A_01_SOW.pdf

Oregon Air National Guard

6801 NE Cornfoot Road Portland, OR 97218

Jonathan M. Corrigan

Office 503-335-4461

Fax 503-335-4473 jonathan.m.corrigan.mil@mail.mil

142 CES

Install Alert IR heat and Hangar Doors, B 210 & 212

Work Order #201303321

TQKD162012

16 May 2016

Statement of Work

SW 1 PURPOSE & PROJECT DESCRIPTION

1.1 This project will install 2 Megadoors on Alert Hanger 212 and IR Heat in 3 Alert Hangar

Bays (210 and 212).

SW 2 BIDDING

2.1 Submit Cost Bid Proposal to 142 FW BCO Denise Philips

2.1.1 denise.a.phillips14.mil@mail.mil

2.1.2 503‐335‐4492

SW 3 APPROVALS AND CHANGES

3.1 Change orders‐ Submit documents to the Contracting Officer (KO) and Contracting

Officer Representative (COR) for approval prior to procurement of equipment and commencement of the change.

3.2 Hazardous Materials‐ Submit all hazardous materials to be used on‐site 5 working days prior to bringing the materials on base.

3.2.1 Submit per SW‐4.1.2

3.3 Substitutions‐ No deviation from approved plans, specifications and general notes will be permitted without approval. Requests are to be submitted to the KO and COR on a substitution request form (available from the COR).

SW 4 SUBMITTALS (to be submitted after award)

4.1 Submittals‐ All submittals listed below shall be submitted at least 7 working days prior to use on site, or as noted below. Please see attached AF Form 66 for complete list of required submittals

4.1.1 The Government shall have up to 5 working days to review/approve initial submittals.

4.1.2 These items shall be submitted no later than the Preconstruction Meeting

4.1.2.1 AF 3064 (or Microsoft Project Gantt Chart) – Project Schedule

4.1.2.2 AF 3065 – Schedule of Values

4.1.2.2.1 Supervision and submittals shall not be separate line items.

4.1.2.2.2 5% of total contract value shall be reserved for closeouts.

4.1.3 These items shall be submitted at least 7 working days prior to onsite work.

4.1.3.1 Safety Plan

4.1.3.2 Quality Control Plan

4.1.3.3 Approved AF 103

4.1.4 See AF 66 for other items

4.1.5 All items shall be submitted electronically as pdf files except for samples.

4.1.5.1 Submittals may be sent as e‐mail attachments or uploaded to https://safe.amrdec.army.mil/safe/Welcome.aspx.

4.2 Hazardous Materials

4.2.1 Manufacturer MSDS

4.2.2 Number of components in material if it is in a kit

4.2.3 Container type

4.2.4 Unit of Measure (oz., gal., lb., qt., ea. etc.)

4.2.5 Package (can, drum, bottle, cylinder, etc.)

4.2.6 If multiple MSDS’ exist, label each with its corresponding part number

SW 5 DRAWINGS AND ATTACHMENTS

5.1 All attached or referenced drawings, calculations, codes, regulations and documents are hereby made a part of these Contract Documents.

5.2 The 142 CES maintains facility drawings that are available for review by the Bidder upon request. The BCE strongly suggests that these drawings be reviewed by all bidders prior to bid submittal to ensure all documented conditions are considered in the bid proposal.

SW 6 WORKMANSHIP

6.1 All work shall be accomplished in a professional manner by experienced tradespersons to the complete satisfaction of the KO, COR or the appointed representative. The requirement is inclusive of all work items needed to provide a complete and usable product as described and discussed within contract documents and site visits.

SW 7 INITIAL APPOINTMENT TO VISIT JOB SITE

7.1 A job site walk through may be scheduled for all interested bidders prior to the bid due date that is scheduled and advertised by the KO. Otherwise all bidders shall call and coordinate with the Inspector at 142 CES for access to the job site.

7.1.1 Harry F. Danberg

7.1.2 503‐335‐4470

7.2 Provide base access requests 3 working days in advance to security forces. Late requests may result in denial of access.

