RELEASED_W912PA-16-R-0001-0004 _ESS_Amendment_4.pdf

W811LN51515001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) Extend the Solicitation due date to 16 May 16;

2) Provide responses to vendor questions;

3) Provide an updated version of the Performance Work Statement; AND

4) Impose a 75 page limit to technical proposals in clause 52.212-1.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 29

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Apr-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PA-16-R-0001

X 9B. DATED (SEE ITEM 11)

25-Jan-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Apr-2016

CODE

US MILITARY FORCE - RCO BENELUX

LEUVENSESTEENWEG 13

1932 SINT-STEVENS-WOLUWE

BELGIUM

W912PA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PA-16-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 10-Mar-2016 02:00 PM to 16-May-2016 10:00 AM.

The following have been added by full text:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Electronic Security Systems (ESS) for the 650th Military Intelligence Group

Part 1

General Information

1. Introduction: This is a non-personal services contract to replace intrusion detection system (IDS) and access control system (ACS) equipment at the 650th Military Intelligence Group (MI Group) facilities in Belgium. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Background: The 650th MI Group currently has four separate buildings located on Supreme Headquarters Allied Powers Europe (SHAPE), Belgium, which will require replacement of the existing Electronic Security Systems (ESSs). The current ESSs include IDS and ACS. There is also one Sensitive Compartmented Information Facility (SCIF). Three of buildings have separate systems in place for access control requirements. Currently, this is a combination of fingerprint biometrics, proximity cards, and mechanical access control devices. One building currently has no system in place.

1.2 Responsibilities: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO). See also Paragraph 1.1 Introduction.

1.2.1 Work Responsibility: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), Belgian, and local laws, regulations, standards, provisions, and directives to include applicable publications in Section C-6. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents. Services under this Contract will be performed at designated facilities, identified throughout this PWS.

1.2.2 Administrative Responsibility: The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S., Belgian, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed. The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable List presented in this PWS.

1.3 Objectives: The objective for this contract is to install ESSs to be monitored by the US Military Police (MP) at Building 20134, Chièvres AB, Belgium, for the four buildings cited in paragraph 1.1, above. At project completion, the Contractor will be required to perform a system test to validate system performance. See Part 5 for specific tasks.

1.4 Functional Areas: The Contractor shall be responsible for the following functional areas: assessment, installation, training, and testing.

1.5 Period of Performance: The period of performance shall be for one base year of twelve (12) months from the date of contract award with no option periods.

1.6 Management and Administration:

1.6.1 Phase In /Phase Out Period: The contractor will be required to submit a Transition Schedule from the extant systems to the upgraded or new systems. A draft Transition Schedule shall be submitted with the contractor’s proposal, and considered as an evaluation factor for technical acceptance. The Transition Schedule shall be finalized 30 days after contract award. The contractor’s transition schedule shall allow for only one facility or building to be left vulnerable (without active system) at any given time, and shall provide the duration of vulnerability for each building.

1.6.2 Contractor Management: The Contractor shall perform continual management of the functional areas contained in this PWS and shall provide a Project Manager physically present on-site during normal duty hours. The Project Manager shall conduct overall management coordination and shall be the central point of contact (POC) with the Government for performance of all work under the PWS. At the Post Award conference, the Contractor shall submit to the Contracting Officer Representative (COR), in writing, the name, title, office, home and mobile telephone number of the Project Manager. A Contractor employee shall be designated to act for the Project Manager when work is being performed outside of duty hours or during the Project Manager’s absence. Both the Project Manager and the Contractor employee filling in for the Project Manager shall have full authority to act for the contractor on all Contract matters relating to daily operation of this Contract.

1.6.3 Contractor Responsiveness: The Project Manager or designated alternate shall be available for telephone communication or site attendance, with the COR, as required by the COR, 24 hours a day, 7 days a week. A personal answering service is permitted at other than normal Contract workdays and work hours for receipt of COR emergency response work requirements, provided that the Project Manager or designee responds to all calls within a time not to exceed two hours after notification of the call by the answering machine and/or service. The Project Manager and any individuals designated to act in that capacity shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the PWS.

