PWS_Electronic_Security_-_FINAL.doc

PERFORMANCE WORK STATEMENT (PWS)

Electronic Security Systems (ESS) for the 650th Military Intelligence Group Part 1

General Information

1. Introduction: This is a non-personal services contract to replace intrusion detection system (IDS) and access control system (ACS) equipment at the 650th Military Intelligence Group (MI Group) facilities in Belgium. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Background: The 650th MI Group currently has four separate buildings located on Supreme Headquarters Allied Powers Europe (SHAPE), Belgium, which will require replacement of the existing Electronic Security Systems (ESSs). The current ESSs include IDS and ACS. There is also one Sensitive Compartmented Information Facility (SCIF). Three of buildings have separate systems in place for access control requirements. Currently, this is a combination of fingerprint biometrics, proximity cards, and mechanical access control devices. One building currently has no system in place.

1.2 Responsibilities: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO). See also Paragraph 1.1 Introduction.

1.2.1 Work Responsibility: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), Belgian, and local laws, regulations, standards, provisions, and directives to include applicable publications in Section C-6. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents. Services under this Contract will be performed at designated facilities, identified throughout this PWS.

1.2.2 Administrative Responsibility: The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S., Belgian, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed. The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable List presented in this PWS.

1.3 Objectives: The objective for this contract is to install ESSs to be monitored by the US Military Police (MP) at Building 20134, Chièvres AB, Belgium, for the four buildings cited in paragraph 1.1, above. At project completion, the Contractor will be required to perform a system test to validate system performance. See Part 5 for specific tasks.

1.4 Functional Areas: The Contractor shall be responsible for the following functional areas: assessment, installation, training, and testing.

1.5 Period of Performance: The period of performance shall be for one base year of twelve (12) months from the date of contract award with no option periods.

1.6 Management and Administration:

1.6.1 Phase In /Phase Out Period: The contractor will be required to submit a Transition Schedule from the extant systems to the upgraded or new systems. A draft Transition Schedule shall be submitted with the contractor’s proposal, and considered as an evaluation factor for technical acceptance. The Transition Schedule shall be finalized 30 days after contract award. The contractor’s transition schedule shall allow for only one facility or building to be left vulnerable (without active system) at any given time, and shall provide the duration of vulnerability for each building.

1.6.2 Contractor Management: The Contractor shall perform continual management of the functional areas contained in this PWS and shall provide a Project Manager physically present on-site during normal duty hours. The Project Manager shall conduct overall management coordination and shall be the central point of contact (POC) with the Government for performance of all work under the PWS. At the Post Award conference, the Contractor shall submit to the Contracting Officer Representative (COR), in writing, the name, title, office, home and mobile telephone number of the Project Manager. A Contractor employee shall be designated to act for the Project Manager when work is being performed outside of duty hours or during the Project Manager’s absence. Both the Project Manager and the Contractor employee filling in for the Project Manager shall have full authority to act for the contractor on all Contract matters relating to daily operation of this Contract.

1.6.3 Contractor Responsiveness: The Project Manager or designated alternate shall be available for telephone communication or site attendance, with the COR, as required by the COR, 24 hours a day, 7 days a week. A personal answering service is permitted at other than normal Contract workdays and work hours for receipt of COR emergency response work requirements, provided that the Project Manager or designee responds to all calls within a time not to exceed two hours after notification of the call by the answering machine and/or service. The Project Manager and any individuals designated to act in that capacity shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the PWS.

1.6.4 Meetings, Conferences, and Briefings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Project Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.6.5 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0830 and 1730, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.6 Recognized Holidays: The Contractor is not required to work on US Federal holidays.

New Year’s Day

Labor Day Martin Luther King Jr.’s Birthday

Columbus Day

President’s Day

Veteran’s Day

Memorial Day

Thanksgiving Day

Independence Day

Christmas Day

1.6.7 Training Holidays: Not applicable.

1.6.8 Quality Control: The Contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirements of the contract. The Contractor shall develop and implement procedures to monitor clearance requirements, inspect ESS components, as well as identify, prevent, and ensure non-recurrence of defective services. The Contractor shall provide a quarterly QCP report to the COR within 10 days of the start of a new quarter. The Contractor shall submit a preliminary QCP with the Contractor’s proposal. The Contractor’s QCP will be evaluated as an evaluation factor for technical acceptance. The QCP will become a formal document within 30 days after contract award. After acceptance of the QCP, the contractor shall receive the KO’s acceptance in writing of any proposed change to his QC system.

