W9123820R0023 - Amendment 2.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Extend the proposal due date from 16 July 2020 to 24 July 2020.

2. Allow electronic submission of proposals via DoD Safe. See updated instructions to proposers in section 00 21 16.

3. Added new paragraph 2.5 GENERAL INFORMATION and updated the language in paragraph 4.3.1b in section 00 22 00. Additionally references to hard/paper copy proposals have been removed.

Note: Final amendment w ith updated plans and specif ications w ill be used on/around 17 July 2020.

No other changes are made or implied.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Jul-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9123820R0023

X 9B. DATED (SEE ITEM 11)

16-Jun-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Jul-2020

CODE

USACE SACRAMENTO DISTRICT

ATTN: CONTRACTING DIVISION

1325 J STREET

SACRAMENTO CA 95814-2922

W91238 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9123820R0023

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00 10 00 - SOLICITATION

The required response date/time has changed from 16-Jul-2020 10:00 AM to 24-Jul-2020 10:00 AM.

SECTION 00 21 16 - INSTRUCTIONS TO PROPOSERS

The following have been modified:

INSTRUCTIONS

SUBMITTAL INFORMATION FOR OFFERORS:

The following documents must be returned with your quote, bid, or offer.

--The completed Standard Form 1442 with continuation pages, duly executed with an original signature by an official authorized to bind the company. Ensure that the firm’s DUNS or DUNS+4 Number is entered in the block with its name and address.

--Your acknowledgement of any and all Amendments to the solicitation in accordance with the instructions on the Standard Form 30 Amendment.

Note: If the SF 1442 and/or the pricing schedule was changed by amendment, be sure to use the amended pages when submitting your quote, bid, or offer.

--The completed CLIN Schedule with your proposed contract line item prices inserted in the appropriate spaces. Prices must be proposed for all contract line items and priced sub-line items. Unit prices are to be extended to the actual “dollar and cents” amounts (i.e., to two decimal places). Do not round off extended prices to the nearest dollar. Check your pricing submission very carefully for mathematical and clerical errors prior to submission.

--Your completed Representations, Certifications, and Other Statements of Bidders/Offerors (Section 00 45 00).

--Your Offer Guarantee (e.g., Standard Form 24, “Bid Bond”)

INQUIRIES:

Prospective offerors should submit inquiries related to this solicitation in accordance with the following (collect calls will not be accepted):

a. For information related to amendments, and the dates set for receipt of proposals, please check http://www.fedbizopps.gov

b. Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self-register into the system. To self-register go to the aforementioned web page and click on the QUICK ADD link. Select agency as USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e-mail address, and then click continue. Fill in all required information and click Add User.

2. From this page you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e-mail, followed by an answer to their question after it has been processed.

4. The Solicitation Number is: W91238-20-R-0023

The Bidder Inquiry Key is: TGEH4S-KXBJRR

c. The Bidder Inquiry System will be unavailable for new inquiries 10 days prior to proposal submission in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

d. Offerors are requested to review the specification in its entirety, and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

e. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

f. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

g. The point of contact for this solicitation is:

Contract Specialist: Steven Penland Telephone: (916) 557-7716 E-MAIL: Steven.D.Penland@usace.army.mil

DIRECTIONS FOR SUBMITTING OFFERS:

Envelopes/packages containing offers must be sealed, marked and addressed as follows:

MARK ENVELOPES/PACKAGES:

Solicitation No. W91238-20-R-0023

ADDRESS ENVELOPES/PACKAGES TO:

Department of the Army U.S. Army Engineer District, Sacramento ATTN: Contracting Division 1325 J Street Sacramento CA 95814-2922

ELECTRONIC SUBMISSION

Digital submissions will occur using the Department of Defense Secure Access File Exchange (DoD SAFE) https://safe.apps.mil/ using the offeror-unique link sent by the contract specialist to a SAM registered POC email address. Submissions are limited to 8 GB and are due regardless of technical difficulties unless amended. Only one submission will be allowed per offeror and you are cautioned that the invitation link is only active once (eg multiple sessions or versions are not allowed). The contract specialist, Steven Penland, will verify receipt upon request;

offerors are encouraged to submit files early to mitigate potential delays. Registration with DoD SAFE is not required to upload files.