1.6.4 Meetings, Conferences, and Briefings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Project Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.6.5 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0830 and 1730, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.6 Recognized Holidays: The Contractor is not required to work on US Federal holidays.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.7 Training Holidays: Not applicable.

1.6.8 Quality Control: The Contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirements of the contract. The Contractor shall develop and implement procedures to monitor clearance requirements, inspect ESS components, as well as identify, prevent, and ensure non-recurrence of defective services. The Contractor shall provide a quarterly QCP report to the COR within 10 days of the start of a new quarter. The Contractor shall submit a preliminary QCP with the Contractor’s proposal.

The Contractor’s QCP will be evaluated as an evaluation factor for technical acceptance. The QCP will become a formal document within 30 days after contract award. After acceptance of the QCP, the contractor shall receive the KO’s acceptance in writing of any proposed change to his QC system.

1.6.9 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.10 Place of Performance: The work performed under this contract will be at the US Government facilities on SHAPE, SHAPE, Belgium, and Building 20134, Chièvres AB, Belgium. Travel between the two locations will be required and must be provided by the Contractor.

1.6.11 Type of Contract: The government will award a Firm-Fixed Price contract.

1.6.12 Security Program: Contractor personnel performing on-site work under this contract must have both a US SECRET clearance and NATO SECRET access prior to closing of the solicitation date, and must maintain the clearance for the duration of the period of performance, and are in accordance with the DD Form 254 that is part of this contract. Interim clearances will be accepted. The Contractor shall be responsible for safeguarding all Government facilities, equipment, information, and property accessed during the performance of this contract. At the closure of each work period, the government facilities, equipment, and material shall be secured. Contractor shall submit security information of installation personnel assigned to this requirement to the Security Office at least 30 days before the commencement of work. Replacement or additional contractor personnel will be coordinated in advance and will not begin work until properly vetted by the Security Office. Contact information for the Security Office will be provided after award of the contract.

1.6.13 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information, and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.14 Key Control: Not applicable.

1.6.15 Special Qualifications: The Contractor is responsible for ensuring the following:

1.6.15.1 Personnel Qualifications: (please see paragraph 1.6.18 for key personnel qualifications)

1.6.15.1.1 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR within 10 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

https://atlevel1.dtic.mil/at.

1.6.15.1.2 AT Awareness Training for Contractor Personnel Traveling Overseas. All contractor employees shall complete specific AT awareness training as directed by AR 525-13. Specific training content is directed by the combatant commander with the unit ATO being the local POC.

1.6.15.1.3 Access, General Protection, and Security Policy and Procedures. Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation and/or facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.15.1.4 iWATCH Training. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 40 calendar days after contract award.

1.6.15.2 System Qualifications:

1.6.15.2.1 The systems must have the capability to be expanded, and shall consist of an open architecture that allows for changes in future operating systems to include hardware and software components.

1.6.15.2.2 All IDS installation-related components and monitoring stations shall comply with Underwriters Laboratories (UL) 2050 standards and the requirements set forth in ICD/ICS 705. Installation shall also comply with an Extent 3 installation requirements of UL 2050.

1.6.15.2.3 All electronic equipment must meet European voltage requirements (220 volts).

1.6.15.2.4 Twenty-four hours uninterruptible back-up power is required for the ESS.

1.6.15.2.5 All high security switches (HSS) will meet UL 634, Level 2, standards.

1.6.15.2.6 All motion detection sensors shall be UL 639 listed.

1.6.15.2.7 Bldg. 228 will require two 360-degree motion detection sensors, HSS appropriate for double-doors, and an ACS with card reader.

1.6.15.2.8 The ESS must allow a minimum of three administrative accounts per system. Two accounts shall be used for programming, testing, and day-to-day maintenance. The third account shall solely be used by a system administrator to maintain the system to remain accreditation. The monitoring station shall not have administration privileges.

1.6.15.2.9 ESS (IDS and ACS) has to be able to produce reports locally, and all reports must be able to be printed.

1.6.15.2.10 All emergency exit doors in all buildings are to be armed 24/7. In the event of an opening an internal enunciator will sound while and an alert will be made to the Chievres MPs within 30 seconds.

