A07_Solicitation.pdf

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until 05:00 PM local time 20 Feb 2017

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H 48 jade.c.gaston.civ@mail.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 48

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W91CRB 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

JADE C. GASTON 410-278-0867

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 8

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT

PACKAGING AND MARKING

9 - 27 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

29 - 30

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 31 - 37 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

38 - 45

PART II - CONTRACT CLAUSES

ACC - APG - W91CRB

4310 BOOTHBY HILL AVE

ABERDEEN PROVING GROUND MD 21005-3013

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

19 Jan 2017

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W91CRB-17-R-0003

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Labor

FFP

Labor -Base Year FOB: Destination

NET AMT

0002 12 Months Web Hosting

FFP

Web Hosting- Base Year

0003 Months Other Direct Costs

COST

Other Direct Costs - Base Year

ESTIMATED COST

0004 1 Lot Contractor Manpower Reporting

FFP

Contractor Manpower Reporting

1001 12 Months OPTION Labor

FFP

Labor - Option Year #1

1002 12 Months OPTION Web Hosting

FFP

Web Hosting- Option Year #1

1003 Months OPTION Other Direct Costs

COST

ODCs- Option Year #1

1004 1 Lot Contractor Manpower Reporting

FFP

2001 12 Months OPTION Labor

FFP

Labor- Option Year #2

2002 12 Months OPTION Web Hosting

FFP

Web Hosting- Option Year #2

2003 Months OPTION Other Direct Costs

COST

ODCs- Option Year #2

2004 1 Lot Contractor Manpower Reporting

FFP

3001 12 Months OPTION Labor

FFP

Labor- Option Year #3

3002 12 Months OPTION Web Hosting

FFP

Web Hosting- Option Year #3

3003 Months OPTION Other Direct Costs

COST

ODCs- Option Year #3

3004 1 Lot Contractor Manpower Reporting

FFP

4001 12 Months OPTION Labor

FFP

Labor- Option Year #4

4002 12 Months OPTION Web Hosting

FFP

Web Hosting- Option Year #4

4003 Months OPTION Other Direct Costs

COST

ODCs- Option Year #4

4004 1 Lot Contractor Manpower Reporting

FFP

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

Database, Network, Conference and Administrative Support For

Army Office of Small Business Programs (OSBP)

PART 1

GENERAL INFORMATION

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to provide Network, Systems and Administrative Support Services in Support of the Army Office of Small Business Programs (OSBP) as defined in this Performance Work Statement except as Specified in Part 3 as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Army Office of Small Business Programs is responsible for the planning, implementation, and execution of programs which impact the involvement of Small Business (SB), Small Disadvantaged Business (SDB), Woman-Owned Small Business (WOSB), Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Historically Black Colleges and Universities (HBCU)/Minority Institutions (MI), and businesses in Historically Underutilized Business Zones (HUBZone).

Specific categories of support include but are not limited to: Database Management, Statistical Analysis and Reporting, Outreach, Conference/Symposia, Website Management, Reports, Program Management, Advanced Acquisition Forecast, Market Research, Program Area Support, Administrative Support and Special Assignments. This contract is intended to provide quick-reaction professional, technical, analytical and management resources and support to supplement in house expertise.

Army OSBP serves as advisor to The Secretary of the Army on small business related matters in support of U.S. Army’s mission. The office also spearheads innovative initiatives to maximize business opportunities for small businesses by synchronizing critical resources through extensive marketing, counseling, and training. Army OSBP provides policy guidance, direction and education to the Army acquisition community to assist in the implementation of the Army Small Business Program.

1.3 Objectives: The objective of this effort is to obtain professional services and systems in support of Army OSBP website, database network and conference requirements.

1.4 Scope: The scope includes professional, administrative and technical services, IT system services, statistical analysis, conference related services and website management support to satisfy the requirements of the Army

OSBP.

