W913FT-16-Q-0004_0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

PWS Changes & Corrections

1. CONTRACT ID CODE PAGE OF PAGES

J 1 34

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Nov-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W913FT-16-Q-0004

X 9B. DATED (SEE ITEM 11)

18-Nov-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Dec-2015

CODE

REGIONAL CONTRACTING OFFICE (RCO) BOGOTA

U.S. EMBASSY-BOGOTA

USMILGRP UNIT 5130

AP0 AA 34038-5130

W913FT 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W913FT-16-Q-0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

PWS REVISION - 23 NOV 2015

Driver and Dispatch Service Contract

W913FT-16-Q-0004

PWS Revision

1. The enclosed attachment, W913FT16Q0004 PWS - Revised 23Nov2015, is hereby incorporated into the solicitation. The oritginal solicitiation was posted with an outdated PWS version.

2. W913FT16Q0004 PWS - Revised 23Nov2015 hereby replaces the original PWS section (pages 18 though 47) fo the solicitiation in its entirety.

3. Key differences between the original and new posted PWS' include the following:

a. Program Manager qualifications; 1.6.11.2.

b. Phase-in period: 1.6.19

c. Training and certification requirements for GCSS-Army. GCSS-Army replaces the previously mentioned

SAMS-E.

d. All references to all version of the US Military Group, to include associated accronyms, are heretofore known as

Security Cooperation Organization - Colombia (SCO-CO).

4. The solictation closing date is hereby changed to 08 DECEMBER 2015, 1200 hrs (noon).

5. No further changes at this time.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 04-Dec-2015 12:00 PM to 08-Dec-2015 12:00 PM.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Dispatch and Driver Services

(23NOV2015 Revision)

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide dispatch and driver services for the

Security Cooperation Office-Colombia (SCO-CO). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, supplies, transportation, tools, materials, supervision, and other items required to perform non-personal dispatch and driver services as defined in this Performance Work Statement except for those items specified as government furnished property and services.

1.2 Background: SCO-CO, in cooperation with the U.S. Embassy Country team, U.S. Government general agencies, and the Government of Colombia (GOC) provides Security Assistance (SA) and military to military contact in order to eliminate/reduce drug trafficking and narco-terrorism; strengthen Colombian Military (COLMIL) professionalism; conduct counter drug narco-terrorism operations (CNT); and eliminate the threat to Colombia’s sovereignty and democracy. Since FY 2003, the SCO-CO’s mission, responsibilities, and Operation Tempo

(OPTEMPO) have increased significantly in support of Security Operations in Colombia, Southern Command

(SOUTHCOM) Operational Plans and other approved Department of Defense (DoD) and Department of State (DoS) plans. To accomplish the mission, the SCO requires dispatch and driver services.

1.3 Objective: The objective is to provide dispatch and driver services required by the Security Cooperation

Office (SCO) in Colombia. The contractor shall provide all resources required to meet the requirements, terms and conditions of this contract, unless specified as Government Furnished Property, Equipment and Services in Part 3 of this PWS. The contractor shall adhere to all requirements established under Colombian Labor Laws. The contractor shall plan, schedule, coordinate and ensure effective completion of all work and services specified in this contract.

The contractor shall be required to provide these services in the locations specified in Part 5 of the PWS.

1.4 Scope: This PWS is for dispatch and driver non-personal services required by the SCO-CO . The

Contractor shall provide all resources required to meet the requirements/terms and provisions of this contract, unless specified as U.S. Government Furnished Equipment (GFE) and U.S. Government Furnished Property (GFP). The

Contractor shall plan, schedule, coordinate and ensure effective and economical completion of all work and services specified in this contract.

1.4.1 The Contractor shall provide a fully qualified workforce who possesses the training, skills, licenses, clearances, certifications and experience to successfully perform the services required in this PWS. Contractor employees remain under the direct supervision of the contractor and will not be considered employees of the

Government. All contractor personnel shall be cleared by the Regional Security Office (RSO) prior to employment and at the contractor’s expense (see Para 1.6.7.1 for more information). The contractor shall not employ any person whose employment results in a conflict of interest under DoD 5500.7-R, Joint Ethics Regulation. The contractor must demonstrate registry or other certification which authorizes the company to perform and do business in the country of Colombia.