1.6.15.1.11 The number of zones shall be expandable for a minimum of twenty zones.

1.6.15.2.12 A minimum of 8 IDS keypads for various IDS zones/groups will be required to enable and disable the IDS. The system shall be programmable where individuals only have access to their authorized zones (groups).

1.6.15.2.13 The proximity cards shall be compatible with a dye sublimation printer. Proximity cards shall serve as entry control and ID cards.

1.6.15.2.14 System shall include a minimum of 500 proximity cards. Proposed cards shall be designed where additional cards may be ordered as cards require replacement.

1.6.16 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the Contractor's performance. At these meetings, the KO will apprise the

Contractor of how the Government views the Contractor's performance, and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.6.17 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.18 Key Personnel: The following personnel are considered key personnel by the government: Project Manager and Contract Manager. The Project Manager will be required to be “on-site” to monitor contractor personnel, and ensure schedule compliance. Qualifications for the Project Manager include five (5) years’ experience, as well as, at a minimum, a U.S. SECRET clearance and NATO SECRET access. The Contractor shall also provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0800 and 1630 Central European Time, Monday thru Friday, except Federal holidays or when the government facility is closed for administrative reasons.

The contractor shall include a Personnel Management Plan with proposal submission, which will be evaluated as an evaluation factor for technical acceptance. The Personnel Management Plan will become a formal document within 30 days after contract award. Any contractor personnel removed throughout the performance of the contract must be replaced with an individual holding the same title, credentials and qualifications as indicated by the Personnel Management Plan.

1.6.19 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The COR will coordinate the issue of required identification badges to Contractor personnel. Contractor personnel shall wear identification badges provided by the Government at all times when in the secure facilities. Badges shall be worn in a uniform manner on the outer garment in full view at all times, attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card chain or lanyard. Badges must be returned to the Government on a daily basis, upon termination of employment, or in the event of contract termination or cessation.

1.6.20 Contractor Travel: Contractor will be required to travel between SHAPE, Belgium, and Chièvres AB, Belgium. Contractor will be responsible for all travel expenses related to this contract.

1.6.21 Other Direct Costs: Not applicable.

1.6.22 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.23 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5.

The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.24 Safety: Contractor personnel are required to follow Egress route and fire plan as posted throughout on-base facilities.

1.6.24.1 Safety Plan and Program: Not Applicable.

1.6.25 Environmental Compliance: The Contractor shall comply with Belgian environmental law regarding disposal of on-site materials.

1.6.25.1 Environmental Compliance Plan and Program: Not applicable.

1.6.26 Performance Schedule: The contractor shall include a Performance Schedule with proposal submission, which will be evaluated as an evaluation factor for technical acceptance. The Performance Schedule shall include all major functional areas and milestones (i.e. begin testing), as well as a payment schedule. The Performance Schedule will become a formal document within 30 days after contract award.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the PWS.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Program Manager – One that provides overall management and coordination of performance functions and the one who serves as the single POC for the Contractor.

Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms & Abbreviations:

ACOR Alternate Contracting Officer's Representative ACS Access Control System AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT Anti-terrorism ATO Anti-terrorism Officer CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense ESS Electronic Security System FAR Federal Acquisition Regulation HSS High Security Switches HIPAA Health Insurance Portability and Accountability Act of 1996 IDS Intrusion Detection System KO Contracting Officer MI Military Intelligence MP Military Police OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIN Personal Identification Number PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCIF Sensitive Compartmented Information Facility SHAPE Supreme Headquarters Allied Powers Europe

TE Technical Exhibit UFC Unified Facilities Criteria UL Underwriters Laboratories

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services

3.1 Services: Not applicable.

3.2 Facilities: The Government will provide the necessary workspace for the contractor staff to provide the support outlined in the PWS.

3.3 Utilities: The Government will provide all utilities in the facility for the Contractor’s use in performance of tasks outlined in this PWS. The following is required: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: A separate computer laptop is to be used in the SCIF, to program the system as well as to be used by maintenance personnel. The laptop is to be retained within the SCIF at all times and will be provided as Government Furnished Equipment.

