RFP_Atch_5_-_DLA_JOC_-_Div_01_Rqmts.pdf

SECTION 01 00 00.00 44

CONSTRUCTION SCHEDULE

PART 1 GENERAL

1.1 SCHEDULE

Commence, prosecute, and complete the work under this contract in accordance with the following schedule and Section 00 72 00 CONTRACT CLAUSES COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK and LIQUIDATED

DAMAGES:

Item of Work Commencement of Work

(Calendar days)

Completion of Work

(Calendar days)

Liquidated Damages per calendar days

(1) All work for each task order

See task order RFP Letter.

Completion time and liquidated damages shall be in accordance with task order requirements

a. Liquidated damages for individual items of work will not be combined. Only the rate of the affected item of work will be assessed.

b. Liquidated damages are not accumulative for multiple phases of work.

** Operation and Maintenance Manuals: See Section 01 78 00 CLOSEOUT SUBMITTALS, paragraph OPERATION AND MAINTENANCE MANUALS

*** Record Drawings: See Section 01 78 00 CLOSEOUT SUBMITTALS, paragraph titled RECORD DRAWINGS.

1.1.1 Testing of Heating and Air-Conditioning Systems

The times stated for completion of a task order includes all required testing specified in appropriate specification sections of heating, air conditioning and ventilation systems including HVAC Commissioning.

Exception: boiler combustion efficiency test, boiler full load tests, cooling tower performance tests, and refrigeration equipment full load tests, when specified in the applicable specifications, shall be performed in the appropriate heating/cooling season as determined by the Contracting Officer.

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1.2 TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER (OCT 1989)

(ER 415-1-15)(52.0001-4038 1/96)

a. This provision specifies the procedure for determination of time extensions for unusually severe weather in accordance with the contract clause FAR 52.249-10 entitled "DEFAULT: (FIXED PRICE CONSTRUCTION)." In order for the Contracting Officer to award a time extension under this clause, the following conditions must be satisfied:

(1) The weather experienced at the project site during the contract period must be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month.

(2) The unusually severe weather must actually cause a delay to the completion of the project. The delay must be beyond the control and without the fault or negligence of the contractor.

b. The following schedule of monthly anticipated adverse weather delays due to precipitation and temperature is based on National Oceanic and Atmospheric Administration (NOAA) or similar data for the project location and will constitute the base line for monthly weather time evaluations.

The contractor's progress schedule must reflect these anticipated adverse weather delays in all weather dependent activities. Wind is not considered in the Monthly Anticipated Adverse Weather Calendar Day Schedule.

MONTHLY ANTICIPATED ADVERSE WEATHER DELAY

WORK DAYS BASED ON (5) DAY WORK WEEK

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

4 4 4 4 6 4 3 3 4 4 3 4

c. Upon acknowledgment of the Notice to Proceed (NTP) and continuing throughout the contract, the contractor will record on the daily CQC report, the occurrence of adverse weather and resultant impact to normally scheduled work. Actual adverse weather delay days must prevent work on critical activities for 50 percent or more of the contractor's scheduled work day.

d. The number of actual adverse weather delay days shall include days impacted by actual adverse weather (even if adverse weather occurred in previous month), be calculated chronologically from the first to the last day of each month, and be recorded as full days. If the number of actual adverse weather delay days exceeds the number of days anticipated in paragraph "b", above, the Contracting Officer will convert any qualifying delays to calendar days, giving full consideration for equivalent fair weather work days, and issue a modification in accordance with the contract clause entitled "Default (Fixed Price Construction)."

1.3 WORK RESTRICTIONS

1.3.1 Working Hours

Normal working hours will be identified in each task order. Requests to work at times other than the stated working hours, including scheduledutility outages discussed below, shall be submitted to the ContractingOfficer for approval. Contractor shall not work outside of the abovestated working hours without prior written approval of the Contracting Officer.

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1.3.2 Security Requirements

1.3.2.1 Installation Entrance Requirements

Entrance requirements to the Installation are specified in Section 01 35

10.00 44 SPECIAL PROJECT PROCEDURES.

In addition to the requirements specified in Section 01 35 10.00 44 and for the duration of this Contract, access to DSCR will be delayed between 5 minutes to 30 minutes or more due to increased security precautions, including the checking of vehicle occupants' IDs, vehicle manifests, and the searching of all vehicles. Any general or specific threat to the safety of those working or living at the Installation could result in longer waiting times at the access points to the Installation.

The following are the minimum requirements for contractor employees entering DSCR:

a. One form of picture ID.

b. A memo from the construction company on their letterhead stating the reason for entry, contract number, and the location on DSCR where the jobsite is located.

c. All delivery trucks must have a bill of lading and delivery truck drivers must have a picture ID.