7.2.1 Do not send the information as an attachment.

7.2.2 Sending photocopies/scans of personal identification creates a risk of information loss or compromise. Government security software frequently removes attachments from emails coming from unknown (outside DoD) sources, which causes delays in the process.

7.2.3 Base Access Request‐Provide all of the following the following information for each person that will require access in the body of your email.

7.2.3.1 Full name

7.2.3.2 Date of birth

7.2.3.3 Driver’s license‐Number/State

7.2.3.4 Last four of Social Security number

7.3 Guidelines for entering the base:

7.3.1 The Oregon Air National Guard base is located at 6801 NE Cornfoot road in

Portland, Oregon 97218.

7.3.2 The contractor gate is west of the main gate. The commercial/contractor gate looks like a parking lot with many adjoining yellow concrete leading to a portico.

7.3.3 Please do not attempt to enter through the MAIN gate.

7.3.4 Please do not attempt to enter the Jackson Armory (red sign).

7.3.5 Upon entering the contractor access gate please have a valid driver’s license, vehicle insurance and registration ready for the security officer; it saves a lot of time. You will not be allowed to drive on base without these documents.

7.3.6 Contractors are not allowed to bring weapons onto the ANG base; this includes concealed weapon permit holders.

7.3.7 All vehicles entering the base are subject to search.

7.3.8 Cell phone use at the contractor gate is prohibited.

7.3.9 Spitting or smoking tobacco products at the contractor gate is prohibited.

SW 8 CODES AND REGULATIONS

8.1 All work shall be accomplished in accordance with NFPA, building, mechanical, electrical and all other codes and/or regulations of the authorities having jurisdiction.

SW 9 CLEAN‐UP

9.1 The contractor shall clean up and remove from the site all rubbish, which has resulted from any contract work and shall leave the premises in a clean and orderly condition, acceptable to the KO or the COR.

9.2 Protect all existing Government property including building and contents from damage, dirt and dust during construction related activities. This includes but is not limited to:

HVAC system, filters and duct work, fire detection systems, electronic equipment, and furniture.

9.2.1 Prior to start of work, the Contractor shall request the HVAC Shop to inspect and document the HVAC System for Cleanliness.

9.2.2 Prior to close out, the Contractor shall request the HVAC Shop to inspect and document the HVAC System for Cleanliness.

9.2.3 Prior to start of work, the Contractor shall request the Fire Protection Shop to inspect and document the status of the Fire Protection systems.

9.2.4 Prior to close out, the Contractor shall request the Fire Protection Shop to inspect and document the status of the Fire Protection systems.

9.3 Hazardous waste is not to be disposed of on base.

9.4 FOR WORKING IN FLIGHTLINE AREAS: Cleanliness in this work area is critical. Loose objects such as nuts, bolts, tools or any debris must be controlled, then secured or removed from the area at end of the day. There is a serious risk of injury to flight line personnel and or damage to aircraft from loose debris entering aircraft engines.

SW 10 COORDINATION

10.1 The contractor shall coordinate all their work with the KO or the COR.

10.2 Contact the COR 3 working days in advance and provide proper documentation to allow for processing of base access paperwork. This includes deliveries of any kind.

10.3 Same day request and access is not always possible.

SW 11 WORK SCHEDULES/PERIOD OF PERFORMANCE

11.1 NTP (Notice to Proceed) ‐ The Contractor shall start project work within 10 calendar days after the issuance of the Notice to Proceed.

11.2 Period of Performance‐ Upon receipt of written Notice to Proceed or Contract Award, the Contractor shall perform all work (i.e. begin work and complete the entire scope of work, including submittals, final inspection, project acceptance, and close out) within

90 calendar days. No deviation from this schedule shall be permitted except as otherwise provided for in this SOW. Failure to complete work within the scheduled period shall be grounds for damages and/or termination for cause as provided for in this SOW.

11.2.1 The Contractor shall perform all ON‐SITE WORK (i.e. Site Superintendent on the job site) within 60 calendar days.

11.3 On Site Work‐ No on‐site work shall start until the Contractor has an approved project schedule.

SW 12 HOURS OF WORK

12.1 Normal hours of operation for construction are 7:00 am through 4:30 pm Monday through Friday, excluding any federally recognized holidays.

