JOC_PWS.pdf

Section C - Description/Specifications/Work Statement

C.1 Contract Description

This will be a Federal Acquisition Regulation (FAR) Part 15, competitive 8(a) Small Business Set Aside, Indefinite Delivery/Indefinite Quantity (ID/IQ), Job Order Contract (JOC) solicitation. All individual task orders will be Firm Fixed Price.

C.1.1 Contract Term

The term of the contract is limited to a one year base period and one (1) twelve month option.

C.1.2 Minimum Value

The guaranteed minimum quantity of work which will be required for task orders will not be less than $100,000 to be awarded during the base year of the contract.

C.1.3 Estimated Maximum

The estimated maximum value is $56,000,000 for the base year and $56,000,000 for the option year for a total estimated value of $112,000,000. If the Government’s requirements for services set forth in the statement of work do not result in orders in the amount described as “estimated maximum,” the event shall not constitute the basis for an equitable price adjustment under this contract.

C.1.4 Objective

This contract is intended to provide for a full range of new construction, alterations, maintenance, repair, sustainment, restoration, and modernization services for the U.S.

Army Garrison and the tenant organizations located at Redstone Arsenal. Potential projects include, but are not limited to: administrative facilities; base support and facility maintenance shops; child development centers; physical fitness centers; vehicle maintenance and engine repair shops; food service facilities; public safety facilities (police, fire and crash rescue); airfield structures (including rigid and flexible paving);

roads; ball fields; bridges; underground utilities; overhead utilities; gates; warehouses;

auditoriums; and research, development and testing facilities. The work also may include incidental design and testing, studies, and survey and abatement for lead based paint (LBP) and asbestos containing materials (ACM). Facility repairs, renovations and construction shall conform to the requirements of the technical criteria listed in the task order. These objectives shall be achieved through the implementation of task orders issued under the terms of this contract for all of the herein described tasks or additional tasks described in specific task orders.

C.2 Scope of Work

The Contractor shall provide, upon receipt of a task order, all work, materials, supplies, parts (to include system components), plant, supervision, labor, and equipment, except when specified as Government furnished, to repair, maintain, alter, or construct real property facilities and structures at Redstone Arsenal, Alabama and provide related services as specified in strict accordance with all the terms, conditions, special contract requirements, specifications, drawings, attachments, and exhibits contained in this contract.

C.2.1 Coordination of Work

The Contractor’s work and responsibility shall include all contractor planning, programming, administration, and management necessary to provide all repair or construction and related services as specified. The work shall be conducted by the Contractor in strict accordance with the contract, to include the Contractor’s proposal and all applicable Federal, State of Alabama, and local laws, regulations, codes, or directives.

The Contractor shall insure that all work provided meets or exceeds critical reliability rates or tolerances specified or included in applicable specifications. The Contractor shall provide all related Contractor administration services to perform the work such as quality control, Contractor financial control, preparing and submitting required reports, and submitting necessary information as specified under this contract and within individual task orders.

C.2.1.1 Task Order Coordination

Prior to scheduling work for a task order, the Contractor shall coordinate with the Contracting Officer’s Representative (COR), and the staff of occupied facilities, and agree on a sequence of procedure; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; and use of corridors, stairways, elevators, eating spaces, and restrooms for Contractor personnel.

C.2.1.1.1 Subcontractor Coordination

It shall be the Contractor’s responsibility to coordinate with the subcontractors and ensure that everything in the SOW and on the drawings is included in subcontractor bids and is properly completed prior to the final inspection.

C.2.2 Documentation

The following documents shall be used in the execution of work under the contract:

C.2.2.1 Unit Price Book

Unit Price Book (UPB), VOLUME I. The UPB contains pricing information for the description of work to be accomplished and for the unit of measure specified.

C.2.2.1.1 UPB Prices

Prices in the UPB include the following: direct labor through the foreman level at current Davis-Bacon wage rates for the area, equipment costs for the region, tools and material costs including delivery, sales tax and all incidentals. Incidentals are items such as, but not limited to, the following: nails, screws, welds, and connectors. All prices in the UPB are for complete and in-place construction unless explicitly described otherwise.

C.2.2.1.2 UPB Price Adjustment Modifiers

The UPB presented under this contract contains unit pricing data to be used by the Contractor in development of price proposals for each task order. The pricing data is presented as basic items and as price adjustment modifiers to the basic item. Price adjustment modifiers provide a method for adding to or deducting from the basic item prices for optional materials, and/or methods of installation. One or more modifiers can be applied to adjust the basic item price.

