A.01.29_Specifications.pdf

US Army Corps of Engineers

Little Rock District SPECIFICATIONS

EROSION CONTROL-PROTECTION AND

BANK STABILIZATION STRUCTURE

ARKANSAS RIVER, ARKANSAS

R.M. 86.4 to 66.0

PN462909

July 2017

SOLICITATION NO. W9127S-17-B-0003

CONTRACT NO. W9127S-17-D-00XX

THIS PAGE INTENTIONALLY LEFT BLANK

PN462909

Erosion Control-Protection and Bank Stabilization Arkansas River, Arkansas R.M. 86.4 to 66.0

Table of Contents Technical Provisions – Page 1 of 1

TABLE OF CONTENTS TECHNICAL PROVISIONS

DIVISION 1 - GENERAL REQUIREMENTS

SECTION 01 11 00 SUMMARY OF WORK

SECTION 01 14 00 WORK RESTRICTIONS

SECTION 01 22 00.00 10 MEASUREMENT AND PAYMENT

SECTION 01 33 00 SUBMITTAL PROCEDURES

SECTION 01 35 26 GOVERNMENT SAFETY REQUIREMENTS

SECTION 01 42 00 SOURCES FOR REFERENCE PUBLICATIONS

SECTION 01 45 01.00 10 QUALITY CONTROL

SECTION 01 45 01.10 15 QUALITY CONTROL SYSTEM (QCS)

SECTION 01 57 20.00 10 ENVIRONMENTAL PROTECTION

DIVISIONS 2 THROUGH 34 – NOT USED

DIVISION 35 – WATERWAY AND MARINE CONSTRUCTION

SECTION 35 31 19.10 STONE FOR CHANNEL IMPROVEMENTS AND PROTECTION

OF STRUCTURES

DIVISIONS 36 THROUGH 50 – NOT USED

APPENDICES

APPENDIX A FORMS AND ATTACHMENTS

APPENDIX B SCOUR LOCATION, ROCK GRADATION, AND DRAWINGS

SECTION 01 11 00 Page 1 of 1

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only.

When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following shall be submitted in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

1.2 WORK COVERED BY CONTRACT DOCUMENTS

1.2.1 Project Description

The work includes placement of stone for erosion control and protection of navigation lock and dam structures, filling scour holes, scour repairs, and incidental related work.

Base bid work shall be fill of sour areas up and downstream of Lock and Dam

5. If stone fill material remains, optional bid items be shall fill of sour holes LD4_1 and LD4_2 of Lock and Dam 4 until stone fill material is exhausted. Determination of completion of base bid and initiation of optional bid items will be made by the Contracting Officer.

Sour surveys in Appendix B, display approximate scour locations and volumes that were produced using data procured prior to 2017 high water event on the MKARNS. The contractor shall sound the noted scour locations and provide cross sectional data to the Contracting Officer prior to stone placement for base bid and optional bid items. The Contracting Office shall prioritize the scour remediation locations for optional bid items once cross sectional data is examined.

1.2.2 Location

The work shall be located on the McClellan-Kerr Arkansas River Navigation System waters from R.M. 86.4 to 66.0, approximately as indicated in Appendix B. The exact location will be shown by the Contracting Officer.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

-- End of Section --

SECTION 01 14 00 Page 1 of 6

SECTION 01 14 00

WORK RESTRICTIONS

1.1 PROTECTION OF GOVERNMENT PROPERTY

1.1.1 Protection of Government Facilities

Take whatever measures are necessary or required for protection of the existing navigation lock and dam structures, buildings, grounds, parking area and other Government facilities.

1.2 WORK SCHEDULE

1.2.1 WORK HOURS

Arrange work schedule so that the work performed at the Government installation will be during the normal day shift established as 7:00 a.m. to 4:30 p.m., Monday through Friday, except Federal holidays, with the option of working weekends with the approval of the Contracting Officer. Work at the installation during other periods of time will be permitted only on the specific approval of the Contracting Officer or his authorized representative for each specified time. In the event an operation is necessary which cannot be completed within the day shift period specified above without loss or additional cost to the Contractor, the work day period for that operation may be extended upon request of the Contractor and approval of the Contracting Officer.

1.2.2 INSPECTION HOURS

The contract requires that sounding of scour locations be performed in the presence of the Contracting Officer or his representative. These soundings will be scheduled between 08:30 a.m. and 03:00 p.m., Monday through Thursday, excluding Federal holidays; the Government shall be given 72 hours advance notice.

1.3 TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER

1.3.1 This provision specifies the procedure for determination of time extensions for unusually severe weather in accordance with the contract clause entitled "Default (Fixed Price Construction)". In order for the Contracting Officer to award a time extension under this clause, the following conditions must be satisfied:

1.3.1.1 The weather experienced at the project site during the contract period must be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month.