1.5 Period of Performance:

Base Year 18 February 2017 through 17 February 2018 Option Year 1 18 February 2018 through 17 February 2019 Option Year 2 18 February 2019 through 17 February 2020 Option Year 3 18 February 2020 through 17 February 2021 Option Year 4 18 February 2021 through 17 February 2022

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Technical Exhibit 1, “Performance Requirements Summary”. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not required to work on the following days:

New Year’s Day Independence Day Martin Luther King Jr’s Birthday Labor Day President’s Day Columbus Day Memorial Day Veteran’s Day

Thanksgiving Day Christmas Day

1.6.4 Hours of Operation/Place of Performance: The contractor is responsible for performing work eight and a half hours Monday thru Friday with a half hour for lunch except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor shall have employees present during the core hours of 0730 to 1700 hours. The contractor shall submit a work schedule for each employee to the Contracting Officer’s Representative (COR) for approval prior to contract start. The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this statement of work when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential. The contractor shall notify the Contracting Officer thirty (30) days in advance of any personnel changes. All personnel changes must be approved by the contracting officer before replacement personnel can begin work under the contract.

1.6.5 Security Requirements: Contractor personnel performing work under this contract are required to pass a background investigation (NACI) to handle documents stamped FOUO and confidential. The contractor shall be responsible for safeguarding confidential information such as; passwords and phone numbers during conduct of their normal duties.

1.6.6.1 Physical Security. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.6.2 Safeguard Equipment. The contractor shall safeguard, maintain and account for all government furnished equipment. The contractor shall conduct an annual inventory of all government provided equipment listed in paragraph 3.2 of this performance work statement.

1.6.6 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer (KO), COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.8 Contract Manager: The contractor shall identify a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.6.9 Key Personnel: The Executive Assistant/Administrative Specialist and Data

Analyst are designated as key positions.

1.6.9.1 Executive Assistant/Administrative Specialist Qualifications: Shall possess and be able to apply comprehensive knowledge across key tasks and high impact assignments. Have a minimum of five years of experience providing administrative support to senior executives at the General Officer/Senior Executive Service or equivalent level.

1.6.9.2 Data Analyst Qualifications: Shall possess and be able to apply expertise on multiple complex work assignments. Have at least a Bachelor of Science degree or at least seven years of data analysis experience and familiar with SQL and Relational Database.

1.6.10 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractors will also wear an identification badge displaying the company name when attending meetings, conferences and other events. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.11 Contractor Travel: Contractor will be required to travel CONUS, and within the

National Capital Region (NCR) during the performance of this contract to attend meetings, training and other events as required. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government prior approval/authorization by the COR/COTR and notification to the COR. The Contractor shall only be reimbursed for travel from the National Capital Region to a site outside the National Capital Region. The Government is not responsible for Contractor’s travel costs within the NCR. The term “NCR” means the geographic area located within the boundaries of the District of Columbia; Montgomery and Prince Georges counties in Maryland; and Arlington and Fairfax counties, plus the cities of Alexandria, Fairfax, and Falls Church in Virginia plus Loudoun and Prince William counties in Virginia.

1.6.12 Other Direct Costs (ODC’s): The contractor shall provide miscellaneous supplies and satisfy travel requirements as required by the Army OSBP. Prior approval by the KO or the COR must be provided before supplies and materials are purchased. ODC’s may consist of travel, system enhancements and printing. All other direct cost shall have prior approval of the KO or the COR. All software and materials paid for by the Government becomes the property of the government.

1.6.13 Contractor Manpower Reporting: The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address:

https://contractormanpower.army.pentagon.mil . The required information includes:

(1) Contracting Office, Contracting Officer, Contracting Officer’s

Technical Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

(5) Actual direct labor hours (including sub-contractors);

(6) Actual direct labor dollars paid this reporting period (including sub-contractors);

(7) Total payments (including sub-contractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

(9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

(11) Locations where the contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

Number of contractor and sub-contractor employees deployed in theater this reporting period (by country).

As part of its submission, the contractor will provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site.

The specific formats for the XML direct transfer may be downloaded from the web site listed above.

1.6.14 Organizational Conflicts of Interest: The contractor warrants that to the best of its knowledge and belief and except as otherwise disclosed, he or she does not have any organizational conflicts of interest, which is defined as a situation in which the nature of work under a Government contract and a Contractor’s organizational, financial, contractual or other interests are such that: award of the contract may result in an unfair competitive advantage; or the Contractor’s objectivity in performing the contract work may be impaired. The Contractor is required to advise the contracting officer whether it considers that an actual or potential conflict of interest exists.

