SOW REV 0001_IMCOM EVCS_17AUG2022.pdf

US ARMY ENGINEERING AND SUPPORT CENTER, HUNTSVILLE

FACILITIES REPAIR & RENEWAL PROGRAM

CONTRACT NO. W912DY22Q0167

Procure and Deliver Electric Vehicle Charging Facilities for U.S. Army Installation Management Command (IMCOM) Installations

17 August 2022 Revision 001

STATEMENT OF WORK

TABLE OF CONTENTS

1.0. General

1.1. Scope of Work

1.2. Procedure for Award

1.3. Notice to Proceed (NTP)

1.4. Duration of Project

1.5. Site Inspection/Verification

1.6. Applicable Criteria

1.7. Specifications

1.8. Cost Proposal

2.0. Description

2.1. Project Description

2.2. Project Requirements

3.0. General Conditions

3.1. Existing Conditions

3.2. Site Rules and Responsibilities

3.3. Other Considerations

4.0. Work to be Performed

4.1. Scope Requirements

4.2. Deliverables

4.3. Period of Performance

4.4. Contract Contents

4.5. Request for Equitable Adjustment (REA)

4.6. Invoicing and Payment

4.7. Additional Requirements

4.8. Safety Compliance

5.0. Antiterrorism/Operational Security (AT/OPSEC)

5.1. AT Level I Training

5.2. Access and General Protection/Security Policy and Procedures

5.3. Pre-Screen Candidates using E-Verify Program

6.0. Additional Information

7.0. Points of Contact (POCs)

8.0. Addendums, Modifications, etc.

9.0. APPENDICES

STATEMENT OF WORK

US ARMY ENGINEERING AND SUPPORT CENTER, HUNTSVILLE

FACILITIES REPAIR & RENEWAL PROGRAM

CONTRACT NO. W912DY22Q0167

Procure and Deliver Electric Vehicle Charging Facilities for U.S. Army Installation Management Command (IMCOM) Installations

17 August 2022 Revision 001

1.0. GENERAL

1.1. Scope of Work. The objective for this Statement of Work (SOW) is to provide all management, labor, equipment and material necessary for the procurement and delivery of electric vehicle charging facilities (EVCF) at a selected number of U.S. Army Installation Management Command (IMCOM) Installations, to provide on-demand charging services for zero emission vehicles (ZEV’s) being purchased separately by the Government for use as non-tactical light-duty vehicles.

Background: In December 2021, the President issued Executive Order (EO) 14057 on Catalyzing Clean Energy Industries and Jobs Through Federal Sustainability. The EO requires the Department of Defense (DoD) to transition its non-tactical vehicles to a 100% ZEV fleet, including 100% of light-duty acquisitions by 2027 and 100% of medium- and heavy-duty acquisitions by 2035. Toward this goal, some ZEV’s have been purchased for delivery in FY 22 and an adequate number of EVCF must also be purchased to facilitate their continued use.

The Contractor’s Work Plan shall comply with the specifications and requirements contained herein. The project requirements and technical criteria cited within this SOW establishes minimum standards for procurement and delivery quality.

The Contractor shall procure and deliver the EVCF according to the Price Proposal Format provided in Appendix A.

1.2. Procedure for Award. The award for supplies under this SOW will be limited to the priced Contract Line Item Numbers (CLINs) in this project and its modifications. In the event of a conflict between this paragraph and any other term or provision in this SOW, this paragraph 1.0 will prevail.

1.3. Notice to Proceed (NTP). Per acceptance of the AAPP an NTP will be issued.

1.4. Duration of Project. Delivery shall occur within 90 days after Receipt of Order. In the event the Government exercises options totaling more than 200 units, the Government will take into consideration manufacturing and delivery lead times and may negotiate a longer period for delivery of items beyond the initial 200 units.

1.5. Site Inspection/Verification. All quantities, locations, and measurements provided by the government are estimations only.

1.6. Applicable Criteria. Applicable standards and criteria references are listed within this SOW. Criteria shall be taken from the most current references as of the date of award. Referenced codes and standards are minimum acceptable criteria. Administrative, contractual, and procedural features of the contract shall be as stated in the scope of work of this task order.