SECTION 01 14 00 Page 2 of 6

1.3.1.2 The unusually severe weather must actually cause a delay to the completion of the project. The delay must be beyond the control and without the fault or negligence of the Contractor.

1.3.2 The following schedule of monthly anticipated adverse weather delays is based on National Oceanic and Atmospheric Administration (NOAA) or similar data for the project location and will constitute the base line for monthly weather time evaluations. The Contractor's progress schedule must reflect these anticipated adverse weather delays in all weather dependent activities.

MONTHLY ANTICIPATED ADVERSE WEATHER DELAY

WORK DAYS BASED ON (5) DAY WORK WEEK

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

15 12 15 11 10 9 5 4 9 10 15 14

1.3.3 Upon acknowledgment of the Notice to Proceed (NTP) and continuing throughout the contract, the Contractor will record on the daily CQC report, the occurrence of adverse weather and resultant impact to normally scheduled work. Actual adverse weather delay days must prevent work on critical activities for 50 percent or more of the Contractor's scheduled workday.

The number of actual adverse weather delay days shall include days impacted by actual adverse weather (even if adverse weather occurred in previous month), be calculated chronologically from the first to the last day of each month, and be recorded as full days. If the number of actual adverse weather delay days exceeds the number of days anticipated in paragraph, above, the Contracting Officer will convert any qualifying delays to calendar days, giving full consideration for equivalent fair weather work days, and issue a modification in accordance with the contract clause entitled "Default (Fixed Price Construction)"

1.4 QUALITY CONTROL

1.4.1 General

The Contractor shall establish and maintain quality control for his operations to assure compliance with contract requirements and maintain records of his quality control for all construction operations under the contract as specified in SECTION 01 45 00.00 10 15 QUALITY CONTROL.

1.4.2 Technical Provisions

This requirement shall apply equally to each section of the Technical Provisions, except where therein the QUALITY CONTROL requirements set forth critical items of work requiring special attention by the Contractor.

1.4.3 Quality Control Inspector Safety Responsibilities

Each Contractor quality control inspector shall be responsible for inspecting the work under his surveillance for compliance with EM 385-1-1, and shall immediately bring to the attention of the Contractor's supervisory

SECTION 01 14 00 Page 3 of 6 personnel all unsafe working conditions, unsafe work practices, unsafe tools or equipment and instances of noncompliance with the Safety and Health Requirements Manual.

1.4.4 Quality Control Inspector Environmental Responsibilities

The Contractor quality control inspector shall be responsible for quality control for environment protection specified in SECTION 01 57 20.00 10:

ENVIRONMENTAL PROTECTION, and shall immediately bring to the attention of the Contractor's supervisory personnel all instances of noncompliance.

1.4.5 Records and Tests

A copy of the records and tests, as well as the records of corrective action taken, will be furnished the Government as directed by the Contracting Officer.

1.6 BULLETIN BOARD, PROJECT SIGN, SAFETY SIGN

1.6.1 Bulletin Board

The Contractor shall furnish, install, and maintain for the duration of the contract, a weather tight bulletin board, having hinged or sliding glazed doors, on which shall be displayed legible copies of (1) the poster entitled "equal employment opportunity is the law" (OFCCP Publication 1420) as required by CONTRACT CLAUSES: EQUAL OPPORTUNITY, AFFIRMATIVE ACTION

COMPLIANCE REQUIREMENTS FOR CONSTRUCTION, AFFIRMATIVE ACTION FOR SPECIAL

DISABLED AND VIETNAM ERA VETERANS, AND AFFIRMATIVE ACTION FOR HANDICAPPED

WORKERS; (2) the Notice to Employees Poster (WH Publication 1321); (3) the schedule of minimum wage rates for the contract as required by CONTRACT CLAUSE: DAVIS-BACON ACT; and (4) current safety posters. The bulletin board shall be mounted where and as approved by the Contracting Officer, in a prominent place accessible to all employees of the Contractor and subcontractors, and to applicants for employment. The bulletin board shall remain the property of the Contractor and shall be removed by him upon completion of the contract work.

1.6.2 Project and Safety Signs

The requirements for the signs (see Appendix A Forms and Attachments), their content, and location shall be as shown on the drawings. Exact location and name of sponsor, to be placed on the sign, shall be determined by the Contracting Officer. Verify with the Contracting Officer, the exact text to be placed on the signs prior to construction of the signs.

1.7 RIGHTS-OF-WAY

1.7.1 Land Access

If the Contractor uses the access right-of-way provided by the Government, he shall assume the responsibility for improving as necessary, maintaining, and the repair of any damage to the roads by his equipment or vehicles on and off the levees and cattle guards. The basis for determining the extent of damage will be a survey made before and after construction by the Contracting

SECTION 01 14 00 Page 4 of 6

Officer and the Contractor. Existing or relocated gates within the Contractor's work area shall be closed during nonworking hours and, if used to access work under this contract, shall be attended by one or more gate tenders, as required, during working hours. Upon completion of the work under this contract, the Contractor shall remove the fence crossings constructed by the Contractor and restore the fences to at least their original condition, as determined by the preconstruction survey. The Contractor will be responsible for immediate removal from the roads and rights-of-way any materials or equipment that becomes dislodged from the Contractor's vehicles.

