Attachment_1_PWS_v12_W91B4N-17-R-2000.pdf

Performance Work Statement for

Combined Security Transition Command-Afghanistan

Security Assistance Office-Afghanistan Foreign Military Sales

Waypoint Vehicle Maintenance Contract

25 Jan 2017

1. The primary maintenance mission of the Security Assistance Office – Afghanistan (SAO-A) is to inspect, repair Foreign Military Sales (FMS) vehicles intended for the Afghanistan National Defense Security Forces

(ANDSF). The contractor shall provide maintenance support in the most cost effective and efficient manner.

2. General. The contractor shall provide qualified management and personnel to establish and sustain vehicle maintenance operations to include all required supporting functions, tools and material. The contractor shall ensure professional execution of maintenance operations in support of specified equipment at vehicle waypoint lot as determined by the Contracting Officer (KO) or the Contracting Officer Representative (COR). The COR is defined as a United States (U.S.) vehicle maintenance subject matter expert and military member, with the necessary training and certifications to perform the duties of the COR.

2.1 The contractor shall conduct inspections and repairs at GEAR International Compound (hereafter referred to as

GEAR Lot), New Kabul-Bagram Rd, Kabul, Afghanistan, the sole vehicle waypoint lot in existence at this time, and maintain flex capability to move personnel and equipment to other locations within the greater Kabul area, including the contractor’s own vehicle repair shop, if mission requirements dictate and as directed by the

KO or the COR. All maintenance efforts and supporting functions shall be operated and provided in accordance with (IAW) the following: U.S. published policies and doctrine; U.S. governmental regulations and directives, to include the Department of the Army Pamphlet (DA PAM ) 750-8, The Army Maintenance Management System, and

AR 750-1, Army Materiel Maintenance Policy; accepted industry standards for the safe and efficient operation of equipment repair shops and supporting functions. Relief from these standards due to mitigating circumstances or a proposed change shall require a request through the COR and approval by the KO.

2.2 Period of Performance. One (1) year basic contract.

2.3 Quality Control. The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this performance work statement (PWS). The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which assurances are made to ensure work complies with the requirement of the contract. Within 30 days after contract award, the Contractor shall provide one comprehensive digital Quality

Control Plan (QCP) to the KO and COR. After acceptance of the quality control plan the contractor shall receive the

KO’s acceptance in writing of any proposed changes to the QC system. If changes are made after the initial QCP submission, the contractor has 5 working days to provide adjudicated changes to the KO and COR.

2.3.1 Quality Assurance. The U.S. Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). The QASP is primarily focused on what the U.S.

Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards shall be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

2.4 Hours of Operation. The contractor shall provide services during normal working hours, matching the hours of the GEAR lot or other assigned locations where work is performed. Normally, these hours are Saturday through

Thursday from 0800–1700 Kabul local time zone. Few exceptions exist, and these include but are not limited to

Ramadan and other holidays as specified in paragraph 2.4.1.

2.4.1 Recognized Holidays. The contractor is entitled to take holidays IAW Afghan labor laws. Below is a list of the holidays. The contractor is required to inform the COR 3 working days prior to taking a holiday.

Afghanistan National Holidays:

New Year’s (1 day)

Prophet’s Birthday (1 day)

The Victory Day of Islamic Revolution (1 day)

Independence Day from USSR (1 day)

Independence Day from Britain (1 day)

Masood’s Day (1 day)

Parliamentary Elections (1 day)

1st Day of Ramadan (1 day)*

Eid Days (3 days)

Bid Eid (3 days)

Ashura Day (1 day)

*Note: Ramadan working hours are established locally.

2.5 Place of Performance. The work shall be performed at GEAR Lot, Kabul, Afghanistan, grid location

42SWD2617327655. The contractor shall maintain flex capability to move personnel and equipment to other locations within the greater Kabul area if mission requirements dictate and as directed by the KO or the COR.

3. Supported Equipment. Vehicle inspections and repairs to be performed under this PWS encompasses, but is not limited to, the vehicles listed in para. 4.2. The contractor shall be prepared to flex personnel and capabilities to support any additional commercial or military vehicles added to the maintenance density or vehicle list beyond those listed in para. 4.2. If the contractor believes the scope of work for a different type of vehicle is outside of their current obligation then they shall notify the COR with substantiating evidence. A final determination regarding the scope of the work will be provided by the KO.

4. Maintenance Requirements. The contractor shall inspect and repair vehicles and equipment submitted by the

Government. The contractor shall repair vehicles and equipment to the maintenance standard of fully mission capable

(FMC) + safety. As per AR 750-1, FMC + safety is defined as equipment being FMC to accomplish the peacetime training mission with all safety related deficiencies corrected and urgent safety related modified work orders applied.

The maintenance standard may be elevated or decreased when it is in the best interest of the Government as determined by the COR, and approved by the KO. The contractor shall be notified of changes to maintenance standards by the COR or KO. Maintenance tasks shall include, but are not limited to, the following: preventative maintenance, replacement of inoperable line replaceable units, minor repairs, adjustments, and quick replacement of repair parts (e.g. starters, radiators, alternators, tires, brakes or assemblies); replacement of minor damaged body parts

(e.g., bumpers, mirrors, windows glass, and small body panels); and corrosion control and touch-up painting. The maintenance expenditure limits (MEL) shall not be exceeded in the repair of equipment without obtaining authorization from the KO. When a MEL is not available, the contractor shall conduct a cost analysis and present it to the COR as part of the initial inspection process to determine if the adjusted retail value (with depreciation) of the vehicle/equipment is economically repairable. All work shall be completed and verified by a qualified technician.