3.5 Materials: Not applicable.

PART 4

CONTRACTOR-FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: The Contractor shall possess and maintain a minimum of a SECRET facility clearance from the Defense Security Service. The Contractor’s employees, performing work in support of this contract shall have been granted a minimum of a SECRET security clearance from the Defense Industrial Security Clearance Office. The DD Form 254 is provided as Attachment 2.

4.3 Materials: The Contractor shall furnish materials, and supplies necessary to meet the requirements under this

PWS.

4.4 Equipment: The Contractor shall furnish all equipment to meet the requirement under this PWS.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide services for the installation of hardware and software associated with this contract.

5.2 Recurring Services: Not applicable.

5.3 On-Demand Services: Not applicable.

5.4 Functional Areas: The Contractor shall provide assessment, installation, training, and testing.

5.5 Task Heading: The following tasks are part of the performance of this contract:

5.5.1 Configure the ESS to allow monitoring at the US Army Department of Emergency Services (DES), Bldg.

20134, Chièvres Air Base, Belgium. The ESS will cover all areas in the four buildings, to include separate zones or groups.

5.5.2 Develop and submit a transition plan from the extant systems to the new systems. This transition plan will be coordinated with the HQ, 650th MI Group Security Office (hereinafter the "Security Office") prior to implementation.

5.5.3 Install an IDS monitoring workstation in room 119C, building 213.

5.5.4 Add ACS to Room 120C, building 213.

5.5.5 Add ACS to Server Room, building 239, and main entrance, building 239.

5.5.6 Add ACS to building 228.

5.5.7 Add a minimum of 34 PIRs throughout buildings 213 and 239 to cover areas not previously covered by

PIRs.

5.5.8 Remove all extraneous wiring and IDS components from existing system after the new system is operational.

5.5.9 Replace fingerprint access to building 213 and current proximity card reader (ACS) to building 261 and room 129, building 213, with a proximity reader for both entry and exiting of the building that includes entry via a Personal Identification Number (PIN) and card swipe. The exit shall include a swipe of the card only that allows an exit. An “anti-passback” is not required on this door but should have the capability to implement the anti-passback function, to include use of a time delay on entrance readers.

5.5.10 All four (4) buildings are to be able to be programmed in the Security Office in the SCIF.

5.5.11 System Code. Provide the government a copy of the "as-built" drawings for the integrated system, and a

CD format copy of the un-compiled program code and all associated files necessary to be able to create a compiled code with the control system manufacturer’s software prior to the government acceptance. This includes complete digital and hard-copy drawing package which contain wire diagrams, equipment data sheets ("cut sheets") of all hardware.

5.5.12 Label major equipment to identify the system and device. Cables must be labeled at origination, termination, and within enclosures using permanent labels.

5.5.13 The contractor will prepare a test plan and detailed test procedures and submit these to the Security Office for approval prior to testing. A sample test plan will be required with proposal submissions, and will evaluated as a technical factor for acceptance. The sample test plan should include testing phases, participants, and procedures for overcoming failures.

5.5.14 Prepare and administer a “train the trainer” session in the administration and operation of each IDS and ACS. Upon completion of training, users must be able to unilaterally make additions or deletions to the IDS and ACS databases.

5.5.15 Provide user manuals for each system installed.

5.5.16 Provide a one-year warranty on all installed systems.

5.5.17 Provide necessary hardware/computer components for one station (namely, Bldg. 20134, Chièvres Air

Base, Belgium) capable of monitoring the four buildings consistent with applicable regulatory guidance (e.g., AR 380-5 and ICD/ICS 705 (“Tech Spec”), as amended).

5.5.18 Create zone/group for building 228 and add two 360-degree motion detection sensors to provide protection for a window and the double door entrance. Also mount HSS on the double door.

5.5.19 Install badging system in SCIF (see para 5.5.10).

5.5.20 Remove and dispose of currently existing/unnecessary BMS (HSS), to include those BMS (HSS) rendered unnecessary by installation of PIR.

