Sec_C-2_Definitions.docx

Contract Number:

Project: BASOPS at Fort Benning, Georgia

C-2

DEFINITIONS

Table of Contents

DEFINITIONS

2.1 General

2.2 Terminology

2.3 Acronyms

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2.1 GENERAL

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DEFINITIONS

As used throughout this Contract, the following terms shall have the meaning set forth below.

2.2 TERMINOLOGY

24-Hour Service: 24 hours is from time of receipt on one working day to the same time the following working day -- example: 0900, Friday to 0900, Monday.

72-Hour Service: 72 hours is from time of receipt on one working day to the same time three working days later -- example: 0900, Monday to 0900, Thursday.

Acceptable Quality Level (AQL): Maximum percent defective (or maximum number of defects per hundred units) that can be considered as a satisfactory performance average. Government will accept the great majority of lots provided percent defective (or defects per 100 units) in these lots be no greater than designated value of AQL. However, the Contractor shall not intentionally perform in a defective manner and shall re-perform any service found to be defective whenever possible. Decisions as to this possibility shall be made only by the KO.

Acceptance at Destination: The assumption of title to property by the Department of the Army (DA) at the specified delivery point. The term corresponds, generally, to the commercial term "f.o.b. destination".

Acceptance at Origin: The assumption of title to property by the DA at the point of shipment. The term corresponds, generally, to the commercial term "f.o.b. origin". Acceptance at origin does not imply that payment was made at the time title passed to the Army, nor does it necessarily mean that the Government, by assumption of title, forfeited the right to reject any article(s) not conforming with contract specifications.

Acceptance Sampling: A form of sampling used to determine a course of action. A procedure that gives a specified risk of accepting lots of given quality.

Account Processing Code (APC): A locally developed, four-position, alphanumeric code that abbreviates accounting classification and relates to Army Management Structure (AMS) and other codes used in computer processing.

Accountability: Accountability is the obligation to keep accurate and complete records of property, documents, or funds. Important data elements may include, but are not limited to, identification data, gains, losses, due-ins, due-outs, and balances on hand or in use.

Accountable Officer (AO): A person officially designated as such. An accountable officer is vested with accountability for property and maintains records in connection therewith, irrespective of whether the property is in his own possession for use or storage, or in the possession of others to whom it has been officially entrusted for temporary use or for care and safekeeping. Property accountability is not terminated until transfer to another accountable officer has been accomplished or until items have been dropped from accountability on valid credit vouchers in compliance with regulations. Specifically, accountability is not terminated by the disposition of property which merely places responsibility for its custody or safekeeping with another individual.

Advisory Document: A directive which the contractor may use for information and guidance but is not binding for compliance.

Alien: Any person not a citizen or national of the United States of America.

Anaerobic Lagoon: A natural or artificial wastewater treatment lagoon in which waste stabilization is brought about through the action of microorganisms in the absence of air or elemental oxygen.

Annual Recurring Requirements for Maintenance and Repair (ARR-MAR): Requirements for the maintenance and minor repair work required annually in order to maintain facilities at a level which minimizes the future need for major repairs and allows the facilities to be used for their original purpose.

Annual Work Plan (AWP): A prioritized work plan prepared prior to the start of each fiscal year, after receipt of the upcoming fiscal year’s budget guidance, reflecting the use of resources to accomplish the mission.

Appointing Authority: An officer or civilian employee under the command of or on the staff of the approval authority. Individuals designated as appointing authority must be a lieutenant colonel or above, or a civilian employee in the grade of GS/GM-13 or above. (AR 735-5)

Appropriated Fund Property: Terms "Government Property," "Army Property," and "Property" includes all property under Federal Government control except property ac- counted for and owned by a nonappropriated fund activity.

Appropriated Funds: Moneys made available to Government agencies by an Act of Congress.

Approved Operating Budget (AOB): An approved financial plan for incurring expenses. It serves as a fund authorization document providing the authority to incur obligations and expenses for financed activities.

