GSU_ITS_Project_Phase_5_PWS_.docx

National Guard Bureau (NGB) Communications and Information Directorate NGB/A6

A I R N A T I O N A L G U A R D

GSU ITS Standardization and Upgrade Program

Performance Work Statement (PWS)

Phase V v2 14 Jan 2014

A N G GSU ITS Sta nd ar d i z at i o n and

Up g ra d e

P r o g ram

ITS Branch Document – For Official Use Only

Table of Contents

1 SCOPE

The Air National Guard (ANG) seeks to implement an enterprise-level Information Transport System (ITS) Design/Build initiative which will provide an integrated, high bandwidth, structured, communications cabling system providing information transport capability to support current and future mission requirements of the ANG as well as the United States Air Force. Using a phased approach, the ANG is procuring, installing, and upgrading all ITS subsystems in accordance with Air Force Combat Information Transport System (CITS) standards at ANG Geographically Separated Units (GSUs). The end state of the comprehensive GSU initiative will be to upgrade all Inside Plant (ISP), Outside Plant (OSP), 2nd Generation Wireless Local Area Network (2GWLAN), and NCC refresh (i.e., net backup, and network switches).

1.1 Tasks

Fulfillment of tasks defined within this initiative must provide all professional and technical personnel as well as materials to perform various planning, site survey, design, technical, construction, documentation, quality control, and certification efforts necessary to comply with this Performance Work Statement.

The programmatic approach for this initiative establishes the following hierarchical sequence for primary tasks:

· Site Survey

· Design

· Installation

· Certification

Communication systems to be addressed in subtasks include:

· Converged Backbone Network

· Inside Plant

· Outside Plant

· 2GWLAN

This enterprise-level initiative will be executed in multiple phases contingent upon available resources and subsequent government budget prioritization. Each phase will include selected locations grouped into bundles.

The first phase will serve to quantify and validate the required LOE at subsequent locations of similar density. For each phase, following the completion of site survey and design tasks, a formal Design Review will be held with affected stakeholders. The results of the Design Review will provide a baseline against which the contractor will develop and submit for COR/COTR review, proposed costs for installation, training, warranty and certification tasks.

NOTE: Contracting Officer (CO) concurrence/approval will be required prior to commencing installation tasks.

1.2 Background

Reflecting the dual roles of the ANG in serving both state-level and federal missions, operational diversity has resulted in many subordinate units being physically separated from their respective host wings. These Geographically Separated Units (GSUs) constitute a significant portion of ANG capability with respect to relevant missions such as homeland defense, operational readiness, and real-world contingency support. These GSU locations included in this project are within the Continental United States (CONUS) and Outside the Continental United States (OCONUS). Each of these organizations has a cyber-centric mission.

Current infrastructure supporting ANG GSUs is inadequate and introduces unacceptable risks with respect to capacity, reliability, and maintainability. The majority of ANG GSUs currently connect to their host installation using a point-to-point (P2P) connection with average bandwidth limited to 3Mbps.

A standardized network baseline, comprehensively detailing network infrastructure at every ANG GSU does not currently exist. Available designs are disparate as-builts, limited in number, and solely document the GSU’s local mission(s) while including specific interdependencies with their host Wing.

1.3 Period of Performance

The period of performance will be twenty four months from date of award.

1.4 Place of Performance

Places of performance are ANG installations as listed in Attachment 2 of this PWS.

A N G GSU ITS Sta nd ar d i z at i o n and

Up g ra d e

P r o g

IT

S

Br an c h

D o c u me n t –

F o r

Off i ci a l

U s e

O n l y

2 SITE SURVEY

Site survey methodologies shall be consistent with industry standards and yield adequate details for documentation of general site layout, floor plans of the demarcation site (DMARC) as well as associated equipment rooms, proposed component installation locations with configurations, and relevant site preparation issues. Site surveys will be used to collect information necessary to accomplish design, engineering, and installation planning. The contractor shall visit sites listed in Attachment 2 and conduct a survey at each location listed in Attachment 6.