C.2.2.2 Specifications

Technical Specifications, VOLUME II. Specifications for tasks shall be interpreted as follows: All labor, material, equipment, spare parts, services, and work required by a specification shall be considered part of the unit price unless the task description or technical specifications state otherwise.

C.2.2.3 Demolition

Demolition prices in the UPB cover the cost of removal and disposal of the items.

Demolition includes removal of the item, handling, disassembly if required, loading in a truck or dumpster, and disposal of demolished items, whether salvageable or non-salvageable, unless specified otherwise by the UPB task. Unit prices for demolition exclude costs for hauling.

C.2.2.4 Abbreviations

A list of abbreviations to be used in the UPB is provided at paragraph C.22.

C.3 Personnel

The Contractor shall provide all personnel necessary to accomplish all work within the time frames specified for each task order. All employees that interface with customers shall be able to speak and understand the English language.

C.3.1 Identification

The Contractor shall ensure that each employee obtains an identification badge from Security Forces. Each employee shall follow established Installation procedures for displaying their identification badge while within the boundaries of the Installation. The Contractor shall provide personnel to complete all badging documentation and forms to obtain badges for all Contractor and Subcontractor personnel.

C.3.2 Program Manager

The Contractor shall provide a Program Manager with a minimum of five years of experience supervising construction projects similar to those required by this contract (i.e.

more than 100 projects working simultaneously).

C.3.2.1 The Program Manager or his alternate shall be physically present at the on-site project office except on federal Government holidays (see paragraph H.21), during the hours from 7:00 AM to 3:30 PM, Monday through Friday. An alternate Program Manager shall be designated when work is being performed at hours other than as listed above or during absences such as illness, vacation, etc.

C.3.2.2 The Program Manager, and any individual designated to act for him/her, shall have full authority to contractually commit the Contractor for prompt action on matters pertaining to Contractor administration of the contract. The Program Manager shall have check writing authority for payment of subcontractor invoices. The Program Manager, and any alternate, shall be able to understand, speak, read, and write the English language fluently.

C.3.3 Project Managers

The Contractor shall provide Project Managers (PMs) to assist the Quality Control Representatives in identifying and resolving construction problems in addition to coordinating with Subcontractors, construction personnel, and Government PMs. PMs shall also prepare/negotiate task order proposals.

C.3.4 Quality Control Representatives

The Contractor shall designate individuals who will be at project sites and will be responsible for management of quality control. These individuals shall visit project sites daily and are responsible for all construction and related activities including quality and production. Quality Control Representatives shall have a minimum of 4 years of experience in construction quality control and management of multiple trades and subcontractors.

C.3.4.1 Quality Control Manager

The Contractor shall provide a Quality Control Manager (QCM) with a minimum of five years of experience in managing and inspecting construction projects. The QCM shall be physically present at the project office except on federal Government holidays (see paragraph H.21), during the hours from 7:00 AM to 3:30 PM, Monday through Friday.

The QCM shall have authority to act for the Contractor in all quality control matters.

C.3.5 Safety Manager

The Contractor shall designate a Safety Manager who will visit project sites and who will be responsible for safety compliance. This individual shall have authority to act for the Contractor in all safety matters. The Safety Manager shall have a four year safety degree and five years of experience or ten years of experience as a safety and health professional in the construction industry.

C.3.6 Office Trailer

The Contractor shall provide and locate an office trailer on the confines of Redstone Arsenal, AL, as specified in paragraph H.12, to house an on-site staff.

C.3.7 Security Requirements

The Contractor shall comply with security regulations imposed by the Installation Commander and/or the agency occupying the space where work is performed, including any necessary security clearances.

C.3.7.1 AT Level 1 Training

This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to government installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

https://jkodirect.jten.mil.

C.3.7.2 Operation Security (OPSEC)

For contractors that require OPSEC Training. Level I OPSEC Awareness Training: Per AR 530-1, Operations Security, all contractor employees, to include subcontractor employees shall complete Level I OPSEC Awareness Training within 30 calendar days of their reporting for duty. This requirement is only applicable to employees and subcontractors working physically on Redstone Arsenal proper. All subcontractors shall take the Level 1 OPSEC Awareness Training located at the below website and print the certificates demonstrating completion. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR, within 10 calendar days after completion of training by all employees and subcontractor personnel. Note: after the first screen, select User Type:

https://jkodirect.jten.mil/

Civilian/Contractor, then Service: Army, then Grade N/A. OPSEC awareness training is available at the following website: http://cdsetrain.dtic.mil/opsec/.