1.3.3 Identification of Employees

The Contractor shall be responsible for furnishing to each employee, and for requiring each employee engaged on the work to display, identification as approved and directed by the Contracting Officer. Prescribed identification shall immediately be delivered to the Contracting Officer for cancellation upon release of any employee. When required, the Contractor shall obtain and provide fingerprints of persons employed on the project. Contractor and subcontractor personnel shall wear identifying markings on hard hats clearly identifying the company for whom the employee works.

Contractor personnel shall wear visible Contractor-furnished employee identification badges while physically on the Installation. Each badge shall include, as a minimum, the company name, employee name, photograph, Contract Title, Contract Number, and the expiration date of the badge.

1.4 UTILITIES

1.4.1 Payment for Utility Services

Utility availability and Payment For Utility Services are specified in Section 01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROL.

1.4.2 Coordination

For Contractor Telephone And Internet Service, the Contractor shall coordinate with ITBC and the local phone company for contractor telephone and internet service during construction.

1.4.3 Outages

The Contractor shall coordinate all requests for utility outages with the Contracting Officer in writing 14 days prior to date of requested outage:

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a. Water and sewer outages shall be held to a maximum duration of 4 hours unless otherwise approved in writing.

b. Gas and electrical outages are prohibited. Connections to gas and electrical lines shall be connected Hot without an outage. The Contractor shall submit a Work Plan for Electrical Connections 14 calendar days before the requested connections.

c. All utility outages shall be scheduled only on Saturdays, Sundays, or holidays unless specific approval is otherwise received.

1.5 PAPERLESS CONTRACT SUBMISSION

a. GENERAL INFORMATION ON PAPERLESS CONTRACT SUBMISSION

The goal is to reduce waste, decrease time, decrease associated costs, and to streamline most file transmission procedures.

b. METHODS OF DIGITAL SUBMISSION

This contract shall use digital submission methods to the greatest extent practicable. Acceptable methods are as follows, in order of precedence:

1. QCS/RMS - will be used to the greatest extent practicable. Some items may not be submittable via QCS/RMS due to program constraints. Those items shall use an alternate method. All ENGR 4025’s shall be generated and submitted in QCS.

2. Secure, Password Protected Web-Based System Access must be allowed and approved by the Government Representative. Access must be allowed and approved by the Government Representative. This method shall not be used for security sensitive documents.

3. E-mail – Items not submitted via QCS/RMS, as discussed above, shall be submitted via e-mail, if possible. E-mail limitations for file size must be considered prior to submission. Under current conditions, 5 megabytes is the limitation for any single file/e-mail.

4. CD/DVD – Will be accepted if no other method is possible and upon prior approval.

c. ITEMS TO BE SUBMITTED VIA HARDCOPY

Product samples, color boards, and any other item not feasible to submit digitally, shall be submitted hard copy. ENGR 4025 shall be submitted digitally always. The Government reserves the right to request hard copy submission on any item, if deemed necessary.

Contractor shall be prepared to provide requested hard copy at any time.

1.6 CONTRACTOR PERFORMANCE EVALUATIONS

In accordance with the provisions of Subpart 36.201 (Evaluation of Contractor Performance) of the Federal Acquisition Regulation (FAR), construction contractor’s performance shall be evaluated throughout the performance of the contract. The United States Army Corps of Engineers (USACE) follows the procedures outlined in Engineering Regulation 415-1-17 to fulfill this FAR requirement. For construction contracts awarded at or

SECTION 01 00 00.00 44 Page 4 above $700,000.00, the USACE will evaluate contractor’s performance and prepare a performance report using the Contractor Performance Assessment Reporting System (CPARS), which is now a web-based system. After an evaluation (interim or final) is written up by the USACE, the contractor will have the ability to access, review and comment on the evaluation for a period of 30 days. Accessing and using CPARS requires specific software, called PKI certification, which is installed on the user’s computer. The certification is a Department of Defense requirement and was implemented to provide security in electronic transactions. The certification software could cost approximately $110 - $125 per certificate per year and is purchased from an External Certificate Authorities (ECA) vendor. Current information about the PKI certification process and for contacting vendors can be found on the web site: http://www.cpars.csd.disa.mil/. If the Contractor wishes to participate in the performance evaluation process, access to CPARS and PKI certification is the sole responsibility of the Contractor.

