W913FT16Q0004.pdf

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF85

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 6 Months Lead Dispatcher Services

FFP

IAW Para 1.6.11.3 through Para 1.6.11.3.8 and Para 5.2 through Para 5.4.11.12 of the PWS. Contractor shall provide lead dispatcher services for an estimated 1256 productive hours for six (6) months.

FOB: Destination

NET AMT

0002 6 Months Dispatcher Services

FFP

IAW Para 5.2.2 through Para 5.2.2.12.5 of the PWS. Contractor shall provide lead dispatcher services for an estimated 6,264 productive hours for six (6) months.

0003 6 Months Driver Services

FFP

IAW Para 5.2 through Para 5.3 of the PWS. Contractor shall provide lead dispatcher services for an estimated 84,152 productive hours for six (6) months.

0004 272 Hours Overtime - Lead Dispatcher

FFP

IAW Para 1.6.4. through Para 1.6.4.2 of the PWS. The number of hours is estimated for six (6) months. Contractor shall charge only actual overtime hours incurred. Contractor shall obtain approval from the COR prior to working overtime. Contractor shall not incur cost over the estimated amount of the contract. Contractor shall notify the COR and KO when 75% of the estimated amount is expended.

0005 785 Hours Overtime - Dispatchers

FFP

IAW Para 1.6.4 through Para 1.6.4.2.1 of the PWS. The number of hours is estimated for six (6) months. Contractor shall charge only actual overtime hours incurred. Contractor shall obtain approval from the COR prior to working overtime. Contractor shall not incur cost over the estimated amount of the ontract.

Contractor shall notify the COR and KO when 75% of the estimated amount is expended.

0006 21,038 Hours Overtime - Drivers

FFP

IAW Para 1.6.4.1 through Para 1.6.4.2.1 of the PWS. The number of hours is estimated for six (6) months. Contractor shall charge only actual overtime hours incurred. Drivers are authorized up to 12 hours overtime per week without COR approval. Contractor shall not incur cost over the estimated amount of the contract.

Contractor shall notify the COR and KO when 75% of the estimated amount is

0007 Job Travel

FFP

IAW Para 1.6.13 through Para 1.6.13.2 of the PWS. All travel requests shall be approved by the COR prior to travel. Any charges incurred without prior COR approval shall not be reimbursed. Contractor shall be reimbursed for actual travel cost incurred not to exceed 65% of the official published JFTR rates for lodging, meals and incidental expenses for TDY trips within Colombia. For all other trips, contractor shall be reimbursed IAW the JFTR. The contractor shall submit receipts and pertinent supporting documentation for airline tickets, lodging, taxis, fuel, meals, tolls and other expenses related to the TDY support. Reimbursement of actual costs shall not include G&A, Overhead of Profit. Only DCAA approved

G&A rates are allowable. Contractor shall not incur cost over the estimated amount of the contract. Contractor shall notify the COR and KO when 75% of the estimated amount is expended. The Offeror will insert the amount of $53,000.00 on this CLIN.

0008 Job DBA Workers' Compensation

FFP

Before commencing performance under this contract, the contractor shall provide workers’ compensation insurance or security as required by the Defense Base Act

(DBA) and maintain it until performance is completed. This estimated amount will be adjusted throughout the contract period as necessary using projected and actual labor expenditures. The contractor shall be reimbursed for reasonable, allowable, and allocable DBA insurance costs upon submission of proof of payment of the insurance provider. Notes:

1. Propose, if applicable.

2. This cost will be excluded from price evaluation.

3. The Offeror shall include a statement with its quote as to whether or not only local nationals or third country nationals hired outside the United States will be States will be employed in the resultant contract.

0009 1 Each Contractor Manpower Reporting

FFP

IAW Para 5.5 of the PWS

1001 3 Months OPTION Lead Dispatcher Services

FFP

IAW Para 1.6.11.3 through Para 1.6.11.3.8 and Para 5.2 through Para 5.4.11.12 of the PWS. Contractor shall provide lead dispatcher services for an estimated 624 productive hours for three (3) months.

1002 3 Months OPTION Dispatcher Services

FFP

IAW Para 5.2.2 through Para 5.2.2.12.5 of the PWS. Contractor shall provide lead dispatcher services for an estimated 3,120 productive hours for three (3) months..

1003 3 Months OPTION Driver Services

FFP

IAW Para 5.2 through Para 5.3 of the PWS. Contractor shall provide lead dispatcher services for an estimated 41,808 productive hours for three (3) months.