C.3.7.3 Access and General Protection/Security Policy and Procedures

All contractor employees, to include associated sub-contractor employees, shall comply with applicable installation, facility and area Commander Installation and facility access and local security policies and procedures (provided by the Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office.

The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the installation Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

C.3.7.4 Identification of Contractor Employees

This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. The Contractor (to include subcontractors) shall obtain for each employee a Redstone Arsenal Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title.

ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of an employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. Foreign owned companies and foreign national contractors will only be permitted to perform under this contract when there are no qualified U.S. companies and /or U.S. contractors. All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They shall also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

C.3.7.5 iWATCH Training

This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor, to include subcontractors shall brief all employees on the local iWATCH program. The iWATCH slide presentation and supporting training video is provided by the USAG-R Antiterrorism Branch. Training material is located in the garrison contracting organizational files. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to local law enforcement and security officials. This training shall be completed within 30 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR within 10 calendar days after completion of training by all employees and subcontractor personnel.

C.3.7.6 Impact on contractor performance during increased FPCON during periods of increased threat (Contractor personnel working on an installation)

During FPCON’s CHARLIE and DELTA, services may be discontinued / postponed due to higher threat. Services may resume when the FPCON level is reduced to level BRAVO or lower. All contractor service and supply delivery vehicles entering Redstone Arsenal that have not been vetted for unescorted entrance will report to ACP #1. A valid driver’s license and a shipping bill of lading must be provided. Enclosed cargo compartments will be secured by locks or (serial numbered) security bands in order to prevent tampering. Drivers will be directed to turn off the ignition, place the keys on the dash and open all storage compartments. All passengers will exit the vehicle to a designated holding area. Contractor service and supplies are subject to random inspection during food and water deliveries.

The following actions will be taken during heightened postures: All Fuel Tanker Trucks will be escorted by Redstone police on and off the Installation. All dump trucks and trash vehicles must be empty prior to arriving to the inspection point. All contract service and supply commercial food deliveries will be escorted by the receiving organization.

Coordination’s must be made with the receiving organization prior to arrival to ensure persons are available for escorting.

C.3.7.7 Random Antiterrorism Measures Program (RAMP) Participation

Contractor personnel working on an installation are subject to participation in Installation RAMP security program (e.g. vehicles searches/inspections, wearing of ID badges, etc).

C.3.7.8 Contract requires provisions IAW with UFC 4-010-01 & UFC 4-010-02.

DoD Instruction 2000.12 stipulates that each military service will ensure that antiterrorism (AT) protective features be incorporated into planning, design and execution of all facility construction to mitigate AT vulnerabilities and terrorist threats. In addition, 10 US Code §2859 required the Secretary of Defense to develop common guidance and criteria to be used to develop construction standards designed to reduce the vulnerability to terrorist attack and to improve the security of the occupants of those structures. This UFC is intended to meet those requirements. In accordance with DoD Instruction 2000.16, all DoD Components will fully comply with this UFC.

This UFC and 4-010-02 establish standards that provide minimum levels of protection against terrorist attacks for the occupants of all DoD inhabited buildings. These UFCs are intended to be used by security and antiterrorism personnel and design teams to identify the minimum requirements that must be incorporated into the design of all new construction and major renovations of inhabited DoD buildings. They also include recommendations that should be, but are not required to be incorporated into all such buildings. When needed for purposes of documenting existing site conditions, problem resolution, etc., the Contractor is authorized to take job site pictures and submit to

DPW.

C.3.7.9 Contractor Employees Who Require Access to Government Information Systems

All contractor employees, to include associated sub-contractor employees, with access to a Government Information System shall be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and shall successfully complete the DoD Information Assurance Awareness Training prior to access to the information systems and then annually thereafter.

C.3.7.10 Contractor Employees Who Require a Common Access Card (CAC)

Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or

(3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully completed NACI at the Office of Personnel Management.