4.1 Supplementary Maintenance Standards. If vehicles arrive at a waypoint lot with pieces or parts that are identified on the Additional Authorization List (AAL), as Basic Issue Items (BII), or as Components of the End Item

(COEI), then the items shall be removed, inventoried, maintained, and then returned back to the vehicles once repairs are completed unless directed otherwise by the COR. Details of the AAL, BII and COEI will be provided to the contractor by the COR. The contractor shall request disposition instructions for any unserviceable or excess items from the COR.

4.2 Vehicle List. The contractor shall provide support for the following vehicles and equipment currently procured for the ANDSF and for any not listed vehicles or equipment procured on future FMS cases:

Medium tactical vehicle (MTV), international up-armored

10K forklift

Commercially procured pick‐up truck

Commercially procured sports utility vehicle, armored and un‐armored

Commercially procured passenger and cargo vans

Truck crane (up to 40 ton)

High mobility multi‐purpose wheeled vehicle (HMMWV)

Tactical ambulance vehicles

Crash, fire and rescue vehicles

Water tanker trucks, various

5,000 gallon fuel tanker

5,000 gallon fuel trailer

Engineer equipment

Material handling equipment (Commercially procured and U.S. Military)

Military motorcycles

All‐terrain vehicles (ATV) (e.g., Bobcat, John Deer, etc)

Construction equipment

Military shop vans and mobile repair vehicles

Light mobile tactical vehicle trailers

4.3 Authorized Stock List.

4.3.1 The contractor shall establish and maintain an authorized stock list (ASL) to minimize vehicle downtime due to long lead times for repair parts.

4.3.2 The contractor shall review the existing vehicle fleet, analyze historical data, and provide a recommended ASL to the COR within 10 calendar days from contract award. If the COR requests modifications to the recommended

ASL, the contractor shall submit a finalized ASL request to the COR for approval within 3 calendar days of the request for modification. The finalized ASL request shall identify a list of recommended parts and associated quantity levels. The ASL request shall be submitted in English, via email, and in Microsoft Office format (current version) unless otherwise directed by the COR.

4.3.3 The ASL shall be limited to a 120-day level based on the analysis conducted jointly by the contractor and the

COR. The contractor may request an exception to the 120-day level for items with high usage rates and excessive long lead times. Such requests shall include the item(s) and associated lead time(s), in addition to applicable rationale.

4.3.4 The COR shall review the formal ASL request and any requests for exception to the 120-day level of supply, and if the COR concurs he/she will provide written concurrence to the KO for their review. The COR will put in the statement “I have reviewed and concur with this ASL request. I recommend approval of this ASL request” and sign

(electronic signature is sufficient) the ASL request. Then the COR will forward the ASL request to the KO office for review.

4.3.5 The KO office will review the ASL request and any request for exceptions to the 120-day level of supply requirement. If the KO office non-concurs, then the KO office will further coordinate with the COR to resolve any issues.

4.3.6 If the KO office concurs, the KO office will process the necessary authorization and delivery order, providing the contractor authority to purchase the recommended parts for the ASL. The KO office will provide the authorization and delivery order to the

COR and the contractor.

4.3.7 Once established, the contractor and the COR will review the ASL monthly to ensure quantities are valid based on parts used and equipment status.

4.3.8 All repair parts procured for the ASL and this contract are United States Government (USG) property. If the contract period of performance ends and there are excess parts in inventory, the contractor shall return all inventory to the USG.

5. Inspection Process.

* Preventative maintenance checks and services shall comply with the actions identified in the associated vehicle and equipment -10 maintenance manuals

Figure 1: Inspection Task Order Request Process Flow

5.1 The contractor and the COR will jointly identify vehicles at the waypoint lots that need to be inspected.

5.2 The contractor shall submit an inspection task order (ITO) request to the COR, which will at a minimum, list the vehicles to be inspected by: vehicle type/model, vehicle identification number (VIN) or serial number, and waypoint location. The ITO request shall be certified and signed by an official of the contractor company. Official is defined as a person that is in a management role within the company.

5.3 The COR will review the ITO request and provide concurrence/non-concurrence. If the COR non-concurs, then the COR will further coordinate with the contractor to resolve any issues.

5.4 If the COR concurs he/she will provide written concurrence of the ITO request to the KO for their review. The

COR will put in the statement “I have reviewed and concur with this ITO request. I recommend approval of this ITO request” and sign (electronic signature is sufficient) the ITO request. Then the COR will forward the ITO request to the KO office for review.

5.5 The KO office will review the ITO request. If the KO office non-concurs, then the KO office will further coordinate with the

COR to resolve any issues.

5.6 If the KO office concurs, the KO office will process the necessary authorization and task order, granting the contractor authority to conduct inspection of the vehicles. The KO office will provide the task order to the COR and the contractor.