5.6 Contractor Manpower Reporting Application (CMRA): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract.

The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, KO, COR; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub- Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the U.S. and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): Army Regulation (AR) 380-5; AR 25-2; AR 530-1; AR 525-13;

UFC 4-021-02; and IC Tech Spec-for ICD/ICS 705, as amended.

6.1 Contractor Adherence: The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachments/Technical Exhibit List:

7.1 Technical Exhibit 1 – Performance Requirements Summary

7.2 Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 1 -- Building Plans (Available upon request, Non-disclosure Agreement required)

7.4 Attachment 2 – DD Form 254

TECHNICAL EXHIBIT 1

Performance Requirements Summary

PERFORMANCE OBJECTIVE STANDARD PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLANCE

1) PWS Part 1 Management and Administration Contractor shall comply with PWS provisions relating to Management and Administration operations.

Monthly COR PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of

COR PRS

Inspection Checklist.

2) PWS Part 3 Government Furnished Item and Services Contractor shall comply with PWS provisions relating to Government Furnished Item and Services operations.

Monthly COR PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of

COR PRS

Inspection Checklist.

3) PWS Part 4 Contractor Furnished Items and Services Contractor shall comply with PWS provisions relating to Contractor Furnished Items and Services operations.

Monthly COR PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of

COR PRS

Inspection Checklist.

4) PWS Part 5 Specific Tasks Contractor shall comply with PWS provisions relating to Specific Tasks operations.

Monthly COR PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of

COR PRS

Inspection Checklist.

5) PWS Part 6 Applicable Publications Contractor shall comply with PWS provisions relating to Applicable Publications operations.

Monthly COR PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of

COR PRS

Inspection Checklist.

6) PWS Part 7 Technical Exhibit Listing Contractor shall comply with PWS provisions relating to Technical Exhibit Listing operations.

Monthly COR PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of

COR PRS

Inspection Checklist.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies

Medium/Format Submit To Personnel Management Plan

Finalized 30 days after contract award

PDF File

COR and Contracting Office via email

QC Program Finalized 30 days

PDF File

COR and

Quarterly QC Report 10 Days after the beginning of a new quarter

1 PDF File COR via email

Required Personnel Training

40 days after contract award

1 Training Certificate COR

Transition Plan from the extant systems to the new systems

Finalized 30 days

PDF File COR and

System Code- “as-built" drawings for the integrated system”

Finalized 30 days prior to the end of PoP

1 CD format COR

Test Plan and Detailed Test Procedures

Submitted 2 weeks prior to testing

1 PDF COR via email

User Manuals for each system

Submitted prior to the end of PoP

1 per system 1 Hard Copy and 1 Electronic File for each system

COR

The following have been modified:

RESPONSES TO QUESTIONS

Responses to Questions:

1. Will is be possible to have the government provide escorting to allow non-cleared and/or non-US citizen personnel to participate in the (pre-sales) site survey only?

[WHILE A GOVERNMENT ESCORT WILL BE AVAILABLE DURING THE SITE-SURVEY, ATTENDEES

MUST CURRENTLY POSSESS A SECRET CLEARANCE TO ACCESS ANY OF THE BUILDINGS

REFERENCED IN THE PERFORMANCE WORK STATEMENT. ATTENDEEES WITHOUT A SECRET

CLEARANCE WILL NOT BE ALLOWED IN ANY OF THE BUILDINGS. PLEASE REVISIT CLAUSE 52.212-

1 FOR REVISED SITE SURVEY INSTRUCTIONS.]

2. Do you require a certain brand-name security system?

[NO, BUT IT MUST MEET THE TECHNICAL REQUIREMENTS AS IDENTIFIED IN APPROPRIATE

DOD/ARMY/US GOVERNMENT GUIDANCE.]

3. Will the U.S. MP's monitor the alarms within one of the 4 facilities or at a different location?

[DIFFERENT LOCATION AS ARTICULATED IN THE PWS.]

4. Is there a layout to determine how many sensors to include motion and doors?

[NO, HOWEVER, AS INDICATED IN THE PERFORMANCE WORK STATEMENT, BUILDING DRAWINGS

ARE AVAILABLE UNPON REQUEST, AFTER THE SUBMISSION OF AN NDA.]