C.3.7.11 Information Assurance (IA)/Information Technology (IT) Training

All contractor employees, to include associated sub-contractor employees, shall complete the DoD IA awareness training before issuance of network access and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the Contracting Officer, if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. All contractor employees, to include associated sub-contractor employees, working IA/IT functions shall comply with DoD and Army training requirements in DoD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

C.3.7.12 Site Security

The Contractor shall provide site security (fencing, lighting, or guard service) as required by each Task Order. However, as a minimum, the Contractor shall maintain the site and all other Contractor controlled areas in such manner as to minimize the risk of theft, vandalism, injury, or accident. The Contractor shall comply with site security regulations.

C.3.7.13 Contractor Key Control

The Contractor shall establish and implement methods of making sure that all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

C.3.7.13.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

C.3.7.13.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

C.3.7.13.3 The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

C.4 Fire Prevention and Protection

The Contractor shall comply with all fire prevention measures prescribed in the installation regulation, AMCOMR 210-2. A Hot Work Permit or Flame Permit, as applicable, shall be obtained by the Contractor prior to performing any work requiring open flame devices in, on, or within 25 feet of buildings. Open flame devices include, but are not limited to, blow torches, portable furnaces, tar kettles, and gas or electric welding and cutting equipment.

The Contractor shall be liable for any fire damage to Government property attributable to negligence.

C.4.1 A Hot Work Permit is issued by the Fire Prevention and Inspection Division on DA Form 5383-R. The Contractor shall obtain this permit by calling the dispatcher at 876- 5974.

C.4.2 A Flame Permit is identical to a Hot Work Permit with the exception that this permit is issued by the Garrison Safety Office for work in explosive and/or hazardous areas.

Flame Permits must be requested a minimum of 24 hours in advance. The Contractor shall obtain this permit by calling the Garrison Safety Office at 842-8635.

C.5 Equipment Data Sheet

The Contractor shall provide a list of all equipment installed and/or removed for each task order. This list shall include each piece of equipment, which has a serial number, and all the information listed on the nameplate that is necessary to positively identify the equipment. This list shall also include the cost, FOB work site, for each piece of installed equipment excluding installation cost. The list shall be completed on an Equipment Data Sheet, and submitted with the final payment request. A copy of the required Equipment Data Sheet is provided as Attachment J4.

C.6 Disposal of Equipment, Scrap Materials, and Debris

C.6.1 Turn-in Items

Any item that is to be turned over to the Government will be specifically identified in the scope of work for the individual task order. The Contractor shall deliver items turned over to the Government to the storage area specified in the scope of work. Turn-in items must be palletized, wrapped in plastic, and labeled. A Turn-in Slip, DD Form 1348-1, shall be completed for any item which is turned over to the Government. Copies of Turn-in Slips shall be submitted with the final payment request. A copy of DD Form 1348-1 is provided as Attachment J1.

C.6.2 Disposal Methods

All Government property items and salvageable materials to be removed shall become the property of the Contractor unless specified otherwise. These items shall be promptly removed from Redstone Arsenal and shall not be stored at the job site. The Contractor shall dispose of removed equipment, materials, and debris as follows:

C.6.2.1 Non-salvageable Materials

Construction debris and refuse that contains no salvageable materials shall be disposed of at the Redstone Arsenal (RSA) inert landfill, also known as the Solid Waste Management Area (SWMA). Materials shall be segregated in accordance with MICOM Regulation No. 420-7 prior to transporting to the SWMA. The Contractor shall complete AMSAM-RA Form 2435-R, Manifest of Material Delivered to the Redstone Arsenal Solid Waste Management Area, for each load of waste delivered to the SWMA. A copy of AMSAM-RA Form 2435-R is provided as Attachment J5.

C.6.2.2 Huntsville Landfill

The Contractor may, at his discretion, dispose of up to but not more than 5 tons/day of construction debris and refuse at the Huntsville inert landfill. Any waste disposal exceeding 5 tons/day shall be at the Contractor’s expense. The Contractor shall obtain a signed copy of a Manifest of Material Delivered to the City of Huntsville Inert Landfill for each load of waste delivered to the Huntsville inert landfill. The document must be signed by a DPW project manager. A copy of this document is provided as Attachment J6.

C.6.2.3 Huntsville Solid Waste Incinerator

Inert burnable materials such as wood and cardboard shall be disposed of at the Huntsville incinerator. The Contractor shall obtain a signed copy of a Manifest of Material Delivered to the City of Huntsville Solid Waste Incinerator for each load of burnable waste delivered to the Huntsville incinerator. The document must be signed by a DPW project manager. A copy of this document is provided as Attachment J7.