1.6.14.1 Contractor shall develop a plan to avoid, neutralize or mitigate potential conflicts of interest before and during contract performance. The Contractor shall submit a Conflicts of Interest Mitigation Plan to the COR thirty (30) days after contract award.

1.6.15 Disclosure of Information: Information made available to the Contractor by the Government for the performance of work under this contract shall be used only for those purposes and shall not be used in any other way without the written consent of the KO or COR. Contractor and Contractor personnel will not divulge or release data or information developed or obtained in performance of this contract, until made public by the Government, except to authorized Government personnel or upon written approval of the KO or COR. The Contractor will not use, disclose, or reproduce proprietary data other than as required in the performance of this contract. Nothing herein will preclude the use of any raw data independently acquired by the Contractor without such limitations or prohibit an agreement at no cost to the Government between the Contractor and the data owner which provides for greater rights to the Contractor.

1.6.16 Transition/Phase Out Activities. The Government will allow a forty-five (45) day start-up period between the new in-coming contractor and the incumbent. The incumbent contractor shall participate in all phase-out activities with the new in-coming contractor. Phase Out activities shall include but not be limited to conference close- out, final reports, transfer of signed third party agreements for conference events etc.

PART 2

DEFINITIONS & ACRONYMS

PWS – Performance Work Statement

Contracting Officer (KO)

Contracting Officer’s Representative (COR): A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Quality Assurance. Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 GENERAL: Government Furnished Information (GFI) and Government Furnished

Equipment (GFE) will be specified in each task order, as required

3.2 Equipment:

Olympus C-50 Digital Camera 4x Belkin Surge Master Surge Suppressor Website Content Management System Software coded in C#.NET uses Server Query Language (SQL) database.

Microsoft Project Standard – 2 Dell V305 Dell 17 inch wide screen monitor - 2 Pantone Color Bridge Western Digital 250 GB Hard Drive Direct Power UPS Dell Optiplex 755 Dell XPS 1730 Computer Adobe Creative Suite 3.3 Sony HDR-UX20 HD Camcorder SONY LCS-X20 camera carrying case Lynda DVD on Drupal Lullabot DVD on Drupal

3.3 Services:

3.3.1 Facilities: The Government will furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General: Except for those items specifically stated to be government furnished in

Part 3, the contractor shall furnish everything required to perform this

PWS.

PART 5

SPECIFIC TASKS

5.1 BASIC SERVICES. The contractor shall provide Network Support Services.

5.1.1 Database Management

5.1.1.1 The contractor shall recommend software enhancements and applications in accordance with the latest industry related software tools and programs. Once software enhancements/applications are approved for use by the Army OSBP, the contractor shall provide all software files and permissions to the Army OSBP office to allow for the customization of software by the Army OSBP to meet the requirements and processing characteristics of the Army OSBP Program.

5.1.1.2 The Contractor shall design, develop, validate and implement database management systems, and expert decision tools, as required.

5.1.1.2.1 The Contractor shall develop data collection processes and procedures and format information for utilization by the Government.

5.1.1.2.2 The Contractor shall collect, analyze, and automate data to support program requirements.

5.1.1.2.3 The Contractor shall develop a profile for evaluation of data.

5.1.1.2.4 The Contractor shall document data collected using contractor format.

5.1.1.2.5 The Contractor shall develop data collection plans in automated and manual form. Contractor shall capture empirical and subjective information, including anecdotal data.

5.1.1.2.6 The Contractor shall provide user training manuals for database management systems, and export and decision tools with delivery of database system.

5.1.1.2.7 The Contractor shall provide updates to Army OSBP (SGL) database with upload capabilities to Army OSBP web page.

5.1.1.2.8 The Contractor shall provide hardware/software transition support.

5.1.1.2.9 The Contractor shall provide a Continuity of Operations Planning (COOP) capability, as required.

5.2 Statistical Analysis and Reporting

5.2.1 The contractor shall perform statistical and performance analysis of data compiled from the Army OSBP program areas for approval by the Army OSBP Director.

5.2.2 The contractor shall assist in the development of responses to inquiries for data from Congress, General Accounting Office, internal investigative services, or for public relations purposes. Contractor shall develop reports in any format requested. The Contractor shall have thorough knowledge of the data and use of database programming to meet the requirements of unforeseen inquiries.

