach for the basic contract period and the proposed design of the, Lighting and Audio support structure and floor projection system. The evaluation will focus on the following:

(i) Utilization of space in the design and implementation of proposed equipment.

(ii) Utilization of energy efficient proposed equipment.

(iii) The qualities of the proposed equipment contribution to providing high quality concert and theatrical events.

Audio: Special attention will be paid to the overall design approach in limiting the main and fill speakers from interfering with the sightlines of the LED wall. The quality of the audio coverage of the facility, along with the ability to isolate the floor coverage from the main seating area and the main seating area from the floor will also be evaluated. The approach of tying the new system to the existing infrastructure will also be evaluated.

Lighting: The overall lighting fixture placement and design will be evaluated for the ability to cover the main performance area efficiently and effectively. The selection of the appropriate follow spot type will be evaluated for appropriate focal length and fan noise output (the follow spots do not need to be LED).

b. Sub-Factor b, Key Personnel: This sub-factor evaluates the Offeror’s Key Personnel. The evaluation will focus on the resumes of Key Personnel as described below.

The following Key Personnel will be evaluated under Sub-Factor b –Project Manager, Technicians , System Integrator and Lighting Control. The Government will evaluate the resumes of Key Personnel to determine the extent they demonstrate experience with the SOW requirements and meet or exceed the minimum qualifications stated in the Subsection 3.2 of the SOW. The Government will also evaluate an Offeror’s narrative describing the certifications and experience of its Key Personnel in addition to the submitted resumes. The Government will evaluate the extent to which the Key Personnel have knowledge and experience providing/installing Lightning and Floor Projection Systems.

In order to provide the Offeror with an understanding of the value assigned by the Government, the criteria are being included below. The evaluation methodology to be used is the Combined Technical/Risk Rating. A single rating for each Technical Capability Sub-Factor will be assigned. From those single ratings, an overall Technical Capability Factor rating will be determined.

The Combined Technical/Risk Ratings, excerpted below focus on the strengths, deficiencies, weaknesses, risks and uncertainties of the Offeror's proposal. The color rating depicts how well the Offeror’s proposal meets the requirements. This rating scale will be used to evaluate Factor 1 – Technical Capability (and its sub-factors).

2. Past Performance Factor. The Government will evaluate the Offeror’s record of past three (3) years and current performance on existing CPARS information to ascertain the probability of successfully performing the required efforts of the SOW.

a. The Government will focus its inquiries on the Offeror’s record of performance as it relates to all solicitation requirements, including price, schedule, performance and management of major subcontractors (those that will lbe responsible for 10% or more of the requirement),. A significant achievement, problem or lack of relevant data in any element of the work can become an important consideration in the evaluation process. When recent and relevant past

TABLE 1 – COMBINED TECHNICAL/RISK RATINGS

Color Rating Description

Blue Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Purple Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is unawardable.

performance history is absent or when the performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the Offeror will be assigned an “unknown confidence rating” and the proposal will not be evaluated either favorably or unfavorably on past performance. The Government may use data provided by the Offeror in its proposal and data obtained from other sources, including data in Government files or data obtained through interviews with personnel familiar with the contractor and their current and past performance under Federal, State or Local government or commercial contracts for same or similar services as compared to the North American Industry Classification System (NAICS) 335129 Data used in conducting performance risk assessments shall not extend past three years prior to the issue date of the RFP, but may include performance data generated during the past three years without regard to the contract award date.

b. The Past Performance Factor considers the Offerors’ demonstrated recent and relevant record of performance in supplying products and services that meet the contract requirements. There are two aspects to the past performance evaluation: relevancy and performance confidence assessment.

(i) Relevancy. The first aspect of the past performance evaluation is to assess the Offeror’s past performance to determine how relevant a recent effort accomplished by the Offeror is to the effort to be acquired through the source selection. Relevancy is not separately rated; however, the below criteria will be used to establish what is relevant which shall include similarity of service/support, dollar value and contract type.

Past Performance Relevancy Ratings

Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

(ii) Quality Assessment. The evaluation team will assess the quality of the Offeror’s past performance on those relevant/recent efforts that were determined relevant by determining how well the contractor performed on the contracts. Documented results from Past Performance Questionnaires, interviews, CPARS, and other sources form the support and basis for this assessment.

(iii) Performance Confidence Assessment. The final step is for the team to arrive at a single consensus performance confidence assessment for the Offeror, selecting the most appropriate rating from the chart below. This rating considers the assessed quality of the relevant/recent efforts gathered.

Performance Confidence Assessments Rating Definition

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral) No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

3. Pricing Factor. The contract will be a single award firm-fixed price contract.

Price will be evaluated for completeness and reasonableness using the techniques in FAR 15.404-1(b)(2). No adjectival ratings will be used to evaluate Price. Price will not be scored or rated. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 15.404-1(b). In as much as the best value offer will be determined through tradeoff analysis, the Government is not bound to award to the lowest evaluated price.

The techniques and procedures described under FAR 15.404-1 will be the primary means of assessing price reasonableness. Reasonableness is defined as follows: The Government will evaluate the price reasonableness of the Offeror's proposed price in accordance with the definition in FAR 31.201-3. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of a competitive business.

STATEMENT OF WORK

Statement of Work For

Conmy Hall Integrated Theatrical Lighting and Audio System Upgrade

1. Background.

1.1 Conmy Hall, located on historic Joint Base Myer-Henderson Hall (Fort Myer), Virginia, is a 35,000 SQF historic brick structure configured to conduct premier indoor ceremonial and special events for the United States Army. It is also used as an indoor venue for The White House (WH), Department of Defense (DOD), Department of the Army (DA) and U.S. Army Military District of Washington-Joint Force Headquarters-National Capital Region (USAMDW/JFHQ-NCR) ceremonies, exercise support, musical performances, and special events. The facility is used by The 3rd United States Infantry Regiment "The Old Guard” (TOG) and The United States Army Band "Pershing’s Own” (TUSAB) for ceremonial training and special events.

Conmy Hall consists of a rectangular polyurethane performance floor…