Pre-Bid_Site_Visit_Minutes_W911YN18B0002.pdf

FLORIDA NATIONAL GUARD

UNITED STATES PROPERTY AND FISCAL OFFICE

189 MARINE STREET – PO BOX 1008

ST. AUGUSTINE FLORIDA 32085-1008

NGFL-PFO-CO-bjw 27 July 2018

MEMORANDUM FOR RECORD

SUBJECT: Minutes of Pre-bid Conference and Site Visit, Solicitation W911YN-18-B- 0002, Projects NVZR062031 Repair JCSS Reserve Forces Building 1885 and NVZR132003 Repair JCSS Vehicle Maintenance Building 1886

1. The list of contractors attending the meeting is shown on the attached attendance roster. The following Government representatives attended the subject meeting at 1:00 PM local, 26 July 2018 in Building 1885, MacDill AFB, Tampa FL:

Name Position Mr. Brian Williams Contracting Officer, USPFO for Florida Maj Brandon Pruitt Contracting Officer’s Representative, Base Civil

Engineer, 125th CES

2. The following items were discussed during the Pre-bid Conference:

a. This is an invitation for bid (IFB) in accordance with Federal Acquisition Regulation (FAR) Part 14.

b. The solicitation is set-aside 100% for small businesses

c. Interested offerors must be registered in SAM. Go to https://www.sam.gov

d. All solicitation documents are found on www.fbo.gov (FBO). Plans and specifications are marked “locked” and Contractors need to request explicit access.

e. All questions must be submitted in writing via email, especially technical questions, to brian.j.williams9.mil@mail.mil. DO NOT contact the designer of record or military/government members. All questions and answers will be posted with the solicitation on FBO.

f. Attendance at the pre-bid/site visit is not mandatory.

g. The contract period is 420 days after notice to proceed.

h. Solicitation includes clause 52.219-14—Limitations on Subcontracting.

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NGFL-PFO-CO-bjw SUBJECT: Minutes of Pre-bid Conference and Site Visit, Solicitation W911YN-18-B- 0002, Projects NVZR062031 Repair JCSS Reserve Forces Building 1885 and NVZR132003 Repair JCSS Vehicle Maintenance Building 1886

i. A secondary organized site visit is being contemplated by the Government.

j. Contractors were advised to check FBO for updates.

k. The attendance roster will be posted to FBO.gov.

l. Ensure understanding of the Contract Manpower Reporting requirements, CLIN 0003 and 0004 in the schedule, and enter a dollar figure there. This can be marked as $0.00 (Not Separately Priced), or priced with a reasonable dollar value. There is a possibility award may not be made to the overall low bidder if the pricing for these items is unreasonably high.

m. Reminder funds are not presently available for this contract. The intent is to open bids and fund this fiscal year if funds become available, however, funds might not be available until next fiscal year.

3. A PowerPoint slideshow presentation was briefed and is attached. Questions from the attendees included permitting and security. The JCSS compound is the responsibility of Air National Guard, however, coordination for things like permitting, base entry, etc. will be coordinated with MacDill AFB. Contractors will be expected to comply with base security requirements as stated in project specifications. Another question was asked about asbestos investigation. The specifications address the contractor’s requirement regarding asbestos.

4. A guided site visit of the construction site was conducted. Photographs were allowed. Contractors were advised to submit all questions in writing as no answers given to any questions are official unless in writing.

5. The pre-bid conference and site visit concluded at approximately 3:00 PM.

Brian J. Williams Contracting Officer

Attachments Attendance Roster Power Point Slides

W911YN-18-B-0002

NVZR062013 REPAIR JCSS RESERVE

FORCES BUILDING 1885

NVZR132003 REPAIR JCSS VEHICLE

MAINTENANCE BUILDING 1886

PRE-BID CONFERENCE

DATE: July 26, 2018

LOCATION OF PROJECT:

290th JCSS, MacDill AFB, Tampa, FL

INTRODUCTION

• Mr. Brian Williams- Contracting Officer

• Maj Brandon Pruitt- Base Civil Engineer, 125TH FW, Contracting Officer’s Representative (COR)

• Atkins--Designer of Record (not in attendance)

INTRODUCTION

• Ensure you sign in on the attendance roster

• Your Name

• Company

• Are you a Prime or a Subcontractor/supplier

• Contact information

SYNOPSIS

• Construct: Project NVZR062031 in accordance with Plans and Specifications dated Nov 3, 2017. Magnitude-$5,000,000 to

$10,000,000 (FAR 36.204)

• Construct: Project NVZR132003 in accordance with Plans and Specifications dated Nov 3, 2017. Magnitude-$1,000,000 to

$5,000,000 (FAR 36.204)

• A firm-fixed price contract will be awarded.

• Award will be to Small Business

• Funds are not presently available

SOLICITATION, PLANS

& SPECIFICATIONS

• On the web: www.fbo.gov

• https://www.fbo.gov/spg/USA/NGB/DAHA08/W911YN18B0002/listing.html

• Solicitation

– Attachments

– Questions & Answers Document

– Plans & Specifications- must request explicit access

– Amendments (SF 30)

– check regularly & refresh web page

– Wage Determination FL253 current within 10 days of bid opening

IMPORTANT ITEMS

• Please curtail questions to the solicitation document and save questions on plans for later.

• A site visit will follow this presentation.

