PWS_for_PR_10810773.pdf

PERFORMANCE WORK STATEMENT

JFHQ-NY J3 Directorate

HRF External Evaluation (EXEVAL)

Role Player Support

Short Title: FY 2016 HRF Role Player Support for Region II EXEVAL

13 June 2016 – 17 June 2016

1. Background:

The NGB J37 provides the Chief, National Guard Bureau (CNGB) with subject matter expertise on joint doctrine, training, education, and exercises to ensure a trained and balanced National Guard force ready to support any mission of the several States or Combatant Commanders. In conjunction with the National Guard Bureau, NY JFHQ is tasked to develop and support regional training and exercise activities aimed at enhancing domestic contingency readiness. NGB J3/7 ensures these functions are integrated and complementary where appropriate. NGB uses role players to simulate realistic conditions encountered by National Guard responders in a natural disaster or domestic terrorism events. The use of role players is required to support regional training and exercises to enhance domestic contingency preparedness exercises and evaluations of CBRN Enhanced Response Force Package (CERFP), Homeland Response Force (HRF) and other CBRNE response capabilities. The personnel participating in the exercise (training audience) will be made up of New York and New Jersey National Guardsmen.

2. Objective: This Performance Work Statement establishes performance requirements for contractor support to allow training organizations the maximum opportunity to exercise their personnel under simulated actual conditions. Role players are essential to realism and interaction during the training events, which is enhanced by acting, moulage, and environmental conditions.

3. Requirements: The contractor shall perform the PERFORMANCE OBJECTIVES below in accordance with the Performance Standards. Personnel assigned to this task shall possess the skills and expertise necessary to perform assigned tasks associated with this order.

Task 1, Program Management: The contractor shall provide materials and services to accomplish all tasks outlined in this Performance Work Statement throughout the period of performance of the contract. The contractor shall prepare for, conduct, and participate in meetings and reviews when required or directed.

Task 2, Provide EXEVAL Support:

Provide support for NY/NJ HRF EXEVAL and CTE, Annex A

The contractor shall provide required support as listed IAW the performance standards.

Attend in person the Final Planning Meeting (FPM) on 13 APR 2016 and site recon meeting. Attend other planning meetings as required via teleconference.

Training Locations: As indicated in Annex A.

Training will continue during inclement weather.

Performance Standards for Task 2

General:

Set up and operate a temporary “Fixed” moulage site to include:

o Lights o Electricity o Water hot / cold o Tables o Chairs o Heat / cooling areas based on weather conditions

Provide a holding site / break area o Lights o Electricity o Water o Meals o Tables o Chairs o Toilets o Heat / cooling areas based on weather conditions

Provide role players transportation support to and from:

o Training areas o Parking lots o Breaks /meals areas

Develop and publish a formal plan to address procedures and resources available for on-site safety, ‘real-world’ emergencies and life support capabilities.

Establish a system / plan for Communications with Exercise Planner and Exercise Control. Provide point of contacts, obtain radios and arrange for Internet access.

The contractor is responsible at all times for their staff, employees and role players.

Screen role players for prior medical issues due to the rigors of training requirements.

Provide role player orientation and mandatory safety training prior to their participation.

For each EXEVAL and CTE, provide two (2) Glo-Germ kits. Each kit shall contain one (1) bottle of Glo-Germ and one (1) hand held black light for detecting contamination containment and decontamination techniques. Glo-Germ applications and usage shall be dictated by exercise requirements.

Follow all applicable federal, state, and local safety regulations. Liability and/or usage agreement may be required for access to training site.

Provide points of contact; with a high visibility method of identification (e.g. vest) at all training sites to supervise and support personnel.

Provide mandatory safety equipment (hard hats, eyeglasses, etc.) for all role players entering the collapse structure (rubble pile) location.

Ensure staff, employees and role players shall park only in designated areas.

Use government provided identification badges (if required). Role players must have two form of state/federal ID to enter federal facility.

Provide Exercise Planners an accurate number of role players presentations to pass through the Decon line according to Ambulatory and Non-Ambulatory iterations.

Casualty Role Players Support

Provide role players (actors) in accordance with the Exercise Annex specifications (quantity, locations, time and conditions) for each of the exercises.

Provide an on-site manager, expert, for assuring quality of moulage treatments.

The numbers of artisans are based on your needs to provide the number of presentations.

Provide exercise scenario specific moulage for casualty role players with the following types of medical issues: Multiple Compression Wounds, Geriatrics, Trauma, Chest Pain, Crush, Burn, Hot/Cold, and Panic (mental other), Chemical, PTSD, Pediatrics -- Ambulatory and Non-Ambulatory.

Provide simulated fatality remains; dismembered limps, body parts, in accordance with exercise scenario.

Provide causalities IAW injury list (moulage injury list above), provide exercise scenario specific Mass Casualty Cards (water proof) and provide injury specific acting instructions/coaching for all casualty role players.

Provide patient flow rates in accordance with exercise scenarios and schedule of exercise events.