Depending on the mission, the building, interior room and outdoor area it may be necessary to include more locations or areas. The contractor shall include a review of the preliminary list of included buildings, any previously developed engineering plans, funded & designed Military Construction Projects (MCP), demolitions, and major building renovations. Site surveys will be coordinated with local Plans and Programs Offices, the NGB COR/COTR and the Cyber Systems Integrator (CSI). The review will include any required dependencies or considerations that need to be observed in a future implementation.

2.1 General Site Survey Requirements

In performing site surveys at each GSU location, the contractor shall:

The contractor shall deliver a written assessment of the following:

A site survey of the inside cable plant will be completed at identified locations. At a minimum, the contractor shall accomplish the following:

The contractor shall:

The contractor shall perform a wireless coverage survey to ensure adequate coverage at each GSU location, focusing on Information Transport System (ITS) buildings as well as outside locations that require wireless coverage. The contractor shall determine Access Point (AP) locations by analyzing the physical layout of the space to be surveyed, characteristics of the facility construction, actual RF signal testing in questionable areas, and political or aesthetic considerations identified by site POC. Where RF signal testing is required, the contractor shall use actual APs, powered by battery, to confirm design coverage. This is particularly important in buildings where wall thickness and construction may provide unexpectedly high RF signal attenuation. Where feasible, the contractor shall mark equipment mounting locations during the survey.

For all identified buildings at each GSU location the contractor shall:

NOTE: Ensure comprehensive data pertaining to 2GWLAN survey results are included in the Site Survey Report (SSR).

2.6 Site Survey Deliverable – Site Survey Report (SSR) [CDRL 9]

The objective of the SSR is to provide standard documentation on the existing infrastructure of each GSU. Within 5 business days of site survey completion at each respective GSU, the contractor shall submit to the government, a draft SSR. The government will review the SSR and provide feedback within 5 business days.

3 DESIGN

After site surveys are completed, the contractor shall design solutions that meet ANG requirements. All designs shall comply with applicable DoD and ANG regulations to include (in order of precedence) ANG Communications Baseline Architecture Elements document (dated Jan, 2010), ETL, UFC’s as well as guidance listed in Attachment 1. In the event of conflicting guidance, the COTR will provide clarification and/or the appropriate Course of Action (COA).

The contractor shall ensure completion of the following elements within the design phase:

· Final labor estimate that will be required to perform the ITS installation

· List of Materials (LOMs) appropriate for installation of each ITS subsystem

· Once validated design requirements are submitted, the contractor will not proceed to the installation phase until the government has provided written approval to proceed

· Training Plan (CDRL 06)

· Acceptance Test Plan (CDRL 04)

Those portions of the communications distribution system design included in work by others will be verified by a BICSI Registered Communications Distribution Designer (RCDD) to ensure those elements are in conformance with applicable standards and codes as determined by the Authority Having Jurisdiction (AHJ).

The designer and/or reviewer’s BICSI RCDD stamp shall be affixed to the Installation Plan or cover sheet signifying the plan meets TIA/EIA Standards.

· The design shall be submitted to NGB/A6 no later than 15 business days after receiving Government feedback of Site Survey Report

3.1 Converged Backbone Network (CBN)

The Converged Backbone Network provides cost-effective LAN solutions that meet mission requirements for all users served by a LAN. The LANs will be designed to meet traffic engineering and redundancy requirements, as required by applicable mission needs. CBN’s must be designed in compliance with the Air Force Lifecycle Management Center (AF LCMC) Operational Requirements Document (ORD), AF LCMC Baseline Program Directive (BPD), Air Force Base Area Network Functional Specification, and ANG Base Area Network Functional Specification. In the event that the contractor is unable to implement an aspect of these guiding documents (for example, the GSUs do not have GPS timing sources in order to implement a stratum 1 timing source), the government must approve any deviation in writing and an exception must be noted on the AFTO 747 submitted for the site in question. In the event that there is a conflict between two or more of these references the government will be the final arbiter as to which configuration shall be implemented.