1.5 Period of Performance: The period of performance shall be as follows:

Base Period: 1 Mar 2016- 31 August 2016

OPTION 1: 1 September 2016 – 30 November 2016

OPTION 2: 1 December 2016 – 28 February 2017

1.6 General Information

1.6.1 Quality Control Plan: The Contractor shall develop, implement and maintain a Quality Control Plan (QCP) and program to ensure all work described in this PWS is performed at or above the standard defined in the

Performance Requirements Summary (PRS) and that identifies and corrects potential and actual problem areas throughout the entire scope of the contract. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which it assures all work complies with the requirement of the contract. The QCP shall be within thirty (30) days of contract award. After acceptance of the QCP, the contractor shall receive the contracting officer’s acceptance in writing of any proposed changes to his QC procedures. The contractor shall submit QCP changes within five (5) days to the Contracting Officer (KO) and Contracting Officer’s Representative (COR) for review and approval prior to implementation. Surveillance methods shall be comprehensive and adaptable to the reporting systems of the

Quality Control Plan. The QCP shall address at a minimum:

1.6.1.1 Internal work performance standards

1.6.1.2 Overall project management and administration

1.6.1.3 Overall financial management, including accuracy of cost control data and reporting procedures

1.6.1.4 Personnel management

1.6.1.5 Property utilization, maintenance, accountability and overall property management.

1.6.1.6 Data collection and other documentation, including document flow and control of associated files.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance requirements standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor shall follow the same holiday schedule as the US Embassy, Bogota.

The KO shall issue a letter advising the contractor of the holiday schedule for a particular year. The initial list will be provided upon contract award. The contractor shall perform services on holidays as required. See Exhibit 3 for the list of holidays observed for 2016 - 2017.

1.6.4 Hours of Operation: The contractor is responsible for conducting business 24 hours a day, seven (7) days a week and 365 days a year except when the Government facility is closed due to local or national emergencies, administrative closings or similar Government-directed facility closings. For other than FFP contracts, the contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this

PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4.1 Regular work hours for drivers and dispatchers shall be 48 hours a week, Monday through Sunday. The

Government reserves the right to give two (2)-hour lunch breaks as appropriate.

1.6.4.2 Overtime Hours: The Contractor may be required to work overtime during other than regular duty hours on a 24-hour basis when emergencies occur and to perform high priority missions as approved by the KO or COR.

1.6.4.2.1 Drivers are authorized to work overtime up to 12 hours per week without COR approval. An individual driver’s overtime shall not exceed 12 hours per week. For the lead dispatcher and dispatchers, the contractor shall obtain prior approval from the COR if there is a requirement for overtime. Any overtime incurred by the lead dispatcher and dispatchers without prior COR approval will not be reimbursed. The contractor shall manage driver overtime to ensure a vehicle driver’s work week does not exceed 60 hours.

1.6.5 Place of Performance: The work under this contract will be performed in and around Bogota with travel to various places in Colombia (see Para1.6.13.2 for TDY travel).

1.6.6 Type of Contract: The government will award a Firm Fixed Price (FFP) contract with cost reimbursement

(CR) line items for travel and DBA.

1.6.7 Security Requirements

1.6.7.1 RSO Background Checks: The Contractor shall ensure that all employees and subcontractors undergo a

U.S. Embassy Regional Security Office (RSO) background check and are cleared by the RSO. The contractor shall be responsible to provide all required documents to the RSO (i.e. name check forms, cedula/IDs, passport, chamber of commerce documents). Contractor shall ensure that all employees undergo a Colombian background check and submit required paperwork to have access to the Colombian Ministry of Defense and/or other Colombian Military

Bases, if required in their jobs. The KO retains the right to exclude any employee/subcontractor from performance under this contract if any information exists that an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. The

Contractor shall not hire any person whose employment would result in a conflict interest.

1.6.7.2 The Contractor personnel shall be cleared by the RSO prior to commencement of work. The Contractor shall provide all required personal data for all contractor personnel to the COR and the US Embassy RSO.

Contractor personnel without a current RSO clearance must process US Embassy namecheck and security clearances prior to commencement of work by the individual. New personnel RSO packets will be provided to the

COR to process contractor personnel clearances as soon as possible once a potential new hire is contemplated. The

RSO clearance process takes a minimum of 60 days, but can take up to 180 days to complete, depending upon the individual situation of each proposed new employee. Contractor shall keep this timeline in mind when managing its workforce.

