A07_Solic_Amend0004_W91CRB18R0001_01-23-18.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment 0004 revises the follow ing information in Section L:

1.) Section 2.1.1.1.3 - removes all references to Fulcrum IT Services.

2.) Section 2.1.1.1.3 - adds new reference information for MTEQ Inc.

Reminder: All amendments issued under solicitation W91CRB-18-R-0001 shall be signed and submitted at the time of proposal submission.

POC: Karen Gibson at karen.gibson2.civ@mail.mil

All other terms and conditions under this solicitation remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 23

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Jan-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W91CRB-18-R-0001

X 9B. DATED (SEE ITEM 11)

15-Dec-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Jan-2018

CODE

ACC - APG - W91CRB

BLDG 4310

6515 INTEGRITY COURT

ABERDEEN PROVING GROUND MD 21005-3013

W91CRB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91CRB-18-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

2. Solicitation Provisions

2.1. Instructions, Conditions and Notice to Offerors (Section L)

2.1.1. Proposal Submission

2.1.1.1. General Instructions

In order to be considered for award, each offeror shall submit their proposal in accordance with the following instructions which will be provided within the Request for Proposal (RFP).

Each offeror shall submit a single, complete proposal that contains the offeror's best terms.

Failure to adhere to these instructions may result in rejection of the offer without evaluation or consideration for award. Offerors are cautioned that “parroting” of the technical requirements or the Statement of Work (SOW) with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Offerors are advised to submit any questions for clarification or explanation via the FedBizOpps website.

The cutoff date for submitting questions is seven (7) days prior to proposal deadline.

Proposal shall remain valid for a period of 180 days from the closing date of the solicitation.

Offerors shall NOT include any pricing information in any section of their proposal except within Section B of the Standard Form 33 and Volume 3: Cost/Price.

Proposals shall be submitted in digital format as specified herein. The proposals shall be divided into five (5) volumes. Table L-1 lists the title for each volume and specifies the page limit and number of digital copies required for each volume.

Table L-1. Proposal Volumes

Volume Title Page Limit # of Digital Copies Volume 1: Offer 30 3

Volume 2: Technical 100* 3

* Excluding Appendices to the Technical Volume (see 2.1.2.2 below)

Volume 3*: Cost/Price NA 3

Volume Title Page Limit # of Digital Copies *CLIN Pricing Matrix/Cost model spreadsheets to be submitted as both locked and unlocked copies.

Volume 4: Past Performance N/A 3

Volume 5: Small Business Approach N/A 3

2.1.1.1.1. Page Limits

The number of pages specified in the above table is the firm page limit for that volume. The Cover Page, Table of Contents, List of Figures, and Acronyms pages are not included in the page count. Any pages in excess of the limits specified will be removed and not considered part of the proposal; information contained on any excess pages will not be evaluated. Supporting documentation will not be considered in the page limits and its applicability is denoted in the paragraphs below. Supporting documentation shall be submitted as appendices to the applicable Volume. The Government will accept 11”x 17" pages to support tables, charts, and graphics:

each such page will be counted as one (1) page.

2.1.1.1.2. Exchanges with Offerors after Receipt of Proposals

Acquisition Source Selection Interactive Support Tool (ASSIST) 2Industry The Acquisition Source Selection Interactive Support Tool (ASSIST) will be used by the Government to support the proposal evaluation and source selection process. A separate tool, the ASSIST2Industry, will be used in conjunction with ASSIST, to accomplish all exchanges with offerors after receipt of proposals, pursuant to Federal Acquisition Regulation (FAR) 15.306.

The ASSIST and ASSIST2Industry support tools are for UNCLASSIFIED information only.

ASSIST2Industry provides the Government the ability to issue, and the offerors to receive and respond to, all Evaluation Notices (ENs) in a secure online environment. In order to initiate the use of ASSIST2Industry, offerors shall provide the names, company titles, telephone numbers, and e-mail addresses of two (2) points of contact (POC) who will receive and respond to any Government ENs transmitted via the ASSIST2Industry tool. The required information must be submitted with the offeror’s proposal and included in the cover letter.

After the solicitation’s closing date, the Government will establish/authorize access to the ASSIST2Industry account for each offeror’s designated POCs. Two (2), separate, system generated e-mails will be sent to each POC; one containing the individual’s ASSIST2Industry username and the other containing the individual’s temporary password. Using the provided username and temporary password, each POC can then go to https://ASSIST2Industry.army.mil to access the account. NOTE: The first time a user logs in, they will be required to change the temporary password before they can proceed.

Whenever the Government issues ENs to the offeror through ASSIST2Industry, the Government’s Contracting Officer will notify the offeror through e-mail. There will be no ENs in ASSIST2Industry until such notice is issued by the Contracting Officer.

All Offerors are advised that ASSIST2Industry has been updated and it is now the responsibility of PRIME Contractors to establish accounts for their SUBCONTRACTORS to respond to Government ENs. A separate area within ASSIST2Industry has been created to allow authorized Subcontractor POCs to upload proposal files only. Subcontractors will not be able to access any other information on the ASSIST2Industry website (e.g.