3.2 ISP

For the locations identified in Attachment 2, the contractor shall create an ISP ITS installation design by evaluating existing site conditions. The resultant design will address all criteria identified in the attachments or reasonably identified in referenced PWS documents.

NOTE: The ANG standard for premise wiring is established in ANG Baseline Architecture Elements. It specifies that all buildings will be wired to the T568A scheme.

The submitted design shall ensure:

For the locations identified in Attachment 2, the contractor shall create an OSP ITS installation design by evaluating existing site conditions against ANG Architecture Baseline Elements. For all locations, the contractor shall provide all equipment, materials, labor, and services, which may be necessary to complete or to perfect all parts of the ITS installation design. Outside plant design shall be in accordance with the ANG Communications Baseline Architecture Elements (dated Jan, 2010). Where applicable, fiber optic cable provided as Government Furnished Equipment (GFE) shall be used. The contractor shall evaluate (provide documented test results) and develop a reuse plan for existing single mode fiber optic cabling. At a minimum, the contractors design documentation shall address:

The contractor shall design a CITS compliant 2nd Generation Wireless Local Area Network (2GWLAN) that meets all applicable industry standards and industry best practices, technical orders, and 2GWLAN System Architecture requirements. The contractor shall demonstrate architectural and design compliance through deliverables referenced. Installation of the 2GWLAN solution may be waived on a site by site basis at the discretion of the government project manager after reviewing the survey results.

· The contractor shall comply with AF 2nd Generation Wireless Local Area Network (2GWLAN) Technical Orders and 2GWLAN System Architecture to include using the current Aruba hardware solution.

· The contractor shall show how they meet the AF 2GWLAN architecture in their design

· The contractor shall procure and install the latest AFCITS 2GWLAN approved Aruba Wireless Access Points (WAP) and will connect those WAPs to existing wireless infrastructure at each location

· The contractor shall install a sufficient number of Intrusion Detection Systems (IDS) (air monitors) sensors to support security of the wireless systems but no less than one IDS sensor for every two WAPs installed.

· The contractor shall use the host Wing Aruba controller where possible and the PoE connections provided by the Government as Government Furnished Equipment (GFE). The contractor will review the list of equipment available at each site, if excess equipment is available from previous installations, the contractor will utilize this equipment as GFE.

· Any equipment required for installation of the 2GWLAN network shall be coordinated with the site POC and entered into the PSA. It is the contractors’ responsibility to identify any necessary tools for installation of the network if not available as GFE.

· It is understood that the design proposed will not mirror the Air Force Lifecycle Management Center’s solution due to efficiencies gained by scaling the solution to the size of an ANG GSU. The proposed design should include one Aruba 3200 controller and one Juniper IC6500 FIPS appliance.

· The contractor shall complete a standard DOD Ports, Protocols and Services spreadsheet (provided by the government) and answer all MAC II Sensitive IA controls with regard to the 2GWLAN system as designed and provide these answers and any associated artifacts to the government for inclusion into the local enclave certification and accreditation package.

3.5 Design Deliverables

For each GSU the contractor shall provide design documentation listed within this section.

3.5.1 Installation Plan

The purpose of the Installation Plan (CDRL 03) is to provide a to-be design of the GSU ITS components. For each ANG location, the contractor shall develop an Installation Plan, identifying project timelines with major milestones, work to be completed, and any government actions required to support the project.

The Installation Plan will provide all installation relevant details including; new cabling/equipment installation, hardware, software, warranty for all items. The Installation Plan (CDRL 03), at a minimum shall include the following information for each location:

· Project Contract Number

· Project Purpose and Scope

· Project Engineering Company and Engineer Name

· Project Manager’s Name

· Buildings included in project

· Installation sequences

· Project Timeline

· Project Milestones

· Equipment delivery timetable

· Cutover details

· Training timetable

· Deliverable acceptance dates

During development, draft Installation Plan documentation shall be provided to the COR/COTR not less than three business days prior to any requested or scheduled review.