1.6.9 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.10 Place of Performance: The work performed under this contract will be at the US Government facilities on SHAPE, SHAPE, Belgium, and Building 20134, Chièvres AB, Belgium. Travel between the two locations will be required and must be provided by the Contractor.

1.6.11 Type of Contract: The government will award a Firm-Fixed Price contract.

1.6.12 Security Program: Contractor personnel performing on-site work under this contract must have both a US SECRET clearance and NATO SECRET access prior to closing of the solicitation date, and must maintain the clearance for the duration of the period of performance, and are in accordance with the DD Form 254 that is part of this contract. Interim clearances will be accepted. The Contractor shall be responsible for safeguarding all Government facilities, equipment, information, and property accessed during the performance of this contract. At the closure of each work period, the government facilities, equipment, and material shall be secured. Contractor shall submit security information of installation personnel assigned to this requirement to the Security Office at least 30 days before the commencement of work. Replacement or additional contractor personnel will be coordinated in advance and will not begin work until properly vetted by the Security Office. Contact information for the Security Office will be provided after award of the contract.

1.6.13 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information, and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.14 Key Control: Not applicable.

1.6.15 Special Qualifications: The Contractor is responsible for ensuring the following:

1.6.15.1 Personnel Qualifications: (please see paragraph 1.6.18 for key personnel qualifications)

1.6.15.1.1 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR within 10 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

1.6.15.1.2 AT Awareness Training for Contractor Personnel Traveling Overseas. All contractor employees shall complete specific AT awareness training as directed by AR 525-13. Specific training content is directed by the combatant commander with the unit ATO being the local POC.

1.6.15.1.3 Access, General Protection, and Security Policy and Procedures. Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation and/or facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.15.1.4 iWATCH Training. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 40 calendar days after contract award.

1.6.15.2 System Qualifications:

1.6.15.2.1 The systems must have the capability to be expanded, and shall consist of an open architecture that allows for changes in future operating systems to include hardware and software components.

1.6.15.2.2 All IDS installation-related components and monitoring stations shall comply with Underwriters Laboratories (UL) 2050 standards. Installation shall also comply with an Extent 3 installation requirements of UL 2050.

1.6.15.2.3 All electronic equipment must meet European voltage requirements (220 volts).

1.6.15.2.4 Twenty-four hours uninterruptible back-up power is required for the ESS.

1.6.15.2.5 All high security switches (HSS) will meet UL 634, Level 2, standards.

1.6.15.2.6 All motion detection sensors shall be UL 639 listed.

1.6.15.2.7 Bldg. 228 will require two 360-degree motion detection sensors, HSS appropriate for double-doors, and an ACS with card reader.

1.6.15.2.8 The ESS must allow a minimum of three administrative accounts per system. Two accounts shall be used for programming, testing, and day-to-day maintenance. The third account shall solely be used by a system administrator to maintain the system to remain accreditation. The monitoring station shall not have administration privileges.

1.6.15.2.9 ESS (IDS and ACS) has to be able to produce reports locally, and all reports must be able to be printed.

1.6.15.2.10 All emergency exit doors in all buildings are to be armed 24/7. In the event of an opening an internal enunciator will sound while and an alert will be made to the Chievres MPs within 30 seconds.1.6.15.1.12 The system shall be programmable where individuals only have access to their authorized zones (groups).

1.6.15.1.11 The number of zones shall be expandable for a minimum of twenty zones.

1.6.15.2.12 A minimum of 10 IDS keypads various IDS zones/groups will be required to enable and disable the IDS.

1.6.15.2.13 The proximity cards shall be compatible with a dye sublimation printer. Proximity cards shall serve as entry control and ID cards.

1.6.15.2.14 System shall include a minimum of 500 proximity cards. Proposed cards shall be designed where additional cards may be ordered as cards require replacement.