Questions/Evaluation Notices, Responses, etc.). Once a Subcontractor has been added, they will receive a user ID (e.g. subcontractor0001) and password (an initial password) that will be sent via two (2) separate system generated e-mails. A Subcontractor will have one user ID for all PRIMES and solicitation responses, i.e., if you are a Subcontractor to multiple Prime Contractors and multiple solicitation responses, you will only have one user ID. Once an account has been established for the Subcontractor, go to https://ASSIST2Industry.army.mil to access the account. Prime Contractors will only be able to see the number of files submitted by their Subcontractors; but, will be UNABLE TO VIEW the Subcontractor’s files.

NOTE: Both Prime Contractors and Subcontractors are instructed to review the ASSIST2Industry User’s Guide, located under the “Getting Started” tab on the website. The guide has been updated and provides step by step instructions on how to perform functions and navigate the website.

Offerors can contact the ASSIST2Industry helpdesk at (609) 562-7050 or (609) 562-5988 for technical assistance.

Offerors are cautioned that the system generated e-mails referred to above are intended for administrative purposes only. Receipt of these emails does NOT constitute the commencement of any type of exchange with the offeror. Also, receipt of these emails does not signify that a competitive range determination has been made or that the offeror’s proposal will be included in the competitive range. All notifications indicating that exchanges with the offeror have commenced, ENs have been issued, or the offeror’s proposal has been included in or excluded from the competitive range, will be sent directly to the offeror by the Contracting Officer independent of the ASSIST2industry.

2.1.1.1.3 Use of Non-Government Advisors:

Offerors are advised that employees of the contracted firms identified below may serve as non-government advisors in the proposal evaluation process. The contractors will only be authorized access to those portions of the proposal data and related discussions that are necessary to enable them to perform their respective advisory duties.

NCI Information Systems – CAGE 0MX49 11730 Plaza America Dr. Suite 700 Reston, VA 20190-4764 703-707-6677 POC: Ms. Amanda Hall E-mail: anhall@nciinc.com

MTEQ Inc. - CAGE 1TAV2

10440 Furnace Road, Suite 204 Lorton, VA 22079 POC: Vasilia Cottrell Phone: 540.658.2720 ext 1441 E-mail: vcottrell@mteq.com

BANC3, Inc. – CAGE 3FXN2 300 Alexander Park STE 350 Princeton, NJ 08540-6396 609-759-1922 POC: Mr. Babu Cherukurilo E-mail: babucherukuri@banc3.com

John Hopkins University-Applied Physics Laboratory – CAGE 88898 11100 Johns Hopkins Road Laurel, MD 20723-6099 240-228-6502 POC: Ms. Mary Beth Chipkevich E-mail: mary.beth.chipkevich@jhuapl.edu

In accomplishing their duties related to the Technical Factor and Cost/Price evaluations and the negotiation process, the aforementioned firms may require access to proprietary information contained in an offeror’s proposal. Therefore, pursuant to FAR 9.505-4(b), these firms must execute, with each offeror, an agreement that states they will 1.) protect the offeror’s information from unauthorized use or disclosure for as long as it remains proprietary and, 2.) refrain from using the information for any purpose other than that for which it was furnished. Therefore, prior to the submission of their proposal, each offeror must contact the company POCs listed above to place into effect the required agreement. The points of contact listed above are only responsible for executing the agreement and will not be evaluators themselves. Each offeror shall include copies of their completed agreements with their proposal submission.

2.1.1.1.4. Digital Copies

Compact Discs (CD) or Digital Versatile Discs (DVD) shall be provided for proposal submission.

Files shall be organized on the disc in a manner that logically reflects the information required by the solicitation. Absolutely no price information shall be included in any proposal volume except Volume 1 Offer and Volume 3 Cost/Price. Volume 1 Offer and Volume 3 Cost/Price may be saved on the same disk or they may be saved separately but neither shall be saved on a disk with any other volume for this proposal. Volumes 2 Technical, 4 Past Performance, and 5 Small Business Approach can be saved together on the same disk or separately, as space allows.

2.1.1.1.5. File Formats

Offerors shall follow the file formats specified below (or compatible with) for document creation. No file submitted shall require a password to access the content; spreadsheet formulas shall be accessible without password restriction.

Narrative Microsoft Word 2013

Adobe Portable Document Format (PDF) Spreadsheets Microsoft Excel 2013 Presentations Microsoft PowerPoint 2013 Engineering Drawings Pro Engineer Pictures JPEG Optical Design Code V or Zemax Models Microsoft Word 2013 NVThermIP SSCamIP

2.1.1.1.6. General Appearance

Offerors shall format their proposal documents based upon the following parameters:

Font Arial or MS sans Serif (All Text) Minimum Size (Narrative) 12pt Minimum Size (Spreadsheet 10pt Minimum Size (Figures & Tables) 8pt Font Color Automatic (Body Text and Headings) Line Spacing (minimum) Single (1.0) Page Size 8.5" x 11" Page Margin (WORD) 1" Left, right, top, and bottom Page Number Location Bottom Center Page Background Background/Themes not allowed Table Heading Shading Allowed Table Cell/Row Shading Allowed Table Line Color Automatic Table Line Size 1 (minimum) Tables, Charts, Graphics May be submitted on 11"x17" page format

Proprietary information shall be clearly marked and, proposal submission documentation shall be marked UNCLASSIFIED, except as noted in this document for which the document shall be marked appropriately.