1.6.7.3 In addition to the requirement under Para 1.6.7.2, for work to be executed on a Colombian Military

Installation or Colombian Governmental Property, the information required to obtain clearance to enter the

Colombian Military facility will be provided to the COR a minimum of 30 days in advance.

1.6.7.4 The contractor and, as applicable, subcontractor, shall not employ individuals for work on this contract if such individual is identified as a potential threat to the health, safety, security, or operational mission of the

Government of Colombia the military installation and the country’s population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by the

Government of Colombia or the US Embassy RSO. Criminal checks will verify if a person is wanted by local or

Colombian authorities or if that person or contractor is restricted from doing business with the Government of

Colombia or the United States. All contractor and subcontractor personnel who do not consent to a background check will be denied access to Colombian Military or Government installations and will not be utilized by the SCO-

CO. . Information required to conduct a background check includes: full name, driver’s license number, and/or social security number, and date of birth of the person entering the installation and completion of a background check questionnaire. The contractor shall provide this information using the Colombian Government Forms and shall submit it in conjunction with the contractor’s request for either base or vehicle passes. Completion of a successful check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas operated by the US Department of State or other areas within US

Embassy controlled property.

1.6.7.5 Contractors shall ensure their employees and those of their subcontracts have the proper credentials and visas to work in the Republic of Colombia. Persons found to be undocumented or illegal aliens will be remanded to the proper Colombian authorities.

1.6.7.6 Contractor personnel shall obtain a special security pass as required by the GOC when work is performed in a controlled area. Only personnel with proper authority and qualifications may enter controlled areas. Certain facilities require the issuance of a special security pass for contractor personnel. Contractor personnel cannot escort other contractors within controlled or restricted areas.

1.6.7.7 The Government of the U.S. or Colombia at any time may revoke the personnel clearance.

1.6.7.8 The Contractor shall not be relieved from the responsibility of performing the requirements of this contract due to any employee-induced strike, medical or other labor reason. The Contractor shall not allow any employee who is under the influence of alcohol, drugs, or other incapacitating or mental/physical-impairing agent to perform work. The Contractor shall comply with all local labor and safety laws.

1.6.7.9 The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this policy. Further, nothing in this instruction shall excuse the Contractor from proceeding with the performance of the contract as required.

1.6.7.10 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8 Special Qualifications:

1.6.8.1 Training/Certification: The Contractor shall provide a fully qualified workforce that possesses the training, skills, licenses, clearances, certifications, and experience required to satisfactorily perform the services and operate equipment required by this contract. Contractor personnel that do not have the required certificates and training will be formally trained within 60 days of employment. The Contractor shall be 100% responsible for all the training, licenses, clearances, and certifications to complete the requirements of this contract unless otherwise specified herein. The U.S. Government may from time to time offer the contractor the opportunity to enroll personnel in U.S.

Government sponsored training courses. Attendance at or in U.S. Government training courses shall be at

Contractor expense and not chargeable to the contract. All requests for training at U.S. Government expense shall be subject to the approval of the KO and shall be based on a clear benefit derived for the U.S. Government. See

Para 5.5.7 for additional information.

1.6.8.2 New and/or updated equipment may be introduced during the performance period of the contract.

Therefore, Contractor personnel shall be required to remain current in his/her training on all equipment they are assigned to use.

1.6.8.3 The Contractor shall be responsible for all Contractor personnel training. The Contractor shall maintain records of all training requirements, training schedules and accomplished (or completed) training.

1.6.8.4 Language capability level requirements in the PWS shall be per the Department of State (DoS) Interagency

Language Roundtable (ILR) scale. The contractor shall make a good faith attempt hire drivers with a basic understanding of English. The COR or KO shall be provided proof of proficiency upon request. Removal of

Contractor personnel under this contract may be requested by the KO if the contractor is not compliant with this requirement.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government. The contractor shall provide meeting minutes within five (5) days after each meeting.