1.7 CONTRACTOR PAYROLL RECORD

Contractor shall be required to log payrolls for all their own employees and subcontractors utilizing ENG Form 3180. Each subcontractor requires a separate ENG 3180 for their payrolls. The Contractor shall maintain the ENG 3180, along with the payrolls, on site and available for review by the Contracting Officer's Representative. The ENG 3180's shall be updated weekly as payrolls are submitted. After making copies for their files, the Contractor is required to submit the originals of each week’s payrolls to the Resident Office. Before final payment, the Contractor shall provide the completed ENG 3180’s to the Contracting Officer's Representatives.

1.8 (S-102) CONTRACTOR SUPPLY and USE OF ELECTRONIC SOFTWARE FOR PROCESSING DAVIS-BACON ACT CERTIFIED LABOR PAYROLLS (April 2011)

If the contractor elects to use an electronic payroll processing system, then the contractor is encouraged to use a commercially-available electronic system to process and submit certified payrolls electronically to the Government. The requirements for preparing, processing and providing certified labor payrolls are established by the Davis-Bacon Act as stated in FAR 52.222-8, PAYROLLS AND BASIC RECORDS and FAR 52.222-13, COMPLIANCE

WITH DAVIS-BACON AND RELATED ACT REGULATIONS.

The contractor shall be responsible for obtaining and providing for all access, licenses, and other services required to provide for receipt, processing, certifying, electronically transmitting to the Government, and storing weekly payrolls and other data required for the contractor to comply with Davis-Bacon and related Act regulations. When the contractor uses an electronic Davis-Bacon payroll system, the electronic payroll service shall be used by the contractor to prepare, process, and maintain the relevant payrolls and basic records during all work under this construction contract and the electronic payroll service shall be capable of preserving these payrolls and related basic records for the required 3 years after contract completion. The contractor shall obtain and provide electronic system access to the Government, as required to comply with the Davis-Bacon and related Act regulations over the duration of this construction contract. The access shall include electronic review access by the Government contract administration office to the electronic payroll processing system used by the contractor.

The contractor's provision and use of an electronic payroll processing system shall meet the following basic functional criteria: commercially

SECTION 01 00 00.00 44 Page 5 available; compliant with appropriate Davis Bacon Act payroll provisions in the FAR; able to accommodate the required numbers of employees and subcontractors planned to be employed under the contract; demonstrated security of data and data entry rights; ability to produce contractor-certified electronic versions of weekly payroll data; ability to identify erroneous entries and track the data/time of all versions of the certified Davis Bacon payrolls submitted to the government over the life of the contract; capable of generating a durable record copy, that is, a CD or DVD and PDF file record of data from the system database at end of the contract closeout. This durable record copy of data from the electronic Davis-Bacon payroll processing system shall be provided to the Government during contract closeout.

All contractor-incurred costs related to the contractor's provision and use of an electronic payroll processing service shall be included in the contractor's price for the overall work under the contract. The costs for Davis-Bacon Act compliance using electronic payroll processing services shall not be a separately bid/proposed or reimbursed item under this contract.

1.9 ADDITIONAL CONTRACTOR PAYROLL RECORD

(1) Reference the Special Contract Requirement (S-102) CONTRACTOR SUPPLY

AND USE OF ELECTRONIC SOFTWARE FOR PROCESSING DAVIS-BACON ACT CERTIFIED

LABOR PAYROLLS. The Norfolk District encourages the contractor and all sub-contractors to use an electronic payroll system meeting the requirements of S-102 and the following requirements.

(a) The Certified Labor Payrolls must be tracked electronically via WEB-based software and all data must be submitted via WEB. Payroll guidelines,"Instructions to Contractors on Contract Labor Requirements, published as "Appendix A, SWFP 1185-1-1" (also known as the Green book), will be provided to advise/inform contractors how these labor provisions will be administered and enforced.

(b) The WEB-based software must be capable of downloading data directly from existing electronic payrolls, track workers to ensure that overtime is being paid when overtime status is reached on Government contracts whether on one or multiple contracts or different sub-contractors. The software must track apprentices and journeyman ratios, create and track SF-1444 "Request for Authorization of Additional Classification and Rate", track workers by name/address/with or without Social Security Numbers, allow automated redaction of information appearing on payroll statements for agency response to Freedom of Information Act (FOIA requests), and provide free online training by the software provider to any user of the software.

(c) The software must allow fringe benefit statement to track fringe benefits "whether cash or into an approved plan, fund, or program. If the fringe benefits are paid into a plan, fund, or program the company's name (receiving benefits), phone number, and address shall be listed on the Statement of Compliance Form (DD Form 879 or WH-347).

(d) Software must provide a method of tracking standard and non-standard deductions such as restitution, alimony, child support, and allow for custom entries. Method of tracking must list the deductions on the statement of compliance or be listed as an attachment.