If you will be submitting a proposal, please email Steven.D.Penland@usace.army.mil and a unique code will be provided to you.

SPECIAL INSTRUCTION PERTAINING TO HAND-CARRIED OFFERS:

Hand-carried offers must be delivered to: The Building Lobby at 1325 J Street, Sacramento, CA.

Due to security precautions, offerors may no longer hand-carry their offers directly to Contracting Division. Offers may NOT be turned-in at the Security Desk or left unattended elsewhere in the Lobby. Additionally, you are advised that there is no public parking in the Building.

The contract specialist will be in the Building Lobby 20 minutes prior to the closing time to accept hand-carried offers.

Offerors who desire to hand-deliver their offers at an earlier time must coordinate with the contract specialist in advance in order to arrange to be met in the Building Lobby by Contracting Division personnel.

Please ensure that all courier and delivery personnel are aware of these procedures.

CONTRACTOR RESPONSIBILITY, PREAWARD SURVEY:

In order to determine a contractor's responsibility for purposes of contract award in accordance with FAR Part 9, the contractor is required to provide a statement regarding previous experience and past performance in performing comparable work, information related to the business organization, financial resources, and/or plant to be used in performing the work (see Section 00 22 00 Attachments, Preaward Survey). All offerors will complete and return the Preaward Survey as part of the Price/Cost proposal. Failure to submit the Preaward Survey in conjunction with the price proposal will not of itself render the offer unacceptable.

Determination of Contractor Responsibility will be completed in accordance with FAR 9.104-1.

If the contractor or subcontractor does not already have sufficient resources demonstrated in the completed Preaward Survey, acceptable evidence of "the ability to obtain" the required, adequate resources (all of the resources discussed in FAR 9.104-1) normally consists of a commitment or explicit arrangement that will be in existence at the time of contract award to rent, purchase or otherwise acquire the needed facilities, equipment, other resources, or personnel.

The Preaward Survey as a tool used by the Government in determining responsibility of the offeror is submitted as part of the Price/Cost proposal and is separate from the technical proposal's response to the technical evaluation criteria found later in this section. Some of the information required from the offeror for completion of the Preaward Survey and the technical proposal may be duplicative but it is necessary that the information be provided in full in both places and that the Price/Cost proposal and the Technical proposal be separate documents. DO NOT state, for example, in the technical proposal, "See Price/Cost proposal for past performance information".

AVAILABILITY OF CORPS OF ENGINEERS PUBLICATIONS DESCRIPTIONS:

a. The internet URL for Corps of Engineers publications is:

http://www.publications.usace.army.mil/

b. Construction Criteria Base (CCB). The Construction Criteria Base (CCB) system available through the National Institute of Building Sciences includes copies of Corps of Engineers methods and specifications.

Information about the CCB can be obtained from:

http://www.wbdg.org/ccb/ccb.php

FACSIMILE BIDS/OFFERS:

Facsimile bids/offers, modifications thereto, or cancellations of bids/offers will not be accepted.

PERFORMANCE AND PAYMENT BONDS:

The bidder/offeror whose bid/offer is accepted will, within the time established in the contract, furnish performance and payment bonds in accordance with FAR 52.228-15.

INDIVIDUAL SURETIES IN SUPPORT OF BID BONDS:

Bidders/offerors utilizing individual sureties in support of a bid bond shall include a Standard Form (SF) 28 (Affidavit of Individual Surety), accompanied by a pledge of acceptable assets from each person acting as an individual surety, and include these with the SF 24 (Bid Bond), and the bid itself (see clause titled "Pledges of Assets," FAR 52.228-11).

Pledges of acceptable assets shall be in the form of (1) evidence of an escrow account and/or (2) a recorded lien on real estate.