2.1.1.1.7. Compliance with Instructions

Offerors shall comply with all instructions. The Government will consider how well offerors complied with these instructions when evaluating capabilities to perform the prospective contract.

2.1.1.1.8. Submission Address for Proposals and Sample Hardware Offerors shall submit all volumes and sample hardware to the address below. All offers delivered in response to this RFP shall be labeled (as shown below) and delivered, unopened, to:

Army Contracting Command – Aberdeen Proving Ground (ACC-APG)

6515 Integrity Court Building 4310 Aberdeen Proving Ground, MD 21005-3013 Attn: Karen Gibson – (410) 278-5405 Attn: Peter P. Buckless – (410) 306-1887

RFP Number: W91CRB-18-R-0001 (required) Submission Date/Time: (required) Offerors Name (required):

2.1.1.1.8.1. Method of Submission – Proposal Submission and Sample Hardware Exterior envelopes shall identify the RFP number and date specified for receipt of offers.

Volumes 1-5 may either be hand-carried or submitted via U.S. mail. Electronic mail or facsimile of proposals will not be evaluated. Hand-carried submissions refers to those offers delivered by the offeror or commercial carrier, i.e., FedEx or services other than U.S. Postal Service. Hand-carried offers shall be delivered to the address provided above. Offerors shall ensure that any commercial carrier they use has a tracking system that can provide documentation that will prove the date and time of delivery to the Government.

Sample hardware packages shall include: a summary list of all pieces shipped in the package, all system accessories necessary to conduct sample hardware tests, a quick reference card for system operation, and a written operator level trouble shooting guide which addresses the essential function failures and associated corrective actions.

2.1.2. Specific Requirements per Volume

2.1.2.1. Volume 1 - Offer

File named as follows: B01_Abbreviated Company Name_Offer_LLDR3_18R0001

Offers shall include the following:

Signed letter of transmittal.

Non-disclosure Agreements executed with companies listed in section 2.1.1.1.3 Standard Form 33, “Solicitation, Offer and Award,” with blocks 12 through 18 completed and signed by the offeror.

o RFP Section B, “Supplies or Services and Prices/Costs,” with the offeror’s proposed line item prices inserted in the appropriate spaces. The offeror shall first complete the Volume 3 CLIN Pricing Matrix spreadsheet and cost model spreadsheet then transfer the appropriate amounts to Section B per instructions contained in the CLIN Pricing matrix o RFP Section K, “Representations, Certifications and Other Statements of Offerors,” completed by the offeror.

Signed amendments to the Standard Form 33

The offeror shall provide copies of agreements with any technology suppliers documenting agreement of the supplier to sell the critical components to the offeror for the entire LLDR 3 contract period of performance.

In accordance with DFARS 252.227-7013 and DFARS 252.227-7014, identify and assert any and all restrictions on the Governments Use, Release or Disclosure of technical data, and computer software rights. The Offeror shall provide a concise, specific description of the technical data and software deliverables that will be furnished to the Government with restrictions, rather than generically asserting license restrictions in "technical data" or "technology".

Points of Contact information for the ASSIST2Industry tool. See 2.1.1.1.2 above

2.1.2.2. Volume 2 – Technical (Factor 1)

File named as follows: B01_Abbreviated Company Name_Technical_LLDR3_18R0001

The Offeror shall NOT include any pricing or cost information in this volume.

Offerors shall propose to the terms of the RFP. Failure to address a RFP requirement will result in the Government assessing the offeror a deficiency and may exclude the offeror from the competitive range.

Offerors shall organize Volume 2 – Technical into the following three (3) subfactors/elements:

Subfactor 1- System Design and Performance o Element 1 – System Performance o Element 2 – Sample Hardware o Element 3 – Flexibility of Design/Upgrade Potential

Subfactor 2- Program Management o Element 1 – Program Management Plan o Element 2 – Production Capabilities o Element 3 – Work Breakdown Structure o Element 4 – Integrated Master Schedule

Subfactor 3- Integrated Product Support o Element 1 – Maintenance Concept o Element 2 – Reliability Program Plans

The technical volume shall address all requirements of the RFP.

Mandatory appendices to the offeror’s proposed Technical Volume (not counted towards the page limit) are listed below:

Appendix A Red-lined version of the LLDR 3 Government Performance Specification (PS)

Appendix B Compliance matrix capturing all Government PS requirements with an explanation on how each requirement is satisfied

Appendix C Compliance matrix capturing all SOW requirements with an explanation on how each requirement is satisfied

Appendix D Sample Hardware Test Data necessary to support proposed performance Appendix E Performance Model Input Data Files

Appendix F Optical Design Files Appendix G Work Breakdown Structure (WBS) Appendix H Integrated Master Schedule (IMS) Appendix I Reliability Program Plan (RPP)

2.1.2.2.1. Factor 1 Subfactor 1 – System Design and Performance

2.1.2.2.1.1. System Performance (Factor 1 Subfactor 1 Element 1) The offeror shall provide a narrative regarding the proposed system architecture, system design, features and performance of their LLDR 3 system.