1004 135 Hours OPTION Overtime - Lead Dispatcher

FFP

IAW Para 1.6.4. through Para 1.6.4.2 of the PWS. The number of hours is estimated for six (6) months. Contractor shall charge only actual overtime hours incurred. Contractor shall obtain approval from the COR prior to working overtime. Contractor shall not incur cost over the estimated amount of the contract. Contractor shall notify the COR and KO when 75% of the estimated

1005 390 Hours OPTION Overtime - Dispatchers

FFP

IAW Para 1.6.4 through Para 1.6.4.2.1 of the PWS. The number of hours is estimated for six (6) months. Contractor shall charge only actual overtime hours incurred. Contractor shall obtain approval from the COR prior to working overtime. Contractor shall not incur cost over the estimated amount of the ontract.

Contractor shall notify the COR and KO when 75% of the estimated amount is

1006 10,452 Hours OPTION Overtime - Drivers

FFP

IAW Para 1.6.4.1 through Para 1.6.4.2.1 of the PWS. The number of hours is estimated for three (3) months. Contractor shall charge only actual overtime hours incurred. Drivers are authorized up to 12 hours overtime per week without COR approval. Contractor shall not incur cost over the estimated amount of the contract.

Contractor shall notify the COR and KO when 75% of the estimated amount is

1007 Job OPTION Travel

FFP

IAW Para 1.6.13 through Para 1.6.13.2 of the PWS. All travel requests shall be approved by the COR prior to travel. Any charges incurred without prior COR approval shall not be reimbursed. Contractor shall be reimbursed for actual travel cost incurred not to exceed 65% of the official published JFTR rates for lodging, meals and incidental expenses for TDY trips within Colombia. For all other trips, contractor shall be reimbursed IAW the JFTR. The contractor shall submit receipts and pertinent supporting documentation for airline tickets, lodging, taxis, fuel, meals, tolls and other expenses related to the TDY support. Reimbursement of actual costs shall not include G&A, Overhead of Profit. Only DCAA approved

G&A rates are allowable. Contractor shall not incur cost over the estimated amount of the contract. Contractor shall notify the COR and KO when 75% of the estimated amount is expended. The Offeror will insert the amount of $28,250.00 on

1008 Job OPTION DBA Workers' Compensation

FFP

Before commencing performance under this contract, the contractor shall provide workers’ compensation insurance or security as required by the Defense Base Act

(DBA) and maintain it until performance is completed. This estimated amount will be adjusted throughout the contract period as necessary using projected and actual labor expenditures. The contractor shall be reimbursed for reasonable, allowable, insurance provider.

Notes:

be employed in the resultant contract.

1009 1 Each OPTION Contractor Manpower Reporting

FFP

2001 3 Months OPTION Lead Dispatcher Services

FFP

IAW Para 1.6.11.3 through Para 1.6.11.3.8 and Para 5.2 through Para 5.4.11.12 of the PWS. Contractor shall provide lead dispatcher services for an estimated 624 productive hours for three (3) months.

2002 3 Months OPTION Dispatcher Services

FFP

IAW Para 5.2.2 through Para 5.2.2.12.5 of the PWS. Contractor shall provide lead dispatcher services for an estimated 3,120 productive hours for three (3) months..

2003 3 Months OPTION Driver Services

FFP

IAW Para 5.2 through Para 5.3 of the PWS. Contractor shall provide lead dispatcher services for an estimated 41,808 productive hours for three (3) months.

2004 135 Hours OPTION Overtime - Lead Dispatcher

FFP

IAW Para 1.6.4. through Para 1.6.4.2 of the PWS. The number of hours is estimated for six (6) months. Contractor shall charge only actual overtime hours incurred. Contractor shall obtain approval from the COR prior to working overtime. Contractor shall not incur cost over the estimated amount of the contract. Contractor shall notify the COR and KO when 75% of the estimated

2005 135 Hours OPTION Overtime - Lead Dispatcher

FFP

IAW Para 1.6.4. through Para 1.6.4.2 of the PWS. The number of hours is estimated for six (6) months. Contractor shall charge only actual overtime hours incurred. Contractor shall obtain approval from the COR prior to working overtime. Contractor shall not incur cost over the estimated amount of the contract. Contractor shall notify the COR and KO when 75% of the estimated

2006 10,452 Hours OPTION Overtime - Drivers

FFP

IAW Para 1.6.4.1 through Para 1.6.4.2.1 of the PWS. The number of hours is estimated for three (3) months. Contractor shall charge only actual overtime hours incurred. Drivers are authorized up to 12 hours overtime per week without COR approval. Contractor shall not incur cost over the estimated amount of the contract.