The contractor shall deliver an updated Installation Plan encompassing government comments no later than (20) calendar days after design approval.

The Installation Plan will be coordinated with the local base POC and approved by the COR/COTR prior to the start of installation actions.

3.5.2 Technical Design.

The contractor shall provide each of the following:

· Proposed Communication System Installation Records IAW with

· standards defined in Communications System Installation Record (CSIR) Manager Handbook

· Logical and physical EBN/TR communication drawings for ISP

· Proposed location of new equipment

· Geographical map of wireless coverage areas

· Conceptual Design. The Conceptual Design addresses what needs to be included in the product. While it is somewhat non-technical, it must be detailed regarding the new functionality in the proposed solution, how the existing technology infrastructure will react to the introduction of this functionality, how the solution will interact with the user.

· Logical Design. The Logical Design presents a complete and unambiguous definition of the solution’s logical elements from the user and functional point of view. This design is written without the encumbrances of architecture, technology, and infrastructure. A logical design identifies and defines all of the objectives and the behaviors, attributes, and relationships within the scope of the solution. This document describes the external design of the system in terms that make sense to a user of the system. This includes a full design description, explanations of the processes which must follow to accomplish business functions, and a navigational map of the system. This document also describes the steps to be taken to test the system to include creating test scripts, broadcasting test messages, monitoring of sensors, sending/receiving alerts, interacting with other components.

· Physical Design. The Physical Design is a complete implementation design or blueprint, in the form of a technical specification that the development team will use to build the solution. In this phase, the team completes the technical blueprints for the new system, based on the implementation platform. This document includes the technical blueprint for the system design, including estimates of resources and work effort, and a preliminary schedule for the transition. The physical design document will contain updated test scripts (as needed), based on any changes or additions mandated during physical design. Document must include but is not limited to updated equipment rack elevations, upgraded topologies, test lab topology and upgraded environmental designs.

· Required AF Forms:

· AFTO Form 747

· AF Form 332

· AF Form 103

· AF Form 813

3.5.3 Project Timeline

The contractor will provide an initial project timeline and major milestones using Microsoft Project in the Installation Plan for each location (CDRL 03). Project progress for all major milestones for all bases will be updated at least monthly as part of Program Management Review (PMR) [CDRL 09] updates. Weekly project timeline progress will be reviewed weekly and adjustments will be approved by the base POC in the Integrated Process Team (IPT) forum. Major milestone dates for each location will include the following (minimum):

· Site Survey Completion

· Communication Plan Completion listing all key personnel, their contact information and their role in the project

· Detailed Site Survey Completion

· AF Forms 332 Approval

· AF Forms 103 Approval

· Allied Support (AS) Completion for each building with required AS work

· Installation Plan Approval

· PSA Signature by Mission Support Group Commander

· Material Delivery Schedule and Delivery Date(s)

· Installation Start Date

· 25% of Work Area Outlets installed & tested for each building

· 50% of Work Area Outlets installed & tested for each building

· 75% of Work Area Outlets installed & tested for each building

· Installation Completion for each building

· Contractor QC Completion (for each building)

· Government QA Surveillance/Evaluation Completion

· Government System Cutover Completion

· Cable and Hardware Removal Completion (by building)

· Acceptance Testing Documentation Completion

· Site Restoral Completion

· Training Completion

· Final Documentation Completion (Testing Documents and “as-built” drawings)

· AFTO 747 Signature

3.5.4 List of Materials (LOM)

The contractor shall deliver a List of Materials for each GSU location. The list of materials should include all equipment that will need to be procured prior to the installation phase as well as labor costs for installation. The LOM shall be provided in excel format, each ITS component will be priced separately using a different tab with a summary tab that will provide aggregate total pricing for all components, the contractor will outline any dependencies between solution components. The contractor shall provide itemized costs for annual warranty options.