5.7 Inspection Requirements. The contractor shall perform inspections based upon the requirements outlined below.

5.7.1 The contractor shall perform inspections and determine the type of maintenance/repair needed. The contractor shall ensure all maintenance/repairs do not exceed MEL or limits established by applicable equipment technical bulletins or by a local policy prior to work being initiated. The contractor will document the type of repairs needed, the type and quantity of repair parts and estimated repair part costs, and the estimated number of labor hours repairs will take. Please refer to para. 6.2 for a detailed explanation of the type of information needed in a repair task order

(RTO) request. A sample inspection checklist is provided in Attachment 1 of this PWS.

5.7.2 Inspection includes but is not limited to, Preventative Maintenance Checks and Services (PMCS), in‐depth troubleshooting, testing, and diagnosis of the various vehicles and equipment identified in para. 4.2 and any additional vehicles procured in the future for the ANDSF. The contractor shall conduct a complete inspection of vehicles and equipment, to include major assembly units (e.g. engines, transmissions, transfer cases, axles, and differentials).

5.7.3 During the Technical Inspection, the contractor will determine if the vehicle falls into one of the following 5 categories:

5.7.3.1 Category 1: Vehicle is FMC + safety (green tagged)

5.7.3.2 Category 2: Vehicle requires light maintenance (e.g., headlight replacement, fluid replacement, etc.), 0-10 hours (yellow tagged)

5.7.3.3 Category 3: Vehicle requires medium maintenance (e.g., battery replacement, window replacement, etc.), >10 to 40 hours (yellow tagged)

5.7.3.4 Category 4: Vehicle requires heavy maintenance (e.g., engine overhaul, body repair, etc.), >40 hours (Red tagged)

5.7.3.5 Category 5: Vehicle exceeds the MEL standards or an acceptable assessment shows the vehicle is uneconomical to repair (greater than 75% of the cost of the vehicle for parts and labor) (red tagged).

5.7.4 The contractor shall perform PMCS and Technical Inspections to verify all fluid levels in equipment are at an acceptable levels IAW operator and manufacturer standards and all batteries are checked for serviceability using a conductance tester.

5.7.5 The contractor shall generate checklists used to perform PMCS on all vehicles and equipment. The checklist shall not be proprietary to the contractor. The appropriate petroleum, oils, and lubricants shall be used to service, maintain, and operate equipment IAW commercial owners‐manual, or military technical manual or lube order. The contractor will add a fuel additive during the winter months (Oct-Mar) to all vehicles to ensure fuel does not freeze and deteriorate in quality.

5.7.6 The contractor shall start and/or operate vehicles and equipment in order to verify full functions of all systems.

The contractor shall use 5 gallons of fuel or less when conducting inspections.

5.7.7 Deficiencies and recommended repairs shall be recorded on an ANDSF Maintenance Record Form, a DA

Form 2404, or a commercially procured form that contains the same information data fields as the DA Form 2404.

The contractor shall consolidate this information and submit it in a report to the COR. Please refer to para. 7 for reporting requirements.

6. Repair Process.

Figure 2: Repair Task Order Request Process Flow

6.1 Once inspection is completed, the contractor will submit a RTO request to the COR and classify the repair/maintenance categories based on the requirements set forth in para. 5.7.3. The RTO request will be certified and signed by an official of the contractor company. Official is defined as an individual in a management role within the company. The contractor will not conduct any repairs until authorization has been provided by the KO office.

6.2 RTO Request. The RTO request will, at a minimum, include the following information: vehicle type/model, VIN or serial number, waypoint location, estimated number of repair labor hours required, repair parts and quantities required, estimated repair part costs, and a short description of the repair needed. This request is required to be in Microsoft

Office format (current version). The COR may request additional information regarding recommended repairs, to include pictures and additional details, as determined necessary.

6.2.1 Repair Parts. The contractor shall use commercial original equipment manufacturer parts or the COR approved equivalent new or like new parts for repairs. The use of any other part requires approval from the KO or the COR.

The contractor shall track repair parts inventory levels and delivery status. In cases where repair parts and supplies are not readily available to support the mission, the contractor shall request permission to use sources other than the established supply system to include: controlled substitution, local sources, and vendors located outside of

Afghanistan. A representative partial sample parts list is provided in Attachment 2 of this solicitation.

6.2.1.1 Fabrication. The contractor must maintain a fabrication capability to retool, modify and manufacture parts and hardware when critically needed, but not readily available from the supply system or by local purchase. If unserviceable equipment cannot be repaired on site, the contractor shall notify the COR. All fabrication work quality shall meet or exceed the manufacturers standard.

6.2.2 The COR will review the RTO request to make an initial determination on its reasonableness, technical sufficiency, and cost effectiveness. If the COR non-concurs, then the COR will coordinate with the contractor to resolve any issues.

6.3 COR Verification Process. The COR will execute the following verification process to ensure the RTO request submitted by the contractor is reasonable, technically sufficient, and cost effective.

6.3.1 The COR will conduct an on-site physical inspection of the vehicles identified by the contractor for repairs.

This inspection will consist of, at a minimum, 10% of the vehicles identified by the contractor for repairs when force protection levels allow. For example, if 100 vehicles are identified by the contractor in the RTO request as needing repairs, the COR will conduct an on-site physical inspection of at least 10 vehicles in order to verify the repairs identified by the contractor are legitimate. Vehicles selected by the COR for inspection will be of his/her own choosing.