Contractor shall notify the COR and KO when 75% of the estimated amount is

2007 Job OPTION Travel

FFP

IAW Para 1.6.13 through Para 1.6.13.2 of the PWS. All travel requests shall be approved by the COR prior to travel. Any charges incurred without prior COR approval shall not be reimbursed. Contractor shall be reimbursed for actual travel cost incurred not to exceed 65% of the official published JFTR rates for lodging, meals and incidental expenses for TDY trips within Colombia. For all other trips, contractor shall be reimbursed IAW the JFTR. The contractor shall submit receipts and pertinent supporting documentation for airline tickets, lodging, taxis, fuel, meals, tolls and other expenses related to the TDY support. Reimbursement of actual costs shall not include G&A, Overhead of Profit. Only DCAA approved

G&A rates are allowable. Contractor shall not incur cost over the estimated amount of the contract. Contractor shall notify the COR and KO when 75% of the estimated amount is expended. The Offeror will insert the amount of $28,700.00 on

2008 Job OPTION DBA Workers' Compensation

FFP

Before commencing performance under this contract, the contractor shall provide workers’ compensation insurance or security as required by the Defense Base Act

(DBA) and maintain it until performance is completed. This estimated amount will be adjusted throughout the contract period as necessary using projected and actual labor expenditures. The contractor shall be reimbursed for reasonable, allowable, insurance provider.

Notes:

be employed in the resultant contract.

2009 1 Each OPTION Contractor Manpower Reporting

FFP

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 N/A N/A N/A Government

0005 Destination Government Destination Government

0006 Destination Government Destination Government

0007 Destination Government Destination Government

0008 Destination Government Destination Government

0009 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

1003 Destination Government Destination Government

1004 Destination Government Destination Government

1005 Destination Government Destination Government

1006 Destination Government Destination Government

1007 Destination Government Destination Government

1008 Destination Government Destination Government

1009 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

2003 Destination Government Destination Government

2004 Destination Government Destination Government

2005 Destination Government Destination Government

2006 Destination Government Destination Government

2007 Destination Government Destination Government

2008 Destination Government Destination Government

2009 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 01-MAR-2016 TO

31-AUG-2016

N/A ANGEL PAGAN

ANGEL PAGAN

AMERICAN EMBASSY- DISPATCH AND

DRIVERS

BOGOTA

571-2752000

W9094C

0002 POP 01-MAR-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-MAR-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 N/A N/A N/A N/A

0005 POP 01-MAR-2016 TO

N/A ANGEL PAGAN

ANGEL PAGAN

AMERICAN EMBASSY- DISPATCH AND

DRIVERS

BOGOTA

571-2752000

0006 POP 01-MAR-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 01-MAR-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0008 POP 01-MAR-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0009 POP 01-MAR-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-SEP-2016 TO

30-NOV-2016

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-SEP-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-SEP-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 01-SEP-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

1005 POP 01-SEP-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

1006 POP 01-SEP-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

1007 POP 01-SEP-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

1008 POP 01-SEP-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

1009 POP 01-SEP-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-DEC-2016 TO

28-FEB-2017

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-DEC-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 01-DEC-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

2004 POP 01-DEC-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

2005 POP 01-DEC-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

2006 POP 01-DEC-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

2007 POP 01-DEC-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

2008 POP 01-DEC-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

2009 POP 01-DEC-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Revised 13 Aug 15

Dispatch and Driver Services Part 1

General

Information

1. GENERAL: This is a non-personal services contract to provide dispatch and driver services for the

United States Military Group – Colombia (USMILGP-CO). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, supplies, transportation, tools, materials, supervision, and other items required to perform non-personal dispatch and driver services as defined in this Performance Work Statement except for those items specified as government furnished property and services.

1.2 Background: USMILGP-CO, in cooperation with the U.S. Embassy Country team, U.S. Government general agencies, and the Government of Colombia (GOC) provides Security Assistance (SA) and military to military contact in order to eliminate/reduce drug trafficking and narco-terrorism; strengthen Colombian Military

(COLMIL) professionalism; conduct counter drug narco-terrorism operations (CNT); and eliminate the threat to

Colombia’s sovereignty and democracy. Since FY 2003, the USMLGP-CO’s mission, responsibilities, and

Operation Tempo (OPTEMPO) have increased significantly in support of Security Operations in Colombia, Southern Command (SOUTHCOM) Operational Plans and other approved Department of Defense (DoD) and

Department of State (DoS) plans. To accomplish the mission, the USMILGP requires dispatch and driver services.