Summary of labor and materials per solution component

· Itemized costs for each solution component

· Itemized labor for installation of all sub-systems

· Itemized list of materials required for installation of all sub-systems

The LOM shall include:

· Device descriptions

· Part numbers

· Vendor

· Quantity of devices needed

· The proposed location of device placement

· Estimated cost

The detailed cost estimates for labor shall include:

· Labor category

· Number of hours

· Proposed cost

3.5.5 Training Plan

The contractor shall deliver a draft Training Plan (CDRL 06), including course descriptions, schedules, and costs for training. The government shall have 30 calendar days to review, gather feedback on, and request changes to the Training Plan. The contractor shall tailor the final Training Plan based on the government’s comments.

The training plan will include at a minimum:

· Specific GSU system overview

· Overview of system installation

· Equipment specifications and required hardware

· Configuration of System

· Basic troubleshooting and maintenance

· Vendor software/hardware that was installed

· System administration

· Training on the storage

3.5.6 Acceptance Test Plan (ATP)

For each location, the Contractor shall develop a Test Plan[CDRL 04] for Government approval and subsequent acceptance of installed systems. The Test Plan shall document the strategy that will be used to verify and ensure that a product or system meets its design specifications and identified requirements. It shall encompass overall requirements and any supporting test plans for subsystems or components.

The Test Plan shall include the specific types of tests that will be used, specific areas to be tested, test success criteria and information about resources (both hardware and people) required for testing. The Test Plan document shall follow the MSF format and include Test Coverage, Test Methods, and Test Responsibilities.

The draft version of this document is recognized to be a living document. As such, incremental changes to the draft are appropriate. Following delivery of a final version to the Government, no further changes may be made unless approved by the COR/COTR.

4 INSTALLATION

The contractor shall provide a detailed Installation Plan. All identified exceptions to equipment manufacturer’s practices/standards (i.e., air conditioning installed, anti-static flooring, grounding, existing site facilities, power system, etc.) that could adversely affect warranty or service life shall be identified to the COR/COTR. Contractor shall ensure no defacement occurs to the building structure(s) where work is being performed. Contractor shall restore roads and grounds following excavation work. Contractor shall dispose of any removed cable and hardware unless the local base POC requests and the COR/COTR concurs with the material being returned to the government. The installation schedule must be coordinated with each ANG site POC and identify specific timelines for each phase of the installation as identified in the Installation Plan.

4.1 General Installation Requirements

The contractor shall:

CBN installation will be contingent on government approval. If approved, installation shall be in accordance with this PWS, required regulations, applicable Installation Plan, and LOM.

4.3 ISP

Inside Plant installation will be contingent upon government review and approval of design plans. If approved, installation shall be in accordance with this PWS, required standards and regulations, the applicable Installation Plan and LOM.

100% testing certifying the installed cabling meets the TIA/EIA standards will be completed. Printed and electronic test results of all testing are required.

4.4. OSP

Outside Plant installation will be contingent upon government review and approval or design plans. If approved, installation shall be in accordance with this PWS, the required regulations, the applicable Installation Plan and LOM.

NOTE: 100% of installed cabling shall be tested and certified results must meet the TIA/EIA standards. Printed and electronic test results of all testing are required.

4.5. 2GWLAN

2nd Generation Wireless Local Area Network installation will be contingent on government approval. If approved, installation shall be in accordance with the PWS, required regulations, applicable Installation Plan and LOM.

The contractor shall comply with AF 2nd Generation Wireless Local Area Network (2GWLAN) Technical Orders and 2GWLAN System Architecture to include using the current Aruba hardware solution. The contractor shall show how they meet the AF 2GWLAN architecture in their design. The contractor shall provide hardware replacement, major and minor software upgrades for 3 years for all Aruba equipment.

The contractor shall procure and install any ancillary equipment not identified above which is part of the standard build and configuration of the AF’s 2GWLAN solution. This includes but is not limited to masts or other appropriate mounting for all antennas, proper ground connections for lightning suppressors, roof or wall penetration as needed to install WLAN equipment, 115 VAC output step-down transformers with suitable enclosures as required for the installation of any pole-mounted WLAN repeaters and any other necessary supporting equipment.