1.6.9.1 Performance Status Review (PSR): The Contractor shall participate in PSR meetings every 30 th day of the month, unless otherwise determined by the KO. These meetings will be convened by the KO or his or her designated representative, and the Contractor’s Program Manager. The agenda for each PSR will be jointly developed by the Government and the Contractor, and will cover the following topics, at a minimum: (1) status of work schedules and problems, (2) financial status for each CLIN, projected manpower and funding requirements, (3)

Contractor’s Quality Control Inspections, (4) special interest items, (5) program management issues, and, (6) other information requested by the Contracting Officer. The Contractor shall be responsible for preparing all audio/visual materials, graphics, and formal handouts. The Contractor shall prepare the minutes, obtain KO and COR signatures and distribute copies of the minutes within five days of the PSR. The first PSR shall be held not later than the fifteenth workday after the contract start date. The primary purpose of the first PSR is to obtain status of all phase-in activities and phase-in cost performance, and to familiarize both Contractor and Government personnel with the

PSR content and format. This will enable PSR structural deficiencies to be identified and corrective actions to be made prior to contract performance.

1.6.9.2 The COR shall schedule meetings with the Contractor as needed. The Contractor shall prepare and distribute a signed report of each meeting to the COR within five working days after the meeting.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections required in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: (a) Program

Manager and (b) Lead Dispatcher (On Site).

1.6.11.1 Program Manager (PM): The contractor shall provide a PM who shall be responsible for the performance of the work. When the PM is absent for any reason, an alternate shall be designated to act on behalf of the PM and shall have the same authority as the PM. The name of the PM and an alternate who shall act for the contractor when the PM is absent shall be designated in writing to the contracting officer. The PM shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The PM shall act as a central point of contact with the KO or COR. The PM will not be required to be on duty on site at all times, but shall be available on call 24 hours a day, seven days a week, 365 days a year. The PM shall meet with the COR once a month. The PM shall be required to attend briefings, meetings, conferences and shall be authorized and empowered to act on behalf of the Contractor.

1.6.11.2 Program Manager Qualifications: The PM shall possess the following qualifications.

1.6.11.2.1 US citizen with four (4) years of transportation dispatch experience and have or can achieve a secret clearance within six (6) months of employment or a Colombian national with nine (9) years experience in driver/dispatch operations and have or can achieve a Limited Access Authorization

(LAA).

1.6.11.2.2 Minimum U.S. four-year college degree in business or equivalent degree or five (5) to ten (10) years of management experience.

1.6.11.2.3 Shall have a minimum of five years experience managing transportation services.

1.6.11.2.4 Shall be bilingual – English/Spanish writing, speaking and reading. English Level IV and Spanish no less than Level III IAW DoS ILR scale.

1.6.11.2.5 Shall be able to use Microsoft Office Applications

1.6.11.3 Lead Dispatcher Qualifications: The LD shall possess the following qualifications.

1.6.11.3.1 US or Colombian citizen

1.6.11.3.2 Minimum two-year college or technical degree in vehicle operations

1.6.11.3.3 Shall have five years prior experience with the management of a commercial vehicle fleet with at least

80 vehicles. Experience shall have been obtained in the last seven years. Experience shall include management and customer service.

1.6.11.3.4 Shall be bilingual – English/Spanish writing, speaking and reading. English level II and Spanish no less than Level III or a native speaker IAW DoS ILR scale. A certification attesting to the language level shall be submitted with the proposal.

1.6.11.3..5 Shall have in-depth knowledge of US and Colombian Military ranks and protocols.

1.6.11.3.6 Shall have in-depth knowledge of Colombian transit law.

1.6.11.3.7 Shall have competent ability to use Microsoft Office Applications.

1.6.11.3.8 Shall have training and certification in GCSS-Army to Dispatch Equipment.

1.6.11.4 Resume of Key Personnel: The contractor shall provide a detailed resume of all key personnel listed under Par 1.6.11. The Government reserves the right of first refusal if the individual does not meet the qualifications specified in the PWS.

1.6.11.5 Removal and Replacement of Key Personnel: The positions indicated as “key” shall not be vacant for more than seven calendar days. When any of these individuals depart the work site for more than one week, a pre-trained replacement capable of executing the required duties and responsibilities shall be provided. The pre-training of replacement personnel is at the expense of the Contractor and cannot be billed/invoiced under this contract.