5.2.2.1 The Contractor shall recommend appropriate techniques and methods within the general scope of statistical analysis to support quantitative studies, recommendations, and management decisions.

5.2.2.2 The Contractor shall provide technical, managerial and administrative services, execute technical analysis, reports documentation, graphics and publication services in support of program activities.

5.2.2.3 The Contractor shall prepare and furnish all necessary reports and analysis for program activities.

5.2.2.4 The Contractor shall assist in providing statistical analysis and other support on the overall Army OSBP mission. This will include trend analysis, quantitative/qualitative studies, risk analysis, model building, and recommendation to assist in management decisions.

5.3 Outreach

5.3.1 The Contractor shall maintain the Army’s outreach program through the Army OSBP website and other media as determined by the OSBP office.

Outreach efforts may also include: FEDBIZOPPS.gov (Web site) notices, press releases, event booths, flyers, fact sheets, and articles in trade magazines (as determined by Army OSBP). The contractor shall also provide support at the outreach center by answering phone calls, responding to email inquiries and providing recommended resource information as required.

5.3.1.2 The Contractor shall create and maintain electronic mailing lists targeting specific outreach groups.

5.3.2.1 The Contractor shall generate content, design and create brochures, newsletters, fact sheets, flyers, and other materials focused on outreach efforts and program exposure.

5.3.2.1 The Contractor shall prepare briefings, talking points and other presentation materials for outreach efforts.

5.3.2.2 The Contractor shall design layout and print notices, flyers, and articles, including graphics as required.

5.3.2.3 The Contractor shall develop and produce digital camera-ready copies of specialty publications and other information media to support program activities.

5.3.2.4 The Contractor shall provide technical and administrative support for technical writing, documentation, and publications services.

5.3.2.5 The Contractor shall provide audio, video, production, and teleconferencing support.

5.3.2.6 The Contractor shall maintain and update the Army OSBP website with current outreach information, photos from outreach events, and through a quarterly newsletter.

5.3.2.7 The Contractor shall coordinate with Small Business Offices from other

Federal Agencies to leverage resources and seek joint outreach events.

5.3.2.9 The Contractor shall ensure that the Army OSBP program reflects current electronic outreach methods and anticipate new trends, to include but not limited to webinars and webcasts.

5.4 Conference/Symposia/Training

5.4.1 The Contractor shall provide support for regional conferences hosted by DoD or other Federal agencies as requested. The Contractor will be required to submit associated travel cost in accordance with paragraph 1.6.11

5.4.2 The Contractor shall provide support for the Army bi-annual Small Business Training Conference, and regional small business conferences, as required. Support may comprise development of conference materials, manning of conference booths and other administrative support. The Contractor will be required to submit associated travel cost in accordance with paragraph 1.6.11.

5.4.3 The contractor shall provide support for monthly training sessions hosted by

Army at our training facility in the ZacharyTaylor Building located at 2521 South Clark Street, Room 8124, Arlington, VA. 22202.

5.5 Internet Support

5.5.1 The contractor shall provide professional services and systems to support s the Army OSBP web site(s).

5.5.1.1 The Contractor shall maintain Army OSBP Website and other OSBP programs for the internet as determined by the Army OSBP.

5.5.1.2 The Contractor shall ensure that all web pages are current and that all links are achieved.

5.5.1.3 The Contractor shall prepare information for distribution through the internet.

5.5.1.4 The Contractor shall develop and maintain a communication portal that provides capability to perform video and audio output with capability for text input. The portal must be accessible through the internet.

5.5.1.5 The Contractor shall re-organize website content by streamlining information for easier access and navigation.

5.5.1.6 The Contractor shall provide and maintain a web analytics capability to aid in determining the amount of web traffic visiting the Army OSBP site.

5.5.1.7 The Contractor shall provide a secured hosting website solution until such time as the hosting of the OSBP website is transitioned to an approved US Army hosting facility (e.g. .mil).

5.5.2 Web-site Accessibility. The contractor shall coordinate with the US Army hosting facility to ensure web-site accessibility twenty-four (24) hours per day, seven (7) days per week. In the event of unscheduled failures, the Contractor shall promptly coordinate with the US Army hosting facility to determine the cause and the time service will be restored. The Contractor shall promptly notify the Army OSBP Contracting Officers Representative (COR) with-in one

(1) hour of coordinating with the US Army hosting facility and provide information on the cause of failure, if known and the time when service will be restored. The notification shall be via e-mail and phone call.