The contractor shall comply with ANG ETLs, ANG Baseline Architecture document, and industry standards. The contractor shall ensure configuration of 2GWLAN preserves all existing capability and conforms to, and is hardened in accordance with (IAW), all relevant DISA Security Technical Implementation Guides (STIGs).

4.6 Design and Installation Documentation

Within (20) business day of completion of installation, the contractor shall update the existing Installation Plan and provide updated Cable System Installation Records (CSIR) as well as a signed AFTO Form 747 [CDRL 13]. See CDRL for complete listing.

At any specific location, requirements for the Installation Phase will be considered met upon delivery and acceptance of applicable CSIR, As-Built drawings, and warranties.

5 GENERAL PROGRAM REQUIREMENTS

Project Support Agreement (PSA) — Government created document that defines the responsibilities of the host base leadership, communications systems officer, host base civil engineer, and other supporting activities.

Prior to individual GSU project kickoff, the government shall coordinate approval of a Project Support Agreement (PSA) to identify all parties’ responsibilities and levels of support using the ANG approved PSA template. This document will be generated for each installation site and must be completed prior to initiating installation.

The government will also provide the contractor a copy of the PSA upon signature. A signed PSA is required before the contractor commences with the project kickoff.

5.1 Government Furnished Equipment (GFE)

The contractor shall, to the maximum extent possible, reuse existing or unused materials as GFE at other locations as needed.

5.2 Onsite Coordination

The contractor shall serve as the facilitator for on-site coordination of the project. The contractor shall assist the site POC in coordinating with the Defense Information Systems Agency (DISA), service providers, and tenants to schedule the installation.

The contractor shall be responsible for LOM shipping and associated costs. This includes coordinating and clearing the shipment through base security forces and the shipping/receiving supply office at each site. The contractor shall coordinate deliveries and schedule site visits with the site POC.

5.3 Non-Disclosure

Contractor personnel will be exposed to information covered under the Privacy Act of 1974, and will comply with all applicable safeguarding and handling requirements associated with Privacy Act information. During the performance of this tasking, Contractor personnel may be required to access or come into contact with proprietary Government information, including financial account records or source selection information. Contractor personnel will sign a non-disclosure agreement if this situation occurs and will not use such information for any purpose other than the performance of this order.

5.4 Information Assurance and Security

The contractor shall meet all security requirements to ensure individuals meet 8570 requirements, at a minimum Information Assurance Technical (IAT) Level 2 (i.e., Security Plus certification), and maintain a secret clearance. The contractor shall provide personnel that are familiar with certification and accreditation (C&A), DIACAP and the Risk Management Framework (NIST SPs). For such support, the contractor shall provide personnel without the need for any additional training or technical orientation. Baseline security controls shall be augmented with security requirements addressed under DoD, Air Force and federal policies and regulations, if any.

The contractor shall be responsible for providing properly cleared personnel, providing security briefings, and ensuring its employees comply with all Government and corporate security regulations. This includes the safekeeping, wearing, and visibility of a contractor provided name badge with picture, as well as any government issued badges. Contractor personnel are required to wear or prominently display installation identification badges or contractor furnished contractor identification badges while visiting or performing work on any DoD installation. To meet the requirements of this PWS, the contractor shall obtain necessary badges or documents required for entry to restricted or controlled areas. As necessary, the contractor shall coordinate with the base POC to obtain and return temporary badges and vehicle registrations. All contractor personnel shall comply with established security procedures for entering an installation and its facilities, including special security procedures for entry to restricted or controlled areas.

For all contractor and subcontractor personnel, the prime contractor shall provide the full name, Title, E-Mail address, phone number and fax number of the Company Official who may be contacted to certify security clearance information.

The contractor shall comply with the Computer Security Act of 1987 and all DOD and AF requirements for access to Sensitive but Unclassified Information. All contractor personnel having access to information systems for the purpose of installation or configuration will have at least a Secret clearance before doing any work under this PWS.