(e) The Contractor is required to provide the updated 3080's and notify the Contracting Officer's Representatives weekly by email when the current

SECTION 01 00 00.00 44 Page 6 payrolls are complete and ready for inspection/review on the WEB. Before final payment, the Contractor shall provide the completed ENG For 3180's and 3 disks (CD/DVD) which include complete copies of the Contractor and sub-contractor's payrolls/attachments, to the Contracting Officer's Representatives.

(2) Electronic copies of electronically/manually signed forms/memos/letters such as SF 1413 Statement of Acknowledgement (sub-contractor agreement), SF-1444 "Request for Authorization of Additional Classification and Rate", employee deduction authorization, certification of apprentices and trainees shall be provided to the Contracting Officer's Representative as required by FAR.

1.10 STREET CLOSINGS

The Contractor shall coordinate all requests for street closings with the Contracting Officer in writing 14 days prior to date of requested outage:

a. One lane traffic shall be maintained at all times (except that a total closing may be allowed for specific 8-hour periods).

b. The final street repair shall be completed within 14 days after the start of any street crossing. Any part of the street returned to service prior to final repair shall be maintained smooth with hot-mix cold-lay surface course.

c. Open cuts across paved roads and streets for utility crossings will not be allowed. Utility crossings will be accomplished by boring or jacking procedures only.

1.11 Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts

In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS

222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

Federal Veteran employment information at http://www.fedshirevets.gov/index.aspx Department of Labor Veterans Employment Assistance http://www.dol.gov/vets/ Department of Veteran Affairs - VOW to Hire Heroes Act http://benefits.va.gov/vow Army Wounded Warrior Program -http://wtc.army.mil/modules/employers/index.html U.S. Chamber of Commerce Foundation - Hiring Our Heroes http://www.hiringourheroes.org/ Guide to Hiring Veterans - Reference Material -http://whitehouse.gov/sites/default/files/docs/white_house_business_council_-_guide_to_h

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PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

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SECTION 01 00 00.00 44 Page 8

Section 01 10 00 - Statement of Work

SECTION 01 10 00.30 44

JOC STATEMENT OF WORK

Maintenance, Repair, Upgrade and Construction of Real Property Facilities at DSCR

1.0 GENERAL

The Contractor shall perform major repair, maintenance, and minor construction defined in each task order. The Contractor shall provide all labor, material and equipment in sufficient quantities to meet approved requirements.

The Contracting Officer or appropriately designated Job Ordering Official will issue to the Contractor a Request for Proposal (RFP). The Contractor shall be responsible for estimating the level of effort required to perform the requested work. The Government will provide the basic requirement to the Contractor detailing the task to be accomplished. The detail provided will vary from a general idea of what is required with no drawings to complete design documents, depending on the complexity of the project. The Contractor shall submit a complete detailed proposal of items required to perform the work required by the task order, within the time frame stated in the RFP. The proposal must be of sufficient detail and broken out so that the Government can readily determine if estimated quantities and level of effort is adequate to meet requirements for each task and subtask.

The Contractor shall provide, upon receipt of a task order, all work, materials, supplies, parts (to include system components), plant, supervision, labor, transportation, and equipment (except when specified as Government Furnished), for maintenance, repair, upgrade and construction of real property facilities at DSCR and the related services as specified in strict accordance with all the terms, conditions, special contract requirements, specifications, drawings, attachments, and exhibits contained in the contract or incorporated by reference as follows.

The Contractor's work and responsibility shall include all Contractor planning, programming, administration, and management necessary to provide all facets of work for the construction and related services as specified. The work shall be conducted by the Contractor in strict accordance with the contract and all applicable Federal, State, and local laws, regulations, codes or directives. The Contractor shall ensure that all work provided meets, or exceeds the critical reliability rates or tolerances specified or included in the applicable documents. The Contractor shall provide related services such as preparing and submitting required reports, performing administrative work, and submitting necessary information as specified under this contract and within individual task orders.

2.0 PERIOD OF PERFORMANCE

The estimated period of performance for this contract is a 12-month base, and four (4) 12-month options, and option to extend service for up to 6 months under FAR 52.217-8. The maximum capacity in amount is $25,000,000.00. The Government intends to exercise all option periods.

Base Period – 15 November 2017 through 14 November 2018, 12 months of performance. Option Period 1 - 15 November 2018 through 14 November 2019, 12 months of performance. Option Period 2 -15 November 2019 through 14 November 2020, 12 months of performance. Option Period 3 - 15 November 2020 through 14 November 2021, 12 months of performance. Option Period 4 - 15 November 2021 through 14 November 2022, 12 months of performance.

