Q and A 18 June 2024.pdf
PDF 225 KB Posted
- Attached to
- UTARNG Yellow Ribbon Venue
- Solicitation number
- W911YP24R0021
About this file
This document is a set of Questions and Answers (Q&A) related to a federal contract opportunity for a Yellow Ribbon event venue. The solicitation number is W911YP24R0021 and it is being issued by the Utah Army National Guard. The contract is for an event venue, including breakout rooms, AV equipment, decor, event security, and other related services for a Yellow Ribbon event to be held on August 10, 2024. The Q&A addresses details such as lodging requirements, tax exemption, certification, pricing format, set-up and event timing, parking, dietary requirements, and vendor qualifications. The contract will be awarded on a Firm-Fixed Price basis using a Lowest Price Technically Acceptable (LPTA) evaluation approach. Proposals are due by 7:00 AM Mountain Time on July 15, 2024. The procurement is open to all registered small businesses in the System for Award Management (SAM).
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Other files
| File | Type | Posted |
|---|---|---|
| Q and A 11 Jul 24 pt2.pdf | ||
| Q and A 11 Jul 24.pdf | ||
| Q and A 9 Jul 2024.pdf | ||
| A-2 PWS _Yellow Ribbon Aug 2024.pdf |
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1) To confirm, lodging is not needed for guests or staff?
Lodging is not needed.
2) Will a tax-exempt form be provided?
This procurement will be facilitated by a government purchase order and will be tax exempt.
3) Does the hotel need to be AAA diamond cer fied?
NA / not required. The few families that need lodging will book through DTS near the venue.
4) Since no CLIN has been provided, are you seeking a grand total cost, or would you prefer the services to be itemized on a pricing sheet?
We are not looking for a specific format only that the quote addresses the requirements in the solicita on. An itemized quote would be appropriate to show that it does in fact cover the elements of the requirement.
5) Will the mee ng space and breakout rooms need to be set up on the 9th for a dry run to ensure the audiovisual equipment func ons correctly?
No. Set up will begin at 0600 or 0630 (depending on when we can get in) and dry runs will be done then.
6) Is there any flexibility with the date?
No, unit has set this date based on their pre-deployment training.
7) Is there an es mate on the number of parking spaces needed?
150 approximately. If parking is an addi onal cost, please include that cost in the bid.
8) Are third-party travel management companies allowed to respond to this solicita on?
If awarded to, the vendor is expected to have control over the performance of the contract and will be responsible to ensure all requirements are met. If, as a third-party provider or organizer, a prospec ve vendor can do this we are happy to accept a proposal.
9) Is there a rough es mate of how many special dietary meals are needed?
10-15 approximately.
10) What me would guests’ lunch begin and end?
Lunch me would be from 11:15-12:15, but this can be flexible based on catering’s needs.
11) What me will the event start and end?
Venue available from 6:00 am to 3:00 pm. Event will start at 7:15 am and end at 2:00 pm.
12) Is there a specific me needed for vendor setup?
6:00 am if possible, but NLT 6:30 am.
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