The narrative shall:

Describe the offeror’s proposed approach to providing a product that meets or exceeds all threshold requirements identified in the LLDR 3 PS and shall be cross-referenced to the offeror’s PS compliance matrix (Appendix B). The offeror’s narrative shall provide an explanation of how each requirement is satisfied.

Provide a detailed technical description of the system design and how the requirements of Attached J.3 (LLDR 3 PS) will be satisfied, including:

o Components of the system o Day and thermal sighting components o Electronic/electrical design o Laser Rangefinder design o Designator design o Range finder detector design o Optical design o Optical bench o Digital magnetic compass integration o Celestial integration o Module attachment method (TLM, TIM, LDM, Tripod) o Precision Azimuth and Vertical Angle Module (PAVAM) component design and system level integration o Software/firmware o Graphical user interface o Controls o Operator display/Graphical User Interface (GUI) o Internal military Global Positioning System (GPS) o Description of Cybersecurity controls

Specifically address and clearly describe the offeror’s proposed approach, design methodology, technical approach, and implementation plan for the development and production of the LLDR 3 systems, with the offeror’s approach to achieving Target Acquisition Range (Day), Target Acquisition Range (Thermal), Target Location Error (TLE), and individual module volume. The narrative shall include:

o Performance parameters of the display, sighting components, and the following information for each optical path: f-number, entrance pupil aperture dimension, effective focal length, field-of-view, resolution, modulation transfer function, noise equivalent differential temperature and transmission. Narrative is required that confirms the projected target acquisition ranges under the target and atmospheric conditions specified in the LLDR 3 PS.

o A detailed, technical description of all target location functions and capabilities of the proposed LLDR 3 system, to include a detailed discussion of the components and technologies used to gather target location data (self-location, range, azimuth, vertical angle and bore sight over temperature). The description shall also include a detailed discussion on the calculation of the TLE models and Figure of Merits (FOM), target location uncertainty indicators including Circular Error 90 (CE90) and Linear Error 90 (LE90) (see LLDR 3 PS Appendix J.3-H Measuring Target Location Error).

o A detailed narrative providing an analysis of each individual module volume of the proposed system design. As specified in the LLDR 3 PS, the offeror shall design a system that limits the individual module volume while maintaining module/system weight at or below threshold requirements.

Provide a detailed narrative that describes each capability for which the offeror proposed to meet the objective performance.

If proposed, a detailed narrative describing how the offeror shall meet objective requirements and their system’s capabilities to perform Camouflage Imaging.

If proposed, a detailed narrative describing how the offeror shall meet objective requirements and their system’s capabilities to perform GPS Degraded or Denied Operation.

In addition to the narrative, the offeror shall also provide:

A proposed, red-lined version of the LLDR 3 Government PS with all offeror proposed revisions captured using tracked changes:

o The rationale for an offeror’s proposed changes shall be explained as part of the technical proposal narrative and shall not be included within the red-lined document. Offerors are authorized to make changes to the LLDR 3 PS requirements with a numerical value, so long as those changes exceed the threshold requirements. Additional specification changes to requirements without a numerical value or to other specification language may be determined unacceptable to the Government and cause the proposal to be un-awardable.

o Offerors are encouraged to propose to objectives. An unacceptable approach to an objective will not be considered by the agency and the proposed language shall be removed from the PS.

o Upon Government acceptance, the red-lined LLDR 3 PS shall be incorporated into the awarded contract and shall become the governing document for contract performance (superseding the Government provided PS). The red-lined LLDR PS shall be submitted as Appendix A.

A PS compliance matrix, cross-referenced to the offeror’s technical narrative (submitted as Appendix B).

Completed NVThermIP and/or SSCamIP model input data files representing the proposed sighting components and results of their performance modeling along with supporting evidence to address the validity of values input into the models (submitted as Appendix E) as well as optical design files for the proposed design (submitted as Appendix F).

2.1.2.2.1.2. Sample Hardware (Factor 1 Subfactor 1 Element 2) The intent of the sample hardware is to allow the Government to characterize the technology maturity level and assess the offeror’s technical capabilities. This will be accomplished by either inspection, demonstration, test, or analysis of the sample hardware as outlined in the Attachment J.1 LLDR 3 Sample Hardware Evaluation Matrix. Sample hardware shall capture all capabilities that are available on the device at the time of submission. For all requirements the hardware fails to meet, the offeror shall submit in their narrative proposal: 1) The SOW paragraph or PS requirement the hardware does not meet; 2) Why the hardware fails to meet the requirement; and

3) A narrative solution to meet the requirement. Therefore, it is critical that the offeror provide an accurate assessment of the performance of the sample hardware provided as the hardware essentially forms a baseline for the offeror’s proposed approach.