Role players will be moulaged (made-up) and transported to the appropriate sites in accordance with exercise timelines and suspenses.

Provide all materials, to include ‘‘cut away’ clothing and moulage for make-up and dressing role-players.

Provide Shower or water shoes for each casualty role players.

Ensure all roles players have appropriate skin tight undergarments (swim suits).

Provide costume jewelry (inexpensive) for processing casualty’s valuables.

Provide person(s) to move items taken from casualty role players at start of

Decon to the end of Medical treatment holding area.

Ensure timely pickup of role players once they have passes through medical holding to maximize the recycling and iteration process.

Role players will get extremely wet, prop clothing will be cut off and they will be scrubbed with brushes and a lot of water (possibly cold water).

Provide required support at each presentation dependent upon the exercise sequencing and pacing. Times may shift slightly based on training requirements as directed by exercise planners.

Displaced Civilian (DC) Role Players

Provide DC role players (actors) in accordance with the Exercise Annex specifications (quantity, locations, time and conditions) for each of the exercises.

Provide an on-site manager/expert, for assuring quality of DC role players. The numbers of DC role players are based on requirements to provide the number of presentations.

Ensure DC role players are briefed on specifics of exercise scenario requirements and perform within the limits of the scenario.

Provide DC role players IAW exercise scenario acting requirements.

Ensure timely pickup of role players once they have completed the exercise scenario to maximize the role player recycling process.

Mannequin Support (Contractor provided)

Provide mannequins in accordance with the Exercise Annex specifications (quantity, locations, time and conditions) for each of the exercises.

Provide an on-site manager, expert, for assuring quality of moulage treatments.

Mannequins will be moulaged (made-up), transported and handed off to the

Rubble Pile staff for placement the evening prior to the following day’s event.

Mannequins will be collected following each day’s event for re-moulaging and delivery back to the Rubble Pile staff.

Mannequins: Adults shall weigh a minimum of 150 pounds with weighted limbs;

Children 60-100 pounds; Infants 10-30 pounds. Composition of mannequins:

Adults ~ 75%, Children ~15%, Infants ~ 10% mix.

Provide exercise scenario specific moulage for mannequins with the following types of issues: Multiple Compression Wounds, Geriatrics, Trauma, Crush, and Burn.

Provide required support at each presentation dependent upon the exercise sequencing and pacing. Times may shift slightly based on training requirements as directed by exercise planners.

Subject Matter Expert Support (National Incident Management System SME seven (7 person team)

Provide Incident Commanders (IC) and Area Commanders (AC) in support of the exercise “White Cell” in accordance with the Exercise Annex specifications

Provide SME for the disciplines of: Fire Rescue, HazMat, EMS, Law Enforcement and Emergency Management. The SME staff must have coverage for all disciplines and meet 29CFR1910.120 (q) (6) (v) requirements

Provide patient coordinator who will manage casualty role players after Medical.

This individual will determine how and where the patients are transported after the CERFP

Provide 24 hour exercise support (shift/flexible work hours) when required.

IC/AC must attend EDMSIM operator training on dates listed in the Exercise Annexes.

IC/AC will assist in preparing, writing, designing, assessing, coordinating and managing incident action plans, ICS reports and risk analysis measures.

The Incident Commander and Area Commander must have knowledge of and experience with:

o National Response Plan (NRP) and National Incident Management System o Real World Experience in Response to an Incident and Disaster - includes staff functions and actual command experience at incident, area, joint, and unified levels o ICS Staff Functions and NG response capabilities. Completion of Incident Command System Classes ( from IS-100 to ICS-800 (completion of IC 300 and 400 preferred) o Developing forms, SOG’s/SOP’s, IAP and associated Incident Command Forms o CBRNE, CST, CERFP, and HRF mission and structure o Certification in HSEEP or other exercise method - Interagency Coordination and Liaison experience at the local, county, state, federal or tribal levels o Simulation cells for exercises. Adapt the incident command system to the training and evaluation scenario(s)

Performance Standards:

Provide Incident Commanders (IC) and Area Commanders (AC) IAW Annex A Provide patient coordinator IAW Annex A Provide SME support and properly implement the incident command system Provide SME support and properly implement the emergency response plan Provide SME support and properly implement a local emergency response plan Provide subject matter expertise on hazards and risks associated with employees working in chemical protective clothing.

Provide continuous operational support if required, 24 hours, during exercise.

Have knowledge of how state emergency response plans and regional response plans are implemented and understand the importance of decontamination procedures.

Performance Standards:

Provide continuous operational support, 24 hours, when required.

Have knowledge of how state emergency response plans and regional response plans are implemented and understand the importance of decontamination procedures.

Task 4, Submit Close-Out Reports for each supported exercise.

Format approved by Government Complete and acceptable to Government

Task 3, Submit Close-Out Reports for supported exercise.

