PWS-HangarDoorPreventiveMaintenance.pdf

PERFORMANCE WORK STATEMENT (PWS)

Preventive Maintenance of Aircraft Hangar Doors

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 2.1 as Government Furnished, to perform inspection and maintenance services on aircraft hangar doors at the 167th Airlift

Wing to ensure continuous and safe operation of the doors, as defined in this Performance

Work Statement (PWS).

1.2 Background: Perform one (1) inspection and preventive maintenance service on three (3) C-5 aircraft hangar doors in accordance with recommended manufacturer specifications.

HANGAR DOORS

Qty Door Type Manufacturer Size Location

1 Hangar Door Megadoor C-5 Aircraft B305

1 Hangar Door Mock C-5 Aircraft B306

1 Hangar Door Megadoor C-5 Aircraft B308

1.3 Period of Performance (PoP): The Period of Performance shall be one (1) base year of 12 months and four (4) option periods of 12 months.

1.4 Recognized Holidays: The following are recognized US holidays. The contractor SHALL

NOT perform services on these days:

New Year’s Day: January 1st

Martin Luther King, Jr’s Birthday

President’s Day

Memorial Day

Independence Day: July 4th

Labor Day

Columbus Day

Veteran’s Day: November 11th

Thanksgiving Day

Christmas Day

1.5 Place and Performance of Services: The contractor shall provide services between the hours of 0700-1600 on Monday through Friday, except on recognized US holidays or when the

Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at the 167AW, 222 Sabre Jet Blvd. Martinsburg, WV 25405, Buildings 305, 306, and 308.

The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.6 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays.

Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.7 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.8 Security Requirements. Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s

Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.8.1 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate

Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.8.2 All contractor employees, to include subcontractor employees, requiring access

Government Installations, Facilities and Controlled Access areas shall complete AT

Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT level I

Awareness Training is available at the following website: http://jko.jten.mil http://jko.jten.mil/

1.8.3 In accordance with AFI 10-701, Operations Security, OPSEC

PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to contract employees within 90 days of employees’ initial assignment to the contract and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 – OPSEC

Fundamentals) and refresher training (Security Administration) are both available on the

ADLS website.

1.8.4 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.9 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations

Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the

Government views the contractor’s performance and the contractor shall apprise the

Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.10 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO.

The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.11 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e- mail) and dealings with Government or non-Government entities/

Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicle passes) shall be returned to the KO within 13 days of an employee’s departure.

1.12 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The

Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17

2.1 Government Furnished Property: The Government will provide an adequate lift and lift operator.

2.2 Special Qualifications: Contractor must possess and maintain all licenses and training required by federal and state laws. This will include all electrical licenses and training requirements. The Government is not responsible for providing any training.

3.1 Requirements: The contractor shall:

3.1.1 Perform an annual inspection on all aircraft hangar doors and tail doors identified in the table in 1.2. The contractor shall prepare and submit a written report to the KO within 10 days after completion of the inspection. The report shall include: date of inspection, identification of door system, location, maintenance performed, description of repairs needed, inspector name, and overall condition of the door in accordance with manufacturer’s specifications.

3.1.2 Perform preventive maintenance services during inspections to ensure reliable and continuous safe operation of the doors. The maintenance work shall be in accordance with commercial practices and manufacturer’s specifications.

3.1.3 Contractor Manpower Reporting Application (CMRA): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site. The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil/.

http://www.ecmra.mil/ http://www.ecmra.mil/

1.1 Points of Contact:

1.1.1 Technical Representative – MSgt Michael Stanley (304) 616-5217 / michael.s.stanley4.mil@mail.mil

1.1.2 Contracting Officer – MSgt Kris Rata (304) 616 – 5412 / kris.d.rata.mil@mail.mil

1.1.3 Contracting Officer – TSgt Ryan Belfield (304) 616 – 5231 / ryan.e.belfield.mil@mail.mil mailto:michael.s.stanley4.mil@mail.mil mailto:kris.d.rata.mil@mail.mil mailto:ryan.e.belfield.mil@mail.mil

TECHNICAL EXHIBIT 1

DELIVERABLES SCHEDULE

PWS Reference /

Deliverable Title

Frequency Number of

Copies

Medium/Format Submit To

1.2

Inspection Report

10 days after work is performed

1 Electronic

Submission

COR

1.4.5.6 AT Level 1

Awareness

Training

Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic

Submission

COR