The Contractor may elect to access the contract sites from the river channel as described in the below Paragraph “River Access".

1.7.2 River Access

Scour locations can be accessed directly from the river by a barge which is 35' wide by 195' long with a loaded draft of 5'. THE CONTRACTOR

MAY BE EXPECTED TO TRAVEL TO AND FROM WORK IN AREAS WHERE THE WATER IS ONLY

5’ FEET DEEP; THOSE AREAS SHALL BE CONSIDERED TO HAVE DIRECT ACCESS BY

FLOATING PLANT.

1.8 SIGNAL LIGHTS

The Contractor shall display signal lights and conduct his operations in accordance with the General Regulations of the Department of the Army and of the Coast Guard governing lights and day signals to be displayed by towing vessels with tows on which no signals can be displayed, vessels working on wrecks, dredges, and vessels engaged in laying cables or pipe or in submarine or bank protection operations, lights to be displayed on dredge pipe lines, and day signals to be displayed by vessels of more than 65 feet in lengths moored or anchored in a fairway or channel, and the passing of other vessels of floating plant working in navigable channels, as set forth in Commandant U.S. Coast Guard Instruction M16672.2, Navigation Rules: International-Inland (COMOTINST M16672.2), or 33 CFRB1 Appendix A(International) and 33 CFR 84 Through 33 CFR 89 (Inland) as applicable.

1.9 FUEL OIL TRANSFER SAFETY REQUIREMENTS

All marine plant used in this contract shall meet applicable U.S. Coast Guard regulations for fuel oil transfer operations. For uninspected vessels, Coast Guard regulations contained in 33 CFR 156.120 and 33 CFR

155.320 regarding fuel coupling devices and provisions for fuel oil discharge containment are applicable. Venting of the fuel tanks is necessary when using the couplings prescribed by 33 CFR 156.120(1) or (2). (SWDSO dated 4 Mar 81, LRD).

1.10 CONSTRUCTION CONSTRAINTS

During the months of May, June, July, and August, surveys for Interior Least Tern populations shall be performed in the project area before any work is started. Should any tern be found, “no work shall be conducted within 100 meters (or approximately 328 feet) of any nesting area until nesting activities have ceased and young terns have fledged”. Stockpiled stone or excavated material shall not be placed within 100 meters of nesting locations as required by the "Management Plan for the Recovery of the Interior Least Tern". In addition, these materials shall not be placed

SECTION 01 14 00 Page 5 of 6 in areas or in such a manner that would adversely affect other significant fish and wildlife resources. In the event that least tern nesting areas force delay of the work at any site, and work is required and can be performed at another site within the contract reach, such work will be made available to the Contractor. All expenses in moving to the new site and returning to the original site when repairs can again be made shall be borne by the Contractor.

1.11 RIVER STAGE AND WEATHER LIMITATIONS:

1.11.1 No work will be permitted under this contract at times when the river is at or above natural high bank, or when the local gage in the vicinity of the work indicates flood stage or higher, unless specifically authorized in writing by the Contracting Officer. When construction work is prevented during such times and because of such actions, the Contracting Officer will determine the extent of the delay to the work as a whole, and the time fixed for completion of the contract will be extended for the period of such delay.

1.11.2 Low River Stages

1.11.2.1 In the event low water river stages require the Contractor to lighten his barges to a draft of less than 5 feet or to suspend operations entirely, the Contracting Officer will determine the extent of the delay to the work as a whole, and the time fixed for completion of the contract will be extended for the periods of such delay.

1.12 ORDER OF WORK

1.12.1 Unless directed by the Contracting Officer, construction shall begin with the first item in each task order.

1.12.2 Work on each specific scour repair, shall begin at the upstream end or landward end of each structure and shall proceed downstream or riverward unless variation is authorized in writing by the Contracting Officer.

1.12.3 The Contractor will be allowed to work on more than one scour location at a time provided work on scour locations is not delayed by work on repairs listed in each task order

1.12.4 The Contractor shall not be allowed to stockpile stone on the bank near any repair site.

1.12.5 The Contractor shall not begin placement of stone fill below the water surface when the discharge is predicted to exceed 40,000 feet per second during the required construction period unless otherwise directed in writing by the Contracting Officer. In the event that river stages force cessation of the work at any site, and work is required and can be performed at another site within the contract reach, such work will be made available to the Contractor. All expenses in moving to the new site and returning to the original site when repairs can again be made shall be borne by the Contractor.