12.2 Requests to work outside the normal work hours must be made to the COR at least 3 working days in advance. The COR may reject requests at the convenience of the government. Failure to make requests at least 3 working days in advance may result in being denied base access or being required to leave the base.

SW 13 BASE ACCESS AND SECURITY

13.1 CONTRACTOR IDENTIFICATION BADGES

13.1.1 DBIDS Badges‐ To be issued by the 142nd SFS, (Security Forces) to the Contractor and his personnel and subcontractors.

13.1.2 Coordination‐The Contractor shall be responsible for coordinating with 142

SFS/Resource Protection Office (503‐355‐4984) to gain base access and approval of their personnel and subcontractors.

13.1.2.1 Contractors and sub‐contractors working on the installation must be issued contractor identification badges.

13.2 AT Level I Training.

13.2.1 All contractor employees, to include subcontractor employees, requiring access

Government Installations, Facilities and Controlled Access areas shall complete AT

Level I awareness training within 10 calendar days after contract NTP.

13.2.2 Certificates of completion for each affected contractor employee and subcontractor employee shall be submitted to the COR.

13.2.3 AT level I Awareness Training will be performed at the Base SFS Building (145). If the Contractors personnel is unable to attend this Base Training, the Contractor personnel shall complete the training at the following website:

https://atlevel1.dtic.mil/at.

SW 14 WARRANTIES

14.1 1 Year Warranty‐All work completed under this contract shall be guaranteed by the contractor against failure of workmanship and/or materials for a period of one (1) year from date of final acceptance of the project.

SW 15 DESCRIPTION OF WORK‐Contractor shall provide all tools, parts, equipment, materials and labor to provide the services listed below and in accordance with applicable codes and regulations:

15.1 BACKGROUND

15.1.1 Alert Hangar 212 does not have doors for the Aircraft.

15.1.2 Alert Hangars 210 and 212 does not have IR Heat.

15.1.3 This project will install Megadoors on Building 212 and IR heat in all hangar bays

(210 and 212).

15.2 SPECIFICATIONS

15.2.1 Project Manual, Project TQKD129072 Construct Alert Hangar Bay

15.2.2 Base General Specifications (Project Manual above takes precedence)

15.2.2.1 Complete Specifications attached. Only those applicable to this project shall be used.

15.2.3 Base Standard finishes

15.3 SUMMARY OF WORK

15.3.1 No work in this section shall proceed until all material submittals are approved.

These items include but are not limited to:

15.3.1.1 Pre‐construction submittals (see SW‐4)

15.3.1.2 Schedules

15.3.1.3 Shop drawings

15.3.1.4 Manufacturer cut sheets

15.3.1.5 Testing and inspection plans

15.3.1.6 Dust and erosion control plans

15.3.2 Install Megadoors in Building 212 as shown in Contract Drawings and

Specifications

15.3.3 Install Gas fired IR Heat in 3 Alert Hangar Bays

15.3.3.1 Contractor to Size and Install Gas Fired IR Heaters in Each Bay.

15.3.3.2 IR Heaters shall not cause false heat detections by the Fire Alarm/HEF

System.

15.3.3.3 IR Heaters shall not be within the clear zone shown on Drawing A301 or interfere with any other parts of the hangar.

15.3.3.4 Controls shall include a Post purge Cycle for all shutdown modes.

15.3.3.5 Controls shall be interlocked with the Megadoors to shut down the heaters when the doors are opened.

15.3.3.6 Heaters shall auto‐restart once the doors are closed.

15.3.3.7 All new control panels shall be accessible at ground level.

15.3.3.8 Provide Gas Meter on Gas line to area.

15.3.3.8.1 Contractor shall have Northwest Natural Gas provide and install a rental meter with local readings and pulse output.

(i) Government shall pay all rental fees under our existing account.

15.3.3.8.2 Northwest Natural gas shall provide a point of demarcation to allow the Contractor to connect the Pulse output to DDC.

15.3.3.8.3 Program DDC to log a daily totalizer reading.

(i) Totalizer readings displayed on DDC shall match totalizer reading on field unit.