Samples: The offeror shall provide:

One (1) each sample hardware set as multiple pieces of equipment in any form factor using components rated at Technology Readiness Level 7 (TRL7) or higher and which adheres to the requirements in Attachment J.2 LLDR 3 Sample Hardware Submission Requirements.

Sample hardware test data, (Appendix D), to support performance claims.

The submitted sample hardware will be assessed in accordance with Attachment J.1

LLDR 3 Sample Hardware Evaluation Matrix.

If an offeror’s sample hardware does not currently meet the PS threshold requirements, the offeror shall explain why and what actions will be taken to ensure their proposed LLDR 3 design will meet all LLDR 3 performance requirements within the established contract schedule for system qualification.

Sample Hardware Demonstration: In order to assist the Government’s evaluation, offerors shall provide to the Government a demonstration on the operation of the submitted, sample hardware system. The Government will provide a schedule, as determined by the Contracting Office, and exact location for the sample hardware demonstration within seven (7) days of receipt of proposals. Demonstrations, which will be timed and video recorded, are strictly limited to two (2) hours, starting with a 90 minute demonstration and a 30 minute question and answer session, both of which are limited to the functionality of the LLDR 3 sample hardware system.

The sample hardware demonstration shall be presented to the Contracting officer and the Government testers, who will be responsible for operating the LLDR 3 systems during sample hardware testing. Offerors are limited to having no more than three (3) of their own personnel present for the demonstration and, personnel present shall be technically capable of addressing questions related to their proposal sample hardware. All demonstrations shall be conducted in person at Ft. Belvoir, VA and, offerors shall unpack and assemble their one (1) sample hardware set and demonstrate to the Government that all components are present and operational. During the demonstration, offerors shall describe and demonstrate the operating procedures for their sample hardware. The demonstration shall include operator level, trouble shooting procedures and corrective action instructions for possible essential function failures. The Government assumes no liability for the sample hardware submitted. The Government will return the sample hardware to offerors after a contract award decision has been made, the period of protest has expired, and/or the resolution of any protests has occurred. Offerors shall provide a return address/prepaid shipping label with their sample hardware.

Any exchanges between the offerors and the Government will be for clarification only and do not constitute discussions within the meaning of FAR 15.306(a).

The demonstration itself will not be evaluated. Offerors shall not present any cost/price proposal information during the demonstration.

2.1.2.2.1.3. Flexibility of Design/Upgrade Potential (Factor 1 Subfactor 1 Element 3) The offeror’s narrative shall describe:

If applicable, the flexibility of the LLDR 3 design/upgrade potential to support new and improved technical solutions in the future and how they will be implemented (e.g., weight/volume reductions, M-Code upgrades, TLE improvements, range improvements, PAVAM capability improvements, advanced sensor technologies, image processing, software upgrades, firmware upgrades).

How Modular Open System Architecture (MOSA) principles are incorporated in the LLDR 3 design to support technology updates (see CDRL A001).

2.1.2.2.2. Subfactor 2 – Program Management

2.1.2.2.2.1. Program Management Plan (Factor 1 Subfactor 2 Element 1) The offeror shall provide a narrative regarding their proposed approach to managing the effort defined in the RFP.

The narrative shall:

Discuss the proposed organization and efforts for planning, monitoring, and controlling program schedule, technical performance requirements, and cost.

Describe the Earned Value Management System (EVMS) the offeror intends to use in performance of the CPFF portion of the contract and how the proposed EVMS complies with the guideline in Electronics Industries Alliance (EIA) 748-C.

Address the proposed program management structure, to include an organization chart, key leadership and their roles and responsibilities, and the single point of contact for program oversight.

Identify teaming arrangements, major subcontractors, intercompany dependencies, and outline their approach for managing major subcontractors.

Discuss plans to provide personnel with the required skills and expertise to execute the contract, to include required security clearances IAW the DD254 Contract Security Classification Specification.

In addition to the narrative, the offeror shall also submit a compliance matrix as Appendix C that describes how each requirement of the SOW will be met.

*Major subcontractors are defined as subcontractors that will perform 25% or more of the total effort or will provide critical services or components**.

**Critical services or components are defined as those services or components that provide a critical capability, the loss of which would result in disrupting the delivery of a fully specification compliant LLDR 3.

2.1.2.2.2.2. Production Capabilities (Factor 1 Subfactor 2 Element 2) The offeror’s narrative shall:

Describe initial LLDR 3 production capabilities to meet LLDR 3 requirements.

Describe plans to provide the proposed manufacturing layout, methods, tools, instrumentation, test equipment, material, processes, and manpower to produce LLDR 3.

Discuss existing manufacturing facilities and detail plans to increase capacity if required.

Discuss the use of subcontractors and/or intercompany transfers to provide components and/or subassemblies if applicable.

Describe capabilities and plans to achieve the LLDR 3 production at rates of up to twenty nine (29) LLDR 3 systems per month.