1.3 Objective: The objective is to provide dispatch and driver services required by the US Military Group

(MILGP) in Colombia. The contractor shall provide all resources required to meet the requirements, terms and conditions of this contract, unless specified as Government Furnished Property, Equipment and Services in Part 3 of this PWS. The contractor shall adhere to all requirements established under Colombian Labor Laws. The contractor shall plan, schedule, coordinate and ensure effective completion of all work and services specified in this contract. The contractor shall be required to provide these services in the locations specified in Part 5 of the

PWS.

1.4 Scope: This PWS is for dispatch and driver non-personal services required by the USMILGP-CO. The

Contractor shall provide all resources required to meet the requirements/terms and provisions of this contract, unless specified as U.S. Government Furnished Equipment (GFE) and U.S. Government Furnished Property

(GFP). The Contractor shall plan, schedule, coordinate and ensure effective and economical completion of all work and services specified in this contract.

1.4.1 The Contractor shall provide a fully qualified workforce who possesses the training, skills, licenses, clearances, certifications and experience to successfully perform the services required in this PWS. Contractor employees remain under the direct supervision of the contractor and will not be considered employees of the

Government. All contractor personnel shall be cleared by the Regional Security Office (RSO) prior to employment and at the contractor’s expense (see Para 1.6.7.1 for more information). The contractor shall not employ any person whose employment results in a conflict of interest under DoD 5500.7-R, Joint Ethics

Regulation.

1.5 Period of Performance: The period of performance shall be as follows: Base Period: 1 Sep 2015 – 31 Aug 16

Option 1: 1 March 2016 – 31 May 2016

Option 2: 1 June 2016 – 31 August 2017

1.6 General Information

1.6.1 Quality Control Plan: The Contractor shall develop, implement and maintain a Quality Control Plan

(QCP) and program to ensure all work described in this PWS is performed at or above the standard defined in the

Performance Requirements Summary (PRS) and that identifies and corrects potential and actual problem areas throughout the entire scope of the contract. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which it assures all work complies with the requirement of the contract. The QCP shall be within thirty (30) days of contract award. The plan shall be submitted within thirty (30) days of contract award. After acceptance of the QCP, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC procedures. The contractor shall submit QCP changes within five (5) days to the Contracting Officer

(KO) and Contracting Officer’s Representative (COR) for review and approval prior to implementation.

Surveillance methods shall be comprehensive and adaptable to the reporting systems of the Quality Control Plan.

The QCP shall address at a minimum:

1.6.1.1 Internal work performance standards

1.6.1.2 Overall project management and administration

1.6.1.3 Overall financial management, including accuracy of cost control data and reporting procedures

1.6.1.4 Personnel management

1.6.1.5 Property utilization, maintenance, accountability and overall property management.

1.6.1.6 Data collection and other documentation, including document flow and control of associated files.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards.

It defines how the performance requirements standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor shall follow the same holiday schedule as the US Embassy, Bogota. The KO shall issue a letter advising the contractor of the holiday schedule for a particular year. The initial list will be provided upon contract award. The contractor shall perform services on holidays as required.

See Exhibit 3 for the list of holidays observed for 2015.

1.6.4 Hours of Operation: The contractor is responsible for conducting business 24 hours a day, seven (7) days a week and 365 days a year except when the Government facility is closed due to local or national emergencies, administrative closings or similar Government-directed facility closings. For other than FFP contracts, the contractor will not be reimbursed when the Government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4.1 Regular work hours for drivers and dispatchers shall be 48 hours a week, Monday through Sunday.

The Government reserves the right to give two (2)-hour lunch breaks as appropriate.

1.6.4.2 Overtime Hours: The Contractor may be required to work overtime during other than regular duty hours on a 24-hour basis when emergencies occur and to perform high priority missions as approved by the KO or

COR.

1.6.4.2.1 Drivers are authorized to work overtime up to 12 hours per week without COR approval. An individual driver’s overtime shall not exceed 12 hours per week. For the lead dispatcher and dispatchers, the contractor shall obtain prior approval from the COR if there is a requirement for overtime. Any overtime incurred by the lead dispatcher and dispatchers without prior COR approval will not be reimbursed. The contractor shall manage driver overtime to ensure a vehicle driver’s work week does not exceed 60 hours.