6.3.2 The COR will conduct the on-site physical inspection as soon as practical after initial review of the RTO request is completed and as force protection levels allow. In the event that the COR is unable to conduct on-site physical inspections in a timely manner, the COR will notify the KO of the situation and the KO will determine if the requirement can be waived.

6.4 After the COR verification process is completed and the COR concurs with the RTO request, the COR will put the following statement on the RTO request: “I have reviewed and concur with this RTO request. I recommend approval of this RTO request” and sign (electronic signature is sufficient) the RTO request. The COR will then forward the RTO request to the KO office for review.

6.5 The KO office will review the RTO request. If the KO office non-concurs, then the KO office will further coordinate with the

COR to resolve any issues.

6.6 If the KO office concurs, the KO office will process the necessary authorization and task order, providing the contractor authority to purchase the repair parts needed and conduct repairs of the vehicles. The KO office will provide the authorization and task order to the COR and the contractor.

7. Vehicle Maintenance Reporting Requirements.

7.1 The contractor shall provide reports, evaluations, and technical exhibits for vehicles and equipment on work orders that are under investigation or when required by the COR or KO.

7.2 The contractor shall provide an electronic report on vehicle status, inspection, and repair activities. The report shall be submitted in English, via email, and in Microsoft Excel spreadsheet format (current version) unless otherwise directed by the COR. This report will be submitted to the COR every 3 days, unless otherwise directed by the COR. The report, at a minimum, will include: list of vehicles by type, the number of vehicles, maintenance status code, maintenance status details, and estimated time for repair. The COR will provide additional guidance on reporting requirements as necessary.

7.3 The contractor shall submit a transportation discrepancy report (TDR) for any vehicle damages that are a direct result from transit. During the inspection of vehicles, the contractor will determine if the damage was transit-related.

Additional direction will be provided by the COR regarding the TDR process, as necessary.

8. Post Repair Process.

8.1 The contractor shall perform post repair final inspections IAW applicable technical manuals, commercial repair publications and other approved published repair guidelines to ensure the vehicle meets FMC + Safety standards.

8.2 The COR shall verify maintenance actions have been accomplished, that maintenance actions taken agree with the work requested on the RTO request, and verify that the vehicle meets FMC + Safety standards. The COR shall perform the verification with an on-site physical inspection. This verification will consist of, at a minimum, 10% of the vehicles repaired by the contractor. For example, if 100 vehicles were repaired by the contractor, the COR will, at a minimum, conduct an on-site physical verification of 10 vehicles. Vehicles selected by the COR for inspection will be of his/her own choosing.

8.3 The COR will conduct the on-site physical verification when there is a minimum of 100 vehicles that have completed repairs. The contractor shall inform the COR when this occurs. The COR will conduct the on-site physical verification as soon as possible and as force protection levels allow. If the security situation prevents the

COR from conducting the on-site physical verification in a timely manner, and if there is an operational need for the vehicles to be transferred to the ANDSF, the COR will notify the KO of the situation and the KO will determine if the requirement can be waived.

9. Maintenance Automation and Tracking. The contractor shall track vehicle maintenance using an automated system. The contractor shall select and provide an off‐the‐shelf, commercially available system and shall track vehicle maintenance status at GEAR Lot and other locations within the greater Kabul area, if activated, during the contract period of performance.

9.1 The contractor shall provide required reports from the tracking system as requested from the COR. The system shall be fully functional in English.

9.2 The tracking system shall track vehicle status by their mission capable status. The report shall be sorted by class of equipment to include LTV, HMMWV, Armored Personnel Carriers, Heavy Tactical Vehicle, MTV, engineering, forklift, motorcycle, ATV and other equipment.

9.3 The tracking system shall track scheduled maintenance and provide a list of forecasted quantities and schedules.

9.4 The tracking system shall maintain technical and parts manuals that are provided to the contractor consistent with the vehicle density list. The contractor shall operate, maintain, and keep up‐to date a technical library consisting of commercial owner’s manuals, repair guides, and military technical publications as required.

9.5 The system shall identify mechanic(s) performing the inspections, repairs, and other tasks associated.

9.6 The contractor shall have responsibility for oversight of the automated system to ensure the validity and accuracy of all data entered and stored in the system.

9.7 If the tracking system is down 48 hours or more, the contractor shall notify the COR no later than the end of the business day in which it reaches the 48 hour threshold.

10. Additional Requirements.

10.1 The contractor shall provide transportation of vehicles from GEAR Lot, Kabul, Afghanistan (or other waypoint lots or locations within the greater Kabul area, as directed by the KO) to the contractor’s vehicle repair shop (to be located in the greater Kabul area) for required repairs that cannot be conducted at the waypoint lot. The contractor shall provide an estimated time of overall repair and an estimated return date. This request will be submitted separately to the COR and reviewed/approved by the KO on a case-by-case basis.

10.2 Other Trade Specialties (Allied Trades). The contractor shall perform Allied Trades tasks required for the repair or modification of tactical or commercial equipment and shall be required to make items/materiel used for repair or other purposes. Tasks include but are not limited to welding, machining, equipment painting, and body repair. All repairs must be IAW generally acceptable commercial methods and must meet or exceed manufacturer’s requirements to bring non-mission capable vehicles to FMC + safety standards.

