14r-0033_revised_section_L.doc

SECTION L

Section L Instructions to Offerors

1. General Information

1.1. Distribution / Submission

Offerors shall submit proposals in securely wrapped, properly addressed packages. Improperly addressed or packaged offer materials may result in missed submission deadlines.

Offerors shall mail or hand-deliver proposals to the Contracting Officer (KO) at the address below. These are the only two acceptable delivery methods; the Government will not accept facsimiles or e-mail submissions. Offerors shall address proposal packages as specified below.

Proposal Submission Address

Attn: Randall Wilson–Contracting Officer

Solicitation #: W9133L-014-R-0033

National Guard Bureau

NGB-ZC-AQ-W9133L

111 South George Mason, Dr

Bldg 2, 4th Floor

Arlington, VA 2204-1373

Offerors shall submit proposals no later than submission deadline specified below. The Government will not accept proposals delivered after the submission deadline.

Proposal Submission Deadline

2:00 PM ET; 10SEP 2014

1.2. Proposal Guidelines

The offeror shall write a clear and concise proposal and shall include sufficient detail so that the Government can evaluate and substantiate the validity of stated claims. The Government may consider an offeror’s unsupported assertions or mere restatement or paraphrasing of the Governments requirements, without further explanation, clarification, or context to be weaknesses or deficiencies. Therefore, offerors should not simply rephrase or restate the Government's requirements, but shall provide a rationale or explanation to convince the Government that the offerors’ approach will meet the Government requirements.

Offerors shall assume that the Government has no prior knowledge of the company's capability and experience. The Government evaluates proposals based upon the information that the offeror presented in his or her proposal.

However, the Government may verify proposal information, as necessary, and may use data obtained from other sources in the evaluation.

The offer must comply with the requirements as stated in the solicitation. The Government may eliminate a proposal from further consideration that does not conform to the solicitation requirements. Offerors submitting a proposal represent that they shall perform all of the solicitation requirements. Moreover, key personnel are a commitment on the part of the offeror that the proposed individuals shall be available and that the offeror shall assign the individual to the project. The Government will incorporate the Technical and Management proposal and PWS into the award.

1.3. Assumptions, Conditions, or Exceptions

If the offeror does not state any assumptions, conditions, or exceptions with regard to a requirement, term, or condition, the Government assumes that the offeror agrees to comply with the requirement, term, or condition. However, the offeror shall state assumptions, conditions, and any exceptions that the offeror relied upon as a basis for the Technical and Management proposal or the Price proposal. For each exception, the offeror shall identify the requirement, term, or condition; cite the applicable solicitation paragraph and page number; state the reason for the exception; and provide any other pertinent information concerning the exception.

The Government reserves the right not to accept any exceptions to this solicitation or to rate them adversely in the evaluation.

2.

Proposal Submission Requirements

1.4. Proposal Organization

Offerors shall provide a proposal in response to the PWS. A complete proposal consists of Tabs A and B, bound in single volumes; and Tab C bound in a single volume; and supporting cost/price data on a CD-ROM. Offerors shall include résumés and Form SF 33 in Tab A.

Proposal Organization

Volume I, Tab A: Technical and Management Proposal, Résumés, Form SF 33, Past Performance Proposal

Volume II, Tab B: Price /Cost Data

1.5. Number of Copies

The offeror shall submit one softcopy and two hardcopies of Volume I, one softcopy and two hardcopies of Volume II, and one softcopy of the Cost Data. The offeror shall submit proposal softcopies on virus free and properly labeled CD-ROMs. In the event of discrepancies between the hardcopy and softcopy versions, the hardcopy version will take precedence over the softcopy version.

copies

(a) The offeror shall deliver submission item softcopies on CD-ROMs. The softcopies shall contain all data submitted in the hard copy.

(b) The offeror shall label each CD-ROM with the solicitation number, company name, and date.

(c) The softcopies of Volumes I and II shall be in Microsoft Word format.

(d) The softcopy Cost Data shall be in Excel 2003 or compatible format.

(e) The Government will not accept, consider, or evaluate any data provided in Adobe Portable Document Format (PDF) or similar format type.

1.6. Page Counts, Page Numbering, and Page Limits

(a) The page limits for Tab A is 100 pages, and the page limits for Tab B has no page limits.

· The Government will remove the excess pages over the page limit.

· The Government will not read pages in excess of the page limitation; the Government will evaluate the proposal as if the excess pages did not exist.

(b) The offeror shall number pages sequentially within each tab, e.g., Tab A shall begin with page A-1 and may be numbered through page A-15 etc,.

(c) If both sides of a page contain information or data, the offeror shall number and count both sides of the page.

(d) Cover sheets, table of contents, tab dividers, glossaries (terms, abbreviations, and acronyms), blank pages, résumés, or Form SF 33 are not included in the page counts.