5. Please provide an agenda or schedule for the Site Visit scheduled on Wednesday, 24 February 2016. How many hours will be allocated to surveying the buildings?

[THE SITE VISIT WILL GUIDE VENDORS THROUGH EACH OF THE BUILDINGS REFERENCED IN THE

PERFORAMCE WORK STATEMENT ONLY, AND SHOULD LAST APPROXIMATELY ONE HOUR ONCE

INSTALLATION ACCESS IS OBTAINED. NO SCHEDULE OR AGENDA IS AVAILABLE AT THIS TIME.

ONCE A RESERVATION HAS BEEN MADE TO ATTEND THE SITE VISIT, ADDITIONAL DETAILS WILL

BE PROVIDED AS TO HOW TO GAIN INSTALLATION ACCESS, ETC. BECAUSE THIS IS NOT AN

"INDUSTRY DAY," QUESTIONS REGARDING THE SOLICITATION WILL NOT BE ANSWERED. THIS

SITE VISIT IS TO ALLOW VENDORS TO VIEW THE SITE ONLY.]

6. What is the time zone associated with the bid close date?

[PROPOSALS ARE DUE10 MARCH 2016 AT 2:00 PM LOCAL TIME. LOCAL TIME ZONE IS UTC+01:00 AMSTERDAM, BERLIN, BERN, ROME, STOCKHOLM, VIENNA. THIS TRANSLATES TO 10 MARCH 2016

AT 8:00 AM EASTERN TIME, AS INDICATED ON THE SOLICITATION'S FBO POST.]

7. What is the Q and A deadline (date and time)?

[AS INDICATED IN ADDENDUM TO 52.212-1, QUESTIONS MUST BE SUBMITTED IN WRITING NO

LATER THAN THE CLOSE OF BUSINESS ON THE 10TH DAY PRIOR TO THE CLOSING OF THE RFP.

THIS INDICATES THAT QUESTIONS MUST BE SUBMITTED BY 5:OO PM LOCAL TIME (OR 11:OOAM

EASTERN TIME) ON 1 MARCH 2016.]

8. 4. in the solicitation: 7.3 Attachment 1 -- Building Plans (Available upon request, Non-disclosure Agreement (NDA) required) Will the Government provide those through fbo.gov or direct email?

[BUILDING PLANS WILL BE PROVIDED VIA DIRECT EMAIL AFTER THE CONTRACT SPECIALIST HAS

RECIEVED A SIGNED NON-DISCLOSURE AGREEMENT (NDA) FROM THE CONTRACTOR. THE

REQUIRED NDA THAT MUST BE SUBMITTED WITH THIS REQUEST HAS BEEN MADE AVAILABLE

AS A "PACKAGE" ON THE FED BIZ OPS (FBO) POST ASSOCIATED WITH THIS SOLICITATION.]

9. Box 10 of the SF1449 form lists the acquisition as unrestricted; however, a size standard of $20.5M is also listed, which seems to contradict the unrestricted designation. Please clarify.

[THIS IS AN UNRESTRICTED REQUIREMENT. THE SIZE STANDARD INDICATED ON THE SF 1449 IS

ASSOCIATED WITH THE REQUIREMENT NAICS. IT DOES NOT INDICATE ANY RESTRICTIONS

REGARDING COMPETITION FOR THIS REQUIREMENT. HAD THIS REQUIREMENT BEEN SET ASIDE

FOR SMALL BUSINESSES, $20.5M WOULD BE THE SIZE STANDARD; HOWEVER, AS PREVIOUSLY

STATED, THIS REQUIREMENT IS UNRESTRICTED AND IS BEING COMPETED ON A FULL AND OPEN

BASIS.]

10. Will the government please disclose the amount or approximated range of the project’s budget or expected award value?

[UNFORTUNATELY, THE GOVERNMENT CANNOT DISCLOSE THIS INFORMATION.]

11. Will the government please identify if there is an O&M contractor currently under contract to provide operations and maintenance support for the existing system? Please identify the O&M contractor and if they are excluded from bidding on the current project due to an OCI?