In accordance with DoD 5200.1-R and AFI 31-401, the contractor will comply with AFI 33-200, Information Assurance Management; AFI 33-282, Computer Security; AFSSI 7702, Emission Security (EMSEC); AFI 10-701, Operations Security; and all applicable AFKAGs, AFIs and AFSSIs for Communications Security (COMSEC).

Instructions. The contractor will comply with DOD Standard 22 – Level 1 AT Awareness training and associated tasking IAW AFT 10-245, Antiterrorism Program standards.

The Contractor shall ensure the return of all badges, and any other Government property, upon task completion, or when personnel depart a task. The contractor shall provide the necessary security clearance information to the site POC no later than two weeks prior to installation commencement for contractor personnel being granted access to any work locations.

The Government reserves the right to refuse entry to any individual at any work location.

5.5 Certified Personnel

The contractor shall use manufacturer-certified technicians to accomplish all contracted work. This shall include design, programming, installation, and testing phases of the upgrade/install.

The contractor shall have an RCDD® (Registered Communications Distribution Designer) on staff that will be ultimately responsible for this project. The contractor must also have BICSI Registered Installers and Technicians on staff and assign them to this project.

5.6 Contractor Work Area

The Government will not provide an administrative work area for the contractor personnel. The contractor is responsible for providing their own work area as necessary. The contractor will provide the Government with the all necessary information to issue the contractor’s employee a Common Access Card and network account if required.

5.7 Environmental

While no hazardous material issues associated with this project are known to exist, the Contractor shall prepare and submit to the Wing Environmental Office an AF Form 813 (CDRL 13) with an attached copy of the base layout that identifies all areas where work will be accomplished.

If hazardous material is discovered, the Contractor shall identify to the site POC any hazardous material disposal needs. Follow-on discussions between the Contractor, the site POC and NGB/A6OI will meet to determine the best course of action.

The project schedule shall be updated to include all activities required to complete the AF Form 813 package.

Until all potential issues are resolved, include environmental status shall be included in the weekly IPTs.

5.7.1 National Pollution Discharge Elimination System (NPDES)

NPDES permits take various formats according to the state in which the subject base is located. The contractor is responsible for contacting the appropriate state agency responsible for management/oversight of this federally mandated program. Based on information from the responsible state agency, the contractor will complete any necessary documentation to maintain compliance with state guidelines. Updates shall be provided as necessary through the IPT during the installation process. A final clearance of responsibilities document from the state agency shall be included as part of the as- built final documentation package

5.8 Site Structural Work, Restoral and Damage

Both Contractor and Host Wing will coordinate with the Wing Base Civil Engineer (BCE) in situations where this may apply.

5.8.1. Base Civil Engineering Work Clearance Request (AF Form 103) [CDRL 13]:

Prior to any site work involving; drilling, digging on the installation or modification to any facility, the contractor must have a fully endorsed AF Form 103, Base Civil Engineering (BCE) Work Clearance Request. AF Form 103s will be developed by the contractor and processed through the government system by the base POC.

A. All AF Forms 103 will be submitted no less than (30) days prior to the scheduled work.

B. If an AF Form 103 is needed for an area that was not previously identified during the site survey, this will be accomplished at the earliest point possible as part of the IPT and PMR process.

C. AF Form 103 and accompanying details will be generated by the contractor and submitted to the base POC. The base POC and the contractor will work with the Base Civil Engineering representative to submit and monitor status of AF Form 103 work requests.

D. AF Forms 103 will be generated for the following;

· Each building identified on the building list where any site work will be accomplished by contractor

· Any work that involves physical modification to the facilities will be included in the AF Form 103 for the facility. (i.e., mounting racks to concrete floor, wall penetrations, mounting components on walls, etc.)

· Core borings required to complete this project are the work of the contractor with approval of location from the base Civil Engineer on AF Form 103.