1.6.5 Place of Performance: The work under this contract will be performed in and around Bogota with travel to various places in Colombia (see Para1.6.13.2 for TDY travel).

1.6.6 Type of Contract: The government will award a Firm Fixed Price (FFP) contract with cost reimbursement (CR) line items for travel and DBA.

1.6.7 Security Requirements

1.6.7.1 RSO Background Checks: The Contractor shall ensure that all employees and subcontractors undergo aU.S. Embassy Regional Security Office (RSO) background check and are cleared by the RSO. The contractor shall be responsible to provide all required documents to the RSO (i.e. name check forms, cedula/IDs, passport, chamberof commerce documents). Contractor shall ensure that all employees undergo a Colombian background check and submit required paperwork to have access to the Colombian Ministry of Defense and/or other

Colombian Military Bases, if required in their jobs. The KO retains the right to exclude any employee/subcontractor from performance under this contract if any information exists that an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. The Contractor shall not hire any person whose employment would result in a conflict interest.

1.6.7.2 The Contractor personnel shall be cleared by the RSO prior to commencement of work. The Contractor shall provide all required personal data for all contractor personnel to the COR and the US Embassy RSO.

Contractor personnel without a current RSO clearance must process US Embassy namecheck and security clearances prior to commencement of work by the individual. New personnel RSO packets will be provided to the COR to process contractor personnel clearances as soon as possible once a potential new hire is contemplated. The RSO clearance process takes a minimum of 60 days, but can take up to 180 days to complete, depending upon the individual situation of each proposed new employee. Contractor shall keep this timeline in mind when managing its workforce.

1.6.7.3 In addition to the requirement under Para 1.6.7.2, for work to be executed on a Colombian

Military Installation or Colombian Governmental Property, the information required to obtain clearance to enter the Colombian Military facility will be provided to the COR a minimum of 30 days in advance.

1.6.7.4 The contractor and, as applicable, subcontractor, shall not employ individuals for work on this contract if such individual is identified as a potential threat to the health, safety, security, or operational mission of the

Government of Colombia the military installation and the country’s population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by the

Government of Colombia or the US Embassy RSO. Criminal checks will verify if a person is wanted by local or

Colombian authorities or if that person or contractor is restricted from doing business with the Government of

Colombia or the United States. All contractor and subcontractor personnel who do not consent to a background check will be denied access to Colombian Military or Government installations and will not be utilized by the

USMILGP-Bogota. Information required to conduct a background check includes: full name, driver’s license number, and/or social security number, and date of birth of the person entering the installation and completion of a background check questionnaire. The contractor shall provide this information using the Colombian

Government Forms and shall submit it in conjunction with the contractor’s request for either base or vehicle passes. Completion of a successful check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas operated by the US Department of

State or other areas within US Embassy controlled property.

1.6.7.5 Contractors shall ensure their employees and those of their subcontracts have the proper credentials and visas to work in the Republic of Colombia. Persons found to be undocumented or illegal aliens will be remanded to the proper Colombian authorities.

1.6.7.6 Contractor personnel shall obtain a special security pass as required by the GOC when work is performed in a controlled area. Only personnel with proper authority and qualifications may enter controlled areas. Certain facilities require the issuance of a special security pass for contractor personnel. Contractor personnel cannot escort other contractors within controlled or restricted areas.

1.6.7.7 The Government of the U.S. or Colombia at any time may revoke the personnel clearance.

1.6.7.8 The Contractor shall not be relieved from the responsibility of performing the requirements of this contract due to any employee-induced strike, medical or other labor reason. The Contractor shall not allow any employee who is under the influence of alcohol, drugs, or other incapacitating or mental/physical-impairing agent to perform work. The Contractor shall comply with all local labor and safety laws.

1.6.7.9 The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this policy. Further, nothing in this instruction shall excuse the Contractor from proceeding with the performance of the contract as required.

1.6.7.10 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8 Special Qualifications:

1.6.8.1 Training/Certification: The Contractor shall provide a fully qualified workforce that possesses the training, skills, licenses, clearances, certifications, and experience required to satisfactorily perform the services and operate equipment required by this contract. Contractor personnel that do not have the required certificates and training will be formally trained within 60 days of employment. The Contractor shall be 100% responsible for all the training, licenses, clearances, and certifications to complete the requirements of this contract unless otherwise specified herein. The U.S. Government may from time to time offer the contractor the opportunity to enroll personnel in U.S. Government sponsored training courses. Attendance at or in U.S. Government training courses shall be at Contractor expense and not chargeable to the contract. All requests for training at U.S.