Format approved by Government Complete and acceptable to Government

4. Quality Assurance Surveillance Plan:

The Contracting Officer’s Representative (COR) will monitor contractor performance and complete the Quality Assurance Surveillance Plan Worksheet at the end of the contract period of performance or annually. However, the COR may submit a Quality Assurance Surveillance Plan Worksheet at any time and as often as necessary to document quality levels. If Contractor response to an identified quality deficiency is unsatisfactory, the Contracting Officer or COR will contact the appropriate Contractor representative to implement a plan of action to remedy the identified deficiency.

A quality rating may change from “Green” to “Red” without notice. We anticipate the COR utilizing the “Yellow” quality rating to alert the contracting office of quality issues that have the potential for a “Red” quality rating if corrective action is not taken. If the performance rating for any task in this order is “Red” during any time in the performance period, the COR will notify the Contracting Officer.

5. Quality Control (QC): The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which the contractor is assured the work complies with the requirement of the contract.

6. Contracting Officer’s Representative (COR): TBD Name, (518) 786-0000, XXXXXX@mail.mil for inspection and acceptance of deliverables under this task order.

The COR is authorized to represent the contracting officer in interpreting the technical requirements of this task order. However, the COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition. The J3 Technical representative: LTC Aron Sacchetti, Office: 1-518- 786-6035, email: aron.t.sacchetti.mil@mail.mil

7. Period of Performance: 13 June 2016– 18 June 2016, see Annex A.

8. Places of Performance:

NY/NJ HRF EXEVAL and CTE, State Preparedness Training Center, Oriskany, NY and the Utica Armory, 1700 Parkway East Armory, Utica, NY 13501

9. Travel and Other Direct Charges (ODC):

All Travel and ODC cost (loaded) must be included in the Cost Proposal

a. All travel costs must be included in proposal.

b. Materials and Supplies (ODC) must be included in proposal.

10. Government Property and Furnished Information (GFI): N/A

11. Ownership: The NYNG will retain ownership of all products developed under this Task Order.

12. Security Requirements:

Clearance Requirements: None Site Security is contractor responsibility during construction and exercise.

Badges will be used to control access.

The contractor is responsible for safeguarding information of a confidential or sensitive nature. Failure to safeguard any classified/privileged information which may involve the contractor or the contractor’s personnel or to which they may have access may subject the contractor and/or the contractor’s employees to criminal liability under Title 18, section 793 and 7908 of the United States Code.

Provisions of the Privacy Act apply to all records and reports maintained by the contractor. All programs and materials developed at government expense during the course of this contract are the property of the government. Contractor personnel shall be required to obtain and maintain security badges and adhere to the installation security requirements.

13. Deliverable Guidelines:

Inspections and Acceptance: All deliverables must be submitted to and approved by the NYNG Contracting Officer’s Representative.

Deliverable Guidelines:

a. Inspections and Acceptance: All deliverables must be submitted to and approved by the NYNG Contracting Officer’s Representative.

b. Notice Regarding Late Delivery: The contractor shall notify the COR as soon as it becomes apparent to the contractor that a scheduled delivery will be late. The contractor shall include in the Problem Notification Report (PNR) the rationale for late delivery, the expected date for the delivery and the project impact of the late delivery.

Annex – A

NY/NJ HRF EXEVAL

Task Provide training support for NY/NJ HRF EXEVAL Event:

NY/NJ HRF EXEVAL

Locations: State Preparedness Training Center, Oriskany, NY and Utica Armory, 1700 Parkway East Armory, Utica, NY 13501

Event Dates: 13 June 2016 - 17 June 2016

• NIMS Subject Matter Experts: (Team of seven (7)) o 4 Area Command personnel o 2 Incident Command personnel o 1 patient coordinator

13 June 2016 (0700-1600) Day 1 (Monday)

• 20 mannequins with water proof laminated injury cards for rubble pile and water decontaminations operations.

14 June 2016 (0700-1600) Day 2 (Tuesday)

15 June 2016 (0700-1600) Day 3 (Wednesday)

• 15 Displaced Civilian (DC) role players available for placement at site NLT 0700 hours to support CBRN Assistance Support Element (CASE) operations. DC role players shall come prepared with appropriate undergarments and water shoes.

DC placement and support shall be dictated by exercise requirements.

• 75 casualty role players must be moulaged and available for placement at site NLT 0700 hours. Casualty iterations and injury types will be determined by exercise requirements, but no less than three (3} iterations during the operational period.

16 June 2016 (0700-1600) Day 4 (Thursday)

• 15 Displaced Civilian (DC) role players available for placement at site NLT 0700

• 75 casualty role players must be moulaged and available for placement at site NLT 0700 hours. Casualty iterations and injury types will be determined by exercise requirements, but no less than three (3} iterations during the operational period.

17 June 2016 (0700-1600) Day 5 (Friday)

• 30 Displaced Civilian (DC) role players available for placement at site NLT 0700

• 125 casualty role players must be moulaged and available for placement at site NLT 0700 hours. Casualty iterations and injury types will be determined by exercise requirements, but no less than three (3) iterations during the operational period.