C.6.3 Disposal of Hazardous Materials

The Contractor shall comply with all applicable laws on occupational safety and health, the handling and storage of hazardous materials, and the proper handling and disposal of hazardous wastes and hazardous substances generated by its activities. The Contractor shall comply with the requirements of RSA 200-6, Hazardous Material/Waste Management Plan, for handling, storage, and disposal of hazardous wastes and materials. A copy of the plan is provided as Attachment J2.

C.6.3.1 Asbestos Removal

Asbestos containing materials shall be removed and disposed of by a certified asbestos removal contractor. Asbestos containing materials shall be properly bagged and disposed of in the designated area at the RSA inert landfill.

C.7 Excavation Permit

The Contractor shall not begin excavation for construction or repairs without obtaining a completed and approved excavation permit showing the location of all underground utilities. Excavation permits are issued by the Base Operations contractor, the telephone contractor, and the sewage contractor. The Contractor shall obtain this permit by calling the service order desk at 876-2801. Excavation permits must be requested a minimum of 24 hours in advance. If excavation has not commenced within 30 days of receipt of the excavation permit, a new excavation permit shall be obtained prior to beginning excavation.

C.8 Environmental Compliance

The Contractor shall comply with all applicable environmental laws and regulations including installation specific requirements. A list of environmental laws, regulations, and policies is included as Attachment J3.

C.8.1 Work in Environmentally Sensitive Areas

The Contractor shall comply with the Installation procedures and standards for work in and around environmentally sensitive or contaminated property. Prior to accessing any environmentally sensitive areas the Contractor shall coordinate with the COR.

C.8.2 Environmental Impact Assessments

Construction activities may require an environmental impact assessment in accordance with the environmental impact analysis process applicable to the Installation (AR 200-2 Environmental Analysis of Army Actions). The Contractor shall be responsible for conducting this assessment and providing a copy to the COR.

C.8.3 Spill Prevention and Response

The Contractor shall adopt the procedures of “The Red Plan” (see Attachment J18) which is an addendum to the Installation Spill Prevention and Response Plan.

C.8.3.1 The Contractor shall reimburse the Garrison for fines, cleanup and corrective action costs which result from hazardous substance spills during the Contractor’s activities.

C.8.4 Environmental Response

The Contractor shall be responsible for accomplishing at no cost to the Government any environmental response required as a result of the Contractor’s activities. The Contractor shall not be responsible for pre-existing environmental conditions.

C.8.5 Record of Environmental Consideration

It will be the DPW Project Manager’s responsibility to prepare a Record of Environmental Consideration (REC), if required, prior to initiating a task order. RECs will be required for all task orders that require excavation or disturbance of soil and/or vegetation. The Contractor shall coordinate with the DPW Project Manager to ensure that an approved REC is on file prior to allowing the subcontractor to start work.

C.8.6 Septic Tanks

The Contractor shall obtain a Class V Underground Injection Control (UIC) permit from the Alabama Department of Environmental Management (ADEM) prior to allowing subcontractors to begin installation of septic tanks on Redstone Arsenal. The permit application (ADEM Form 468) shall be prepared by a licensed Professional Engineer and a licensed Professional Geologist as described in the permit application (see Attachment J14). The cost of obtaining this permit is not part of the Contractor’s coefficient but shall be obtained by using the appropriate line items in the Unit Price Book.

C.8.7 Storm Water Runoff Permit

The Contractor shall submit a National Pollutant Discharge Elimination System (NPDES) permit application (ADEM Form 498) to the ADEM prior to allowing subcontractors to begin work on construction sites where one or more acres will be disturbed (see Attachment J15). Additionally, the Contractor shall provide a construction best management plan (CBMP) that was prepared by a qualified credentialed professional (QCP). The Contractor shall ensure that the QCP performs regular inspections of the construction site and documents the inspections on ADEM Form 500 (see Attachment J16). After the construction project is completed and all disturbed areas have been reclaimed, the Contractor shall complete and submit a termination request (ADEM Form 499, see Attachment J17). The cost of submitting this permit request and the associated documentation is not part of the Contractor’s coefficient but shall be obtained by using the appropriate line items in the Unit Price Book.

C.8.8 Environmental Protection

The Contractor shall perform all work in such a manner as to minimize the pollution of air, water, or land and to control noise and dust within reasonable limits and in accordance with all applicable U.S. and local Government environmental laws, regulations and installation programs that relate to the performance of this contract.