[YES, THERE IS AN O&M CONTRACTOR FOR ALL CURRENT ACS & IDS SUPPORT

ON THE INSTALLATION. HOWEVER, THE CONTRACTOR IS NOT A US COMPANY

USING CLEARED (I.E. MINIMUM US SECRET CLEARANCE) US PERSONNEL, AND

DOES NOT CURRENTLY CONFORM TO REGULATIONS.]

12. Can the government please clarify their intent that the existing IDS and ACS systems will be 100% replaced, including all end point devices and controllers? Or, may the bidder propose to reuse portions of the existing systems?

[YES, THE EXISTING IDS & ACS WILL BE 100% REPLACED. NO, REPEAT, NO

COMPONENT (TO INCLUDE SENSORS, PREMISE CONTROL UNIT (PCU), CABLING,

ETC.) FROM THE EXISTING SYSTEM WILL BE RE-USED. THE EXISTING SYSTEM

MUST REMAIN FULLY OPERATIONAL DURING THE INSTALLATION AND

VERIFICATION OF THE NEW SYSTEM. ONCE THE NEW SYSTEM HAS BEEN

ACCEPTED BY THE US GOVERNMENT, THE CURRENT SYSTEM SHALL BE

REMOVED IN ITS ENTIRETY. ANY PERIOD OF TIME WHERE A FACILITY MAY BE

LEFT VULNERABLE (NO ACTIVE SYSTEM) MUST FIRST BE APPROVED BY THE

COR.]

13. Can the government please provide a make and model (part#) of the existing IDS and ACS system controllers. If possible, please provide sample end-point device part numbers for key devices of each the IDS and ACS system.

[THE MAKE & MODEL OF THE EXISTING SYSTEMS ARE IRRELEVANT AS THE

SYSTEMS WERE NOT INSTALLED IN ACCORDANCE WITH US REGULATORY

GUIDANCE (E.G., AR 380-5 AND ICD 705).]

14. Paragraph 5.5 and sub-paragraphs identify fairly specific requirements for 3 of the 4 buildings: 213, 239, and 261. Bldg 20134 is also identified but it is designated as the building for remote monitoring-not a building for new installation work. Therefore, please identify the 4th building and the 4th building's requirements.

[PLEASE REFER TO UPDATED PWS, SPECIFICALLY PART 5-SPECIFIC TASKS.]

UPDATE 8 APRIL 2016: ADDITIONAL RESPONSES TO QUESTIONS

1. Would the Government extend the period for questions and answers at least another week from publishing answers to this first round of questions?

[PLEASE SEE SOLICITATION DETAILS]

2. Would the Government extend the deadline for submission of proposals another 10 days?

[PLEASE SEE SOLICITATION DETILS.]

3. Many windows have only BMS currently, but have large window panes that could be broken without triggering a BMS alarm. Should these windows have 360 degree PIRs as well?

[YES.]

4. What will be the disposition of all removed legacy equipment?

[TO BE DISPOSED THROUGH LOCAL SSA PROCEDURES.]

5. Should PIR and BMS tampers be used?

[YES. PIR & BMS (ALSO KNOWN AS HIGH SECURITY SWITCHES (HSS)) SHALL HAVE PRY AND

MAGNETIC TAMPER.]

6. If maglocks are used should there be an emergency REX for life safety?

[MAGLOCKS SHALL NOT BE USED IN THE PERFORMANCE OF THIS CONTRACT.]

7. If maglocks are installed what type of button should be used to exit?

[MAGLOCKS SHALL NOT BE USED IN THE PERFORMANCE OF THIS CONTRACT.]

8. Are there any duress buttons on location? If so where might they be?

[NO, N/A]

9. Is it required that all doors leading to the exterior of the build have an audible alarm if a door is opened?

[NO.]

10. Is there a requirement for the IDS keypads to be able to give a duress pin?

[NO.]

11. If Power supplies for panels have A/C fail and low battery do these alarms need to be monitored?

[YES.]

12. Should all panels be tampered?

[YES.]

13. Do any of the Communications racks have tamper switches? If not do they need them? Should junction boxes with cabling need tamper switches?

[NO, NO, YES]

14. Please provide Measurements for the buildings (i.e. building and room lengths/heights)?

[…