10.2.1 The contractor shall perform welding and welding inspection operations necessary to fulfill maintenance and fabrication requirements on a variety of ferrous and non‐ferrous metals to include but not limited to steel, aluminum, cast iron, nickel, brass, sheet metal, and ballistic armor plating of various alloys. The contractor shall ensure welders and welding inspectors are certified IAW generally accepted U.S. commercial methods and industry best practices for the equipment and material they are utilizing. Welding certification of contractors performing the work shall be provided to the COR.

10.2.2 The contractor shall perform fabrication using metal machining operations including but not limited to the operation of milling machines, shapers, metal brakes, lathes, grinders, shears, and drills in order to machine ferrous and non‐ferrous materials such as steel, copper, aluminum, cast iron, nickel, brass, and other alloys.

10.2.3 The contractor shall establish and operate a battery maintenance facility in order to perform battery servicing tasks IAW Occupational Safety and Health Administration requirement 1910.151. Battery servicing tasks shall return assets to within manufacturer specifications.

10.2.4 The contractor shall provide load testing for all supported equipment. The contractor shall perform and document load testing and inspections for material handling equipment and lifting devices. Additionally, the contractor shall perform a load test on all vehicles equipped with lifting capability on each occasion that maintenance is performed on the lift system. The contractor shall label equipment with the test date and make load testing and inspection documentation (pass/fail results) available to the COR during on-site physical inspections or as requested.

10.2.5 The contractor shall provide air conditioning/refrigeration (HVAC) maintenance services. The contractor shall also provide for the correct operation of refrigerant dispensing and recovery equipment as well as proper record keeping IAW applicable host nation laws and international directives to include the performance of tasks by certified personnel as required. The contractor shall install, repair, refill and service all ANSF fire suppression systems. The contractor shall perform all hydraulic hose fabrications and shall maintain a robust stock and hydraulic hose fabrication capability. All work must be done to EPA 608 and 609 standards by a qualified technician. HVAC certification of contractors performing the work shall be provided to the COR.

10.2.6 The contractor shall perform vehicle/trailer body repair services to include: straightening, welding, sanding, performing component replacement, using body fillers and fiberglass repair methods and painting in order to stop corrosion or restore structural integrity of equipment. All repairs must be IAW generally acceptable commercial methods and industry best practices.

10.2.7 The contractor shall perform maintenance and repair of wheel and tire assemblies as required for the repair or modification of any Government owned, tactical or commercial equipment used in a tactical or base operations role or other supporting purposes IAW the applicable technical manual.

10.2.8 The contractor shall perform wheel alignment support tasks required for the repair or modification of any

Government owned, tactical or commercial equipment used in a tactical or base operations role or other supporting purposes for equipment types found in the ANSF standard table of authorizations for equipment.

10.2.9 The contractor shall perform glass maintenance and replacement tasks required for the repair or modification of any Government owned, tactical or commercial equipment used in a tactical or base operations role or other supporting purposes.

10.3 Fuel will be provided by the USG at the waypoint lots. The contractor will not provide fuel.

10.4 Organizational Conflict of Interest. Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information

(examples include: cost or pricing information; budget information or analyses; specifications or work statements) which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5.

The contractor shall notify the COR immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the COR to avoid or mitigate any such OCI.

The contractor's mitigation plan shall be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

10.4.1 The contractor shall submit a mitigation plan that identifies how an OCI will be prevented between the inspection process and the repair process. The plan shall be submitted to the COR and KO for approval within 10 business days of contract award.

11. Mobile Maintenance Requirements.

11.1 The contractor shall provide a mobile maintenance support capability to GEAR Lot and other locations in the greater Kabul area, if activated, as directed by the COR to support on-site inspection, maintenance, and repair of vehicles.

The contractor will have the following capability available at locations to support requirements: 1) vehicle maintenance, 2) electrician, 3) technicians, and 4) any other necessary personnel as suggested or needed by the contractor and approved by the COR based on the requirements.

11.2 The contractor shall provide a maintenance truck or shipping container(s) at the waypoint lots, as required, and stocked with tools, common parts, consumables, and parts required for scheduled and pre-established repairs.

12. Appearance. Contractor personnel shall present a neat appearance and be easily recognized. The contractor shall ensure that all contracted personnel display their badge on their outermost garment or a company approved uniform at all times when performing work under this PWS. This requirement shall apply to all approved subcontractor employees as well.

13. Deliverables

Deliverable Frequency

Number

Of

Copies

Medium/

Format Submit To

Quality Control Plan with Standard

Operating

Procedures

(paragraph 2.3)

Once – within 30 calendar days of contract award

Microsoft Word or Adobe PDF, via email

1 – KO

1 – COR

Authorized Stock

List Request

(paragraph 4.3.2)

Initial request within

10 calendar days of contract award, then as necessary

Microsoft Word or Excel spreadsheet or contractor equivalent, via email

1 - COR

Inspection Task

Order Request

(paragraph 5.2)

Initial request within

10 calendar days of contract award for present fleet, then as necessary for new vehicles arrive

DA Form 2404 or equivalent form, via email

1 – COR

Conduct technical inspections, identify damaged components and categorize for repair

(paragraph 5.7.1)

Upon approval of each Inspection

Task Order request

DA Form 2404 or equivalent form, via email

1 – COR

Generate checklists for Preventative

Maintenance Checks and Services

(paragraph 5.7.5)

