Questions as of 2 September

W911XK-10-R-0032 Updated 2 September 2010 FY10 Soo Security Guard – Sault Sainte Marie, MI

Questions and Answers

This document will be continually updated with questions and answers as the due date for bids approaches. Please be sure to check www.fbo.gov using this solicitation number for the latest Q&A document.

Added 25 August 2010

1. QUESTION: Does the 800 MHz radio have to have encryption capabilities?

ANSWER: No

2. QUESTION: Who is the incumbent?

ANSWER: Dun-Well Security Services, Inc.

3. QUESTION: What is the previous award number?

ANSWER: W911XK-06-C-0006

4. QUESTION: What is the previous award amount?

ANSWER: $4,567,525.29 is the total amount of the contract to date which includes 16 modifications, Period of Performance: 13 March 2006 – 15 January 2011 (note: actual start date of new contractor will be determined after additional facts are known regarding their ability to start and level of training required).

Added 27 August 2010

5. QUESTION: Will the new contractor be able to hire the guards that are currently working?

ANSWER: Yes

6. QUESTION: In Section M of the solicitation (Proposal Evaluation and Basis for Award) contents, 2.1.1.3 Vehicles: it states the contractor must have proof of ownership of all vehicles, if an arrangement is made with a dealer in Michigan to purchase a vehicle that meets specification outlined in the PWS upon award of contract, can this vehicle be listed in this section?

ANSWER: It would be acceptable to provide the type of vehicle and specifications of the vehicle along with a signed agreement between the potential contractor and dealer indicating the intent to purchase the vehicle upon contract award.

7. QUESTION: How much time does the awarded contractor have to mobilize employees?

ANSWER: Plan to award new contract by 30 September; there will be a 90 day transition period (reference FAR clause 52.237-3). Government will make a determination on official http://www.fbo.gov/� start date of new Contractor upon thorough assessment of their overall readiness.

8. QUESTION: Will the manuals (i.e., Training, OSHA, Safety, Quality Control Plan, Energy Conservation, Accident Prevention Program, and Section K) be excluded from the 50 page count?

9. QUESTION: Can you please provide a copy of the current security seniority listing? If this listing cannot be provided, please provide the number of employees who have completed 1 year of service, 5 years of service and 15 years of service.

ANSWER: As of 9/2010 the tenure of each guard currently employed on the contract is as follows:

Years Months 33 8 22 2 20 3 14 6 14 6 14 1 11 4 9 5 9 2 9 2 8 10 8 10 8 4 8 3 8 2 7 3 7 2 5 4 4 3 3 4 3 3 3 1 2 9 2 3 1 6 1 4

10. QUESTION: What is the estimated total number of vehicle miles driven per month?

ANSWER: At a minimum it would be 45 miles per day.

11. QUESTION: Is there a particular style of 4X4 vehicle preferred; Truck or SUV??

ANSWER: The vehicle must meet the requirements of the contract as detailed in section C.5.8.8.

12. QUESTION: With respect to fair and equal competition, what is the hourly pay rate for the Captain of Guards, Sergeant of Guards and Surveillance System Operator as these positions are not listed on the wage determination?

ANSWER: The determination/calculation of this hourly rate is the independent responsibility of each contractor, and dependant on their individual business strategy. Each contractor must comply with the Wage Determination information per the Service Act FAR Clause 52.222-41.

13. QUESTION: How will non incumbent contractors who may only be able to estimate current pay for the Captain of Guards, Sergeant of Guards and Surveillance System Operator be made whole if awarded the contract and subsequently determine that pay rates are different?

ANSWER: Determination of the hourly pay rate for these positions is something that each contractor must establish. In addition, no separate rate is being directed by the Government to any contractor (including the incumbent), as these positions are assumed to be employees of the prime contractor.

14. QUESTION: To promote fair competition, the incumbent has the property and equipment already in place; non-incumbent contractors would have to acquire certain property and equipment. How will the cost of acquiring property and equipment not be a discriminating factor in the competition?

ANSWER: Please refer to Section M of the solicitation to review the Government’s evaluation criteria.

Added 31 August 2010

15. QUESTION: What is the make and model of the weapons currently being used by the incumbent contractor:

ANSWER: Glock 18 9 mm

16. QUESTION: How many miles is the patrol route for R1 and R2 and how many times per day do they complete the circuit?

ANSWER: Each round is a minimum of 6 miles. It is completed a minimum of 12 times per day

17. QUESTION: How many electric cars are needed?

ANSWER: A total of 2 electric carts are needed.