1.13 WORK ADJACENT TO AND AROUND GOVERNMENT STRUCTURES

SECTION 01 14 00 Page 6 of 6

1.13.1 The requirements of the erosion control and protection work, such as location, proximity and limits of stone to be placed in structure and bank protection, and in scour hole repairs, will be determined by information provided to the Contractor in each task order and in the field by the

1.13.2 Before work is to begin at any site, the Contractor shall inspect that site with the Contracting Officer. The Contractor shall ascertain the types, size and approximate quantities of materials and specific equipment necessary to perform the repairs and/or stone placement indicated at that site and shall have sufficient material, supplies, and equipment available for use at the said site in time to permit the work to begin and progress without delay.

1.13.3 For underwater placement, stone shall be placed with a skip bucket, clam bucket, crane or other approved equipment capable of discharging the material underwater with minimum free fall to reduce segregation. Stone shall be placed systematically beginning at the base of structure slopes.

When placing large stone near existing structures, including concrete walls, concrete pilings or sheet pilings as well as dams and locks, stone shall be mechanically placed with equipment suitable for stone of the Graded R2200 size for a distance of 25 feet up to and adjacent to the concrete structures, in a safe manner that prevents any damage to the structure.

1.14 WORK BY OTHER CONTRACTORS ON BANK STABILIZATION STRUCTURES

The Government reserves the right to contract with other contractors to do bank stabilization and channel improvement work during the 365 day performance period of this contract provided the Contractor (or Contractors) for work of this contract receives a minimum contract amount of $250,000.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

Arkansas River, Arkansas

SECTION 01 22 00 Page 1 of 3

SECTION 01 22 00.00 10

MEASUREMENT AND PAYMENT

1.1 UNIT PRICE PAYMENT ITEMS AND FIELD SURVEY MEASUREMENTS

Unit Price Payment Items

Payment items for the work of this contract on which the contract unit price payments will be made are listed in the BIDDING SCHEDULE and described below. The unit price and payment made for each item listed shall constitute full compensation for furnishing all plant, labor, materials, and equipment, and performing any associated Contractor quality control, environmental protection, meeting safety requirements, tests and reports, and for performing all work required for each of the unit price items.

Field Survey Measurements

Make original and final surveys for individual work item shown on Bidding Schedule and furnish original survey notes to Contracting Officer on a daily basis. From these surveys Government will compute the quantity of work performed and verify that surfaces are within the specified tolerances. If the surfaces are out of tolerance, provide additional surveys to the Government as necessary to verify surfaces have been revised and are within tolerances. All surveys shall be conducted with Contracting Officer present.

1.1.5 Lock and Dam 5 R2200 Scour Fill (Line item 0001)

1.1.5.1 Payment

Payment will be made for Item " Lock and Dam 5 R2200 Scour Fill " which prices and payments thereof shall constitute full compensation for furnishing, hauling and placing Graded R2200 Stone in place, complete including all materials, labor, equipment, tools, and incidentals necessary to complete the work, as specified herein and as in the task order.

Reference appendix B, sheet 2, for approximate location of scour holes.

1.1.5.2 Measurement

The unit of measurement for stone furnished by the Contractor will be the dry ton (2,000 match bid schedule estimated quanity and unit. pounds) of stone satisfactorily placed in the work.

The stone is to be delivered by barge, the weight of each barge load of stone shall be determined by displacement at the job site, with deductions for water or ballast. The Contractor shall furnish dimensions of the barge or barges to be used for delivery of stone. The Contractor shall also prepare displacement tables and furnish them to the Contracting Officer for checking and agreement on accuracy.

Arkansas River, Arkansas R.M. 86.4 to 66.0

SECTION 01 22 00 Page 2 of 3

1.1.5.3 Unit of Measure

Unit of measure: Cubic yard

1.1.6 LD4-1 (Option 1, Line item 0002)

1.1.6.1 Payment

Payment will be made for “LD4-1" which prices and payments thereof shall constitute full compensation for furnishing, hauling and placing Graded R2200 Stone in place, complete including all materials, labor, equipment, tools, and incidentals necessary to complete the work, as specified herein and as in the task order. Reference appendix B, sheet 1, for approximate location of scour holes.

1.1.6.2 Measurement

dry ton (2,000 match bid schedule estimated quanity and unit. pounds) of stone satisfactorily placed in the work.

The stone is to be delivered by barge, the weight of each barge load of stone shall be determined by displacement at the job site, with deductions for water or ballast. The Contractor shall furnish dimensions of the barge or barges to be used for delivery of stone. The Contractor shall also

1.1.7 LD4-2 (Option 2, Line item 0003)

1.1.7.1 Payment

Payment will be made for “LD4-2 " which prices and payments thereof shall constitute full compensation for furnishing, hauling and placing Graded R2200 Stone in place, complete including all materials, labor, equipment, tools, and incidentals necessary to complete the work, as specified herein and as in the task order. Reference appendix B, sheet 1, for approximate location of scour holes.