15.3.4 Install DDC T‐stats in each Hangar Bay.

15.3.4.1 Connect to existing DDC in building 210.

15.3.4.2 Add DDC graphics to allow monitoring of hangar Temperature by 142 CES.

SW 16 SCHEDULING

16.1 The contractor shall minimize disruption to building occupants.

16.2 The COR will coordinate Contractor work schedules upon award.

16.3 Government provided escorts are required on job sites within secure areas as specified by the Installation Commander.

16.3.1 The COR will notify the Contractor if a job site is located in a secure area.

16.3.2 ANG escorts or support personnel are not authorized to expend or obligate government funds in any way. This includes field changes or change orders of any kind.

16.4 The Contractor shall provide written notice to the KO and COR at least 3 working days prior to working in secure areas.

16.4.1 The notice shall include:

16.4.1.1 Working hours

16.4.1.2 Location(s) of work

16.4.1.3 Number of workers.

16.5 The COR will obtain and provide a PL 2 or PL3/4 Free Zone Letter from the Installation

Commander granting permission for job sites within secure areas.

16.5.1 The Contractor shall keep this letter on the jobsite at all times.

SW 17 QUALITY CONTROL

17.1 A pre‐job conference will be called, as warranted, by KO or COR at a time prior to the commencement of work. The KO and/or COR, end user, and contractor shall be present. The purpose of this conference is to completely review the job and the specifications to confirm mutual understanding of the job content and performance.

The contractor is responsible for quality control. Inspections by the COR do not alleviate the contractor from his responsibility.

17.2 Quality Control‐014500.1020 (21MAR2014). Refer to this MATOC specification for clarification.

SW 18 TRAFFIC CONTROL

18.1 Traffic Control: Contractor is responsible to ensure that nearby roads remain open to pedestrian and vehicular traffic during construction. The Contractor shall submit a plan for maintaining traffic flow during construction at a pre‐construction conference, if applicable. Barricades shall be required whenever safe public access to paved areas such as roads or parking areas is prevented by construction activities or as otherwise necessary to ensure the safety of both pedestrian and vehicular traffic. Barricades shall be securely placed, clearly visible with adequate illumination to provide reasonable visual warning of the hazard during both day and night.

SW 19 CUTTING AND PATCHING

19.1 Cutting and Patching‐ includes cutting into existing structures to provide for the performance of the work and subsequent fitting and patching as required to restore surfaces disturbed, damaged or otherwise altered to their original or specified condition.

19.1.1 Visual Requirements‐ Do not cut and patch in a manner that would result in substantial visual evidence work. Fix work judged by the Contracting Officer to be cut and patched in a visually unsatisfactory manner.

19.1.2 Retain the original installer or fabricator, or another recognized experienced and specialized firm to cut and patch.

19.1.3 Use materials for cutting and patching that are identical to existing materials. If identical materials are not available, or cannot be used, use materials that match existing adjacent surfaces to the fullest extent possible with regard to visual effect. Use materials for cutting and patching that will result in equal‐or‐better performance characteristics.

19.1.4 Restore and blend surfaces of patched areas to match adjacent finishes.

SW 20 ATTACHMENTS

20.1 Building 212 project drawings are available.

20.2 AutoCAD software required for viewing .dwg file.

20.3 Please contact the Inspector to request in advance.

20.3.1 Harry F. Danberg

20.3.2 503‐335‐4470

SW 21 GENERAL NOTES

21.1 All new or reconfiguration work shall result in contractor furnished complete functional systems and in accordance with applicable codes and regulations. All material required shall be provided by the contractor unless specifically identified as government furnished.

21.2 Contractor shall have the “BCE Work Clearance Request” form approved by affected

PANGB Personnel prior to starting work. The Project Form AF 103 shall be obtained from the COR.

21.3 No invoices shall be accepted or approved for payment until the Contractor first submits and has CO approval of the AF 3064/3065 for the billing period.

21.4 Upon successful completion of the 95% inspection, the contractor may submit an

AF3064/3065 for 95% payment.

21.4.1 No further AF3064/3065’s shall be submitted until 100% complete.

21.5 Upon approval of the 100% AF 3065, the contractor shall submit a signed “Release of

Claims” to the Contracting Officer and COR prior to the final invoice for payment in

WAWF.