5.6 Reports

5.6.1 The Contractor shall submit a monthly report to the Contracting Officer’s

Representative on the statistical and performance analysis conducted on the Army OSBP website. The report shall include at a minimum but not limited to the number and duration of website visits, program areas and other pages viewed and total subscribers to the website each month.

5.6.1.2 The Contractor shall submit other miscellaneous reports as required.

5.6.1.3 After Action Report. The contractor shall submit an After Action Report thirty

(30) days after each conference or related event.

5.7 Administrative Support

5.7.1The contractor shall provide executive level administrative support for the Director Army OSBP and must be highly proficient with Microsoft Office Suite applications. The contractor should have general knowledge and experience in management and the ability to effectively interact with staff at all levels of the Army. It is also essential for the contractor to have the ability to provide support for meetings, drafting and reviewing correspondence, and gathering background information to support the Director Army OSBP’s attendance at meetings. Administrative support activities include but are not limited to:

5.7.1.2 Maintaining and synchronizing Army OSBP calendars for daily activities, engagements and travel schedules to resolve conflicting priorities and requirements and ensure support for attendance at high profile meetings.

5.7.1.3 Preparing formal, official correspondence based on drafts from Army OSBP

Senior Leaders and Program Managers. Memos and other documents shall follow the Army guide for correspondence and other standards established for the office and shall be appropriate for senior level Government officials. The contractor shall assist in preparing required reports and presentations.

5.7.1.4 Answering the telephone and referring calls to the responsible individuals within the office. Contract will also interface with the public whenever there are inquiries concerning the office, including greeting high-level officials as required.

5.7.1.5 Coordinating office administrative functions and processing requests for travel arrangements, accommodations and reimbursement of expenses, both manually and through the Defense Travel System on behalf of the Director.

5.7.1.6 Maintaining accountability of files and correspondence in the office, both in electronic and in paper form IAW the Army Records and Information Management System, AR 25-400-2. The files should be readily accessible whenever the need arises to find historical documents.

5.7.2 The contractor shall provide general administrative support for OSBP to include formatting correspondence, reports, briefings and other content drafted by Program Managers and staff personnel; transmit documents and data files; provide general support for business meetings and other events.

Manage and track data call requests.

5.7.2.1 The contractor shall prepare formal, official program documents and correspondence based on Army OSBP input and direction and maintains accountability of associated program files and records. The contractor shall assist in the development and coordination of appropriate responses, reports and legal requirements pertaining to Army OSBP programs. The contractor will provide these reports and summaries as prescribed in official OSBP or other Army directives.

5.7.2.2 The contractor shall actively participate in scheduled and unscheduled in-process reviews, meetings and briefings, as required by the Director OSBP.

The contractor shall participate in ad-hoc meetings and be able to complete quick response assignments. The contractor shall maintain configuration and quality control of assignments at all times for historical reference.

5.7.3 The contractor shall provide project management expertise and guidance.

Assist with program direction and guidance to determine accuracy of information and recommend corrective actions. Assist in presenting specific briefings to Army, DoD, Small Business Community and other stakeholders.

Assist in reviewing program plans and other related documents and provide comments. Assist in tracking progress and suggesting alternate approaches for projects behind schedule. Assist in analyzing problems that arise in the performance of the program and recommend solutions. Make recommendations for improvements and efficiencies.

5.8 Program Area Support

5.8.1. Contractor representative shall have an understanding of program priorities, project status, and program information to answer questions and provide recommended resource information.

5.9 Special Assignments

5.9.1 The contractor shall provide assistance as requested to Army Buying Commands Small Business Specialist (SBS), Contracting Officials and other

Army Organizations. Duties will consists of, but not be limited to meeting coordination, scheduling, data mining, performance of administrative tasks and preparation of reports.

TECHNICAL

EXHIBIT 1

Performance Requirements

Summary

PERFORMANCE OBJECTIVE STANDARD PERFORMANCE

THRESHOLD

METHOD OF SURVEILLANCE

PRS #1

The contractor shall provide professional services and systems to support maintenance, and enhancements of the Army OSBP web site(s).