C.9 Ordering Procedures

As the need exists for performance under the terms of this contract, the Contracting Officer or his authorized representative will send the Contractor a request for proposal (RFP). The RFP will identify an existing requirement. Requirements will be based on designs provided by the Government and will consist of engineering drawings and/or sketches as applicable for the magnitude of work to be accomplished. One electronic set of drawings and/or sketches will be furnished to the Contractor at no cost. Additional requirements for drawings and/or sketches shall be the responsibility of the Contractor.

Typical projects using this process will include new construction, alterations, maintenance, repair, sustainment, restoration, and modernization services for the U.S.

Army Garrison and the tenant organizations located at Redstone Arsenal.

C.9.1 Responsiveness

Upon receipt of the RFP, the Contractor shall respond to the needs of the Government within two (2) working days by:

(1) Visiting the proposed work site in the company of the Contracting Officer’s Representative.

(2) Reviewing the construction requirements and discussing problems, unclear items, access, etc.

(3) Preparing a Site Visit Memorandum listing pertinent items discussed at the site visit.

The Site Visit Memorandum shall be formatted as shown at Attachment J9. The site visit is considered essential to the preparation of a complete, competitive proposal and to understanding the total results desired by the Government. The site visit memorandum shall be submitted with the Contractor’s proposal. Failure to visit the site, and/or discuss the project requirements with the COR, shall not constitute an acceptable excuse for omissions or errors in proposals.

C.9.2 Proposals

C.9.2.1 After the site visit, the Contractor shall review the drawings and/or sketches and any changes in the scope of work which resulted from the site visit. He shall then prepare his proposal for accomplishment of the task order.

C.9.2.2 The UPB shall serve as the basis for establishing the value of the work to be performed on a unit price bases.

C.9.2.3 Non-prepriced work to be included in an individual requirement shall be proposed as bare costs for direct labor, material including sales tax, and equipment. The Contractor shall provide copies of a minimum of two sources for all non-prepriced work.

C.9.3 Contingency

The Government may at its discretion decide to include contingency in proposals to allow for unforeseen site conditions, changes in requirements, etc. The DPW Project Manager will determine the amount of contingency and notify the Contractor’s Project Manager after negotiations. The contingency will be included in the proposal as a non-prepriced item. If there is money left in contingency when the project is complete, the money will either be deducted from the project by task order modification or additional work may be accomplished with the remaining money.

C.9.4 Proposal Delivery Requirements

Proposals for projects that are more than 100,000 and less than $750,000 shall be delivered to the Government within ten calendar days of the site visit. Proposals for projects that are equal to or larger than $750,000 shall be delivered to the Government within fifteen calendar days.

C.9.4.1 Special Proposal Delivery Requirements

Typical proposal delivery requirements are described in paragraph C.9.4 above.

However, some proposals will need to be expedited in order to meet mission requirements or to obligate funds prior to expiration dates. Since funding for a large number of projects becomes available at year end (August & September), many of these proposals will need to be completed as soon as possible in order to capture funding.

Proposal completion dates will be negotiated for these special requirements. Proposals must be finalized in time to support a fully negotiated task order prior to the end of the fiscal year (30 September).

C.9.5 Task Orders

Upon receipt of the Contractor’s proposal, the Government will review the proposal for accuracy and completeness. The Government will negotiate all items with the Contractor.

C.9.5.1 A task order will then be issued by the Contracting Officer using a DD Form 1155.

Each task order will include the following information:

(1) Date of the task order

(2) Contract number and task order number

(3) Item number and description

(4) Task order price and performance date

(5) Accounting and appropriation data

(6) Any other pertinent data

C.9.5.2 The Contractor shall honor and shall not refuse any task order issued by the Ordering Officer for services covered by this contract with the following exceptions:

(a) The Contractor is not obligated to honor a task order for an amount of less than $2,000.

(b) The Contractor is not obligated to honor a task order for an amount exceeding $6,000,000.

C.10 Pre-construction Conference

When determined appropriate by the Contracting Officer, before the issuance of the first task order under this contract, a conference may be conducted by the Ordering Officer to acquaint the Contractor with Government policies and procedures that are to be observed during the prosecution of the work and to develop mutual understanding relative to the administration of the contract.