1.1.7.2 Measurement

dry ton (2,000 match bid schedule estimated quantity and unit. pounds) of stone satisfactorily placed in the work.

The stone is to be delivered by barge, the weight of each barge load of stone shall be determined by displacement at the job site, with deductions for water or ballast. The Contractor shall furnish dimensions of the barge or barges to be used for delivery of stone. The Contractor shall also

PART 2 PRODUCTS (NOT APPLICABLE)

Arkansas River, Arkansas R.M. 86.4 to 66.0

SECTION 01 22 00 Page 3 of 3

PART 3 EXECUTION (NOT APPLICABLE)

Section 01 33 00 Page 1

SECTION 01 33 00

SUBMITTAL PROCEDURES

1.1 SUMMARY

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.

Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Contractor's Quality Control (CQC) System Manager and the Designer of Record, if applicable, to check and approve all items prior to submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders;

samples; O&M manuals (including parts list); certifications; warranties; and other such required submittals.

Submittals requiring Government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby. Pick up and dispose of samples not incorporated into the work in accordance with manufacturer's Material Safety Data Sheets (MSDS) and in compliance with existing laws and regulations.

A submittal register showing items of equipment and materials for when submittals are required by the specifications is provided as "Appendix A - Submittal Register".

1.2 DEFINITIONS

1.2.1 Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections. Submittals are identified by Submittal Description (SD) numbers and titles as follows:

Submittals which are required prior to start of construction (work).or the start of the next major phase of the construction on a multi-phase contract, includes schedules, tabular list of data, or tabular list including location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work.

Certificates of insurance

Section 01 33 00 Page 2

Surety bonds

List of proposed Subcontractors

List of proposed products

Construction progress schedule

Network Analysis Schedule (NAS)

Submittal register

Schedule of prices or Earned Value Report

Health and safety plan

Work plan

Quality Control(QC) plan

Environmental protection plan

1.2.2 Approving Authority

Office or designated person authorized to approve submittal.

1.2.3 Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, except those SD- 01 Pre-Construction Submittals noted above, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with this section.

Submittal Register; G

1.4 SUBMITTAL CLASSIFICATION

Submittals are classified as follows:

1.4.1 Designer of Record Approved (DA)

Designer of Record (DOR) approval is required for extensions of design, critical materials, any deviations from the solicitation, the accepted proposal, or the completed design, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer. Within the terms of the Contract Clause SPECIFICATIONS

Section 01 33 00 Page 3

AND DRAWINGS FOR CONSTRUCTION, they are considered to be "shop drawings."

Contractor to provide the Government with the number of copies designated hereinafter of all DOR approved submittals. The Government may review any or all Designer of Record approved submittals for conformance to the Solicitation, Accepted Proposal and the completed design. The Government will review all submittals designated as deviating from the Solicitation or Accepted Proposal, as described below. Generally, design submittals should be identified as SD-05 Design Data submittals.

1.4.2 Government Approved (G)

Government approval is required for extensions of design, critical materials, deviations, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer.

Government approval is required for any deviations from the Solicitation or Accepted Proposal and other items as designated by the Contracting Officer.

Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are considered to be "shop drawings."

1.4.3 Government Conformance Review of Design (CR)

The Government will review all intermediate and final design submittals for conformance with the technical requirements of the solicitation. Section 01 33 16 DESIGN AFTER AWARD covers the design submittal and review process in detail. Review will be only for conformance with the applicable codes, standards and contract requirements. Design data includes the design documents described in Section 01 33 16 DESIGN AFTER AWARD. Generally, design submittals should be identified as SD-05 Design Data submittals.

1.4.4 Designer of Record Approved/Government Conformance Review (DA/CR)

1.4.4.1 Deviations to the Accepted Design

Designer of Record approval and the Government's concurrence are required for any proposed deviation from the accepted design which still complies with the contract before the Contractor is authorized to proceed with material acquisition or installation. Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are considered to be "shop drawings." If necessary to facilitate the project schedule, the Contractor and the DOR may discuss a submittal proposing a deviation with the Contracting Officer's Representative prior to officially submitting it to the Government. However, the Government reserves the right to review the submittal before providing an opinion, if deemed necessary. In any case, the Government will not formally agree to or provide a preliminary opinion on any deviation without the DOR's approval or recommended approval. The Government reserves the right to non-concur with any deviation from the design, which may impact furniture, furnishings, equipment selections or operations decisions that were made, based on the reviewed and concurred design.