If this is an IFB, failure to provide pledges of acceptable assets, with the bid, in the specified form, accompanied by a properly executed SF 24 and SF 28, will render the bidder nonresponsible and thus ineligible for award. If this is an RFP, failure to provide required documentation described herein may cause the offeror to be deemed "unacceptable".

ACCEPTANCE OF OFFERS:

A written award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

System for Award Management (SAM) Registration:

It is a requirement that any and all contractors that intend to do business with the government must be registered in the System for Award Management (SAM) database. No contract may be awarded by the government to any contractor who is not registered in SAM. If your company is not registered in SAM, you must register in order to be eligible for any government award.

The following link provides access to the SAM website:

https://www.sam.gov/portal/public/SAM/

If you have difficulties with or questions regarding the SAM registration, the following link has been set up by the Defense Logistics Agency (DLA) to assist contractors registering for CAGE codes for enrollment and navigation within SAM:

https://www.logisticsinformationservice.dla.mil/CAGETier3/

SECTION 00 22 00 - SUPPLEMENTARY INSTRUCTIONS

The following have been modified:

SUPPLEMENTARY INSTRUCTIONS

PROPOSAL BASIS OF AWARD

GENERAL SUBMISSION REQUIREMENTS AND INSTRUCTIONS, EVALUATIONS,

AND CONTRACT AWARD

1. OVERVIEW.

a. This action is a "Lowest Priced Technically Acceptable" solicitation for the East Gate Canopy Upgrade at

Hill AFB, UT. The Contracting Officer will award to the responsible offeror that represents the lowest-price, technically-acceptable proposal, considering all non-price factors described herein.

b. The Government neither intends to conduct discussions, nor request revised proposals. However, the

Government reserves the right to conduct discussions, if it deemed to be in the best interest in accordance with FAR 15.306 and FAR 52.215-1(f)(4).

2. BASIS OF AWARD.

2.1. ELIGIBILITY FOR CONTRACT AWARD

In accordance with the requirements of Part 9 of the Federal Acquisition Regulation (FAR), no contract shall be entered into unless the Contracting Officer ensures that all requirements of law, executive orders, regulations, and all other applicable procedures, including clearances and approvals, have been met. This includes the FAR requirement that no award shall be made unless the contracting officer makes an affirmative determination of responsibility. To be determined responsible, a prospective contractor must meet the general standards in FAR Part 9 and any special standards set forth in the solicitation.

2.2. SOURCE SELECTION USING THE LOWEST PRICE TECHNICALLY ACCEPABLE (LPTA)

METHOD

The Government will select the offer that represents the best value to the Government by using the LPTA method described in FAR Part 15. The Government shall evaluate the lowest-priced offeror first. Should that offeror’s proposal be found to be technically acceptable in all non-price factors, the Government shall stop evaluations and make direct award to said offeror, assuming their price is found to be fair and reasonable. Should the proposal not be technically acceptable in all non-price factors, or should the price offer not be found fair and reasonable, the Government shall evaluate the next lowest-price offeror. This process will repeat until a technically acceptable offeror whose price offer is fair and reasonable is selected.

2.3. EVALUATION OF THE PRICE PROPOSAL

a. Price to the Government will be evaluated and considered but will not be scored or combined with other aspects of the proposal evaluation. The proposed price will be analyzed for reasonableness. It may also be analyzed to determine whether it reflects a clear understanding of the requirements; and is consistent with the offeror’s technical proposal. Additionally, all offers will be analyzed for unbalanced pricing.

b. Information required to be submitted in the price proposal volume in addition to the executed SF 1442 with acknowledgement of amendments and the completed pricing schedule will be used to determine the offeror’s eligibility for contract award in accordance with paragraph 2.1 above.

2.4. THE TECHNICAL EVALUATION FACTORS

a. The Government will evaluate each offeror’s technical proposal based on the extent it clearly meets the minimum requirements for the solicitation as indicated in the below factors, and on how well the offeror has performed on related projects through the evaluation of the past performance information provided from references or obtained from other sources. Each of the evaluation factors will be evaluated by the Government and an acceptability rating will be determined by consensus of the Government evaluation board for all technical factors other than past performance. The Past Performance factor will be evaluated by the Government and a relevancy and confidence acceptability level will be determined by consensus of the Government evaluation board.

b. The evaluation factors correlate directly to the main organizational tabs identified in the proposal submission instructions.