PWS paragraph 5.2.1

PROFESSIONAL

SERVICES AND

SYSTEMS TO

SUPPORT

MAINTENANCE,

AND

ENHANCEMENT

S OF THE OSBP

WEVSITE MEET

INDUSTRY AND

ARMY

STANDARDS

NO DEVIATIONS PERIODIC INSPECTION BY THE

COR.

PRS # 2

The Contractor shall provide a secured hosting website solution until such time as the hosting of the OSBP website is transitioned to an approved US Army hosting facility (e.g. .mil).

PWS paragraph 5.2.1.9 PWS paragraph 5.5.1.9

Secured hosting website solution is provided 100% of the time.

NO DEVIATION PERIODIC INSPECTION BY THE

COR

PRS #3

The contractor shall coordinate with the US Army hosting facility to ensure web-site accessibility twenty-four (24) hours per day, seven (7) days per week.

PWS paragraph 5.2.1.10

Contractor coordinates website accessibility 95% of the time.

No more than 5% deviation from the standard.

PERIODIC INSPECTION BY THE

COR.

TECHNICAL

EXHIBIT 2

DELIVERABLES

SCHEDULE

DELIVERABLE

FREQUENCY

OF

MEDIUM/FORMAT

SUBMIT TO

CONFLICTS OF INTEREST

MITIGATION PLAN

PWS PARAGRAPH

1.6.13.1

THIRTY DAYS

AFTER

CONTRACT

AWARD

1 MS OFFICE

FORMAT,

ELECTRONIC

SUBMISSION

COR

DATABASE MANAGEMENT

SYSTEMS AND EXPERT

DECISION TOOLS

PWS PARAGRAPH 5.1.1.2.1

AS REQUIRED 1 IN ACCORDANCE

WITH

INDUSTRY/ARMY

STANDARDS

ELECTRONIC

SUBMISSION

COR

DATA COLLECTION

PROCESSES AND

PROCEDURES

PWS PARAGRAPH 5.1.1.2.2

AS REQUIRED 1 MS OFFICE

FORMAT,

ELECTRONIC

SUBMISSION

COR

DATA COLLECTION PLANS IN

AUTOMATED AND MANUAL

FORM

PWS PARAGRAPH 5.1.1.2.6

AS REQUIRED MS OFFICE

FORMAT,

ELECTRONIC

SUBMISSION

USER TRAINING MANUALS

FOR DATABASE

MANAGEMENT SYSTEMS

AND EXPORT AND DECISION

TOOLS

PWS PARAGRAPH 5.1.1.2.7

AS REQUIRED TBD MS OFFICE

FORMAT,

ELECTRONIC

SUBMISSION

COR

REPORTS AND ANALYSIS FOR

PROGRAM ACTIVITIES.

