A-2 PWS _Yellow Ribbon Aug 2024.pdf
PDF 158 KB Posted
- Attached to
- UTARNG Yellow Ribbon Venue
- Solicitation number
- W911YP24R0021
About this file
This document is a Performance Work Statement (PWS) for a Yellow Ribbon Post-Deployment Services event to be held on August 10, 2024 near Orem/Provo, Utah. The PWS outlines the venue, furniture, audiovisual, catering, and other requirements for the event, which is expected to have 375 attendees. The related federal contract opportunity is solicitation W911YP24R0021, issued by the Utah Army National Guard, for a Firm-Fixed Price contract using a Lowest Price Technically Acceptable evaluation approach. Interested vendors must be registered in the System for Award Management (SAM) as a small business under NAICS codes 72110 or 561920. Quotes are due by 7:00 AM Mountain on July 15, 2024. The contract will be awarded on the basis of full and open competition.
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Text version
UTAH NATIONAL GUARD
JOINT FORCE HEADQUARTERS
12953 MINUTEMAN DRIVE
DRAPER, UT 84020
PERFORMANCE WORK STATEMENT (PWS) for 118th Transportation Company Yellow Ribbon Post-Deployment Services
1. The State Family Programs Office (SFPO), Yellow Ribbon Reintegration Program (YRRP) requires use of a facility for execution of an event on 10 August 2024 near the Orem/Provo, UT area.
2. The following items are required for the event:
2.1 One (1) vendor booth near the main entrance that includes one (1) 8’ table with three (3) chairs.
2.2 One (1) large area or hallway for fifteen (15) vendor booths that includes one (1) 8’ table with two (2) chairs each.
2.3 One (1) community trash bin in vendor booth area if not already provided.
2.4 One (1) ballroom/event area that seats 375 people. The space will be used to eat lunch in addition to presentations throughout the day. Area should be set up with 8’-10’ round or rectangular tables and chairs to accommodate at least 375 personnel. Tables should have tablecloth/linen provided for each. Room should also include an elevated stage area that is 6’ – 8’ in length and a lectern on the stage with microphone that has access to room speakers.
2.5 Two (2) rooms to hold a capacity of 40 children for activities. Each room should include four (4) 8’-10’ round or rectangle tables with four (4) chairs each (16 total chairs per room). At least one (1) community trash bin for both rooms.
2.6 Four (4) rooms for break-out sessions that includes seating for eighty (80) people each in a lecture setting. Each room should include one (1) table and chair in the front, one (1) microphone (wired or wireless), one (1) projector with screen, HDMI cables, and power connected in the room.
3. A/V usage is required in all rooms except for the vendor booth area and childcare rooms.
3.1 The conference room will need to be adequately equipped with projectors, projector screens, lavaliere, and wireless handheld microphone for attendees to view and hear presenters. Wi-fi should also be available. If there is a cost, please include cost in the bid.
3.2 Connection for sound from Laptop or DVD player to system is required for each room.
4. Catering is required for lunch. Cost of lunch should be included in the bid.
4.1 Lunch should consist of a buffet or plated meal with options for varying diets for an estimated three hundred seventy-five (375) on 10 August 2024. Please provide proposed menu with bid.
4.2 Lunch for Childcare and Youth Programs should consist of “kid-friendly” options for an estimated 80 children on 10 August 2024. Please provide proposed menu with bid.
5. If there is a charge for participants to park, please notate that in your bid as that cost will be added as part of the valuation of price for the event.
6. Location of this event is necessary to be completed within 50 miles of Orem/Provo, UT.
File details come from the government source that posted it. Updated .