Replacement or alternate employees must be determined acceptable to the Government prior to acting on behalf of the missing key personnel. Except for vacancies as described herein, key personnel shall not be moved or removed from their functions without a thirty-day notification to the Contracting Officer Representative (COR) and prior

Contracting Officer (KO) approval. If any key personnel for whatever reason becomes, or is expected to become unavailable for work under the contract for a continuous period exceeding 30 work days, or is expected to devote substantially less effort to the work than initially anticipated, the Contractor shall immediately notify the KO and

COR and shall, subject to the concurrence of the KO, promptly replace such personnel with pre-trained personnel of equal ability and qualifications, until the permanent key personnel can be hired and brought on board.

1.6.11.6 All requests for approval of replacements shall be in writing and provide a detailed explanation of the circumstances necessitating the proposed replacements. Replacement documentation shall include a complete/detailed resume for the proposed replacement and any other information requested by the KO/COR which is required to approve or disapprove the proposed replacement IAW the minimum qualifications above. The KO and COR shall evaluate such requests and notify the Contractor of approval or disapproval thereof in writing within five days of receipt of the replacement documentation.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are

Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.12.1 Contractor shall require contractor/subcontractor employees to display distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor employees shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

1.6.12.2 The Contractor shall ensure that all employees/subcontractors have the required access badges for all work places such as the Embassy, Centro Administrative Nacional (CAN), Comando Aereo de Transporte Military

(CATAM), and other areas as identified by the KO or COR. Contractor shall provide the KO and COR with the results of all RSO checks.

1.6.13 Contractor Travel: Travel outside of Bogota and throughout and out of Colombia may be required during the performance of this contract. Travel may be required after normal duty hours, including week-ends. Travel under this contract shall be accomplished IAW the U.S. Joint Travel Regulation (JTR). The Contractor shall plan for and request temporary duty (TDY) trips. All travel requests shall be approved by the COR at a minimum of 48 hours prior to travel. Any charges incurred without prior COR approval shall not be reimbursed. For travel within

Colombia, the contractor shall be reimbursed for actual travel cost incurred Not-to-Exceed 65% of the official published JTR per diem rates for lodging, meals and incidental expenses. The Contractor shall submit receipts and pertinent supporting documentation for airline tickets, lodging, taxis, fuel, meals, tolls, and other official expenses related to the TDY support. Reimbursement of actual costs incurred shall not include G&A, Overhead or Profit.

Contractor shall notify the COR and KO when 75% of the NTE amount is expended.

1.6.13.1 There may be instances when actual travel cost within Colombia exceeds 65% of the official published

JTR per diem rates. In these cases, the contractor shall request COR approval prior to travel. Any excess cost incurred without prior COR approval shall not be reimbursed. In no case will the reimbursement be over the maximum per diem rate per the JTR.

1.6.13.2 Temporary Duty (TDY): Vehicle drivers may, from time to time be required to travel on TDY.

Estimated number of trips per year is 400. Each TDY trip is estimated to be for a minimum of two days for one driver. Projected TDY areas include but are not limited to Cartagena (50 trips), Barranquilla (20 trips), Villavicencio (100 trips) and other areas (230 trips). Other areas will be identified as the requirement arises. The

Government will reimburse temporary travel and duty (TDY) costs incurred by contractor personnel based on the travel provisions in this PWS under Para 1.6.13.

1.6.14 The U.S. Government will not be liable for expenses, damages, replacements costs relating to both services and supplies determined to be the fault of the Contractor.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be

Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other

Government rights. Any and all reports, equipment purchased using U.S. Government funds, drawings, plans, specifications, and related documents prepared or developed by Contractor in connection with services provided under this scope of work shall become property of the U.S. government.

1.6.16 Disclosure of Information: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this PWS would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge nor release data or information developed or obtained under performance of this PWS, except to authorize Government personnel upon written approval of the

KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as, specified in this PWS. All official communication related to this scope of work shall be through the KO.

1.6.17 Files: The Contractor shall maintain complete and accurate files of documentation, records, and reports required under the terms of this contract IAW AR 25-400-2. The Contractor shall not allow access to the files by any Government agency, non-Governmental agency, or individual unless specifically authorized by the Contracting

Officer. Files shall be made available to the KO or COR upon request.

1.6.17.1 Documentation: Contractor data and reports submissions shall be computer generated and shall be signed and dated by the contractor’s authorized representative. All documents shall be prepared in Microsoft Word or

Excel. All documents will be in English with Spanish Translation, as required.