3.0 ANTITERRORISM/OPERATIONS SECURITY (AT/OPSEC) requirements:

1. AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum."

2. Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes."

3. For contractors who do not require CAC, but require access to a DoD facility or installation.

Proposed language: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training."

5. For Contracts that Require OPSEC Training. Per AR 530-1, (Operations Security) contractor employees must complete Level I OPSEC Training within 30 calendar days of contract award.

Proposed language: "All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum."

6. Pre-screen candidates using E-Verify Program. Proposed language: "The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative.

This Form will be provided to the Contracting Officer and shall become part of the official contract file.

4.0 DOCUMENTS

The following documents shall be utilized in the execution of the work under this contract:

• Job Order Contract (JOC) Division 01 General Requirements

• Job Order Contract (JOC) Technical Specifications

• Building Codes

• Unit Price Book (UPB) And Software

• Job Order Contracting (JOC) Standard Operating Procedures

• Job Order Contracting (JOC) Guide

4.1 Job Order Contract DIVISION 01 GENERAL REQUIREMENTS

4.2 Job Order Contract TECHNICAL SPECIFICATIONS

Furnish materials and equipment conforming to the requirements specified in the task order, or if not in the task order, in the Unified Facilities Guide Specifications (UFGS) which can be downloaded from the Whole Building Design Guide website at http://www.wbdg.org/ccb/ccb.php. The UFGS are unedited guide specifications that require editing to fit the requirements of the task order. They are in the SpecsIntact format (.sec) and can only be edited using the SpecsIntact software which can be downloaded free of charge at http://specsintact.ksc.nasa.gov/. The guides are numbered and organized in accordance with the Construction Specification Institute's (CSI) 2010 Master Format, from Division 01 through 48. The intent of these specifications is to furnish concise industrial and/or http://www.wbdg.org/ccb/ccb.php http://specsintact.ksc.nasa.gov/ commercial standards for maintenance and repair of Government facilities.

5.0 BUILDING CODES

All work shall meet or exceed applicable Building Codes.

6.0 UNIT PRICE BOOK AND SOFTWARE REQUIREMENTS

6.1 COST ESTIMATING SOFTWARE REQUIREMENTS: The Contractor shall purchase, maintain and use the latest version of RSMeans Online Advance Tier version min imum. The Contractor shall use this program to estimate and submit all of their estimates, both electronically and on paper. The Contractor is responsible for deciding which software application to purchase and the number of copies of the software that they will need to support their contract requirements.

6.2 The estimating and project management software package shall be Windows-based software and must be able to import and export estimates and projects electronically in a secured estimate file format. It shall be able to track projects by contract, contract year, estimator, customer and/or project location. It shall support project management tracking of project milestones, project costs, locations, contacts, and project notes. It shall provide a means for document management, whereas the user can setup template documents, point and click and create new, project specific documents using the current project details. The software must support multiple contracts, contractors and coefficients. The software shall be able to import the contractor’s estimate, complete an electronic comparison and technical evaluation showing the Government’s pre-negotiation strategy, as well as producing the contractors revised estimate report to show the post negotiation changes made from the initial estimate to the final accepted estimate. The software must be capable of handling coefficients and the contractor’s markups within a project. All RSMeans databases must be protected from being changed by any user. The software must support all of the City Cost Index provided by RSMeans annually and quarterly in addition to supporting Division Level Material/Installation, Division Level Weighted Average, Weighted Average Material/Installation and Weighted Average Totaling for Bare Cost pricing and O&P unit pricing. The RSMeans data must be provided in both book description and full character descriptions. The software shall be able to export to Microsoft Excel™ and Adobe PDF™ file types as well as create electronic DOD Form 1354 Real Property documents.

6.3 Information on this software and pricing can be obtained by emailing L.Cooley@gordian.com; notify them that this is for the USACE NAO Norfolk, VA DLA DSCR JOC contract. FAR Part 51 allows the Contracting officer to issue a Letter of Authorization mailto:sales@4Clicks.com to give us permission to provide the awarded Contractor with GSA pricing. You will need to request, obtain and submit this to us should you be the successful Contractor.

6.4 RSMeans offers free 30 day evaluations to qualified contractors to evaluate the software, RSMeans and create your model project. Contact them to determine if you are able to participate in this offering. They request a copy of your company electronic logo, your location (city and state), and the estimators first and last name and their email and contact phone number.

7.0 DEFINITIONS

7.1 Unit Price Book (UPB): The list and price information for all pre-priced items covered in this contract. The UPB shall include the base cost pricing from the RSMeans Facilities Construction Cost Data. The UPB shall also include RSMeans trades line items, selective demolition line items, removal and replacement line items, average line items, and Government Furnished Materials line items.