(1) Factor 1: Experience and Capability

(2) Factor 2: Network Analysis Schedule

(3) Factor 3: Past Performance

2.5 GENERAL INFORMATION

For purposes of this RFP, an “Offeror” may include a group of two or more entities that have formed a “contractor team arrangement,” as that term is defined in the Federal Acquisition Regulation, Section 9.601. In the case of entities that have formed a contractor team arrangement, the experience and performance history of any member of the team, whether or not gained while working with the other member(s) of the currently-proposed contractor team arrangement, may be considered as a part of the evaluation of the Offeror’s proposal.

In the case of contractor team arrangements involving a prime contractor and subcontractor(s), where the prime contractor submits the proposal in response to this RFP, the prime contractor must have completed at least one of the total number of projects submitted for Factor 3 for consideration in response to the past performance requirements of this RFP. If information about a subcontractor is submitted and considered during the evaluation, the expectation is that this subcontractor will perform this work. Before utilizing another subcontractor for this work, the Government must consent.

An Offeror that relies upon the performance history of a member or members of a proposed contractor team arrangement will be expected to maintain that arrangement during performance of any contract awarded to that Offeror under this RFP. As a part of their proposal, the Offeror must provide a contractor team agreement signed by all parties, identifying the legal name(s) of all entities and describing the nature of each entity’s relationship (teaming/partnering, joint venture, etc.) and its role on this project. Past Performance information of other than the Offeror will not be considered without the teaming arrangements. In the case of joint ventures, at least one project will be submitted from each member to demonstrate past experience. This documentation shall be provided in Volume 1 of the Offeror's proposal.

2.6 GENERAL TECHNICAL EVALUATION CRITERIA

a. The offeror’s conformance with the specified format and submission requirements will be considered during the technical evaluation. Failure to comply with the formatting and/or submission requirements may be seen as indicative of the type of problems that could be expected during contract performance. More than a nominal number of errors/mistakes or egregious errors/mistakes may affect the offeror’s ability to clearly meet the minimum requirements. Material omission(s) may cause the technical proposal to be rejected as unacceptable. However, in accordance with FAR 52.215-1, the Government may waive informalities and minor irregularities in proposals

b. Technical proposals which do not provide the specified information in the specified location in accordance with the submission instructions may be found to be unacceptable. The Government is under no obligation to search for information that is not in the specified location.

c. Proposals which are generic, vague, or lacking in detail may be found unacceptable. Responses that are essentially blanket offers of compliance are not adequate substitutes for the detailed and complete technical information necessary to establish that an offeror can meet the specified requirements. The proposal submission instructions are written to give prospective contractors, where feasible, an indication of the level of detail desired by the Government. The offeror’s failure to include information that the Government has indicated should be included may result in the proposal being found unacceptable if inadequate detail is provided.

d. Any prescribed page and formatting limitations will be strictly adhered to and enforced by the Government.

The Government will not evaluate any excess information resulting from the offeror’s failure to comply with the submission instructions. Examples: If an offeror were to submit three pages in response to an item with a two page limitation, the information on the first two pages would be evaluated but the information on the third page would not be evaluated.

e. The degree of risk to the Government inherent in the offeror’s technical proposal will be a consideration under every evaluation factor.

f. The Government cannot make award based on an unacceptable offer. Therefore, a rating of

“Unacceptable” under any factor will render the offer ineligible for award, unless the Government elects to enter into discussions with that offeror and the revised proposal is found to be acceptable.

g. Technical Ratings: Other than Past Performance

Technical Acceptable/Unacceptable Ratings

ADJECTIVAL RATING DESCRIPTION

“ACCEPTABLE”

Proposal clearly meets the minimum requirements of the solicitation.