Government expense shall be subject to the approval of the KO and shall be based on a clear benefit derived for the U.S. Government. See Para 5.5.7 for additional information.

1.6.8.2 New and/or updated equipment may be introduced during the performance period of the contract.

Therefore, Contractor personnel shall be required to remain current in his/her training on all equipment they are assigned to use.

1.6.8.3 The Contractor shall be responsible for all Contractor personnel training. The Contractor shall maintain records of all training requirements, training schedules and accomplished (or completed) training.

1.6.8.4 Language capability level requirements in the PWS shall be per the Department of State (DoS)

Interagency Language Roundtable (ILR) scale. The contractor shall make a good faith attempt hire drivers with a basic understanding of English. The COR or KO shall be provided proof of proficiency upon request. Removal of Contractor personnel under this contract may be requested by the KO if the contractor is not compliant with this requirement.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government. The contractor shall provide meeting minutes within five (5) days after each meeting.

1.6.9.1 Performance Status Review (PSR): The Contractor shall participate in PSR meetings every 30 th day of the month, unless otherwise determined by the KO. These meetings will be convened by the KO or his or her designated representative, and the Contractor’s Program Manager. The agenda for each PSR will be jointly developed by the Government and the Contractor, and will cover the following topics, at a minimum: (1) status of work schedules and problems, (2) financial status for each CLIN, projected manpower and funding requirements,

(3) Contractor’s Quality Control Inspections, (4) special interest items, (5) program management issues, and, (6) other information requested by the Contracting Officer. The Contractor shall be responsible for preparing all audio/visual materials, graphics, and formal handouts. The Contractor shall prepare the minutes, obtain KO and

COR signatures and distribute copies of the minutes within five days of the PSR. The first PSR shall be held not later than the fifteenth workday after the contract start date. The primary purpose of the first PSR is to obtain status of all phase- in activities and phase-in cost performance, and to familiarize both Contractor and

Government personnel with the PSR content and format. This will enable PSR structural deficiencies to be identified and corrective actions to be made prior to contract performance.

1.6.9.2 The COR shall schedule meetings with the Contractor as needed. The Contractor shall prepare and distribute a signed report of each meeting to the COR within five working days after the meeting.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections required in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: (a)

Program Manager and (b) Lead Dispatcher (On Site).

1.6.11.1 Program Manager (PM): The contractor shall provide a PM who shall be responsible for the performance of the work. When the PM is absent for any reason, an alternate shall be designated to act on behalf of the PM and shall have the same authority as the PM. The name of the PM and an alternate who shall act for the contractor when the PM is absent shall be designated in writing to the contracting officer. The PM shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The PM shall act as a central point of contact with the KO or COR. The PM will not be required to be on duty on site at all times, but shall be available on call 24 hours a day, seven days a week, 365 days a year. The PM shall meet with the COR once a month. The PM shall be required to attend briefings, meetings, conferences and shall be authorized and empowered to act on behalf of the Contractor.

1.6.11.2 Program Manager Qualifications: The PM shall possess the following qualifications.

1.6.11.2.1 US citizen and have or can achieve a secret clearance within six (6) months of employment or a Colombian national with seven (7) years experience in driver/dispatch operations and have or can achieve a Limited Access Authorization (LAA).

1.6.11.2.2 Minimum U.S. four-year college degree in business or equivalent degree or five (5) to ten (10) years of management experience.

1.6.11.2.3 Shall have a minimum of three years experience managing transportation services.

1.6.11.2.4 Shall be bilingual – English/Spanish writing, speaking and reading. English Level IV and Spanish no less than Level II IAW DoS ILR scale.

1.6.11.2.5 Shall be able to use Microsoft Office Applications

1.6.11.3 Lead Dispatcher Qualifications: The LD shall possess the following qualifications.

1.6.11.3.1 US or Colombian citizen

1.6.11.3.2 Minimum two-year college or technical degree in vehicle operations

1.6.11.3.3 Shall have five years prior experience with the management of a commercial vehicle fleet with at least 80 vehicles. Experience shall have been obtained in the last seven years. Experience shall include management and customer service.

1.6.11.3.4 Shall be bilingual – English/Spanish writing, speaking and reading. English level II and Spanish no less than Level III or a native speaker IAW DoS ILR scale. A certification attesting to the language level shall be submitted with the proposal.