7.2 Line item: An item or system denoted in the UPB by a unique line item number.

7.3 Bare costs: The cost of a line item without any multiplier.

7.4 Multipliers: All factors added to the bare cost pricing of the UPB. This includes the City Cost Index (CCI) and the contractors’ coefficients.

7.5 Pre-priced line item: A line item from the UPB with approved changes.

7.6 Non-pre-priced line item (NPI): A line item that is not a pre-priced line item.

7.7 Conventional line item: A line item listed directly from an RSMeans Cost Data Guide(s).

7.8 RSMeans trades line item. These are the bare cost hourly rates found in the back of the annually published RSMeans hardback books or online program.

7.9 Selective demolition line item: The removal of material with no concern for its replacement. If a line item can be found in the UPB for selective demolition, that line item will be used. If there is no line item for selective demolition, the Contractor will locate the line item in the UPB. Then the Contractor will create an alternate pre-priced line item removing the cost for the material and equipment, and the remaining labor amount will be multiplied by 50%. This will be used as the means to demolish that item.

This line item will be pre-priced. If the line item cannot be found in the UPB, the demolition will be an NPI.

7.10 Removal and replacement line item: An item that is to be removed and then replaced without damaging the item. If a line item can be found in the UPB for removal and replacement, that line item will be used. If there is no line item for removal and replacement, the Contractor will locate the line item in the UPB. Then the Contractor will create an alternate pre-priced line item removing the cost for the material and equipment, and the remaining labor amount will be multiplied by 150%. This will be used as the means to demolish that item. This line item will be pre-priced. If the line item cannot be found in the UPB, the demolition will be an NPI.

7.11 Average line item: An item that is created by using a minimum and maximum line item.

If an average line item can be found in the UPB, that line item will be used. If there is no line item for an average, but there is a line item for minimum and maximum and the average line item is applicable the Contractor will locate the two line items, the minimum and the maximum in the UPB. Then the Contractor will create an alternate pre-priced line item using the average total cost of the two line items. This will be used as a means to create an average line item when none exists. This line item will be pre-priced. If the minimum and maximum line item cannot be found in the UPB, the average line item will be an NPI.

7.12 Government Furnished Materials (GFM): On occasion, the Government may choose to supply the Contractor with materials to accomplish project requirements. If this occurs, the line item prices for labor and equipment only will be used. They are considered as pre-priced. The Contractor will not adjust the labor and equipment pricing. The materials are to be cared for by the Contractor, and excess materials are to be returned to the Government.

7.13 All prices in the UPB are for completed and in-place construction unless explicitly described otherwise. Incidental fasteners, such as, nails, screws, bolts, weldments, connectors, and adhesives are included in the bare material cost. Unless specifically omitted in the UPB line item description, testing, adjusting, balancing, and start-up of installed equipment is included in the unit price line number cost found in the UPB. Line items are for end finishes. For example, the line item price for concrete broom finish included all finishes necessary to result in the broom finish.

7.14 The UPB prices certain line items with a “Minimum labor/equipment charge.” This minimum charge is often the price a tradesman would charge to make a special visit to perform that work. If the Contractor is already on-site and the minimum is met, then this item shall not be used as an adjustment to the Unit Price line items.

7.15 All line item prices assume the installation of the material under normal working conditions. This includes working from scaffolding when appropriate. In other words, the productivity for brick veneer is based upon working not only from the ground, but also from working on scaffolding. Therefore unless the division has specific height exceptions, no allowance or change to the unit price is required for working at different heights. The cost to rent and erect the scaffolding is required. All scaffolding line items are based upon a one month rental of the scaffolding. Scaffolding is measured by the square foot of face area where the work is being performed (working height in feet multiplied by the length of the wall in feet) or, in the case of when scaffolding must be erected inside a structure in order to access the ceiling, by the cubic feet (volume) of the actual scaffolding components. Scaffolding is priced separately. There are line items for the material costs and line items for erection/dismantling. It is not appropriate to use the scaffolding line items separately for each subcontractor. Scaffolding should be applied to the job cost once, and the subcontractors are “allowed” to use it.

7.16 Line items for mobilization and demobilization are for one or the other unless noted otherwise. Normally, a piece of equipment will need to be mobilized and demobilized.

Therefore, the line item would normally be included twice per piece of equipment used.

Small equipment placed in rear of truck or towed by a pickup truck is limited to those items included in the RSMeans crews.