1.4.4.2 Substitutions

Unless prohibited or provided for otherwise elsewhere in the Contract, where the accepted contract proposal named products, systems, materials or equipment by manufacturer, brand name and/or by model number or other specific identification, and the Contractor desires to substitute manufacturer or model after award, submit a requested substitution for

Section 01 33 00 Page 4

Government concurrence. Include substantiation, identifying information and the DOR's approval, as meeting the contract requirements and that it is equal in function, performance, quality and salient features to that in the accepted contract proposal. If the Contract otherwise prohibits substitutions of equal named products, systems, materials or equipment by manufacturer, brand name and/or by model number or other specific identification, the request is considered a "variation" to the contract.

Variations are discussed below in paragraphs: "Designer of Record Approved/Government Approved" and "VARIATIONS."

1.4.5 Designer of Record Approved/Government Approved (DA/GA)

In addition to the above stated requirements for proposed deviations to the accepted design, both Designer of Record and Government Approval and, where applicable, a contract modification are required before the Contractor is authorized to proceed with material acquisition or installation for any proposed variation to the contract (the solicitation and/or the accepted proposal), which constitutes a change to the contract terms. Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are considered to be "shop drawings." The Government reserves the right to accept or reject any such proposed deviation at its discretion.

1.4.6 For Information Only

Submittals not requiring Government approval will be for information only.

For Design-build construction all submittals not requiring Designer of Record or Government approval will be for information only. They are not considered to be "shop drawings" within the terms of the Contract Clause referred to above.

1.4.7 Sustainability Reporting Submittals (S)

Submittals for Guiding Principle Validation (GPV) or Third Party Certification (TPC) are indicated with an "S" designation. Submit the information required by the technical sections that demonstrates compliance with the sustainable requirement, and for inclusion in the Sustainability Notebook as required by Section 01 33 29 SUSTAINABILITY REPORTING. A full submittal for an item may be provided under another SD; however, for the "S" submittal, only provide that portion of the submittal that demonstrates compliance with the sustainable requirement. If the sustainable submittal does require Government Approval, it may be tagged under another SD with a "G."

Schedule submittals for these items throughout the course of construction as provided; do not wait until closeout.

1.5 PREPARATION

1.5.1 Transmittal Form

Use the attached sample transmittal form in ENG Form 4025-R for submitting both Government approved and information only submittals in accordance with the instructions on the reverse side of the form. These forms will be furnished to the Contractor. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted. Exercise special care to ensure proper listing of the specification paragraph and

Section 01 33 00 Page 5 sheet number of the contract drawings pertinent to the data submitted for each item.

1.5.2 Electronic File Format

Provide submittals in electronic format, with the exception of material samples required for SD-04 Samples items. In addition to the electronic submittal, provide three hard copies of the submittals. Compile the submittal file as a single, complete document, to include the Transmittal Form described within. Name the electronic submittal file specifically according to its contents, coordinate the file naming convention with the Contracting Officer. Electronic files must be of sufficient quality that all information is legible. Electronic format shall be in PDF, unless otherwise specified or directed by the Contracting Officer. Generate PDF files from original documents with bookmarks so that the text included in the PDF file is both searchable and can be copied. If documents are scanned, Optical Character Resolution (OCR) routines are required. Index and bookmark files exceeding 30 pages to allow efficient navigation of the file. When required, the electronic file must include a valid electronic signature, or scan of a signature.

Email electronic submittal documents fewer than 10MB to an email address as directed by the Contracting Officer. Provide electronic documents over 10MB on an optical disc, or through an electronic file sharing system such as the AMRDEC SAFE Web Application located at the following website:

https://safe.amrdec.army.mil/safe/.

Provide hard copies of submittals when requested by the Contracting Officer.

Up to three] additional hard copies of any submittal may be requested at the discretion of the Contracting Officer, at no additional cost to the Government.

1.6 QUANTITY OF SUBMITTALS

Submit three (3) hard copies of all submittals to the Contracting Officer at the following address:

1.6.1 Addresses for Submittals

For USPS delivery:

US Army Corps of Engineers Construction Branch 700 West Capitol, P.O. Box 867 Little Rock, Arkansas 72203-0867

For FedEx, UPS, etc:

US Army Corps of Engineers Construction Branch 700 West Capitol, Room 6201 Little Rock, Arkansas 72203-0867

For USPS delivery:

U.S. Army Corps of Engineers Air Force Base Resident Office P.O. Box 1279

Section 01 33 00 Page 6

Two (2) copies will be returned to the contractor.

The complete submittal, including the signed ENG Form 4025 and all enclosures/attachments, shall also be be provided on compact disc in Adobe Portable Document Format (PDF) formal with the hard copies.

1.7 SUBMITTAL PROCEDURES

The Government will discuss detailed submittal procedures with the Contractor at the Preconstruction Conference.

1.8 INFORMATION ONLY SUBMITTALS

Normally submittals for information only will not be returned. Approval of the Contracting Officer is not required on information only submittals. The Government reserves the right to require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Contracting Officer from requiring removal and replacement of nonconforming material incorporated in the work;

and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe. For design-build construction the Government will retain three copies of information only submittals.