1.7. Price Data Use and Restrictions

(a) The offeror shall include price or cost data only in Volume II. The offeror shall NOT include price or cost data in Volume I. or Volume 2. The Government will reject an offeror’s entire proposal if an offeror includes price or cost data in Volume I.

1.8. Résumés

Résumés are limited to two pages and must conform to the Government’s font and page formats. Résumés shall follow a consistent format and shall include the position role, a summary of qualifications, education, employment history, specialized training, security clearance level, and professional certifications. The offeror shall provide short biographical summaries for key personnel, in addition to résumés.

1.9. Page Formats

The table below shows the required page format requirements for proposal hardcopies.

The offeror may use legible tables, charts, graphs, and figures whenever practical to depict organizations, systems and layout, schedules, plans, etc. These displays shall be uncomplicated, and legible.

If used, foldout pages shall fold entirely within the volume. Offerors may only use foldout pages for large tables, charts, graphs, diagrams, and schematics, not for text.

Proposal Hardcopy Format Requirements

Text shall be single-spaced

Pages shall have at least 1-inch margins on the top and bottom and 3/4 inch side margins*

Font shall be New Times Roman, no less than 12 point

Tables, charts, graphs and figures, shall use any readable font style and font size but no smaller than 8 point

Fold out pages are not permitted. The Government will remove fold out pages and will not evaluate removed fold out pages

Fold out pages are permitted

Foldout pages shall not exceed than 11 x 17 inches when open

The Government may disregard information presented on page sizes exceeding 11 x 17 inches

* Except for the reproduced sections of the solicitation document

The offeror shall mark proposal pages as “Company Proprietary” if proprietary information is contained therein.

3. Technical And Management Proposal

The offeror shall use the PWS, together with other applicable portions of the solicitation, as a basis to prepare a specific and comprehensive Technical and Management proposal. The Government will evaluate the proposal against the Technical and Management factor as defined in Section M. All the requirements specified in the solicitation are mandatory. The offeror shall propose and describe the tasks the offeror will perform. In addition, the offeror shall prepare a basis of estimate that includes the labor category performing the work, and number of labor hours required by labor category. The offeror shall also characterize, if required, any hardware, software, and systems. In addition, offerors shall discuss their management and corporate capabilities.

Additional guidance is as follows:

(a) The offeror shall submit résumés for all personnel. The offeror shall describe their roles and responsibilities

(b) The offeror shall describe existing policies and procedures that the offeror will use in the operation of the contract, including the management of subcontractors and the process of obtaining Government review and approval

(c) The offeror shall describe their supporting management and billing systems and their compliance with Government requirements

(d) The offeror shall provide evidence of its corporate stability such as length of time in business, both for the corporation and for the organization performing the work, and history of corporate growth

(a) Tab B:

4. Tab B: Price

The offeror shall submit a price proposal describing proposed cost and pricing data for contract performance. The price proposal shall include a basis of estimate, describe the rationale, and relate cost to the technical and management proposal. The offeror shall state all ground rules and assumptions used to derive, develop, or calculate costs and prices. In addition, the offeror shall discuss any exception or condition to the ground rules and assumptions specified in the solicitation and the corresponding rationale for the exception or condition.

Additional guidance is as follows:

(b) The offeror shall clearly explain their approach to deriving and calculating proposal price, including labor and non-labor resources, and prices such as materials, equipment, software, supplies, and travel

(c) The offeror shall provide basis of estimate information that is consistent with and traceable to the offeror’s Technical and Management approach. This includes describing the tasks identified in the Technical and Management proposal and labor hours (by labor category) required to complete those tasks

(d) The offeror shall not bundle prices for any proposed tasks or items. The Government may reject any exceptions to this requirement.

5. Standard Form 33

The offeror shall place a completed SF 33 in Tab A. The offeror must complete Blocks 13 through 18 of the SF 33 (Solicitation, Offer and Award) and must be fully aware of the minimum offer effective period established.

(a) The “Offer effective period”, as used in this provision, means the number of calendar days within which the Government may accept the proposed offer and award a contract. The offer effective period begins on the date specified in this solicitation for receipt of offers.

(b) The Government requires an offer effective period of at least 120 days. The offeror may specify a period longer than the stated minimum effective period, but may not specify a period shorter than the stated minimum effective period. Any offer specifying less than the Government’s minimum effective period may be rejected.

The offeror's signature in Block 17 indicates that the offeror has read and agrees to comply with all the conditions and instructions of this solicitation.

6. past performance.

The offeror shall submit as a minimum 3 Past Performances that are relevant to this requirement, Past Performance must not be more than 5 years old. The Past Performances must include contract number, type of work involved duration of contract and a point of contact. If there is Past Performance within the period of performance being evaluated (Past five (5) years, that is not submitted within the data submitted by Offerors but known by the government, It will be considered in the overall Past Performance section.