1.7. Specifications. Not Used.

1.8. Cost Proposal. Not Used.

2.0. DESCRIPTION

2.1. Project Description. The intent of this project is to provide all management, labor, equipment, and material necessary for the acquisition, delivery, and placement in service of electric vehicle charging facilities (EVCF) at a selected number of U.S. Army Installation Management Command (IMCOM) Installations, to provide on-demand charging services for ZEV’s being purchased separately by the Government for use as non-tactical light-duty vehicles.

2.2. Project Requirements. Additional project requirements are detailed in Section 4.0, “Work to be

Performed”. Reference paragraph 4.1 for detailed description of project requirements.

3.0. GENERAL CONDITIONS

3.1 Existing Conditions. Not applicable

3.2 Site Rules and Responsibilities.

a. Government Holidays and Working Hours. The standard normal working hours are 0730 and 1600

(7:30 AM – 4:00 PM), Monday through Friday (unless otherwise specified), excluding legal holidays.

Prior written coordination and approval is required from the Project Point of Contact (POC) (Primary or Alternate) and the Facility Manager for any work on military training and weekends or federal holidays.

b. General Delivery Information. The Contractor shall coordinate all proposed delivery activities with the Site POC prior to beginning delivery activities to minimize interruption to normal operations.

c. Coordination. The Contractor shall provide prior notice to the Contracting Officer’s Representative

(COR) and Site POC of management of EVCFs and coordinate with the COR and POC as necessary to minimize impacts to the tenant(s). Further details will be provided prior to work commencing during the Kick-Off Meeting.

1. The Contractor shall coordinate with the Quality Assurance Representative (QAR) to schedule and perform work.

2. Work should be conducted in such a manner to minimize interference with day-to-day activities of the Government facility.

3. The Contractor should only occupy areas in which active delivery in the performance of the contract is required to be done.

4. No impact to Government facility access/facility parking may occur without prior coordination with the QAR.

d. CONDUCT OF EMPLOYEES. The contractor is responsible for the performance and conduct of its employees. No use of alcohol, drugs or any other incapacitating agent will be tolerated.

1. Contractor employees shall abide by the DOD Smoking Policy.

2. Military Police and other law enforcement personnel on post may deny entry or remove from post any contractor employees for misconduct which endangers the health or safety of people or property or for reasons of security. In addition, the Post Commander may bar an individual from entering the post under the authority of 18 U.S.C. 1382.

3. Removal from post of a contractor employee in accordance with above shall not relieve the Contractor from the requirements of the contract.

4. All vehicles are subject to random search by Military Police when entering the installation.

3.3 Other Considerations. None.

4.0. WORK TO BE PERFORMED.

4.1. Scope Requirements

Procure, deliver, offload and setup Level 2 electric vehicle charging facilities (EVCF), as described below.

The EVCF shall meet or exceed the following performance requirements:

* Stand-alone, off-grid, photovoltaic solar operation.

* Simultaneous Level 2 charging rate capability with SAE J1772 J-Plug.

* Minimum 5.2 m (17 ft) cable length for each charging port.

* No engineering, construction, or utility connection requirements.

* Minimal impact or changes to parking layouts.

* Battery storage with minimum capacity of 40 kWh..

* Temperature control for use in ambient temperature ranges of 0-120oF.

* Comply with Trade Agreements Act

* Device must be capable to connect to facility power by 110V connection. This temporary connection would provide trickle charge to supplement low sun hours. Connection is not required.

* Generating/storing clean energy.

* Charging multiple vehicles simultaneously.

* Application Programming Interface (API) access to EVCF usage data with remote monitoring services.

* Solar charging system with technology that maximizes charging capability, such as solar tracking or bifacial panels.

* Certified wind load minimum 120 mph without tethering to ground.

* Optional: Emergency power panel, allowing 120 VAC outlet use during loss of utility power.

The Contractor shall deliver and place in service the specified EVCF. The delivery shall include offloading, unpackaging, setup, placement and positioning the EVCF at the designated location, in accordance with the manufacturer’s instructions. No Government furnished equipment will be provided for this effort. Prior to Government acceptance, the contractor shall ensure and demonstrate that the EVCF is in proper working order.

The Contractor shall provide onsite warranty services for the EVCF for a period of one (1) year after delivery.

Contractor shall remove all shipping and packaging materials from the site.

4.2. Deliverables: The Contractor shall deliver the EVCF within the required periods identified in the contract.

4.2.1. Abbreviated Accident Prevention Plan (AAPP) – In accordance with EM 385-1-1, an

Abbreviated Accident Prevention Plan (AAPP) is acceptable for this solicitation. The AAPP is due 14 days after initial award.