As required;

contractor shall create for all new vehicles/equipment

Microsoft Word or Excel spreadsheet or contractor equivalent, via email

1 – COR

Repair Task Order

Request

(paragraphs 6.1, 6.2)

As required 1 Microsoft Word or Excel spreadsheet, via email

1 – COR

Deliverable Frequency

Number

Of

Copies

Medium/

Format Submit To

Electronic

Readiness and

Backlog Report

(paragraph 7.2)

Every 3 days by 5 p.m. local time

Microsoft Excel spreadsheet with separate tabs, via email

1 – COR

Transportation

Discrepancy Report

(paragraph 7.3)

As required 2 Microsoft Word or Excel spreadsheet or contractor equivalent, via email

1 – COR

1 – SAO

TDR Rep

Maintenance

Tracking System

Automated Report

(paragraph 9.1)

As requested by

COR

1 Contractor format, via email 1 – COR

Report when

Automated System is Down

(paragraph 9.7)

As required, no later than the end of day in which the system has been down for

48 hours

N/A Telephonic with follow-up email COR

14. Contractor Management Reporting. The Office of the Assistant Secretary of the Army (Manpower & Reserve

Affairs) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address:

https://armycmra.dmdc.osd.mil/Login.aspx. The required information includes:

14.1 Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR).

14.2 Contract number, including task and delivery order number.

14.3 Beginning and ending dates covered by reporting period.

14.4 Contractor's name, address, phone number, e-mail address, identity of contractor employee entering data.

14.5 Estimated direct labor hours (including sub-contractors).

14.6 Estimated direct labor dollars paid this reporting period (including sub-contractors).

14.7 Total payments (including sub-contractors).

14.8 Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant

FSC for each sub-contractor if different).

14.9 Estimated data collection cost.

14.10 Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the

Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information), if applicable.

14.11 Locations where contractor and sub-contractors perform the work (specified by zip code in the U.S. and nearest city, country, when in an overseas location, using standardized nomenclature provided on website).

14.12 Presence of deployment or contingency contract language.

https://armycmra.dmdc.osd.mil/Login.aspx

14.13 Number of Contractor and sub-contractor employees deployed in theater this reporting period (by country).

14.14 As part of its submission, the contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending

September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

15. Defense Base Act Worker’s Compensation.

15.1 Defense Base Act (DBA) Worker’s Compensation is required for all U.S. citizens, U.S. residents and all employees or sub-contractors hired on overseas government contracts. Depending on the country, foreign nationals must also be covered under DBA. This includes contractors and suppliers working on high-risk reconstruction projects in Afghanistan.

16. Modification to the PWS.

16.1 The USG reserves the right to de-scope or demobilize each section of the contractor team and to modify their responsibilities based upon evolving requirements. This shall be accomplished via separate contract modifications issued by the KO which shall document any necessary changes to the contract price.

Item No.

Interval Not Fully Mission Capable If:

Location

Item to Check/ Service

Crewmember Procedure

TM 9-2320-387-10

Change 6 2-29

WWAARRNNIINNGG

Always remember the

WARNINGS, CAU-

TIONS, and NOTES before operating this vehicle and prior to

PMCS.

NNOOTTEE

Perform your before, after, and weekly checks if:

a. You are the assigned driver but have not operated the vehicle since the last weekly inspection.

b. You are operating the vehicle for the first time.

c. See separate manual for

TOW ITAS PMCS.

DRIVER

1 Before Left Front, CCAAUUTTIIOONN Side If leaks are detected in Exterior the area of the transfer case oil cooler, do not attempt to tighten retaining nuts; internal damage to the transfer case oil cooler may result.

Notify unit maintenance.

NNOOTTEE

If leakage is detected, further investigation is needed to determine the location and cause of the leak.

a. Visually check underneath a. Any brake fluid vehicle for any evidence of leaks; class III leak fluid leakage. of oil, fuel, or coolant.

Table 2-2. Preventive Maintenance Checks and Services.

loren.s.daniel Typewritten Text Attachment 1: Sample Inspection Checklist loren.s.daniel Typewritten Text christopher.leiste Typewritten Text

TM 9-2320-387-10

2-30 Change 2

1 Before Left Front, b. Visually check front and b. Any damage Side left side of vehicle for obvious prevents operation.

Exterior damage that would impair (Cont’d) operation.

DRIVER

2 Before Left Side WWAARRNNIINNGG Tires Operating a vehicle with a tire in an underinflated condition or with a ques-tionable defect may lead to premature tire failure and may cause equipment damage and injury or death to personnel.

NNOOTTEE

The radial tire is a bidirectional tire and the tread may be positioned in either direction.

Visually check tires for under- Tire missing, inflation and defects. deflated, or unserviceable.

DRIVER

3 Before Rear NNOOTTEE Exterior If leakage is detected, further investigation is needed to determine the location and cause of the leak.

a. Visually check underneath a. Any brake fluid vehicle for evidence of fluid leaks; class III leakage. leak of oil, fuel, or coolant.

b. Visually check rear of b. Any damage vehicle for obvious damage prevents operation.

that would impair operation.

c. Inspect bumper supports c. Any damage for cracks before towing trailer. that would prevent operation.

Table 2-2. Preventive Maintenance Checks and Services (Cont’d).

Item No.