1.9 VARIATIONS

Variations from contract requirements require both Designer of Record (DOR) and Government approval pursuant to contract Clause FAR 52.236-21 and will be considered where advantageous to Government.

1.9.1 Considering Variations

Discussion with Contracting Officer prior to submission, after consulting with the DOR, will help ensure functional and quality requirements are met and minimize rejections and re-submittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal (VECP).

Specifically point out variations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government.

1.9.2 Proposing Variations

When proposing variation, deliver written request to the Contracting Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government, including the DOR's written analysis and approval. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals required for the item.

Clearly mark the proposed variation in all documentation.

Section 01 33 00 Page 7

Check the column "variation" of ENG Form 4025 for submittals which include proposed deviations requested by the Contractor. Set forth in writing the reason for any deviations and annotate such deviations on the submittal.

The Government reserves the right to rescind inadvertent approval of submittals containing unnoted deviations.

1.9.3 Warranting that Variations are Compatible

When delivering a variation for approval, Contractor, including its Designer(s) of Record, warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.9.4 Review Schedule is Modified

In addition to normal submittal review period, a period of 10 working days will be allowed for consideration by the Government of submittals with variations.

1.10 SUBMITTAL REGISTER

Prepare and maintain submittal register, as the work progresses. Do not change data which is output in columns (c), (d), (e), and (f) as delivered by Government; retain data which is output in columns (a), (g), (h), and (i) as approved. A submittal register showing items of equipment and materials for which submittals are required by the specifications is provided as an attachment. This list may not be all inclusive and additional submittals may be required. The Government will provide the initial submittal register in electronic format with the following fields completed, to the extent that will be required by the Government during subsequent usage.

Column (c): Lists specification section in which submittal is required.

Column (d): Lists each submittal description (SD No. and type, e.g. SD-02 Shop Drawings) required in each specification section.

Column (e): Lists one principal paragraph in specification section where a material or product is specified. This listing is only to facilitate locating submitted requirements. Do not consider entries in column (e) as limiting project requirements.

Thereafter, the Contractor is to track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the Government.

The Designer of Record develops a complete list of submittals during design and identify required submittals in the specifications, and use the list to prepare the Submittal Register. The list may not be all inclusive and additional submittals may be required by other parts of the contract.

Complete the submittal register and submit it to the Contracting Officer for approval within 30 calendar days after Notice to Proceed. The approved submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract period.

Coordinate the submit dates and need dates with dates in the Contractor prepared progress schedule. Submit monthly or until all submittals have been satisfactorily completed, updates to the submittal register showing the

Section 01 33 00 Page 8

Contractor action codes and actual dates with Government action codes.

Revise the submittal register when the progress schedule is revised and submit both for approval.

1.10.1 Use of Submittal Register

Submit submittal register. Submit with QC plan and project schedule.

Verify that all submittals required for project are listed and add missing submittals. Coordinate and complete the following fields on the register submitted with the QC plan and the project schedule:

Column (a) Activity Number: Activity number from the project schedule.

Column (g) Contractor Submit Date: Scheduled date for approving authority to receive submittals.

Column (h) Contractor Approval Date: Date Contractor needs approval of submittal.

Column (i) Contractor Material: Date that Contractor needs material delivered to Contractor control.

]1.10.2 Contractor Use of Submittal Register

Update the following fields[ in the Government-furnished submittal register program or equivalent fields in program utilized by Contractor] with each submittal throughout contract.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (j) Action Code (k): Date of action used to record Contractor's review when forwarding submittals to QC.

Column (l) List date of submittal transmission.

Column (q) List date approval received.

1.10.3 Approving Authority Use of Submittal Register

Update the following fields[ in the Government-furnished submittal register program or equivalent fields in program utilized by Contractor].

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (l) List date of submittal receipt.

Column (m) through (p) List Date related to review actions.

Column (q) List date returned to Contractor.

1.10.4 Copies Delivered to the Government

Deliver one copy of submittal register updated by Contractor to Government with each invoice request.

Section 01 33 00 Page 9

1.11 SCHEDULING

Schedule and submit concurrently submittals covering component items forming a system or items that are interrelated. Include certifications to be submitted with the pertinent drawings at the same time. No delay damages or time extensions will be allowed for time lost in late submittals.

a. Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential resubmittal of requirements.

b. Submittals called for by the contract documents will be listed on the register. If a submittal is called for but does not pertain to the contract work, the Contractor is to include the submittal in the register and annotate it "N/A" with a brief explanation. Approval by the Contracting Officer does not relieve the Contractor of supplying submittals required by the contract documents but which have been omitted from the register or marked "N/A."

c. Re-submit register and annotate monthly by the Contractor with actual submission and approval dates. When all items on the register have been fully approved, no further re-submittal is required.

d. Carefully control procurement operations to ensure that each individual submittal is made on or before the Contractor scheduled submittal date shown on the approved "Submittal Register."