Describe the supplier agreements currently in place to procure the proposed, critical technology components during the life of the contract.

2.1.2.2.2.3. Work Breakdown Structure (WBS) (Factor 1 Subfactor 2 Element 3) The offeror shall provide a WBS prepared IAW MIL-STD-881C. The offerors shall also provide a cross-reference between the SOW and the offeror’s WBS. This cross reference shall match the cross-reference provided in the Price Volume, but shall NOT contain any pricing information.

The WBS shall be submitted as Appendix G.

2.1.2.2.2.4. Integrated Master Schedule (IMS) (Factor 1 Subfactor 2 Element 4) The offeror shall submit an initial IMS in accordance with the SOW and DI-MGMT-81861A requirements. The activities and tasks defined shall detail the program schedule from contract award through delivery of the first production units, and, as a minimum, integrate all required data items, testing, hardware deliverables, and major contract program events/reviews, and program events requiring Government participation. The schedule shall integrate all efforts, to include major subcontracts, intercompany transfers, and long lead items. The IMS shall ensure all deliveries are made on a business day; no weekend deliveries will be accepted. The IMS shall be submitted as Appendix H.

2.1.2.2.3. Subfactor 3 – Integrated Product Support

2.1.2.2.3.1. Maintenance Concept (Factor 1 Subfactor 3 Element 1) The offeror’s narrative shall:

Describe the proposed maintenance concept in accordance with the Army’s two level maintenance concept (Army Regulation 750-1), from operator to depot level support, and public private partnership (P3), for the LLDR 3 and its components, to include the expected level of organic and contractor logistics support. Systems returned for maintenance repairs will initially go to the Tobyhanna Army Depot.

Detail how the offeror would share maintenance efforts/partner at the Government depot level to include the proposed sparing concept and supply support equipment flow for evacuation or replacement of unserviceable items under warranty.

Describe the proposed approach to logistics processes, to include providing necessary built-in tests, and scheduled inspection and maintenance requirements. Identify any planned innovative approaches to the logistics processes (e.g., maintainability improvements to lower the mean time to repair, reduced supply cycle response time).

2.1.2.2.3.2. Reliability Program Plan (RPP) (Factor 1 Subfactor 3 Element 2) The offeror shall submit a draft Reliability Program Plan (RPP) (submitted as Appendix I) for LLDR 3, in accordance with the SOW.

The Draft RPP shall:

Identify the planned activities to ensure the reliability requirements are achieved.

Address the management and organizational structure of personnel responsible for conduct of reliability activities, resources required to implement the plan, detailed descriptions of all planned reliability activities and schedule for completion, process for documentation and coordination with the customer, the plan to flow reliability down to subcontractors and suppliers, and how reliability activities are made an integral part of systems engineering.

Identify the primary drivers of the overall system reliability and describes plans to mitigate the reliability risks.

Provide the initial LLDR 3 reliability predictions and prediction methodology for the system and components, to include software.

Describe their proposed methods and processes to monitor, assess, and report reliability data and findings during the LLDR 3 program.

Provide a reliability reduction/allocation to the Line-Replacement-Unit (LRU) level for

LLDR 3.

Address the planned reliability demonstration, to include sample size, number of planned test hours, description of the test profile and environments, operational checks to be performed, and facilities required.

2.1.2.3. Volume 3 – Cost/Price (Factor 2)

File named as follows: B01_Abbreviated Company Name_Cost-Price Narr_LLDR3_18R0001 B01_Abbreviated Company Name_CLIN-Pricing-Matrix_18R0001 B01_Abbreviated Company Name_Cost-Model_18R0001

1.) General:

a. Offerors shall not submit Cost/Price proposal information in any volume except Volumes 1 Offer (Section B) and Volume 3 Cost/Price. Offerors shall utilize the file naming convention above and shall utilize the CLIN Pricing Matrix (Attachment J.6) and Cost Model (Attachment J.7) spreadsheets for their submission information. Offerors shall also have their proposed subcontractors utilize the same spreadsheets for their submitted cost information.

b. Offerors shall provide a cross-reference, between the SOW and the offeror’s WBS, which includes a cross-reference to the proposed Contract Line Item Number (CLIN)/Subline Item Number (SLIN) amounts in the cost volume.

c. In accordance with FAR 9.104-1 (a), offerors shall provide documentary evidence supporting the offeror’s possession of, or ability to obtain, adequate financial resources in order to perform a potential contract borne from this solicitation.

d. Adequate competition is anticipated in response to this solicitation therefore, IAW FAR 15.403-(1)(b)(1) certified cost or pricing data is not required. Further, IAW FAR 15.403-3, data other than certified cost or pricing data is required. However, if it is determined by the Contracting Officer that adequate competition does not exist, the Government reserves the right to request and evaluate certified cost or pricing data in a format prescribed in FAR 15.408, Table 15-2 prior to award. In accordance with FAR 15.403-5(b), the Contracting Officer may specify the format of cost or pricing data or data other than certified cost or pricing data. Therefore, each offeror shall submit a completed and signed Standard Form 33 (SF33), a completed and totaled Section B, a completed cost model (Attachment J.7), and a completed CLIN Pricing Matrix spreadsheet (Attachment J.6 of the RFP) and accompanying narrative in enough detail to describe the underlying basis and amounts of the proposed unit costs/prices. Offerors shall complete the CLIN Pricing Matrix then transfer the amounts to Section B per the instructions contained in the CLIN Pricing Matrix for all CLINs in Section B.