“UNACCEPTABLE”

Proposal does not clearly meets the minimum requirements of the solicitation.

h. Past Performance Evaluation: The past performance evaluation results in an assessment of the offeror’s probability of meeting the resulting contract requirements. The past performance evaluation considers each offeror's demonstrated recent and relevant record of performance in supplying products and services that meet the contract’s requirements. A performance confidence assessment rating is assigned for each offeror after evaluating the offeror's recent past performance, focusing on performance that is relevant to the contract requirements.

There are two aspects to the past performance evaluation. The first is to evaluate the offeror’s past performance to determine how relevant a recent effort accomplished by the offeror is to the effort to be acquired through the source selection. The second aspect of the past performance evaluation is to determine how well the contractor performed on the past contracts. The Government will review this past performance information and determine the relevance and performance ratings as it applies to performance confidence assessment.

1. Past Performance Relevancy Ratings

RATING DESCRIPTION

Very Relevant - Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant - Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant - Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant - Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

2. Past Performance Confidence Assessments - In conducting a performance confidence assessment, each offeror shall be assigned one of the ratings in the table below:

Technical Acceptable/Unacceptable Ratings

ADJECTIVAL RATING DESCRIPTION

“ACCEPTABLE”

Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown (See note below).

“UNACCEPTABLE”

Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

3. GENERAL SUBMISSION REQUIREMENTS AND INSTRUCTIONS

3.1 GENERAL INSTRUCTIONS.

3.1.1 Media, Page Size, Margins, Fonts, and Page Limitations.

Submit only the hard-copy paper documents and electronic files specifically authorized elsewhere in this section. Do not submit excess information, to include audio-visual materials, electronic media, etc. Do not include links to information on websites in lieu of incorporating the information physically into the proposal. Except where another size is specifically authorized for a specific submission, use only 8 1/2” x 11” paper. Use at least 1 inch margins, which may include headers and footers. Do not justify the right margin. Ensure that all text and graphics are clearly legible. Do not use a font size smaller than 10, unusual font styles such as script, or condensed fonts. For submissions with page limitations, the pages will be counted as follows: One side of the paper is one page;

information on both the back and front of one sheet of paper will be counted as two pages. Where authorized, a foldout sheet will count as one page. Pages furnished for organizational purposes only, such as a “Table of Contents” or divider tabs, are excluded from page limitations.

3.1.2 Proposal Binding.

The preferred method for assembling proposals is a method that enables the rapid insertion or deletion of pages such as three ring binders. Ensure recommended capacity is not exceeded and that pages turn freely. Do not use spring clamps, spiral binding systems, or heat binding systems.

3.1.3 Conditioning of Offer.

Do not include exceptions to the terms and conditions of the solicitation in either the technical or price proposal volumes. Inclusion of any standard company terms and conditions that conflict with the terms and conditions of the solicitation may result in a determination that the offer is unacceptable and thus ineligible for award. Resolve questions about the terms and conditions or technical requirements of the solicitation prior to submission of the offer; see “Inquiries”, located in Section 00 21 16, for points of contact. Notwithstanding the above, the offeror must clearly describe in the proposal cover sheet submitted with the price volume any exceptions, within the offer, to the contractual and/or technical terms and conditions of the solicitation.

3.1.4 Restrictions on Offeror-Provided Information.

“Confidential” projects cannot be submitted to demonstrate capability unless all of the information required for evaluation as specified herein can nonetheless be provided to the Government as part of the offeror’s technical proposal. Offerors that include in their proposals information that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, must clearly mark the information in accordance with FAR 52.215-1, “Instructions to Offeror – Competitive Acquisition”, paragraph (e), “Restriction on disclosure and use of data”. Files shall not contain classified data.

3.2 GENERAL PROPOSAL PREPARATION.

The proposal shall be submitted as summarized below and as required by the specifications.