1.6.17.2 The Contractor shall maintain all files and records applicable to the performance of the contract in accordance with Army Regulation (AR) 25-400-2 The Army Records Information Management System (ARIMS).

The Contractor shall allow the KO/COR access to all Contractors generated or maintained records, files, reports and data relating to performance of this contract. All records, files, reports and data deemed proprietary by the contractor shall be clearly marked with such classification.

1.6.18 Rules and Regulations: The Contractor will adhere to Host Nation Rules, to include safety requirements and customs when operating OCONUS. If no applicable Host Nation Rules and regulations are available, the

Contractor will adhere to U.S. regulations and requirements. The Contractor shall abide by all Host Nation or

Government rules, regulations, laws, directives and requirements which are issued during the contract term relating to law and order, labor, administration, and security on and off the installation. Violation of such rules, regulation, laws, directives or requirements shall be grounds for removal (permanent or temporary as the Government determines) from the work site. The contractor will conduct all operations and processes in accordance with the

Occupational Safety and Health (OSHA) administration regulatory guidance or local safety and health mandates; if there is a conflict the most stringent standard will apply. All drivers of Government owned vehicles will be trained and licensed in accordance with local, state and federal laws, AR 600-55 Motor Vehicle Driver and Equipment

Operator Selection, Training, Testing and Licensing and AR 385-10 The Army Safety Program. The rules and regulations of the installation where the services are performed shall apply to contractor personnel while on the premises of such installation. These regulations include but are not limited to: presenting valid identification for base entrances, obtaining and using vehicle passes for all contractor-owned and/or privately owned vehicles, obeying all posted directives, and providing strict adherence to Colombian Security police direction in instances where security police have been dispatched to a particular location.

1.6.18.1 The rules and regulations of the installation where services are performed shall apply to the contractor and his employees/subcontractors while on the premises of such installation. These regulations include but are not limited to: presenting valid identification for base entrances, obtaining and using vehicle passes for all contractor-owned and/or privately owned vehicles, obeying all posted directives, and providing strict adherence to Colombian security police direction in instances where security police have been dispatched to a particular location.

1.6.19 Phase-in Period. If applicable, there will be a 60 -day phase-in period which will allow the contractor sufficient time to obtain RSO clearances as required under Part 1.6.7.1 for prospective contractor personnel. No cost will be charged against the contract during this period.

1.6.19.1 Phase Out Period. During 30 days immediately prior to the end of the contract, the current Contractor shall permit the succeeding Contractor and designated employees to observe all functions, procedures, and operations under this contract. The Contractor shall complete ongoing work and otherwise prepare for an orderly transition to the successor. The Contractor shall assemble all working papers in an orderly and logical manner and deliver them to the successor. The Contractor shall not defer any requirements for the purpose of avoiding responsibility or transferring such reasonability to the succeeding contractor. The Contractor shall fully cooperate with the successor and the Government so as not to interfere with their work or duties. The contract shall ensure that any contractor-owned items or personal property of the employees is removed upon contract completion

1.6.20 Antiterrorism (AT) Level I/Operational Security (OPSEC):

1.6.20.1 AT Level I Training: All contractor employees to include subcontractor employees, requiring access to

Army installations, facilities and controlled access shall complete AT Level I awareness training within 30 days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or the KO within ten (10) calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

https://atlevel1.dtic.mil/at.

1.6.20.2 OPSEC Standard Operating Procedure (SOP)/Plan. The contractor shall develop an OPSEC SOP/Plan within 90 calendar days of contract award to be revised and approved by the responsible Government OPSEC

Officer per AR 530-1 Operations Security. This SOP/Plan will include the government’s critical information why it https://atlevel1.dtic.mil/at needs to be protected. Where it is located, who is responsible for it and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor will ensure this individual becomes

OPSEC Level II certified per AR 530-1.