1.6.11.3..5 Shall have in-depth knowledge of US and Colombian Military ranks and protocols.

1.6.11.3.6 Shall have in-depth knowledge of Colombian transit law.

1.6.11.3.7 Shall have competent ability to use Microsoft Office Applications.

1.6.11.4 Resume of Key Personnel: The contractor shall provide a detailed resume of all key personnel listed under Par 1.6.11. The Government reserves the right of first refusal if the individual does not meet the qualifications specified in the PWS.

1.6.11.5 Removal and Replacement of Key Personnel: The positions indicated as “key” shall not be vacant for more than seven calendar days. When any of these individuals depart the work site for more than one week, a pre- trained replacement capable of executing the required duties and responsibilities shall be provided. The pre-training of replacement personnel is at the expense of the Contractor and cannot be billed/invoiced under this contract. Replacement or alternate employees must be determined acceptable to the Government prior to acting on behalf of the missing key personnel. Except for vacancies as described herein, key personnel shall not be moved or removed from their functions without a thirty-day notification to the Contracting Officer

Representative (COR) and prior Contracting Officer (KO) approval. If any key personnel for whatever reason becomes, or is expected to become unavailable for work under the contract for a continuous period exceeding 30 work days, or is expected to devote substantially less effort to the work than initially anticipated, the Contractor shall immediately notify the KO and COR and shall, subject to the concurrence of the KO, promptly replace such personnel with pre-trained personnel of equal ability and qualifications, until the permanent key personnel can be hired and brought on board.

1.6.11.6 All requests for approval of replacements shall be in writing and provide a detailed explanation of the circumstances necessitating the proposed replacements. Replacement documentation shall include a complete/detailed resume for the proposed replacement and any other information requested by the KO/COR which is required to approve or disapprove the proposed replacement IAW the minimum qualifications above.

The KO and COR shall evaluate such requests and notify the Contractor of approval or disapproval thereof in writing within five days of receipt of the replacement documentation.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.12.1 Contractor shall require contractor/subcontractor employees to display distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor employees shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

1.6.12.2 The Contractor shall ensure that all employees/subcontractors have the required access badges for all work places such as the Embassy, Centro Administrative Nacional (CAN), Comando Aereo de Transporte

Military (CATAM), and other areas as identified by the KO or COR. Contractor shall provide the KO and COR with the results of all RSO checks.

1.6.13 Contractor Travel: Travel outside of Bogota and throughout and out of Colombia may be required during the performance of this contract. Travel may be required after normal duty hours, including week-ends.

Travel under this contract shall be accomplished IAW the U.S. Joint Travel Regulation (JTR). The Contractor shall plan for and request temporary duty (TDY) trips. All travel requests shall be approved by the COR at a minimum of 48 hours prior to travel. Any charges incurred without prior COR approval shall not be reimbursed. For travel within

Colombia, the contractor shall be reimbursed for actual travel cost incurred Not-to-Exceed 65% of the official published JTR per diem rates for lodging, meals and incidental expenses. The Contractor shall submit receipts and pertinent supporting documentation for airline tickets, lodging, taxis, fuel, meals, tolls, and other official expenses related to the TDY support. Reimbursement of actual costs incurred shall not include G&A, Overhead or Profit.

Contractor shall notify the COR and KO when 75% of the NTE amount is expended.

1.6.13.1 There may be instances when actual travel cost within Colombia exceeds 65% of the official published JFR per diem rates. In these cases, the contractor shall request COR approval prior to travel. Any excess cost incurred without prior COR approval shall not be reimbursed. In no case will the reimbursement be over the maximum per diem rate per the JTR.

1.6.13.2 Temporary Duty (TDY): Vehicle drivers may, from time to time be required to travel on TDY.

Estimated number of trips per year is 400. Each TDY trip is estimated to be for a minimum of two days for one driver. Projected TDY areas include but are not limited to Cartagena (50 trips), Barranquilla (20 trips), Villavicencio (100 trips) and other areas (230 trips). Other areas will be identified as the requirement arises.

The Government will reimburse temporary travel and duty (TDY) costs incurred by contractor personnel based on the travel provisions in this PWS under Para 1.6.13.

1.6.14 The U.S. Government will not be liable for expenses, damages, replacements costs relating to both services and supplies determined to be the fault of the Contractor.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose.

This right does not abrogate any other Government rights. Any and all reports, equipment purchased using U.S.

Government funds, drawings, plans, specifications, and related documents prepared or developed by Contractor in connection with services provided under this scope of work shall become property of the U.S. government.