PWS PARAGRAPH 5.2.2.3

AS REQUIRED 2 MS OFFICE

FORMAT,

ELECTRONIC

SUBMISSION

COR

ELECTRONIC MAILING

LISTS TARGETING

SPECIFIC OUTREACH

GROUPS

PWS PARAGRAPH

AS REQUIRED 1 MS OFFICE

FORMAT,

ELECTRONIC

SUBMISSION

COR

DESIGN AND DEVELOP

OUTREACH MATERIALS

PWS PARAGRAPH

AS REQUIRED TBD MS OFFICE

FORMAT,

ELECTRONIC

SUBMISSION

COR

PREPARE BRIEFINGS

AND OTHER

PRESENTATION

MATERIALS

AS REQUIRED TBD MS OFFICE

FORMAT,

ELECTRONIC

SUBMISSION

COR

DESIGN LAYOUT AND

PRINT NOTICES

INCLUDING GRAPHICS

PWS PARAGRAPH

AS REQUIRED TBD MS OFFICE

FORMAT,

ELECTRONIC

SUBMISSION

COR

MONTHLY REPORTS

PWS PARAGRAPH 5.6.1

MONTHLY 1 MS OFFICE

FORMAT,

ELECTRONIC

SUBMISSION

COR

AFTER ACTION REPORT

PWS PARAGRAPH 5.6.1.3

AS REQUIRED

30 DAYS AFTER

EACH

CONFERENCE

OR RELATED

EVENT

1 MS OFFICE

FORMAT,

ELECTRONIC

SUBMISSION

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government 0004 N/A N/A N/A Government 1001 N/A N/A N/A Government 1002 N/A N/A N/A Government 1003 N/A N/A N/A Government 1004 N/A N/A N/A Government 2001 N/A N/A N/A Government 2002 N/A N/A N/A Government 2003 N/A N/A N/A Government 2004 N/A N/A N/A Government 3001 N/A N/A N/A Government 3002 N/A N/A N/A Government 3003 N/A N/A N/A Government 3004 N/A N/A N/A Government 4001 N/A N/A N/A Government 4002 N/A N/A N/A Government 4003 N/A N/A N/A Government 4004 N/A N/A N/A Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 18-FEB-2017 TO

17-FEB-2018

N/A ARMY OSBP

ARMY OSBP

PENTAGON ARMY HEADQUARTERS

WASHINGTON DC 20310

W81NL5

0002 POP 18-FEB-2017 TO

17-FEB-2018

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 17-FEB-2017 TO

18-FEB-2018

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 18-FEB-2017 TO

17-FEB-2018

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 18-FEB-2018 TO

17-FEB-2019

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 18-FEB-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 18-FEB-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 18-FEB-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 18-FEB-2019 TO

17-FEB-2020

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 18-FEB-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 18-FEB-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

2004 POP 18-FEB-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 18-FEB-2020 TO

17-FEB-2021

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 18-FEB-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 18-FEB-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

3004 POP 18-FEB-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 18-FEB-2021 TO

17-FEB-2022

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 18-FEB-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 18-FEB-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

4004 POP 18-FEB-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.242-15 Stop-Work Order AUG 1989

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

252.211-7003 ITEM UNIQUE IDENTIFICATION AND VALUATION (MAR 2016)

(a) Definitions. As used in this clause-

Automatic identification device means a device, such as a reader or interrogator, used to retrieve data encoded on machine-readable media.

Concatenated unique item identifier means--

(1) For items that are serialized within the enterprise identifier, the linking together of the unique identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise identifier; or

(2) For items that are serialized within the original part, lot, or batch number, the linking together of the unique identifier data elements in order of the issuing agency code; enterprise identifier; original part, lot, or batch number;

and serial number within the original part, lot, or batch number.

Data Matrix means a two-dimensional matrix symbology, which is made up of square or, in some cases, round modules arranged within a perimeter finder pattern and uses the Error Checking and Correction 200 (ECC200) specification found within International Standards Organization (ISO)/International Electrotechnical Commission (IEC) 16022.

Data qualifier means a specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows.

DoD recognized unique identification equivalent means a unique identification method that is in commercial use and has been recognized by DoD. All DoD recognized unique identification equivalents are listed at http://www.acq.osd.mil/dpap/pdi/uid/iuid_equivalents.html.

DoD item unique identification means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items. For items that are serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original part, lot, or batch number; and the serial number.

Enterprise means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item identifiers to items.

Enterprise identifier means a code that is uniquely assigned to an enterprise by an issuing agency.

Government's unit acquisition cost means--

(1) For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery;

(2) For cost-type or undefinitized line, subline, or exhibit line items, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery; and

(3) For items produced under a time-and-materials contract, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery.

Issuing agency means an organization responsible for assigning a globally unique identifier to an enterprise, as indicated in the Register of Issuing Agency Codes for ISO/IEC 15459, located at http://www.aimglobal.org/?Reg_Authority15459.

Issuing agency code means a code that designates the registration (or controlling) authority for the enterprise identifier.

Item means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts.

Lot or batch number means an identifying number assigned by the enterprise to a designated group of items, usually referred to as either a lot or a batch, all of which were manufactured under identical conditions.

Machine-readable means an automatic identification technology media, such as bar codes, contact memory buttons, radio frequency identification, or optical memory cards.

Original part number means a combination of numbers or letters assigned by the enterprise at item creation to a class of items with the same form, fit, function, and interface.

Parent item means the item assembly, intermediate component, or subassembly that has an embedded item with a unique item identifier or DoD recognized unique identification equivalent.

Serial number within the enterprise identifier means a combination of numbers, letters, or symbols assigned by the enterprise to an item that provides for the differentiation of that item from any other like and unlike item and is never used again within the enterprise.