C.10.1 Task Order Pre-construction Conference

Representatives of the Contractor shall meet with the DPW Project Manager, DPW Inspector, and customer representative prior to starting work, for each task order, for the purpose of discussing safety, performance of the work, access to the work site, security requirements, etc. The Contractor’s Project Manager shall conduct the meeting. The Contractor’s inspector and all subcontractors involved in performance of the task order shall attend the meeting. Meeting notes shall be compiled by the Contractor’s Project Manager and e-mailed to the DPW Project Manager and Inspector.

C.11 Commencement, Prosecution, and Completion of Work

The Contractor shall be required to commence work under this contract within ten (10) calendar days after the date the Contractor receives the notice to proceed.

C.11.1 Submittals

The Contractor shall deliver all project submittals to the Government Project Manager within twenty (20) calendar days of receipt of the task order.

C.11.2 Task Order Commencement

The Contractor shall be required to physically start work on all individual task orders, regardless of task order amount, within forty five (45) calendar days after receipt of the task order. This includes task orders awarded near the end of the fiscal year.

C.11.3 Completion of Task Orders

The Contractor shall prosecute work for task orders and complete all tasks including punchlist items and final cleanup of the premises as follows:

(1) Projects ranging from $100,000.01 to $150,000 shall be completed within 90 calendar days of receipt of the task order.

(2) Projects ranging from $150,000.01 to $300,000 shall be completed within 135 days of receipt of the task order.

(3) Projects ranging from $300,000.01 to $500,000 shall be completed within 195 days of receipt of the task order.

(4) Projects from $500,000.01 to $1,000,000 shall be completed within 285 calendar days of receipt of the task order.

(5) Projects larger than $1,000,000 shall be completed within 365 calendar days.

(6) The Contractor shall be required to accomplish a limited number of projects in shorter timeframes than those specified above to accommodate mission requirements and customer needs. Shorter timeframes will be negotiated when compressed project schedules are necessary. When merited, longer timeframes than those specified above may be negotiated.

C.12 Liquidated Damages

If the Contractor fails to satisfactorily complete the work for a task order within the time specified above, or any extension, the Contractor shall compensate the Government as liquidated damages for each day of delay.

If the Government terminates the Contractor’s right to proceed, the resulting damage will consist of liquidated damages until such reasonable time as may be required for final completion of the work together with any increased costs occasioned the Government in completing the work.

If the Government does not terminate the Contractor’s right to proceed, the resulting damage will consist of liquidated damages until the work is completed and accepted.

C.12.1 Liquidated Damage Compensation

For projects that are less than $50,000, the calculated amount of liquidated damages shall be $50 per day. For projects that are $50,000 or more, the amount of liquidated damages shall be calculated as follows:

Total Task Order Cost X .075 = liquidated damages per day Total Project Completion Time

Example:

Task Order Cost = $156,721.57

$156,721.57 X .075 = $87.07 per day

C.13 Time Extensions

Time extensions for task order modifications will be awarded if the additional work required by the modification delays on-going construction activities and/or if additional time is required to accomplish the added work requirements. Time shall not be extended to correct insufficient progress prior to the modification.

C.13.1 Weather Related Time Extensions

Time extensions may result from unusually severe weather for exterior projects. In order for the Contracting Officer to award a time extension, the following conditions must be satisfied:

(1) The weather experienced at the project site during the contract period must be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month.

(2) The unusually severe weather must actually cause a delay to the completion of the project. The delay must be beyond the control and without the fault or negligence of the Contractor.

C.13.1.1 Anticipated Weather Delays

The following schedule of monthly anticipated weather delays is based on National Oceanic and Atmospheric Administration (NOAA) or similar data for the project location and shall constitute the base line for monthly weather evaluations. The Contractor’s progress schedule must reflect these anticipated adverse weather delays in all weather dependent activities.

MONTHLY ANTICIPATED ADVERSE WEATHER DELAY WORK DAYS BASED ON (5) DAY WORK WEEK

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

5 5 5 3 3 5 8 6 5 3 4 5

C.14 Adverse Weather Log

The Contractor shall keep an adverse weather log for each weather dependent task order.

Actual adverse weather delay days must prevent work on critical activities for 50 percent or more of the Contractor’s work day.

C.14.1 The number of actual adverse weather delay days shall include days impacted by actual adverse weather, shall be recorded in full days, and shall be calculated chronologically from the first to the last day of each month. If the number of actual adverse weather delay days exceeds the number of days anticipated in paragraph C.13 above, the Contracting Officer will convert any qualifying delays to calendar days and issue a modification to the task order.