1.6.16 Disclosure of Information: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this PWS would be adverse to the interests of the

Government or others. Neither the Contractor, nor Contractor personnel, shall divulge nor release data or information developed or obtained under performance of this PWS, except to authorize Government personnel upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as, specified in this PWS. All official communication related to this scope of work shall be through the KO.

1.6.17 Files: The Contractor shall maintain complete and accurate files of documentation, records, and reports required under the terms of this contract IAW AR 25-400-2. The Contractor shall not allow access to the files by any Government agency, non-Governmental agency, or individual unless specifically authorized by the

Contracting Officer. Files shall be made available to the KO or COR upon request.

1.6.17.1 Documentation: Contractor data and reports submissions shall be computer generated and shall be signed and dated by the contractor’s authorized representative. All documents shall be prepared in Microsoft

Word or Excel. All documents will be in English with Spanish Translation, as required.

1.6.17.2 The Contractor shall maintain all files and records applicable to the performance of the contract in accordance with Army Regulation (AR) 25-400-2 The Army Records Information Management System

(ARIMS). The Contractor shall allow the KO/COR access to all Contractors generated or maintained records, files, reports and data relating to performance of this contract. All records, files, reports and data deemed proprietary by the contractor shall be clearly marked with such classification.

1.6.18 Rules and Regulations: The Contractor will adhere to Host Nation Rules, to include safety requirements and customs when operating OCONUS. If no applicable Host Nation Rules and regulations are available, the

Contractor will adhere to U.S. regulations and requirements. The Contractor shall abide by all Host Nation or

Government rules, regulations, laws, directives and requirements which are issued during the contract term relating to law and order, labor, administration, and security on and off the installation. Violation of such rules, regulation, laws, directives or requirements shall be grounds for removal (permanent or temporary as the

Government determines) from the work site. The contractor will conduct all operations and processes in accordance with the Occupational Safety and Health (OSHA) administration regulatory guidance or local safety and health mandates; if there is a conflict the most stringent standard will apply. All drivers of Government owned vehicles will be trained and licensed in accordance with local, state and federal laws, AR 600-55 Motor

Vehicle Driver and Equipment Operator Selection, Training, Testing and Licensing and AR 385-10 The Army

Safety Program. The rules and regulations of the installation where the services are performed shall apply to contractor personnel while on the premises of such installation. These regulations include but are not limited to:

presenting valid identification for base entrances, obtaining and using vehicle passes for all contractor-owned and/or privately owned vehicles, obeying all posted directives, and providing strict adherence to Colombian

Security police direction in instances where security police have been dispatched to a particular location.

1.6.18.1 The rules and regulations of the installation where services are performed shall apply to the contractor and his employees/subcontractors while on the premises of such installation. These regulations include but are not limited to: presenting valid identification for base entrances, obtaining and using vehicle passes for all contractor- owned and/or privately owned vehicles, obeying all posted directives, and providing strict adherence to Colombian security police direction in instances where security police have been dispatched to a particular location.

1.6.19 Phase-in Period. If applicable, there will be a 90-day phase-in period which will allow the contractor sufficient time to obtain RSO clearances as required under Part 1.6.7.1 for prospective contractor personnel. No cost will be charged against the contract during this period.

1.6.19.1 Phase Out Period. During 30 days immediately prior to the end of the contract, the current Contractor shall permit the succeeding Contractor and designated employees to observe all functions, procedures, and operations under this contract. The Contractor shall complete ongoing work and otherwise prepare for an orderly transition to the successor. The Contractor shall assemble all working papers in an orderly and logical manner and deliver them to the successor. The Contractor shall not defer any requirements for the purpose of avoiding responsibility or transferring such reasonability to the succeeding contractor. The Contractor shall fully cooperate with the successor and the Government so as not to interfere with their work or duties. The contract shall ensure that any contractor- owned items or personal property of the employees is removed upon contract completion

1.6.20 Antiterrorism (AT) Level I/Operational Security (OPSEC):

1.6.20.1 AT Level I Training: All contractor employees to include subcontractor employees, requiring access to Army installations, facilities and controlled access shall complete AT Level I awareness training within 30 days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or the KO within ten (10) calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

https://atlevel1.dtic.mil/at.

1.6.20.2 OPSEC Standard Operating Procedure (SOP)/Plan. The contractor shall develop an OPSEC SOP/Plan within 90 calendar days of contract award to be revised and approved by the…