1.6.16 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the Contractor's performance. At these meetings, the KO will apprise the Contractor of how the Government views the Contractor's performance, and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.17 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.18 Key Personnel: The following personnel are considered key personnel by the government: Project Manager and Contract Manager. The Project Manager will be required to be “on-site” to monitor contractor personnel, and ensure schedule compliance. Qualifications for the Project Manager include five (5) years’ experience, as well as a U.S. SECRET CLEARANCE. The Contractor shall also provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0800 and 1630 Central European Time, Monday thru Friday, except Federal holidays or when the government facility is closed for administrative reasons.

The contractor shall include a Personnel Management Plan with proposal submission, which will be evaluated as an evaluation factor for technical acceptance. The Personnel Management Plan will become a formal document within 30 days after contract award. Any contractor personnel removed throughout the performance of the contract must be replaced with an individual holding the same title, credentials and qualifications as indicated by the Personnel Management Plan.

1.6.19 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The COR will coordinate the issue of required identification badges to Contractor personnel. Contractor personnel shall wear identification badges provided by the Government at all times when in the secure facilities. Badges shall be worn in a uniform manner on the outer garment in full view at all times, attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card chain or lanyard. Badges must be returned to the Government on a daily basis, upon termination of employment, or in the event of contract termination or cessation.

1.6.20 Contractor Travel: Contractor will be required to travel between SHAPE, Belgium, and Chièvres AB, Belgium. Contractor will be responsible for all travel expenses related to this contract.

1.6.21 Other Direct Costs: Not applicable.

1.6.22 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.23 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.24 Safety: Contractor personnel are required to follow Egress route and fire plan as posted throughout on-base facilities.

1.6.24.1 Safety Plan and Program: Not Applicable.

1.6.25 Environmental Compliance: The Contractor shall comply with Belgian environmental law regarding disposal of on-site materials.

1.6.25.1 Environmental Compliance Plan and Program: Not applicable.

1.6.26 Performance Schedule: The contractor shall include a Performance Schedule with proposal submission, which will be evaluated as an evaluation factor for technical acceptance. The Performance Schedule shall include all major functional areas and milestones (i.e. begin testing), as well as a payment schedule. The Performance Schedule will become a formal document within 30 days after contract award.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the PWS.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Program Manager – One that provides overall management and coordination of performance functions and the one who serves as the single POC for the Contractor.

Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms & Abbreviations:

ACOR

Alternate Contracting Officer's Representative

ACS

Access Control System

AFARS

Army Federal Acquisition Regulation Supplement

AR

Army Regulation

AT

Anti-terrorism

ATO

Anti-terrorism Officer

CCE

Contracting Center of Excellence

CFR

Code of Federal Regulations

CONUS

Continental United States (excludes Alaska and Hawaii)

COR

Contracting Officer Representative

COTR

Contracting Officer's Technical Representative

COTS

Commercial-Off-the-Shelf

DA

Department of the Army

DD250

Department of Defense Form 250 (Receiving Report)

DD254

Department of Defense Contract Security Requirement List

DFARS

Defense Federal Acquisition Regulation Supplement

DMDC

Defense Manpower Data Center

DOD

Department of Defense

ESS

Electronic Security System

FAR

Federal Acquisition Regulation

HSS

High Security Switches

HIPAA

Health Insurance Portability and Accountability Act of 1996

IDS

Intrusion Detection System

KO

Contracting Officer

MI

Military Intelligence

MP

Military Police

OCI

Organizational Conflict of Interest

OCONUS

Outside Continental United States (includes Alaska and Hawaii)

ODC

Other Direct Costs

PIN

Personal Identification Number

PIPO

Phase In/Phase Out

POC

Point of Contact

PRS

Performance Requirements Summary

PWS

Performance Work Statement

QA

Quality Assurance

QAP

Quality Assurance Program

QASP

Quality Assurance Surveillance Plan

QC

Quality Control

QCP

Quality Control Program

SCIF

Sensitive Compartmented Information Facility

SHAPE

Supreme Headquarters Allied Powers Europe

TE

Technical Exhibit

UFC

Unified Facilities Criteria

UL

Underwriters Laboratories

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services

3.1 Services: Not applicable.

3.2 Facilities: The Government will provide the necessary workspace for the contractor staff to provide the support outlined in the PWS.

3.3 Utilities: The Government will provide all utilities in the facility for the Contractor’s use in performance of tasks outlined in this PWS. The following is required: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: A separate computer laptop is to be used in S, to program the system as well as to be used by maintenance personnel. The laptop is to be retained within the SCIF at all times and will be provided as Government Furnished Equipment.