1.6.20.3 DoD Cyber Awareness Challenge Training. The contractor dispatchers are required to complete Cyber

Awareness Training. The contractor shall submit certificates of completion for each affected contractor employee and to the COR or the KO within five (5) calendar days after completion of training by all employees. Cyber (IA)

Awareness training is an annual requirement. This means that the training must be completed every 365 days. For example: Individuals who completed the training Oct 2013 with v1 do not need to retake the training until Oct of next year (2014). Do not confuse this training with Antiterrorism training. Cyber awareness training is available at the following website: https://ia.signal.army.mil/DoDIAA/default.asp.

https://ia.signal.army.mil/DoDIAA/default.asp

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS

2.1 DEFINITIONS

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All required measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CAN Centro Administrative Nacional

CATAM Comando Aereo de Transporte Militar

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense

DOS Department of State

FAR Federal Acquisition Regulation

ILR Interagency Language Roundtable

KO Contracting Officer

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

RMO Resource Management Office

RSO Regional Security Office

TCSC Theater C4S Support Center

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1 Facilities: The Government will provide facilities, office furniture, office automation, telephones, fuel, equipment and insurance for all USMILGP vehicles. It is the responsibility of the contractor to notify the

Government of any additional equipment required to perform the functions of this contract.

3.2 Utilities: The Government will provide all utilities in the facility for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.3 Equipment: The Government will provide all vehicles, fuel, insurance and all communication equipment for the drivers and dispatchers.

3.3.1 The Government shall provide all equipment, office supplies, furniture, working space, vehicles and all required communication equipment for the drivers and dispatchers. The Government is responsible for all maintenance and replacement of vehicles and equipment.

3.3.2 Cell Phones/Radios: The Government will provide cell phones and radios to all drivers and dispatchers.

Government provided cell phones may only be used for official purposes in fulfilling the contract. The contractor will be liable for any improper charges. The Government will provide the Lead Dispatcher an approved Blackberry that enables the Lead Dispatcher to receive emails from the Theater C4S Support Center (TCSC) system.

3.3.3 The Government will provide all vehicle insurance fees for the SCO-CO. The Contractor shall be responsible to prepare the required documentation and coordination with the SCO Resource Management Office

(RMO) for the payment of insurance, permits and diplomatic plate processing fees.

3.4 All Government Furnished Property (GFP) provided under this contract shall be for the exclusive and official use in support of this contract. Contractor shall maintain GFP IAW AR 735-5 Policies and Procedures for

Property Accountability and all applicable property FAR clauses.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 Program Management: The Contractor shall be 100% responsible for all management, human resources, supervision, training, and all other resources required to accomplish all the requirements in this PWS and fully implement and comply with all the terms and conditions of this contract.

4.2 The contractor shall be responsible for 100% of all supplies or services required to perform this contract unless specified as GFP/GFE/GFS in this PWS.

4.3 Cell Phones: The Contractor shall provide cell phones to all key personnel, customer service personnel, liaison or technical support personnel.

4.4 Insurance: All insurances required by the Government of Colombia to operate within the country shall be obtained and maintained as required by the Government of Colombia. Insurance requirements include but are not limited to Third Party Damage, First Person Fatality, Additional person Fatalities, Criminal court representation and

Civil Representation.

4.4.1. Worker’s Compensation and Employers Liability Insurance as required by law except that if the contract is to be performed in a country which does not require or permit private insurance, then compliance with the statutory or administrative requirements for the Country of Colombia. The required Worker’s Compensation insurance shall extend to cover employer’s liability for accidental bodily injury or death and for occupational disease with a minimum liability limit as required by the Government of Colombia.

4.4.2 General Liability Insurance. Bodily injury liability insurance, in the minimum limits as established by the

Government of Colombia, per occurrence shall be required on the comprehensive form of policy.

4.4.3 Automobile Liability Insurance for Contractor Owned/Leased Vehicles. This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits as established by the Government of Colombia shall be required.

4.5 Payment of Wages/Salaries: The contractor shall be responsible for payment of all employee salaries, vacations, social security, medical insurance, family subsistence and all other entitlements required by Colombian labor laws. At a minimum, the Contractor shall adhere to applicable wages established by the GOC. Additionally, the Contractor will make a good faith attempt to provide reasonable wages to maintain stability in the workforce.

4.6 Contractor Vehicles and Passes: All contractor employees’ and Contractor’s subcontractor vehicles used for the performance of this contract shall comply with all Colombian Government Regulations. In addition, all vehicles described above must be registered through the Government of Colombia or with the installation office for the Colombian Military Base that they are working on. Pass and Registration will comply with Colombian

Installation Commander Directives. The contractor is responsible to provide maintenance or fuel for contractor vehicles.

4.6.1 Vehicle and personal passes are the property of the Government of Colombia and will be…