• Please stay together as a group for security and accountability

• Any questions you have during the site visit should be followed up in writing for an official response in accordance with the solicitation.

• A secondary organized site visit is not scheduled but might be if necessary

INVITATION FOR BID (IFB)

BASICS

• In the invitation for bid (IFB), FAR Part 14, process, a public bid opening occurs when the bids are due and the prices are read to the public

– There will be no discussion

– No correction of mistakes in most cases

– Award is always to the low, responsive, responsible bidder

BASIS FOR AWARD

• FAR 14.101(e) After bids are publicly opened, an award will be made with reasonable promptness to that responsible bidder whose bid, conforming to the invitation for bids, will be most advantageous to the Government, considering only price and the price-related factors included in the invitation.

• Must bid all items

• EVALUATION FOR AWARD, see DFARS 252.236-

• A bidder is determined to be responsible in accordance with FAR 9.104

WHAT IS THE CONTRACT

PERIOD?

Construction period is 420 calendar days after receiving the Notice to

Proceed.

This does not mean you have to take the entire period if the work can be accomplished in a shorter schedule.

DISCLAIMER

The following is a brief overview of the bid requirements

BIDDERS ARE STRONGLY

CAUTIONED TO CAREFULLY

READ THE REQUIREMENTS OF

THE SOLICITATION AND

COMPLY ACCORDINGLY

WHAT YOU MUST SUBMIT

(see section 00010)

• SF 1442, (Blocks 14-20c)

– Do not enter less than 90 days in Block 17

• Section 00010, Bid Schedule

• Section 00600, Reps and Certs

• Acknowledge all Amendments (SF 30)

• Bid Bond/Guarantee, 20% (Standard Form 24)

BID SCHEDULE

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Base Bid, NVZR062031 1 Job Firm Fixed Price Non personal services: Provide all plant, labor, new and current material, transportation, tools, equipment, appliances, supplies, services, permits, insurance and supervision necessary construction repairs to approximately 26,000sf building, JCSS Reserve Forces Building 1885.

NET AMT $

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 Base Bid, NVZR132003 1 Job Firm Fixed Price Non personal services: Provide all plant, labor, new and current material, transportation, tools, equipment, appliances, supplies, services, permits, insurance and supervision necessary for construction repairs to approximately 7,500 sf building, JCSS Vehicle Maintenance Building 1886.

NET AMT $

0003 Contractor Manpower

Reporting CLIN 0001 1 Job Firm Fixed Price

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract at the secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at https://www.ecmra.mil.

0004 Contractor Manpower

Reporting CLIN 0002 1 Job Firm Fixed Price

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract at the secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at https://www.ecmra.mil.

ADDITIONAL REQUIREMENTS

Complete Page 2 of the SF 1442

- Enter Cage Code and DUNS Number in Block 14

THE SOLICITATION

• Section 00600 - Complete and insert representations and certifications (return those in Section 00600)

– Complete Electronic Representations and

Certifications in SAM– website provided in Section 00600

BID SUBMISSION

-Send to address in Block 7 of SF 1442

-Hand Carried Bids

- Deliver to address in Block 7, SF 1442 prior to bid due date

- Deliver to place of bid opening if hand carrying and attending the bid opening (USPFO-FL Conference Room)

Mark the front of the envelope with, “Bid No. W911YN-18-B- 0002”, Name and Address of Bidder

-Due Date/Time: August 21, 2018, 3:00 PM Eastern (subject to change through Amendment)

WHAT TO EXPECT AT

OPENING

• Official Time based on www.time.gov, bid opening officer (BOO) will announce exact time bids are due and that no more bids will be accepted

• If there are ABI’s, the amount of funds available will be announced, and announced for each source of funds

• Bids are opened and read out loud with no comment on responsiveness (FAR 14.301) of bids, and recorded

• BOO opens Government estimate, records

• Abstract will be certified and posted to www.fbo.gov as soon as practical. Low bidder determined in accordance with DFARS 252.236-7007

IMPORTANT REMINDERS,

NOTICES, CONDITIONS

• Prospective bidders must bid on all items to be considered for award.

IMPORTANT REMINDERS,

NOTICES, CONDITIONS

• FAR 52.219-14

•Agreement. A small business concern agrees that in the performance of the contract, in the case of a contract for—

General construction: At least 15 percent of the cost of contract performance to be incurred for personnel will be spent on the prime contractor’s employees

• Joint Ventures—See FAR 19.101 •Bid must be Signed by each participant in the joint venture (FAR 4.102(d))

• JV needs to be registered in SAM

TECHNICAL INFORMATION

• Working hours on the Base (section 010000)

•Availability of Utilities

• Water and Electric (section 010000)

HOW QUESTIONS WILL BE

HANDLED

• ALL QUESTIONS AND ANSWERS SHALL BE

IN WRITING AND SHALL BE AN

ATTACHMENT TO THE SOLICITATION

• See solicitation section 00100. Questions must be submitted in writing only via email

• Submit questions NLT 5th business day prior to bid opening. Do Not contact A/E

• Questions and Answers will be posted on a non-attribution basis with solicitation information at www.fbo.gov

• May result in revisions to plans/specs if warranted

ATCH 1 PLANS

ATCH 1 SPECS

ATCH 2 PLANS

ATCH 2 SPECS

posted with solicitation on FBO, require explicit access

QUESTIONS ???

Email your questions (if it’s not in writing, it didn’t happen)

Site Visit Follows This Briefing