4.2.2. Summary of Guidelines for Placement of EVCF: Prepare a summary with guidelines and/or manufacturer specifications for selection of suitable locations for placement of the EVCF. This document shall be provided before scheduled kick-off meeting.

4.3. Period of Performance. Delivery shall occur within 90 days after Receipt of Order. In the event the

Government exercises options totaling more than 200 units, the Government will take into consideration manufacturing and delivery lead times and may negotiate a longer period for delivery of items beyond the initial 200 units. The ordering period for this contract will be 12 months from time of initial award.

4.4. Contract Contents. This document contains or references the provisions that shall apply to the performance of the work under this contract.

4.5. Invoicing and Payment. The Contractor shall prepare payment requests for invoicing in accordance with the contract and as follows:

a. The Contractor shall prepare payment requests for invoicing. Prior to submitting payment requests, the

Contractor shall obtain the signature acceptance of the QAR, for work in place for which the payment request is being submitted. Payment requests for invoicing shall include the signature acceptance of the QAR, signed Prompt Payment Certification, ENG Form 93.

b. Verification of work completed during the delivery, offloading, unpackaging, setup, placement and positioning, phase will be coordinated with and accepted by the Government QAR prior to payment request to RMS or email. A notification stating the payment request has been exported to RMS shall be made via email to the Government’s Project Manager (PM). The email notification to the PM and the CEHNC-FD- Invoice Box (FDInvoice@usace.army.mil) shall contain the scanned copy of the signed mailto:FDInvoice@usace.army.mil verification by QAR, ENG Form 93, Prompt Payment Certification, and an updated Schedule. Once the project requirements are completed and a final payment request for invoicing is submitted, the payment request shall also include the signed Release of Claims (form to be provided by the PM near project completion).

4.6. Additional Requirements.

Quality and Safety. Quality workmanship and safety are two of the key elements expected of the Contractor to ensure the product delivered meets the requirements of both EM 385-1-1 and the SOW.

Kick-Off Meeting. Contracting Officer or COR will schedule a Kick-Off Meeting after contract award and prior to commencement of work. The Contracting Officer will notify the contractor of the time, date, and place set for the meeting, which will be held at a location to be designated by the Contracting Officer. For bidding purposes, the Contractor should assume the Kick-Off meeting will be held onsite at Huntsville, AL.

Contracting Officer, COR and/or their QAR may inspect the work at any time during the contract period, and reserves the right to stop or terminate the contract if all work does not comply with the specifications provided by the manufacture’s recommendation of this SOW. The presence or absence of the Contracting Officer or QAR shall not relieve the Contractor from strict compliance with these plans and specifications.

4.7. Safety Compliance.

The Contractor shall execute all work IAW the latest version of Safety Manual EM 385-1-1 (found at https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf).

This manual includes all safety requirements for contractors performing work on any USACE project. It also contains information and templates for preparing documents required prior to work commencing, such as the APP and AHA. USACE safety policy, regulations, documents and reporting forms are available at:

https://www.hnc.usace.army.mil/Missions/Command-and-Staff-Offices/Safety-Office/.

5.0. ANTITERRORISM/OPERATIONAL SECURITY (AT/OPSEC)

5.1. AT Level I Training. Not applicable

5.2. Access and General Protection/Security Policy and Procedures. All contractor and associated subcontractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by Installation Provost Marshall Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personnel identity verification requirements as directed by Department of Defense (DoD), and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

5.3. Pre-Screen Candidates using E-Verify Program. The Contractor must pre-screen candidates using the E-Verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E-Verify system. An initial list of https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf verified/eligible candidates must be provided to the COR no later than three (3) business days after the initial contract award. All assigned contractor employees shall have the required security clearance to perform work at the facility. To have unescorted access to the building/project site but not to areas storing classified information, a National Agencies Check (NAC) must be started and closed with favorable results.

To have unescorted access to the areas containing classified information, a Secret Clearance is required.