8.0 PRICE DETERMINATION

8.1 CITY COST INDEX (CCI): The CCI will be applied directly to the bare cost of each line item.

8.2 The CCI for task orders at the DSCR facility, VA will use the RSMeans Online CCI for Chesterfield, VA.

8.2.1 City Cost indexes are published around the middle of each of these months:

February, May, August, and November.

8.3 Conventional line items will use the Weighted Average Total CCI.

8.4 The RSMeans trades, selective demolition, removal and replacement, average, and GFM lines items will be summated and multiplied by the most current quarterly published Weighted Average Total CCI.

8.5 PREPRICED LINE ITEMS: Bare cost line items from the Unit Price Book (UPB) will be summated with the CCI applied as described above. The appropriate coefficient shall then be applied to the total. This is the pre-priced line item total.

8.6 NON-PRE-PRICED LINE ITEMS: The non-pre-priced line items shall be summated and the appropriate coefficient applied. This is the non-pre-priced line item total.

8.7 FINAL PROJECT PRICE: The summation of the pre-priced and non-pre-priced line item totals shall result in the final project price.

8.8 COST ESTIMATE ORGANIZATION: Cost Estimates will be comprised of three sections: 1) Division Summary, 2) Totaling Components and 3) Line Item Estimate.

8.8.1 SECTION 1, DIVISION SUMMARY: This section shall include the RSMeans pre-priced divisions, Trades, Assemblies and Alternates (both pre-priced and non-pre-priced). These items shall make up the Bare Total. No markups shall be applied at this level. (CCI’s shall be applied as described above.)

8.8.2 SECTION 2, TOTALLING COMPONENTS: This section includes totaling components setup for all applicable markups, including contractor coefficients.

(CCI’s shall be applied as described above.)

8.8.3 SECTION 3, LINE ITEM ESTIMATE: This section shall include all of the estimate line items. The report shall include a sequential line item number, full RSMeans item number, unit of measure, quantity, and bare unit cost, total amount (quantity multiplied by bare unit cost). The report will print: pre-priced line items by division for all RSMeans pre-priced line items found in the UPB, with division breaks and division subtotals, and a listing of the Trades, Assemblies and Alternates, both pre-priced and non-pre-priced. (CCI’s shall be applied as described above.)

All non-pre-priced line items will be submitted with three independent price quotes including line item number, description, material, labor, and equipment breakdowns. List the supplier names and telephone numbers for each non-pre-priced item. Do not apply any type of markup to these line items.

8.9 PRE-PRICED UNIT PRICE BOOK

8.9.1 UNIT PRICE BOOK: The unit price book shall consist of the most current RSMeans Facilities Construction Cost Data. All costs used from the databases shall be bare costs.

8.9.1.1 All bound volumes, electronic databases, and software licenses shall be provided by the Contractor to the Government, and will remain the property of the Government.

8.9.1.2 The following Subdivisions/Major Classifications, as contained in any of the RSMeans bound or electronic databases shall not be used as line items in pricing task orders issued under this contract. These costs shall be covered in the contractor’s coefficients:

8.9.1.2.1 1.8.5.2.1 Subdivision 01-31 – Project Management and Coordination, excluded in its entirety.

8.9.1.2.2 1.8.5.2.2 Subdivision 01-32 – Construction Progress Documentation, excluded in its entirety.

8.9.1.2.3 1.8.5.2.3 Subdivision 01-41 – Regulatory Requirements, excluded in its entirety.

8.9.1.2.4 1.8.5.2.4 Subdivision 01-52 – Construction Facilities, excluded in its entirety. Include in the exclusions:

• 01 11 31 20. Construction Management Fees

• 01 11 31 50. Models

• 01 11 31 75. Renderings

• 01 21 16. Contingencies

• 01 21 55-01 21 63. Job Conditions/Overtime/Cost

Indexes/Taxes - all except hoisting, work space availability, and material storage

• 01 54 09 50. Personnel Protective Equipment

• 01 93 08 50. Equipment

8.9.1.3 No informational portion of RSMeans books (introduction, chapter tips, etc) shall be construed as permitting cost changes or deviations from the RSMeans line items used for the UPB.

8.10 NON-PRE-PRICED UNIT PRICE GUIDES

Line items not covered in the pre-priced UPB but within the scope and general intent of the contract and necessary to complete the requirements of a specific task order may be negotiated and incorporated into the task order by the Contracting Officer. These non-pre-priced line items (NPI’s) shall only be allowed if the Government deems that an appropriate line item is not provided by the pre-priced UPB.

To permit recurrent use, a non-pre-priced line item must be incorporated by supplemental agreement into the non-pre-priced UPB. This may be done at any time during the contract period.