(1) Volume I – Technical Volume

(a) Factor 1: Experience and Capability

(b) Factor 2: Network Analysis Schedule

(c) Factor 3: Past Performance

(2) Volume II – Price Volume

(a) Proposal Cover Sheet

(b) Standard Form 1442, Acknowledgement of Amendments, Joint Venture Agreement

(c) Pricing Schedule

(d) Representations, Certifications, and Other Statements of Offerors

(e) Bid Guarantee

(f) Pre-Award Survey Information

Each offeror must submit a proposal consisting of both a “price” volume and a “technical” volume. The price volume includes the signed offer and the offeror’s proposed prices. The technical volume includes all required information relating to the “non-price” evaluation factors. The two volumes must be submitted as separate, physically distinct volumes. Both volumes must be received at the location shown in Block 7 of Standard Form 1442, not later than the date and time specified in Block 13 of Standard Form 1442. The information in the two volumes is evaluated separately and independently. Therefore, all information intended by the offeror to be evaluated as part of the price volume must be submitted as part of the price volume. All information intended by the offeror to be evaluated as part of the technical volume must be submitted as part of the technical volume. Do not merely cross-reference similar material between the technical and price volumes.

3.2.1 Marking of Proposal Volumes.

Mark each volume as either the “Price Volume” or the “Technical Volume”. In addition, mark the outside front cover of each volume with the project title and location, solicitation number, name and address of the offeror, and volume copy number. (Markings which identify the offeror are not required on either the back cover or on the spine/binding.)

3.2.2 Tabbing of Proposal Volumes.

Offers are to be formatted and tabbed in accordance with the instructions that follow for each proposal volume.

3.2.3 Table of Contents.

Include a table of contents for each proposal volume.

4. TECHNICAL VOLUME

4.1 NUMBER OF SETS OF THE TECHNICAL VOLUME.

The Technical Proposal is to be submitted in one hard “original” and three (3) copies. In addition, submit one complete PDF copy of the technical proposal on Compact Disk (CD).

4.2 FORMAT, CONTENTS, AND LIST OF TABS FOR THE TECHNICAL VOLUME.

Use 8-1/2” x 11” pages for the narrative portions of the proposal. There is not a page limit for the overall technical proposal; however, there may be limits imposed at the tab level. Organize your technical proposal as indicated below. The tabs directly correlate to the technical evaluation factors. Although the Government may use information contained anywhere within the technical proposal in its evaluation of any technical evaluation criteria, the Government is not obligated to search for or to consider information that is not located in the specified location.

Number the pages. Do not include information pertaining to your proposed pricing for this project in the technical proposal. Limit your submittals to the information specified; excess information will not be evaluated. For purposes of the CD electronic version of the proposal, “tabs” means searchable PDF bookmarks.

TAB CONTENTS

1. FACTOR 1 – Experience and Capability

2. FACTOR 2 – Network Analysis Schedule

3. FACTOR 3 – Past Performance

4.3 TECHNICAL VOLUME TABS

4.3.1 Tab 1 of the Technical Volume: Factor 1 – Experience and Capability

a. Instructions

i. Offerors shall provide 2-4 sample projects completed within the last 5 years of an upgrade to or new construction of a military access control point. The sample projects must be $1M or greater. Sample projects must be substantially complete, meaning all construction is complete and only paperwork is needed to finalize the contract. At least one of the sample projects must contain an active vehicle barrier.

ii. Formatting and Other Restrictions.

The narrative is limited to ten (10) 8-1/2” x 11” pages

b. Evaluation Criteria.

Factor 1 shall be considered Acceptable if all of the following requirements are met:

• At least two sample projects within the past 5 years that are substantially complete

• At least two feature upgrades or new construction of military access points

• All sample projects are $1M or greater; and

• At least one project contains an active vehicle barrier At least one project working on or installation of an active barrier.

If any of the above requirements are not met, Factor 1 will be given a rating of ‘Unacceptable’.

4.3.2 Tab 2 of the Technical Proposal: Factor 2 –Network Analysis Schedule.

a. Instructions

i. Offerors shall provide a Network Analysis Schedule that shows a proposed phasing of work with construction activities set forth in a logical sequence and exhibiting an achievable timeline within the project’s period of performance.