Interval Not Fully Mission Capable If:

Location

Item to Check/ Service

Crewmember Procedure christopher.leiste

DRIVER

4 Before Right NNOOTTEE

Front, If leakage is detected, Side further investigation is Exterior needed to determine the location and cause of the leak.

a. Visually check underneath a. Any brake fluid vehicle for evidence of fluid leaks; class III leakage. leak of oil, fuel, or coolant.

b. Visually check front and b. Any damage right side of vehicle for obvi- prevents operation.

ous damage that would impair operation.

DRIVER

5 Before Right Side WWAARRNNIINNGG Tires Operating a vehicle with a tire in an underinflated condition or with a ques-tionable defect may lead to premature tire failure and may cause equipment damage and injury or death to personnel.

NNOOTTEE

The radial tire is a bidirectional tire and the tread may be positioned in either direction.

Visually check tires for under- Tire missing, inflation and defects. deflated, or unserviceable.

Table 2-2. Preventive Maintenance Checks and Services (Cont’d).

Item No. Interval Not Fully Mission

Capable If:

Location

Item to Check/ Service

Crewmember Procedure

TM 9-2320-387-10

Change 2 2-31 christopher.leiste

6 Before Front NNOOTTEE

If leakage is detected, investigation is needed to determine the location and cause of the leak.

a. Visually check front of a. Any damage vehicle for obvious damage prevents operation.

that would impair operation.

b. Visually check underneath b. Any brake vehicle for evidence of fluid leaks; class III leakage. leak of oil, fuel, or coolant.

DRIVER

6.1 Before Power CCAAUUTTIIOONN

Steering • Do not permit dirt, Reservoir dust, or grit to enter (P/N RCSK power steering reservoir.

18330) Damage to power steering system will result if power steering fluid becomes contam-inated.

• Do not overfill power steering reservoir.

Damage to power steering system will result.

Table 2-2. Preventive Maintenance Checks and Services (Cont’d).

Item No. Interval Not Fully Mission

Capable If:

Location

Item to Check/ Service

Crewmember Procedure

TM 9-2320-387-10

2-32 Change 2 christopher.leiste

6.1 Before Power

Steering Reservoir

(P/N RCSK

18330) (Cont’d)

Check fluid in power steering reservoir (para. 3-20). Fluid should be between HOT and COLD marks. Add fluid if level is below COLD mark.

DRIVER

6.2 Before Power CCAAUUTTIIOONN

Steering • Do not permit dirt, Reservoir dust, or grit to enter (P/N power steering reservoir.

94252A) Damage to power steering system will result if power steering fluid becomes contam-inated.

• Do not overfill power steering reservoir.

Damage to power steering system will result.

Table 2-2. Preventive Maintenance Checks and Services (Cont’d).

Item No. Interval Not Fully Mission

Capable If:

Location

Item to Check/ Service

Crewmember Procedure

TM 9-2320-387-10

Change 2 2-32.1

HOT

ADD

COLD

christopher.leiste

2-32.2 Change 2

6.2 Before Power

Steering Reservoir (P/N 94252A) (Cont’d)

Check fluid in power steering reservoir (para. 3-20.1). Fluid should be between HOT and COLD marks. Add fluid if level is below COLD mark.

DRIVER

7 Before Serpentine a. Visually check drive and a. Pulleys worn, Drivebelt idler pulleys for evidence of broken, or and Pulleys excessive wear or misalignment. misaligned.

b. Check if serpentine b. Serpentine drivebelt is missing, broken, drivebelt is missing cracked, frayed, loose, or broken. Drivebelt misaligned, or split. fiber has more than one crack 1/8 in. (3.2 mm) in depth or 50%, or frays more than 2-in.

(5.1-cm) long. Drivebelt is loose or misaligned (off one or more grooves on any pulley).

Table 2-2. Preventive Maintenance Checks and Services (Cont’d).

Item No. Interval Not Fully Mission

Capable If:

Location

Item to Check/ Service

Crewmember Procedure

HOT

ADD

COLD

TM 9-2320-387-10

christopher.leiste

Change 3 2-33

Table 2-2. Preventive Maintenance Checks and Services (Cont’d).

Item No.

Interval Not Fully Mission Capable If:

Location

Item to Check/ Service

Crewmember Procedure

8 Before Cooling System

DRIVER

WWAARRNNIINNGG

If engine has been recently operated, do not remove radiator cap to check coolant level. Cooling system is under pressure, and escaping steam or coolant can cause burns.

CCAAUUTTIIOONN

• Type 1, ethylene glycol

(green), and Type 2, propylene glycol (purple), should never be mixed due to their difference in toxic properties.

Failure to comply may result in damage to equipment.

• Using antifreeze without mixing it with water can cause high operating temperatures, blockage of cooling system passages, and damage to water pump seals.

NNOOTTEE

Type 1 antifreeze is an ethylene glycol based coolant, green in color. Type 1 can be added to factory-filled pink coolant. When it becomes necessary to flush factory coolant, Type 1, ethylene glycol, will be used. When mixing Type 1 antifreeze with water, distilled water is recommended. Tap water should only be used in emergency situations.

Check coolant level in coolant tank. Level should be at or above the FULL COLD line.

Add coolant if below the FULL line.

christopher.leiste

DRIVER (M1114 ONLY)

8.1 Before Doors Check door for proper Door does not lock.

operation of door lock.