1.11.1 Government Reviewed Design

The Government will review design submittals for conformance with the technical requirements of the solicitation. Section 01 33 16 DESIGN AFTER AWARD covers the design submittal and review process in detail. Government review is required for deviation from the completed design. Review will be only for conformance with the contract requirements. Included are only those construction submittals for which the Designer of Record design documents do not include enough detail to ascertain contract compliance.

The Government may, but is not required, to review extensions of design such as structural steel or reinforcement shop drawings.

1.12 GOVERNMENT APPROVING AUTHORITY

When approving authority is Contracting Officer, the Government will:

a. Note date on which submittal was received.

b. Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

c. Identify returned submittals with one of the actions defined in paragraph REVIEW NOTATIONS and with markings appropriate for action indicated.

Upon completion of review of submittals requiring Government approval, stamp and date submittals. One (1) copy copies of the submittal will be retained by the Contracting Officer and two (2) copies of the submittal will be

Section 01 33 00 Page 10 returned to the Contractor. If the Government performs a conformance review of other Designer of Record approved submittals, the submittals will be so identified and returned, as described above.

1.12.1 Review Notations

Contracting Officer review will be completed within 30 calendar days after date of submission. Submittals will be returned to the Contractor with the following notations:

a. Submittals marked "approved" or "accepted" authorize the Contractor to proceed with the work covered.

b. Submittals marked "approved as noted" "or approved, except as noted, resubmittal not required," authorize the Contractor to proceed with the work covered provided he takes no exception to the corrections.

c. Submittals marked "not approved" or "disapproved," or "revise and resubmit," indicate noncompliance with the contract requirements or design concept, or that submittal is incomplete. Resubmit with appropriate changes. No work shall proceed for this item until resubmittal is approved.

d. Submittals marked "not reviewed" will indicate submittal has been previously reviewed and approved, is not required, does not have evidence of being reviewed and approved by Contractor, or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.

1.13 DISAPPROVED SUBMITTALS

Contractor shall make corrections required by the Contracting Officer. If the Contractor considers any correction or notation on the returned submittals to constitute a change to the contract drawings or specifications; notice as required under the Contract clause CHANGES, is to be given to the Contracting Officer. Contractor is responsible for the dimensions and design of connection details and construction of work.

Failure to point out deviations may result in the Government requiring rejection and removal of such work at the Contractor's expense.

If changes are necessary to submittals, make such revisions and submission of the submittals in accordance with the procedures above. No item of work requiring a submittal change is to be accomplished until the changed submittals are approved.

1.14 APPROVED SUBMITTALS

The Contracting Officer's approval or acceptance of submittals is not to be construed as a complete check, and indicates only that the general method of construction, materials, detailing and other information are satisfactory.

design, general method of construction, materials, detailing and other information appear to meet the Solicitation and Accepted Proposal.

Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the Contractor

Section 01 33 00 Page 11

Quality Control (CQC) requirements of this contract is responsible for dimensions, the design of adequate connections and details, and the satisfactory construction of all work design, dimensions, all design extensions, such as the design of adequate connections and details, etc., and the satisfactory construction of all work.

After submittals have been approved or accepted by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

1.15 APPROVED SAMPLES

Approval of a sample is only for the characteristics or use named in such approval and is not be construed to change or modify any contract requirements. Before submitting samples, the Contractor to assure that the materials or equipment will be available in quantities required in the project. No change or substitution will be permitted after a sample has been approved.

Match the approved samples for materials and equipment incorporated in the work. If requested, approved samples, including those which may be damaged in testing, will be returned to the Contractor, at his expense, upon completion of the contract. Samples not approved will also be returned to the Contractor at its expense, if so requested.

Failure of any materials to pass the specified tests will be sufficient cause for refusal to consider, under this contract, any further samples of the same brand or make of that material. Government reserves the right to disapprove any material or equipment which previously has proved unsatisfactory in service.

Samples of various materials or equipment delivered on the site or in place may be taken by the Contracting Officer for testing. Samples failing to meet contract requirements will automatically void previous approvals.

Contractor to replace such materials or equipment to meet contract requirements.

Approval of the Contractor's samples by the Contracting Officer does not relieve the Contractor of his responsibilities under the contract.

1.16 WITHHOLDING OF PAYMENT

Payment for materials incorporated in the work will not be made if required approvals have not been obtained. No payment for materials incorporated in the work will be made if all required Designer of Record or required Government approvals have not been obtained. No payment will be made for any materials incorporated into the work for any conformance review submittals or information only submittals found to contain errors or deviations from the Solicitation or Accepted Proposal.

[1.16.1 Withholding…