21.6 Substantial Completion Inspection (95% Complete) Request shall include the following documents:

21.6.1 Master Equipment Record ‐ RPIE (form available from CE).

21.6.2 DD1354 Worksheet.

21.6.3 Draft O&M Manuals

21.6.4 Draft Warranty Book

21.6.5 Draft Record Drawings

21.7 Contractor shall provide copies to the COR and Base Public Health of current permits for all Radioactive sources used for testing. Units without current permits shall not be allowed on base.

21.8 All DDC related work (new panels, connection to existing panels and field mounted components, programming) shall be performed by Andover/Schneider factory qualified technicians. Technician Qualifications shall be submitted for approval prior to commencing work.

21.9 Contractor shall perform all underground utility locates. Results shall be submitted to the Government.

21.10 For all work requiring a PL2 or PL3/4 Letter, the Contractor shall use temporary fencing to separate the approved Free Zone from the controlled areas.

21.11 Surface mount of electrical conduit and components are not permitted without prior authorization by the KO.

21.12 All new electrical work shall be at least 24” above finished floor.

21.13 Connections to existing electrical components below 24” above finished floor shall be in rigid conduit with seal offs.

21.14 Removal electrical wiring requires leaving a pull string in place for future use of empty conduit.

21.15 Use of Flexible conduit is limited to vibration isolation and short (less than 3 foot)

“whips” to facilitate installation and maintenance. Other uses may be approved on a case‐by‐case basis.

21.16 Any electrical work completed on Oregon Military Department property or property under its control shall be completed in accordance with all applicable codes and safety procedures including Lock Out Tag Out and ARC Flash requirements in accordance with NFPA 70E. Projects including electrical work shall have the affected area brought into compliance with NFPA 70E 130.3 ARC Flash Hazard Analysis to including labeling by the contractor.

21.17 All electrical work shall include updating of power panel schedules both at the panel and on the record drawings to document new circuits or demolition of unused circuits.

21.18 All installed electrical devices shall be marked with permanent labels to show Power

Panel and Breaker Number(s).

21.19 Any fire alarm work, including evaluation, shall be performed by qualified personnel with training on the specific systems in use. Certification and/or other documentation shall be evidenced by FPE, NICET or other nationally recognized organization. This documentation shall be submitted prior to start of work.

21.19.1 Any work requiring the addition of a new zone, or any modification to the Fire

Alarm panel shall be performed by Monaco personnel only.

21.19.2 All work to the Fire Alarm system shall not proceed until drawings of the proposed changes have been submitted and approved by the Government.

21.20 As‐built drawings on C/D in AutoCAD format (2013LT) and D‐size hard copies on paper

(2 ea.) are required within 30 calendar days of project completion.

21.20.1 Use of a CAD Program other than AutoCAD shall be approved by the CO prior to submittal.

21.20.2 At a minimum, the following is required:

21.20.2.1 A plan view of the completed work

21.20.2.1.1 The Contract drawing, if provided, can be a basis for this drawing.

21.20.2.2 Base Standard Floor Plan shall be updated.

21.20.2.3 All affected Utility Plans shall be updated.

21.20.3 Only relevant “Call‐outs” and Construction Notes shall be shown.

21.20.3.1 All other construction information shall be removed.

21.20.4 Relevant Elevations and Details of the work, if not provided as part of the

Contract drawings, are required to show critical information.

21.20.4.1 These details and elevations, at a minimum, shall include:

21.20.4.1.1 [list required details/elevations here]

21.20.5 The new work shown on the CAD files shall be in separate layers for each discipline.

21.20.6 The Work product shall be easily read by personnel not intimately familiar with the project.

21.20.7 Drawings shall be legible and clearly show the resultant work.

21.20.8 The Contractor shall allow for a minimum of one revision as directed by the

Government.

21.21 Three (3) Hard Final copies and 1 fully indexed pdf file of the relevant O&M Manuals shall be provided.

21.21.1 Provide to (2) Hard Copies for Review by the COR and PANGB Staff.

21.21.2 Manuals shall be loose leaf type and indexed.

21.21.3 Manuals shall include “Maintenance Summary Form” sheets (blank format available from CE) for all installed equipment.