18. QUESTION: What is the make and model of the electric carts currently in use at the facility?

ANSWER: Cushman Minute Miser

19. QUESTION: Does the cell phone need to be with a specific carrier (i.e. Nextel)?

20. QUESTION: What is the tenure of each guard currently deployed at the facility?

ANSWER: Reference Question 9

Added 1 September 2010

21. QUESTION: In Section C.5.8.8 of the Performance Work Statement it states that all vehicles selected shall have undergone police vehicle evaluation by the Michigan State Police. Could you explain what the police evaluation consists of?

ANSWER: The Michigan State Police conducts annual comparative Police Vehicle Evaluation in accordance with the standards of the National Law Enforcement and Corrections Technology Center. The last year they conducted Special Service Police Vehicle Evaluation was 2007.

22. QUESTION: Of the current Contract Security Guard force how many are currently trained to the standards prescribed in the RFP?

ANSWER: None of the current guards are trained to the standards in the RFP.

23. QUESTION: Does the USACE District, Detroit currently have another existing contract where the use of red or blue lights on security vehicles has been granted by the State of Michigan for Contract Security Guards?

24. QUESTION: In accordance with AR 190-56 4-6 will alternate range configurations be allowed?

ANSWER: Yes alternate range configurations will be allowed. As long as the qualification standards in the PWS can be met.

25. QUESTION: What facilities are currently used in the performance of the current contract for Contract Security Guard training and qualification in or around Sault Ste. Marie?

ANSWER: Weapons Qualification has taken place in the past at the Chippewa County Shooting Association Range.

26. QUESTION: After the contract award will permission be granted for key personnel to access Army Knowledge Online?

27. QUESTION: In order to keep equipment costs low will the Contracting Officer, or appropriate

USACE authority, consider issuing the M40 Field Protective Mask to the Contract Security Guards?

28. QUESTION: We have found that there are three different requirements for medical evaluations. Are officers required to be medically evaluated every 1,2, or 5 years?

ANSWER: Refer to the contract Amendment #1 posted on www.fbo.gov

29. QUESTION: Will the contractor be required to furnish a suitable arms locker as per AR 190-

11?

ANSWER: No, reference C.4.19. The government furnished weapons storage container is located at Post 1.

Added 2 September 2010

30. QUESTION: With a Bid Due date of September 10, 2010 and a start date of September 30, 2010, how are all of the pre-assignment requirements (120 hours of training, fire arms training, agility and physical testing) to be met? Will there be an extension on the start date or what arrangements will be made, as this will be physically impossible for all bidder except the incumbent.

ANSWER: Reference Question 7

31. QUESTION: Equipment: Is all of the cost of the equipment to be inclusive in the hour rate charged to the government? It seems that if the equipment were charged separately and at a later time the equipment requirements were to change (Example: no longer a need for 2 electric carts), then the government would be over paying in the hourly charge.

ANSWER: Yes, as changes are made after award, the Government will modify the contract as required

32. QUESTION: Section C.5.2.1.25 Indicates that Outer Tactical Body Armor will be worn at all time. During the recent site visit I noticed the current Officer’s were not wearing this. Is this a new requirement or is this an error in the RFP?

ANSWER: The guard force is required to wear body armor at all times. The requirement was changed from concealed body armor to outer. This reduces the number of layers a contract guard would need to wear.

33. QUESTION: Section 5.3 Indicates “The contractor shall provide all vehicles and transportation for their employees to and from the guard site and for supervisory personnel.

Please explain, as this seems to indicate that transportation to work and home from work is required to be provided by the contractor?

ANSWER: The contractor is not required to provide transportation from the employees home.

Paragraph C.1.1 states the contract will provide guard services for Government owned real estate along the St. Mary’s River. Paragraph C.3.2 states the location of these remote areas.

This falls under the Special Events / Extra Services category. The contractor is responsible for making sure his employees and supervisory staff are able to get to these remote locations to provide guard services if this is requested by the exercising of the option.

34. QUESTION: Section C.5.8.9 and C.5.8.9.1 Discusses the use of an Electric Cart, please clarify the follow issues:

A. Is the requirement for a Cart and a Wagon? If so please describe the purpose of the wagon?

ANSWER: The requirement is for a cart and wagon. The wagon is used to assist in moving personnel and baggage during escort duties.

B. The RFP provide specs for the wagon, please provide specific specifications for the Electric Cart to be provided.

ANSWER: Reference Question 18

C. The RFP indicates that 1 Electric Carts should be provided for each individual assigned roving patrol, it is our understanding that there are 2 roving patrol officers; please confirm that 2 Electric Carts are required?

ANSWER: Reference Question 17

35. QUESTION: Section 5.8 Indicates that “Proof of Ownership” is required. For the purposes of this contract we will need to purchase a vehicle specifically for the assignment, how are we to overcome the proof of ownership issue? Can we provide a dealership vehicle purchase quotation which will show all of the vehicles specification? What other options are available, or is it required that we purchase a vehicle prior to being awarded a contract?

ANSWER: Reference Question 6