DRIVER (M1114, M1151A1,

M1152A1, M1165A1, M1167)

8.2 Before Doors a. Check door for proper a. Excessive force

(Frag 5/ operation. is required to operate.

Armored)

b. Check door latch for b. Door does not proper operation. latch.

c. Check combat lock for c. Combat lock proper operation. does not lock.

DRIVER

9 Before Seat and NNOOTTEE

Seatbelts Vehicle operation with inoperative seatbelts may violate AR 385-55.

a. Check all seatbelts for security, damage, and operation of buckle and clasp ends.

b. Check operation of seat b. Seat adjustment adjusting mechanism lock broken or (driver’s seat only). missing.

DRIVER

10 Before Fire Extin- a. Check for missing or a. Fire extinguisher guisher damaged fire extinguisher. missing or damaged.

b. Check gauge for proper b. Pressure gauge pressure of about 150 psi needle in recharge (1,034 kPa). area.

c. Check for damaged or c. Seal broken missing seal. or missing.

Item No.

Interval Not Fully Mission Capable If:

Location

Item to Check/ Service

Crewmember Procedure

Table 2-2. Preventive Maintenance Checks and Services (Cont’d).

TM 9-2320-387-10

2-34 Change 6

FIRE

EXTINGUISHER

GAUGE

SEAL

christopher.leiste

10.1 Before Automatic

Fire Extin-guisher System

(AFES)

CCAAUUTTIIOONN

Do not handle the fire extinguisher unless the anti-recoil plug is installed in the valve outlet port and manual lever lock pin is installed in the lever lock holes.

a. Check that pressure a. Pressure gauge gauges on both fire extin- reads below pressure guishers read at or above shown on label.

minimum pressure on extin-guisher label using the chart below.

WWAARRNNIINNGG

Do not remove manual lever lock pin. Injury to personnel may happen if fire suppression system is accidently discharged.

Item No.

Interval Not Fully Mission Capable If:

Location

Item to Check/ Service

Crewmember Procedure

Table 2-2. Preventive Maintenance Checks and Services (Cont’d).

TM 9-2320-387-10

Change 5 2-34.1

NNOOTTEE

• Smoking in a vehicle with

Automatic Fire Extinguishing System (AFES) installed may activate the sensor and cause system to discharge.

• Large, high intensity spotlights may activate the sensor and cause system to discharge.

TEMP. °F -40 -22 -4 14 32 50 68 86 104 122 140 158

TEMP. °C -40 -30 -20 -10 0 10 20 30 40 50 60 70

P min, PSIG 585 620 655 690 730 770 810 850 905 955 1005 1060 christopher.leiste

CCAAUUTTIIOONN

• Ensure that stowed items do not interfere with fire suppression system operation. Do not stow any items around the valve outlet port nozzles that may negate the extinguishers disbursement radius in the case of a fire. Failure to do so could prevent proper fire suppression system operation.

• Ensure optical fire sensors are kept clean. If optical fire sensors are not kept clean, it could decrease the system ability to quickly and correctly identify a fire and activate the automatic fire extinguishing system.

b. Check system wiring b. Wiring harness harness and sensors for or sensor box is presence, security and damage. disconnected, improperly installed, damaged or missing.

c. Check for loose, improperly c. Fire extinguisher, installed, or missing fire manual lever lock pin extinguisher, manual lever lock or tube assembly pin or tube assembly. missing.

Table 2-2. Preventive Maintenance Checks and Services (Cont’d).

Item No.

Interval Not Fully Mission Capable If:

Location

Item to Check/ Service

Crewmember Procedure

2-34.2 Change 5

TM 9-2320-387-10

christopher.leiste Typewritten Text christopher.leiste

d. Check that anti-recoil plugs are properly stowed.

e. Turn rotary switch to RUN e. Green LED position, check control module indictor light is off, LED indicator for a contin- steady blink, slow uous ON green light to see if blink, or double system is fully functional. blink.

f. Check fire sensors LED f. LED light does for continuous green light and not come on, is cleanliness. blinking, or covered with dust or any foreign object.

11 Before Gear a. Check transmission shift a. Lever inoperable Shifter lever operation. Shift trans- or binds between Lever mission lever through all range detents.

operating ranges. Lever should move freely through all range positions.

b. Check transfer shift lever b. Lever inoperable operation. With transmission or does not engage in N, shift transfer lever in all ranges with through all range positions. engine not running.

Lever should move freely through all range positions.

Table 2-2. Preventive Maintenance Checks and Services (Cont’d).

Item No.

Interval Not Fully Mission Capable If:

Location

Item to Check/ Service

Crewmember Procedure

Change 5 2-35

TM 9-2320-387-10

christopher.leiste

2-36 Change 5

12 Before Instrument WWAARRNNIINNGG Panel If gauges, instruments, or instrument lights are inoperable or not within ranges described in these checks, immediately shut off engine and notify your supervisor or unit maintenance personnel.

Continued operation of vehicle may result in injury to personnel or damage to equipment.

NNOOTTEE

If engine is warm, wait-to-start light may not come on.

During cranking or after starting, light may go on and off a few times.

a. Check wait-to-start light a. Wait-to-start and brake warning light. Turn light does not come rotary switch to RUN.