6.0. ADDITIONAL INFORMATION

Not Applicable

7.0 POINTS OF CONTACT (POCs)

Jason Bray, Project Manager/COR U.S. Army Engineering & Support Center, Huntsville 475 Quality Circle Huntsville, AL 35816-1822 Ph: (256) 426-3397 (Cell)

(256) 895-1514 (Desk); Email: Jason.A.Bray@usace.army.mil

Gail M. Gandy, Contracting Officer U.S. Army Engineering & Support Center, Huntsville 475 Quality Circle Huntsville, AL 35816-1822 Ph: (256) 895-1156 (Desk); Email: Gail.M.Gandy@usace.army.mil

Jerrell C. Henley, Project Engineer/Architect U.S. Army Engineering & Support Center, Huntsville 475 Quality Circle Huntsville, AL 35816-1822 Ph: (256) 895-3120 (Desk); Email: Jerrell.C.Henley@usace.army.mil

8.0 ADDENDUMS, MODIFICATIONS, ETC

Not applicable.

9.0 APPENDICES

Appendix A – Price Proposal Format mailto:XXXX@usace.army.mil mailto:XXXXX@usace.army.mil mailto:XXXXX@usace.army.mil

APPENDIX A – PRICE PEOPOSAL FORMAT

Instructions: The number of units included on this spreadsheet is an estimate. The Government anticipates the purchase of the estimated number of units; however, the number required per installation is subject to increase or decrease based on the needs of the individual installation. Additionally, the site list may change after award of the contract. The Government may add additional sites if any are identified during the period of performance of the resultant contract from this solicitation. The evaluation of the Offeror's price will be based on this initial estimate.

Base/Option CLIN Site/Installation Number of

Units

(ESTIMATED)

Equipment Price Per Unit

Total Equipment Price

Delivery Price Per Unit

Total Delivery Price

Total Purchase

BASE 0001 Fort Benning, GA 34 $

OPTION 0002 Fort Bragg, NC 28 $

OPTION 0003 Fort Bliss, TX 28 $

OPTION 0004 JBLM, WA 1 $

OPTION 0005 Hawaii/PTA 22 $

OPTION 0006 Fort Meade, MD 12 $

OPTION 0007 Aberdeen PG, MD 12 $

OPTION 0008 Fort Rucker, AL 12 $

OPTION 0009 Fort Stewart, GA 16 $

OPTION 0010 Fort Jackson, SC 9 $

OPTION 0011 Fort Campbell, KY 12 $

OPTION 0012 Fort Carson, CO 12 $

OPTION 0013 Fort Drum, NY 8 $

OPTION 0014 Fort Huachuca, NM

12 $

OPTION 0015 Fort Belvoir, VA 10 $

OPTION 0016 Fort Riley, KS 8 $

OPTION 0017 Fort Polk, LA 8 $

OPTION 0018 Fort Knox, KY 8 $

OPTION 0019 Redstone Arsenal, AL

7 $

OPTION 0020 Fort Gordon, GA 7 $

OPTION 0021 Fort Hood, TX 7 $

OPTION 0022 Fort Leonard Wood, MO

7 $

OPTION 0023 West Point, NY 4 $

OPTION 0024 Fort Hunter Liggett, CA

6 $

OPTION 0025 Picatinny Arsenal, NJ

3 $

OPTION 0026 Fort Leavenworth, KS

5 $

OPTION 0027 Presidio of Monterey, CA

3 $

OPTION 0028 Fort Irwin, CA 2 $

OPTION 0029 WSMR. NM 5 $

OPTION 0030 Dugway Proving Ground, UT

4 $

OPTION 0031 Fort McCoy, WI 4 $

OPTION 0032 Rock Island Arsenal, IL

4 $

OPTION 0033 Fort Detrick, MD 4 $

OPTION 0034 JBMM-HH, VA 4 $

OPTION 0035 Fort Lee, VA 4 $

OPTION 0036 Yuma Proving Ground, AZ

3 $

OPTION 0037 Fort Buchanan, PR 3 $

OPTION 0038 JBLM YTC, WA 3 $

OPTION 0039 Detroit Arsenal, MI

3 $

OPTION 0040 Adelphi LC, KS 3 $

OPTION 0041 Fort A. P. Hill, VA 3 $

OPTION 0042 Carlisle Barracks, PA

3 $

OPTION 0043 Fort Wainwright, AK

1 $

OPTION 0044 Fort Greely, AK 1 $

OPTION 0045 Miami, FL 2 $

OPTION 0046 DRFTA, CT 2 $

OPTION 0047 Hunter Army Airfield, GA

2 $

OPTION 0048 Fort Hamilton, NY 2 $

OPTION 0049 Fort Sill, OK 2 $

OPTION 0050 Fort Eustis, VA 2 $

Total Purchase Price