Specifically, each offeror shall enter their proposed unit prices for their respective quantity ranges in the CLIN Pricing Matrix.

e. Submission Instructions by CLIN:

For CLINs 0001-0002: cost reimbursable: Offerors shall:

Have an adequate/acceptable accounting system. In order to be awarded a contract with cost reimbursable CLINs, a contractor’s accounting system shall be adequate for determining costs applicable to the contract. Therefore, to be considered for award, an offeror shall have an adequate/acceptable accounting system in accordance with FAR 16.301-3(a)(3) and DFARS 252.242-7006.

Provide documentary evidence which supports the adequacy of its purchasing system in accordance with DFARS 252.244-7001.

Submit sufficient detail to demonstrate the balance, reasonableness/realism for their proposed costs. If an offeror’s unit prices appear unbalanced, when comparing them from quantity range to quantity range or ordering period to ordering period, the offeror will be requested to provide documentation, including calculations and supporting rationale, explaining the apparent unbalanced pricing.

Submit a cost proposal showing a bottom-up estimate and accompanying cost narrative in the cost element detail contained in FAR 15.408, Table 15-2, II Cost Elements (i.e.

materials/Bill of Material (BOM) information, direct labor hours/rates, fringe benefit, overhead, other direct cost (ODC), general and administrative expenses (G&A), facilities capital cost of money (FCCOM), and profit/fee).

Submit supporting documentation as follows:

o The burden of proof for establishing the cost realism of proposed costs rests with the offeror. Therefore offerors are highly encouraged to submit spreadsheets and supporting narrative to show and explain the build-up of costs including build rate tables and estimating formulas used, in their submissions of spreadsheets.

Submitted Excel spreadsheets:

- Shall be in a Microsoft Excel readable format.

- Shall not be linked unless the linked data is provided with the cost proposal provided to the Government.

- Shall be submitted in both a locked and unlocked format.

o Quantitative factors that impact cost shall be addressed in the offeror’s submission. Specifically proposed material quantities, labor hours, and other quantitative elements should be addressed in both the cost and technical volumes to allow for Government cost realism evaluation of material and labor in accordance with FAR 15.404-1(d). Proposed material quantities and labor hour amounts should be the same in both the technical and cost proposals.

Detail/explain quantity and basis of all direct material items in a bill of material (BOM) format. For each individual BOM item over $500 each offeror shall clearly provide a cross- referenced discussion and supporting documentation showing how the BOM item was estimated. The BOM items should also be cross referenced by category, work breakdown structure (WBS) element, and CLIN element. Also attach and cross-reference to the BOM item any historical or actual pricing data including invoices, vendor quotes, etc. used in establishing the BOM item price. Materials proposed in the cost proposal and the technical proposal shall be the same. This information shall also be submitted for any subcontractors or interdivisional entities for any costs proposed under CLIN 0001.

Subcontractor information can be submitted directly to the Contracting Officer should the subcontractor consider its rates sensitive or proprietary.

Detail/explain the estimating basis of direct labor hours by labor category. Direct labor hours shall be clearly cross-referenced by labor category, work breakdown structure (WBS) element, and CLIN element. This information shall also be submitted for any subcontractors or interdivisional entities for any costs proposed under CLINs 0001 and 0002. Subcontractor information can be submitted directly to the Contracting Officer should the subcontractor consider its rates sensitive or proprietary.

Submit a table of direct labor and indirect rates used for proposal purposes for prime, interdivisional, and subcontractors. Each offeror/subcontractor shall provide documentary accounting and estimating support for ALL proposed direct labor rates and indirect rates (i.e. scrap/material handling, fringe benefit, overhead, G&A, FCCOM, etc.).

Each contractor/subcontractor shall provide documentary accounting and estimating support for ALL proposed direct labor and indirect rates (i.e. scrap/material handling, fringe benefit, overhead, G&A, FCCOM, etc.)

Each offeror shall provide current copies of forward pricing rate agreements, proposals, or recommendations (FPRA, FPRP, FPRRs) to support proposed direct labor and indirect rates. Also provide copies of any existing current DCAA Provisional Rate Agreements.

In the absence of DCAA or DCMA rate agreement or recommendation, the offeror shall show the detailed calculation basis for the proposed indirect rates including pool and base detail by cost element for all years of the proposed action and three years of historical data. This information shall be included in the Cost Model and cross-referenced to the cost proposal. If direct labor rate agreements are not available, W- 2 or payroll information shall be submitted and cross-referenced to labor categories to support proposed direct labor rates. This information shall also be submitted to the Contracting Officer for any subcontractors or interdivisional entities for any costs proposed under CLINs 0001 and 0002. Subcontractor information can be submitted directly to the Contracting Officer should the subcontractor consider its rates sensitive or proprietary.