JOB ORDER CONTRACTING (JOC) STANDARD OPERATING PROCEDURES

FOR DSCR

DLA, tenant activities, preventive maintenance programs, and other in-house facilities inspection programs generate requirements for sustainment, restoration, and modernization work. Completed Individual Job Orders (IJO) are submitted to DLA Installation Management Office in accordance with installation standard procedures. The initial step is to prepare a work request in the DLA electroinic program (currenlty EBS). DLA is responsible for assessing the validity of the work request, checking for duplication with other requests, classifying the category of work, checking the statement of work for sufficient detail, identifying and confirming a funding source, and assigning a priority and project number. The Installation Management Office also completes a desk estimate of the project cost to help determine the best method for executing the work request.

(in-house shops, competitively bid individual contracts or JOC).

1.0 Ordering Officer Responsibilities

The distribution of functions associated with contract operations, including issuance of task orders and actions required by the Contracting Officer, shall be planned and discussed to ensure smooth and orderly accomplishment of functions.

2.0 Contract Administration Functions

The USACE Norfolk District is responsible for the contract administration functions.

Responsibilities include contract administration functions, including such areas as payment disputes, appeals, total or partial contract termination (including task order termination) and contract closeout.

3.0 Contract Inspection Functions

The USACE Norfolk District is responsible for the contract inspection functions.

Responsibilities include for the inspection, acceptance and delivery of assigned task orders to the Facilities customer in accordance with the statement of work, specifications, drawings and DSCR safety, environmental and fire department requirements.

4.0 In-House or Contract Performance Review

The DSCR Installation Management Office and Norfol District consider the availability of DLA in-house personnel, self-help capabilities or other means to determine whether the project should be performed in-house or by contract. At any time during the process, the IJO can be returned to the Installation Management Office for additional information. The IJO must be analyzed to determine the most suitable method of accomplishing the work. In addition to these responsibilities, DLA will log in the IJO, validate the requirement, set priorities, and obtain appropriate approvals.

5.0 Requirements Review

If an existing eligible requirements contract (as defined in FAR 16.503) totally covers the job order's work requirement, the work may be awarded to the Contractor holding that contract. If only part of the IJO's requirement is covered by a requirements contract, the Installation Management Office must decide whether to obtain the appropriate portion from the requirements Contractor and the rest from the JOC Contractor, or to have all the work done by the JOC Contractor.

6.0 Job Order Contracting

JOC contract can be used to accomplish SRM projects of buildings, structures, or other real property. JOC cannot be used to purchase supplies, services, or architect and engineer (A-E) services. The Installation Management Office must ensure that requests for work other than construction are not sent to the JOC section. For example, the following items are not authorized for acquisition under a JOC contract task order:

• Fuels

• Utilities

• Construction equipment

• Administrative equipment

• Furnishings

• Construction materials only (lumber, concrete, etc.), for other than valid JOC projects

• Architect-Engineer Services (Brooks Act) •Administrative services such as typing, transportation, reproduction, graphics, and interior design services

• Housekeeping services

7.0 Job Order Routing

Upon receipt, the office responsible for JOC will review the IJO to make sure that the JOC contract is the appropriate contracting tool (given the same criteria as above), and develop a preliminary statement of work, and ascertain that the IJO is a valid requirement. If the IJO is found to be inappropriate for JOC, it is returned for reassignment to the proper office.

8.0 Assignment of a Project Manager

Once the IJO has been approved for accomplishment by the JOC contract, a project manager will be assigned. This assignment will be based upon the scope of the project, its complexity, and the predominant construction discipline required. The project manager will be responsible for ensuring successful and timely completion of the IJO under the JOC contract. The project manager must become familiar with the job by visiting the construction site with the customer to determine the relevant aspects of the project. The project manager must review the applicable standards and regulations governing the required type of work. If the project manager determines that JOC is not the appropriate method for completing the IJO, it should be returned to the work Installation Management Office so that the job order can be accomplished by some other method.

9.0 Scope Validation Meeting

When the project manager is satisfied that the IJO can be accomplished under the JOC contract, he should set up a scope validation meeting with the customer, and the JOC Contractor to review the job order and to refine the scope of the project. The Contracting Officer/ordering officer and quality assurance personnel (inspectors) may also attend this meeting. This meeting should take place at the construction site. The project manager is responsible for developing the statement of work. The following topics should be discussed, as appropriate:

• Existing site conditions

• Methods and alternatives for accomplishing the work

• Definitions and requirements

• Detailed statement of work

• The Contractor's requirement for plans, sketches, shop drawings, as-builts, etc. or the

Government provided plans, sketches, drawings etc.

• Tentative construction schedule

In addition,…