Contractors should be aware that one lane shall remain open during the duration of construction.

Milestones that should be featured on the schedule are as follows:

• Clearly identifying phases as outlined in the specification;

• Each phase should show completion of major efforts within the phase;

• Phase 1 should at least show when the passive vehicles barrier will be complete, when the earthwork will be complete, and when inbound and outbound lanes in response zone will be complete;

• Schedule should also clearly show how one lane will remain open throughout construction; and

• Substantial Completion.

ii. Formatting and Other Restrictions.

The schedule is limited to six (6) 11” x 17” pages

b. Evaluation Criteria.

Factor 2 shall be considered Acceptable if all of the following requirements are met:

• Does the schedule show completion of the project within the POP as listed on page one of the solicitation?

• Are the milestones included within the schedule?

If any of the above requirements are not met, Factor 2 will be given a rating of ‘Unacceptable’.

4.3.3 Tab 3 of the Technical Proposal: Factor 3 – Past Performance.

a. Instructions

• Offerors shall provide past performance evaluation information for the projects provided for in Factor 1.

The Offeror shall provide formal performance evaluations if they are available. Formal performance evaluation are those that are similar to the Department of Defense Evaluation (Construction) Form DD2626. If formal performance evaluations are not available, Past Performance Questionnaires may be used. The Past Performance Questionnaire (see attachment 5) is provided for the offeror or its team members to submit to the client for each project submitted for Factor 1. Ensure correct phone numbers and email addresses are provided for the client point of contact.

Completed Past Performance questionnaires should be submitted with your proposal.

In addition to the above, the Government may review information obtained from any other sources in evaluating each offeror’s past performance. Sources may include, but are not limited to, past performance information retrieved through the Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

ii. Formatting and Other Restrictions

Start the information for each example project on a new page. There is not a page limitation for this submission.

b. Past Performance Evaluation Criteria

Past performance shall be considered ‘Acceptable’ if the following requirement is met:

• There is a PPQ or CPARS report provided for each sample project listed for Factor 1

If the above requirement is not met, Factor 3 will be given a rating of ‘Unacceptable’.

5. PRICE VOLUME

5.1 NUMBER OF SETS OF THE PRICE PROPOSAL

The Price Proposal is to be submitted in one hard “original” and one (1) copy in electronic format. In addition, submit one complete PDF copy of the price proposal on Compact Disk (CD). The tabs below should be bookmarked in a searchable ‘pdf” file.

5.2 FORMAT, CONTENTS, AND LIST OF TABS FOR THE PRICE PROPOSAL

Use only 8-1/2” x 11” pages. There are no page limits for the price proposal; however, limit responses to required information. Excess information will not be evaluated. Organize your price proposal as indicated below. For the price volume only, “tab” means a bookmark on a searchable PDF document. If a tab is not applicable to your proposal, omit that tab but do not renumber the subsequent tabs.

TAB CONTENTS OF THE PRICE PROPOSAL

1. Proposal Cover Sheet

2. SF 1442; Acknowledgement of Amendments: Joint Venture

3. Pricing Schedule

4. Representations, Certifications, and Other Statements of Offerors

5. Bid Guarantee

6. Pre-Award Survey

5.3 DETAILED SUBMISSION REQUIREMENTS FOR THE PRICE PROPOSAL

Tab 1 of the Price Proposal: Proposal Cover Sheet.

The proposal cover sheet is required by FAR 52.215-1 (c)(2). This provision, titled “Instructions to Offerors – Competitive Acquisition” is incorporated by reference in Section 00 21 00. The format and content for the proposal cover sheet follows:

PROPOSAL COVER SHEET

1. Solicitation Number:

2. The name, address, DUNS Number, and telephone and facsimile numbers of the offeror.

3. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the

Solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item.

4. Names, titles, e-mail address, and telephone and facsimile numbers of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation:

5. Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

(End of Proposal Cover Sheet)

Tab 2 of the Price Proposal: SF 1442; Acknowledgement of Amendments; Joint Venture Agreement.