21.21.4 Manuals shall include “Equipment Editor” sheets (blank format available from

CE) for all installed equipment.

21.21.5 Manuals shall include a contact list for the Prime Contractor and all subcontractors

21.21.6 Manuals shall include an index of the contents.

21.21.7 Copies of all warrantees shall be included

21.21.8 Manuals shall include a listing of all finishes. For each finish, the list shall include:

21.21.8.1 Vendor Name;

21.21.8.2 Color Name;

21.21.8.3 Color code; and

21.21.8.4 For paint, a chip.

21.21.9 The Contractor shall allow for a minimum of one revision as directed by the

Government.

21.22 One (1) Warranty Book shall be provided.

21.23 Environmental Requirements

21.23.1 Spill Notification: The contractor shall notify the base command post at 503‐335‐

4911 upon spilling any quantity of hazardous materials/waste. Spill Containment

Control and Countermeasures shall be provided by the contractor in accordance with

20 CFR 112.

21.23.2 Hazardous Materials Storage: Store all hazardous materials in accordance with

Article 80 of the Oregon Uniform Fire Code. Insure all hazardous materials stored outdoors are placed in secondary containment in accordance with 40 Code of Federal

Regulations 112: http://www.access.gpo.gov/nara/cfr/waisidx_02/40cfr112_02.html

21.23.3 Hazardous Waste: All hazardous waste generated from the use of hazardous materials becomes the property of the government for disposal. The contractor shall make the base environmental office (142 FW/EM, phone 503‐335‐4462) aware of all hazardous waste accumulation and disposal requirements through the Hazmat disclosure process. The contractor shall accumulate hazardous waste on site in an approved container and location and request disposal from the environmental office with 2‐weeks’ notice.

21.23.4 Existing Base Storm Water Permit Compliance: The contractor shall provide all preventative and protective measures needed to control storm water runoff from the construction site in a manner to insure compliance with the Base 1200‐COLS permit

(copies of this permit are available from the POC above) to the satisfaction of the contracting officer and base environmental officer.

21.23.5 Building Demolition Waste: In the event that the contractor could not offer hazardous building components to be re‐used upon removal, the contractor shall collect, containerize and dispose of these components in a manner approved by the base commander or base environmental officer. The contractor shall submit their collection, containerization, and disposal plan to the base commander or base environmental officer through the contracting officer for approval. Hazardous building components considered shall include (as a minimum):

21.23.5.1 Refrigerant reclaimed from air conditioning equipment (required to be removed by a licensed operator of EPA registered recovery equipment)

21.23.5.2 Fluorescent light tubes

21.23.5.3 Lighting ballasts (except those with factory markings “NON‐PCB”)

21.23.5.4 Transformers

21.23.5.5 Mercury Switches (including thermostats)

21.23.5.6 Lead based paint

21.23.5.7 Asbestos

21.23.5.8 Oil Water separators and contained sludge/liquids

21.23.5.9 Storage tanks (underground or above ground)

21.23.6 Wash Water: Washing on base property of any equipment or vehicles is strictly prohibited. This prohibition applies to all concrete trucks and attachments. The contractor may submit washing operations for approval by the base commander for discharge to sanitary sewer. Approval may require the contractor provide pretreatment or other means deemed necessary by the base commander and permitting authority.

21.24 Contractor Manpower Reporting (CMR)

21.24.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the AIR FORCE collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil.

21.24.2 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through

September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil.

21.24.2.1 Unit Identification Code (UIC) for the Requiring Activity: F8T3CE

21.24.2.2 Issuing Office DoDAAC: W912JV

21.24.3 Information regarding CMR, including contractor guides, can be found at the following website: https://cmra.army.mil/help/glossary.html

SW 22 TRAINING OF OREGON AIR NATIONAL GUARD MAINTENANCE PERSONNEL

22.1 After project completion. Training shall be done by a subject matter expert with training experience.

22.2 A minimum of two hours class room training is required before and in addition to construction site training. Building 140 classroom can be made available for training.

22.3 A training plan is required and shall include handouts on the operation and maintenance of the actual equipment installed.

END