If an offeror proposes to forego or cost share in any cost, the offeror shall still provide the detail as to the material quantities, labor categories/hours, other direct costs, and indirect costs as to the costs shared. These costs will be considered as unallowable after contract award should the offeror receive an award. Also all offerors shall clearly identify any direct labor rates or indirect rates that the offeror has voluntarily elected to cap or limit for competitive purposes. If an offeror elects to cap a direct labor or indirect rate in its cost proposal, the rate will be capped for contract purposes and the offeror will not be able to claim or bill costs in excess of the capped rate during the life of the contract or anytime in the future.

Conduct the price and/or cost analysis necessary to determine the reasonableness of intercompany or subcontractor proposals in accordance with all the provisions of FAR 15.404-3. For interdivisional subcontractor proposals, detailed support shall be provided showing the nature and extent of the work involved, proposed contract type (i.e. CP, CPFF, T&M, etc.), as well as the details necessary to enable the Government to evaluate the proposed costs. As stated above, in accordance with FAR 15.404-3(b), the prime offeror shall conduct and provide evidence of the reasonableness of proposed subcontractor costs. If a subcontractor declines to provide certain sensitive proprietary data (i.e. rates, etc.) directly to the prime to substantiate reasonableness and realism, the prime shall direct that the subcontractor provide the data to the Government. If an offeror is unable to conduct price/cost reasonableness of a subcontractor, the offeror shall provide a statement which explains why and ensures that the required data will be provided to the Contracting Officer directly from the subcontractor.

For CLINs 0003-0049: firm-fixed-price (FFP):

Adequate competition is anticipated therefore, certified cost or pricing data is not required in accordance with FAR 15.403-1 (b) (1). However, if adequate competition is not available, an offeror may be required to certify their price data in accordance with

FAR 15.406-2.

Offerors shall submit an FOB Destination, firm-fixed, unit and total price for each CLIN 0003 to 0049.

For CLINs 0050-0055 and 0060-0065: cost reimbursable (to be evaluated at delivery order award): Offerors shall:

Not propose any cost amount; shall utilize the normalized cost amounts provided by the Government in their proposal.

Include in Section B, the Government provided, normalized amounts for the cost reimbursable CLINs 0050-0055 and 0060-0065, in order to submit a total, contract price with their offer. The normalized amounts have been included in the CLIN Pricing matrix.

o Since cost reimbursable CLINs 0050-0055 and 0060-0065 will be normalized for evaluation purposes, no cost analysis/cost realism for CLINs 0050-0055 and 0060-0065 will occur until after a basic award is made and a delivery order need is identified for work to be performed under either CLIN. Refer to section H of the RFP for further information.

2.1.2.4. Volume 4 – Past Performance (Factor 3)

File named as follows: B01_Abbreviated Company Name_Past Perf_LLDR3_18R0001

The offeror shall submit their own past performance information for all recent, relevant contracts performed as both a prime contractor or major subcontractor and, for past performance of proposed, major subcontractors.

o Recent: The offeror shall submit references for three (3) recent contracts performed within the last three (3) years (to include the current year).

o Relevant: Contract references shall be for relevant contracts meaning those contracts for which the same/similar scope and magnitude of effort and complexities, to those required of the current solicitation, were performed.

o The Government’s information gathering process may include telephone interviews and questionnaires, sent to all Points of Contact (POCs) listed in the offeror’s proposal.

Offerors are advised:

o The Government may utilize past performance information from sources other than those identified by the offeror. Further, if an offeror’s firm is divided into severable segments, the Government will only evaluate the past performance of those segments of the firm that will actually perform the work.

o The Government reserves the right to not obtain information on all of the listed contract references and/or may not contact all of the identified POCs. Therefore, it is incumbent upon the offeror to explain the relevance of any data provided in the proposal.

o While information may be submitted for relevant efforts performed under subcontracts, the Government may be unable to obtain any qualitative information due to the government’s lack of privity with subcontractors.

The narrative description shall include the following for each contract reference:

Section 1: Contract Descriptions:

Offerors shall make clear within the submitted reference whether their role in the performance of the contract was the Prime contractor or a Subcontractor;

Contractor’s address, place of performance, CAGE Code and DUNS number;

Subcontractor’s address, place of performance (if different from their address); CAGE

Code and DUNS number (if applicable);

Name of the Government contracting activity and the name, telephone number; address and e-mail address for the Government Contracting Officer, Government Administrative Contracting Officer (if different than Government Contracting Officer), and Government technical representative;

Contract Number (to include delivery order numbers) and Contract Type;

Total Contract Amount (total quantity ordered and total dollar value);

Contract Awarded Price/Contract Final Price Delivery Schedule (initial and final) – description of deviations from the original schedule and detailed description for each revision to the delivery schedule.

Past Performance Information of a Prospective Subcontractor: The Government requires subcontractor consent before disclosing subcontractor past performance information to the offeror during a potential source selection exchange.