The Standard Form (SF) 1442 must be completed by the offeror and duly executed with an original signature by the official(s) identified in the proposal cover sheet as authorized to bind the offeror in accordance with FAR 4.102, which includes specific instructions pertaining to individuals, partnerships, corporations, Joint Venture participants, and agents. Include the offeror’s DUNS number in block 14 of the SF 1442, along with the offeror’s address. All amendments must be acknowledged in accordance with the instructions on the Standard Form 30, Amendment. If the offeror is a Joint Venture (JV), include a copy of the JV agreement and indicate its status.

Tab 3 of the Price Proposal: Pricing Schedule.

Submit the completed Contract Line Item Number (CLIN) Schedule on the SF 1442, and the Pricing Schedule (see Attachment 4) with the offeror’s proposed contract prices inserted in the appropriate spaces. Prices must be proposed for all contract line items (except for those CLINs deleted from the solicitation). Unit prices must be extended to the actual “dollar and cents” amounts (e.g., to two decimal places). Do not round off the extended prices to the nearest dollar. Check your pricing submission very carefully for mathematical and clerical errors prior to submission. Any qualification of pricing may render the proposal unacceptable and therefore not eligible for award.

However, offerors are encouraged to use callouts, footnotes, etc. to explain their lines of thinking where it would aid in the Government finding the price(s) fair and reasonable.

Tab 4 of the Price Proposal: Representations, Certifications, and Other Statements of Offerors.

The offeror must have electronically completed the annual representations and certifications on the “System for Award Management” (SAM) website in accordance with FAR 52.204-8. The offeror is responsible for ensuring that these on-line Representations and Certifications are updated as necessary to reflect changes, but at least annually to ensure that they are kept current, accurate and complete. In addition, the offeror must also complete and return the “Representations, Certifications, and Other Statements of Offerors” included in Section 00 45 00 of the solicitation.

If the offeror is a Joint Venture, all participants must separately complete both the ORCA Representations and Certifications and Section 00 45 00.

Tab 5 of the Price Proposal: Bid Guarantee.

All offerors must submit a bid guarantee, (e.g., Standard Form 24, Bid Bond) which complies with the requirements of FAR 28.101 Bid Guarantees, and any Defense and Army supplements thereto.

Tab 6 of the Price Proposal: Pre-Award Survey Information.

a. The contracting officer is required to make an affirmative pre-award determination of the prospective contractor’s responsibility in accordance with the mandatory requirements of Part 9 of the Federal Acquisition Regulation (FAR) and its supplements. The contracting officer must have sufficient information available to determine that a prospective contractor meets these minimum standards.

Therefore, the offeror is requested to provide the pre-award survey information described below with its price proposal:

(1) The completed Construction Contractor Data Form with Supplemental Schedules A-C (see attachment 6).

If the offeror is a large multi-segmented business concerns, the data provided on the supplemental schedules may be limited to information that directly pertains to the specific segment of the business concern (i.e., the division, group, unit, etc.) proposed to perform work under the prospective contract with its own work force. If the offer is being submitted by a Joint Venture, submit a separate form for each Joint Venture participant. The offeror may submit pre-award survey information in another format, provided that the information furnished is substantially the same as that which would be furnished on the Construction Contractor Data Form and its supplemental schedules.

(2) Current financial statements. If the financial statement is more than 60 days old, submit a certificate stating that the firm's financial condition is substantially the same, or, if not the same, state the changes that have taken place. If a Joint Venture, provide this information for each participant in the Joint Venture.

(3) Banking information. Provide letters from banks or other financial institutions with which the contractor conducts business. The letters should contain information about your firm's accounts, loans, lines of credit, etc. The Government is interested in financial stability, timely payments, the length and nature of the relationship between the firm and the financial institution, and the firm's financial ability to perform the contract. The letters should also provide the name and telephone number of the bank representative the Government may contact. If a Joint Venture, provide this information for each Joint Venture participant.

The Government will treat the pre-award survey information submitted by the offeror as proprietary.

(End of Summary of Changes)