Serial number within the part, lot, or batch number means a combination of numbers or letters assigned by the enterprise to an item that provides for the differentiation of that item from any other like item within a part, lot, or batch number assignment.

Serialization within the enterprise identifier means each item produced is assigned a serial number that is unique among all the tangible items produced by the enterprise and is never used again. The enterprise is responsible for ensuring unique serialization within the enterprise identifier.

Serialization within the part, lot, or batch number means each item of a particular part, lot, or batch number is assigned a unique serial number within that part, lot, or batch number assignment. The enterprise is responsible for ensuring unique serialization within the part, lot, or batch number within the enterprise identifier.

Type designation means a combination of letters and numerals assigned by the Government to a major end item, assembly or subassembly, as appropriate, to provide a convenient means of differentiating between items having the same basic name and to indicate modifications and changes thereto.

Unique item identifier means a set of data elements marked on items that is globally unique and unambiguous. The term includes a concatenated unique item identifier or a DoD recognized unique identification equivalent.

Unique item identifier type means a designator to indicate which method of uniquely identifying a part has been used. The current list of accepted unique item identifier types is maintained at http://www.acq.osd.mil/dpap/pdi/uid/uii_types.html.

(b) The Contractor shall deliver all items under a contract line, subline, or exhibit line item.

(c) Unique item identifier. (1) The Contractor shall provide a unique item identifier for the following:

(i) Delivered items for which the Government's unit acquisition cost is $5,000 or more, except for the following line items: N/A

(ii) Items for which the Government's unit acquisition cost is less than $5,000 that are identified in the Schedule or the following table: N/A

(If items are identified in the Schedule, insert ``See Schedule'' in this table.)

(iii) Subassemblies, components, and parts embedded within delivered items, items with warranty requirements, DoD serially managed reparables and DoD serially managed nonreparables as specified in Attachment Number ----.

(iv) Any item of special tooling or special test equipment as defined in FAR 2.101 that have been designated for preservation and storage for a Major Defense Acquisition Program as specified in Attachment Number ----.

(v) Any item not included in paragraphs (c)(1)(i), (ii), (iii), or

(iv) of this clause for which the contractor creates and marks a unique item identifier for traceability.

(2) The unique item identifier assignment and its component data element combination shall not be duplicated on any other item marked or registered in the DoD Item Unique Identification Registry by the contractor.

(3) The unique item identifier component data elements shall be marked on an item using two dimensional data matrix symbology that complies with ISO/IEC International Standard 16022, Information technology--International symbology specification--Data matrix; ECC200 data matrix specification.

(4) Data syntax and semantics of unique item identifiers. The Contractor shall ensure that--

(i) The data elements (except issuing agency code) of the unique item identifier are encoded within the data matrix symbol that is marked on the item using one of the following three types of data qualifiers, as determined by the Contractor:

(A) Application Identifiers (AIs) (Format Indicator 05 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology--EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(B) Data Identifiers (DIs) (Format Indicator 06 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology--EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(C) Text Element Identifiers (TEIs) (Format Indicator 12 of ISO/IEC International Standard 15434), in accordance with the Air Transport Association Common Support Data Dictionary; and

(ii) The encoded data elements of the unique item identifier conform to the transfer structure, syntax, and coding of messages and data formats specified for Format Indicators 05, 06, and 12 in ISO/IEC International Standard 15434, Information Technology-Transfer Syntax for High Capacity Automatic Data Capture Media.

(5) Unique item identifier.

(i) The Contractor shall--

(A) Determine whether to--

(1) Serialize within the enterprise identifier;

(2) Serialize within the part, lot, or batch number; or

(3) Use a DoD recognized unique identification equivalent (e.g. Vehicle Identification Number); and

(B) Place the data elements of the unique item identifier (enterprise identifier; serial number; DoD recognized unique identification equivalent; and for serialization within the part, lot, or batch number only: Original part, lot, or batch number) on items requiring marking by paragraph (c)(1) of this clause, based on the criteria provided in MIL-STD- 130, Identification Marking of U.S. Military Property, latest version;

(C) Label shipments, storage containers and packages that contain uniquely identified items in accordance with the requirements of MIL-STD-129, Military Marking for Shipment and Storage, latest version; and

(D) Verify that the marks on items and labels on shipments, storage containers, and packages are machine readable and conform to the applicable standards.