Site_Visit_Minutes_18B8002.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

30 August 2018

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division

43200 Maple St, Bldg. 105

Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Proposal Conference and Requests for Information Solicitation W912JB-18-B-8002

Project No and Title. MVMB162092, Renovate Bldg. 6913, Battle Creek ANGB, Michigan.

PROJECT DESCRIPTION: The contractor shall perform building repairs IAW with the applicable plans and specs.

1. Site visit held 30 Aug 2018 date at Battle Creek ANGB, Michigan, commencing at: 10:00 AM in conjunction with subject Request for Proposal.

2. SMSgt Jonathan Bodus introduced himself as the contracting representative for Steve Stocking, the

Contracting Officer for this project. Deputy BCE, Maj. Nathan Finfrock was introduced as the

Contracting Officer Representative and project engineer. And Jamison Taylor was introduced as the field inspector for the project.

3. Proposals are due NLT 21 September 2018 at 2:00 PM local time. Offerors may submit proposal in the manner listed in the ‘Instructions to Offerors’ and as required by the solicitation. Offerors are advised that this project is currently funded and that offers must be good for 60 Calendar Days.

4. The project scope of work was discussed in detail. The following issues were highlighted:

a. After the notice to proceed is issued the project has a performance time of 120 calendar days

b. Project magnitude is between $250,000 - $500,000

c. When amendments are issued they will be posted to the GPE, currently FBO.gov, check frequently and refresh browser often. All RFI’s will be answered in the form of an amendment, and posted to the website.

d. Communication drops will be conduit only. Base COMM personnel will perform communication wiring requirements in house.

e. The bid schedule contains a base bid, and two ABI’s. Contractors need to provide pricing for each line item according to the bid instructions contained in the solicitation.

f. The building will be occupied during the performance of work. Dust and noise control will be the responsibility of the contractor.

g. Designated rooms for construction will be clear of all furniture and associated material for the contractor to access.

h. Contractors will have ownership of salvaged material from demolition (i.e. the partition walls).

i. Work hours are 7-5 pm M-F. Exceptions to these hours will have to be coordinated with the

COR and approval granted before proceeding.

j. The airfield is located adjacent to Bldg 6913. The contractor will be required to control debris from entering the airfield at all times.

k. All OSHA and MIOSHA standards apply.

l. Payment bonds, Performance Bonds and Bid Bonds are required for this project, and shall be submitted by the procedures listed in the solicitation.

m. Liquidated damages have NOT been made a part of this project.

n. Warranty of Construction clause is incorporated and applies to this project.

o. The current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate.

p. Bids are due to Selfridge AB. Please review the solicitation for instructions on how bids are to be submitted. Any questions should be submitted to the Contracting Officer in the form of an

RFI.

q. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to the Contracting Officer (courtesy copy sent to the COR) for resolution.

ii. All questions and requests for information (RFI) must be received NOT LATER THAN the fifth working day prior to closing and will be posted not later than two working days prior to closing. OFFERORS ARE STRONGLY ENCOURAGED TO SUBMIT

QUESTIONS EARLY IN THIS PROCESS.

iii. All RFI questions and answers will be emailed out as soon as possible.

r. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the

Contractor’s risk.

s. Though funding is not currently available for this project, the government intends to make award should funding become available.

t. A field site visit was conducted at the end of the pre-bid briefing. All contractors were welcomed to walk the site.

4. The project requirements are detailed in the project specifications and drawing which are incorporated into the solicitation.

5. No questions were taken from the attending contractors; however they were directed to submit any and all questions via e-mail for a response.

The following item is noted:

DAVID BROWN

CONTRACT SPECIALIST