C.15 Scheduling Work

Before scheduling work for an individual task order, the Contractor shall confer with the Contracting Officer’s Representative (COR) and the staff of occupied facilities and agree on a sequence of procedure; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; and use of corridors, stairways, elevators, eating spaces, and restrooms for Contractor personnel.

Delivery of materials and equipment shall be made with a minimum of interference to Government operations and personnel. The work shall, so far as practicable, be done in definite sections or divisions and confined to limited areas which shall be completed before work on other sections or divisions are begun. Furniture and portable office equipment in work areas shall be moved by the Contractor and replaced to the original position. The Contractor shall also move executive furniture and glass tops when required. If the work required by the task order will not allow furniture and office equipment to be replaced to its original location, a new location will be designated by the Contracting Officer’s Representative.

C.15.1 Project Schedules

After receipt of the task order, the Contractor shall prepare and submit a project schedule for all projects that are more than $100,000. The schedule shall indicate the sequence in which the Contractor proposes to perform the work and dates on which the Contractor proposes to start and complete all schedule activities. The scheduling of construction is the responsibility of the Contractor. Contractor management personnel shall actively participate in its development. Subcontractors and suppliers working on the project shall also contribute in developing and maintaining an accurate project schedule. Project schedules shall be submitted to the COR prior to the pre-construction conference.

C.15.1.1 Schedule Tasks

The project schedule shall include each major construction tasks required to complete the project. Additionally, the following mandatory tasks shall be included in the schedule: (a) task order receipt, (b) material submittals & approval, (c) material delivery, (d) pre-construction conference, (e) testing and air balancing, (f) cleanup, (g) Contractor’s completion inspection, (h) Contractor’s punch list, (i) final cleanup, (j) final inspection, (k) punch list and correction, (l) submit as-builts, (m) submit equipment data sheets, and (n) submit O&M manuals.

C.15.1.2 Schedule Quality Assurance Representative

The Contractor shall designate an authorized representative to be responsible for the preparation and updating of the schedule. The authorized representative shall be experienced in scheduling projects similar in nature, magnitude, and complexity of this project and shall be experienced in the use of the scheduling software.

C.15.2 Progress Charts

The Contractor shall prepare and submit progress charts for all projects after receipt of the task order. An updated progress chart shall be submitted with each payment request.

The progress chart shall show estimated and actual costs and scheduled and actual progress for each major task. A sample format is provided as Attachment J10.

C.16 Final Configuration Drawings

The Government’s design for some task orders will be provided as a scope of work and sketches. When requested in the scope of work, the Contractor shall convert the scope of work and sketches to full sized drawings (42” X 30”) and furnish one copy of the drawing files to the Government in the form of CAD-CAM disks using the latest release software that is compatible with Government systems. One hard copy shall also be furnished.

C.16.1 The drawings shall have a standard title block which will be provided by the Government on compact disk.

C.16.2 The cost of these drawings is not part of the Contractor’s coefficient but shall be obtained by using the appropriate line items in the Unit Price Book.

C.16.3 Final configuration drawings shall be provided to and accepted by the Government prior to final payment.

C.17 Contractor Quality Control

The Contractor shall establish and maintain an effective quality control system. The system shall consist of plans, procedures, and an organization to ensure quality of performance and compliance with contract requirements.

C.17.1 Daily Reports

The Contractor’s quality control representative shall visit job sites each day to ensure that quality work is being performed and that contract requirements are being met. The Contractor shall complete a daily quality control report (QCR) for each task order covering each day work was performed. A QCR is not required for days on which no work was performed. QCRs shall be submitted on SAM Form 696. Daily QCRs shall be placed in chronological order and submitted with the final payment request for each task order.

QCRs shall be provided weekly for a task order if requested in writing by the Contracting Officer’s Representative (COR). A copy of SAM Form 696 is provided as Attachment J8.

C.17.2 Final Inspections

Upon completion of a task order, the Contractor’s quality control representative shall conduct a completion inspection and develop a punch list of deficiencies. After all known deficiencies have been corrected, the Government Project Manager shall be contacted to set up a final inspection. The Contractor shall have all equipment necessary to conduct the final inspection at the job site, e.g., ladder, flashlight, tape measure, etc. The Government Project Manager and Inspector will develop a punch list of deficiencies.

Correction of all deficiencies shall be completed and verified by the Government prior to…