· A copy of the Installation Site Plan or Site Plan Grid will be annotated to show where any proposed digging/boring/excavation work is required. Trenching, boring or otherwise excavating a communications pathway will not occur without permission of the Civil Engineer and after the underground utilities have been marked on the ground.

The contractor shall perform daily area cleanup at all equipment upgrade/installation locations until completion of work at each site. The contractor shall remove all excess debris (boxes, wrapping, cables, etc.) and return facilities to their previous condition once all upgrade/install actions are complete. All excess legacy hardware shall be returned to the local unit for disposal. The contractor shall repair or replace all facilities and equipment damaged by the contractor or their subcontractors. The contractor shall warranty said facilities and equipment for the standard warranty period of new equipment of like kind, but for no less than one year. All affected areas shall be restored to their original condition. The contractor shall use AF Form 332 and 103.

5.9 Safety

The contractor shall comply with all local and industry standard safety procedures.

5.10 Power and Grounding

The contractor shall provide any necessary circuit breakers, power/ground cables and hardware, and connectors to terminate all power connectivity. Contractor will ensure the Telecommunications Main Grounding Bussbar (TMGB) meets all required physical requirements (size, material, mounting, labeling, etc.) and is properly bonded to the facility ground so as to implement a single-point ground system. All equipment shall be tied into a building single point ground system.

5.11 Training

The contractor shall develop a Training Plan (CDRL 06) and provide up to 16 hours of training for any special equipment or maintenance techniques, for maintenance personnel at each location. Training shall occur no later than (3) business days after installation completion and prior to acceptance. All necessary training equipment, materials, and instructors will be provided by the contractor. Training shall ensure base personnel at respective installation locations demonstrate a clear knowledge of the new system configuration and operating capability prior to site acceptance. The contractor shall coordinate with the site POC when developing a training schedule. Training shall be tailored to the specific systems integrated and installed IAW this PWS.

The government shall provide the necessary space and connectivity. Any deviation in scheduled training due to deployments, emergency leave, or other exigencies shall be identified by the government site POC or COTR.

The contractor shall provide the following items and training types for each GSU location:

5.11.1 Initial training for new users providing hands-on familiarization and basic system functions to meet their operational requirements.

5.11.2 Training shall include any skills or procedures required to troubleshoot, administer, and maintain installed systems.

5.11.3 Quick reference guide

5.11.4 Operator’s manual

5.12 Inspection, Testing and Acceptance

The contractor shall provide an Acceptance Test Plan (ATP) [CDRL 04] to the COTR documenting all test actions to be accomplished and pass/fail criteria for each testing action. The contractor shall use manufacturer and industry standard quality assurance practices. The Government reserves the right to witness any and all testing. The contractor shall furnish all required test equipment and shall ensure that the system is tested and fully functional prior to cutover. A minimum of a (14) calendar day “burn- in” period shall be conducted prior to the contractor requesting Government acceptance. The burn-in shall be conducted on the system as a whole and after all installation activities have been completed. During the burn-in period, the contractor shall document and correct any problem(s) identified.

Acceptance is contingent upon government acceptance of test results, completion of all corrective actions addressing discrepancies during testing and “burn-in”, and a fully executed AFTO Form 747 document which details all of the deliverables for the project. Individuals authorized to accept an installation on behalf of the Government and release funds are limited to the Contracting Officer and the assigned COR.

Table 5: Project Documentation

NUMBER OF DAYS FROM CONTRACT START DATE CDRLs ARE DUE

CDRL

DOCUMENT DESCRIPTION

30 Days >>

60 Days >>

90 Days

Draft – 30 Days

Final – 60 days

Draft – 60 Days

Final – 90 days

CDRLs from this point down have either recurring or one-time submissions per instance of delivery; see notes below for more information.

Submitted quarterly upon completion of PMR as indicated in PWS and CDRL.

Site Survey package to be completed for each ANG location in project.

WARs are submitted weekly as indicated in PWS and CDRL.

Meeting minutes are submitted weekly as indicated in PWS and CDRL.

CDRL 12

Project…