3.5 Materials: Not applicable.

PART 4

CONTRACTOR-FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: The Contractor shall possess and maintain a SECRET facility clearance from the Defense Security Service. The Contractor’s employees, performing work in support of this contract shall have been granted a SECRET security clearance from the Defense Industrial Security Clearance Office. The DD Form 254 is provided as Attachment 2.

4.3 Materials: The Contractor shall furnish materials, and supplies necessary to meet the requirements under this PWS.

4.4 Equipment: The Contractor shall furnish all equipment to meet the requirement under this PWS.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide services for the installation of hardware and software associated with this contract.

5.2 Recurring Services: Not applicable.

5.3 On-Demand Services: Not applicable.

5.4 Functional Areas: The Contractor shall provide assessment, installation, training, and testing.

5.5 Task Heading: The following tasks are part of the performance of this contract:

5.5.1 Configure the ESS to allow monitoring at the US Army Department of Emergency Services (DES), Bldg. 20134, Chièvres Air Base, Belgium. The HSS will cover all areas in the four buildings, to include separate zones or groups.

5.5.2 Develop and submit a transition plan from the extant systems to the new systems. This transition plan will be coordinated with the HQ, 650th MI Group Security Office (hereinafter the "Security Office") prior to implementation.

5.5.3 Install an IDS/ACS Admin Workstation in room 119C, building 213.

5.5.4 Add ACS to Room 120C, building 213.

5.5.5 Add ACS to Server Room, building 239.

5.5.6 Create zone/group for room 115A, building 261 and add one 360-degree motion detection sensor.

5.5.7 Create zone/group for rooms 112, 113, 114, 115, building 261 and add two 360-degree motion detection sensors to room 115 and one motion detection sensor, each, to rooms 112, 113, and 114, building 261.

5.5.8 Remove all extraneous wiring from existing system after the new system is operational.

5.5.9 Replace fingerprint access to building 213 with a proximity reader for both entry and exiting of the building that includes entry via a Personal Identification Number (PIN) and card swipe. The exit shall include a swipe of the card only that allows an exit. An “anti-passback” is not required on this door but should have the capability to implement the anti-passback function, to include use of a time delay on entrance readers.

5.5.10 Add the same ACS that is described for building 213 to buildings 239 and 261. All three buildings are to be able to be programmed in the Security Office (room 119C, Building 213).

5.5.11 System Code. Provide the government a copy of the "as-built" drawings for the integrated system, and a CD format copy of the un-compiled program code and all associated files necessary to be able to create a compiled code with the control system manufacturer’s software prior to the government acceptance. This includes complete digital and hard-copy drawing package which contain wire diagrams, equipment data sheets ("cut sheets") of all hardware.

5.5.12 Label major equipment to identify the system and device. Cables must be labeled at origination, termination, and within enclosures using permanent labels.

5.5.13 The contractor will prepare a test plan and detailed test procedures and submit these to the Security Office for approval prior to testing. A sample test plan will be required with proposal submissions, and will evaluated as a technical factor for acceptance. The sample test plan should include testing phases, participants, and procedures for overcoming failures.

5.5.14 Prepare and administer a “train the trainer” session in the administration and operation of each IDS and ACS. Upon completion of training, users must be able to unilaterally make additions or deletions to the IDS and ACS databases.

5.5.15 Provide user manuals for each system installed.

5.5.16 Provide a one-year warranty on all installed systems.

5.6 Contractor Manpower Reporting Application (CMRA): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, KO, COR; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the U.S. and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): Army Regulation (AR) 380-5; AR 25-2; AR 530-1; AR 525-13; UFC 4-021-02; and IC Tech Spec-for ICD/ICS 705.

6.1 Contractor Adherence: The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachments/Technical Exhibit List:

7.1 Technical Exhibit 1 – Performance Requirements Summary

7.2 Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 1 -- Building Plans (Available upon request, Non-disclosure Agreement required)

7.4 Attachment 2 – DD Form 254

TECHNICAL EXHIBIT 1

Performance Requirements Summary

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

PDF File

COR and Contracting Office via email

PDF File

COR and Contracting Office via email