Approving Authority: An officer authorized to appoint a surveying officer and to approve reports of survey.

Area Fire Marshal (AFM): Responsible person appointed in writing to manage Fire Prevention Program in accordance with AR 420-90, TRADOC Suppl 1, and any Fort Benning supplements thereto. Maintains a listing of all facilities under jurisdiction including Building Fire Wardens.

Area of Support: Units (TOE and TDA) assigned to Fort Benning and located within the confines of the reservation; Reserve and National Guard units at Fort Benning for training; and Reserve, National Guard, Reserve Officer Training Corps units as specified in AR 5-9, Intraservice Support Installation Area Coordination, and TRADOC and FORSCOM Supplement 1 to AR 5-9.

Army Audit Agency: An activity charged with auditing Army programs and activities.

Army Management Structure (AMS): A structure of accounts established by regulation to provide a single, uniform classification of the activities of the Army for use in programming, budgeting, accounting, and the reporting of cost, performance, and manpower data.

Army Regulations (AR): Publications issued by Department of the Army (DA) which are directive in nature and contain missions, responsibilities, policies, and administrative procedures necessary to insure uniform compliance with those policies.

Army Standard Information Management System (ASIMS): A computer network that accommodates standard management information systems that are processed Army- wide.

As Directed, As Required, As Permitted, Approved, Acceptance: Where these words or words of similar import are used, it shall be understood that the direction, requirements, permission, approval, or acceptance of the Contracting Officer is intended unless stated otherwise.

As Shown, As Detailed: Where these words or words of similar import are used, it shall be understood that reference is made to the drawings, tables, or narrative comprising this specification, unless stated otherwise.

Attribute: The property a unit has of being either bad or good. That is, the quality characteristic of a unit is either within the specified requirement or it is not.

Authorized Member: Personnel as defined in governing directives as being authorized the services set forth in that governing directive.

Automated Information Systems: A method of accumulating, storing, and providing data through the application of computer hardware and software.

Automatic Voice Network: Worldwide network which has been established primarily for transmission of voice traffic.

Auxiliary ADP Equipment: Data processing equipment (except communications equipment) which directly supports or services a computer, including card punch machines.

Availability: A measure of the degree to which an item is in an operable and committable state at the start of the mission, when the mission is called for at an unknown (random) point in time.

Available Man-hours (As Used In Labor Utilization Computations): Assigned direct labor man-hours intended to be expended on job orders in performance of maintenance tasks.

Available Time: The time that the equipment is on hand within an organization and is in full mission capable (FMC) condition.

Back-up Maintenance: That maintenance support required of the next higher level maintenance activity in support of a supported maintenance unit.

Backlog: Backlog is the overall measure of the direct labor resources required in terms of work to be done. Expressed in days, it is computed as follows:

A. Work to be done is the workload. Workload is the sum of the estimated remaining man- hours required to complete the open work orders. (Open work orders include those awaiting induction and those in progress; i.e., any status other than complete.)

B. For backlog computations, direct labor productive man-hours per day shall be computed as the direct labor assigned man-hours per day multiplied by 87.5% (seven direct labor productive man-hours for every eight assigned direct labor man-hours in the normal eight hour work day.)

C. Direct labor assigned man-hours are the assigned hands-on labor man-hours intended to be accounted for and reported on individual work orders (labor assigned to labor codes 01 and 06 in SAMS as of 4 May 90). Employees whose primary assigned duties are indirect labor (e.g., supply, drivers, clerks, supervisory) are to considered as assigned indirect labor and their man- hours will not be considered direct labor assigned man-hours.

D. The formula is: Workload (sum of the estimated remaining man-hours) / Direct labor productive man-hours per day = Days of Backlog (rounded to nearest tenth (.1)) This formula will be used to compute backlog by commodity, work center, or total backlog. Workload and direct labor productive man-hours will be grouped accordingly (commodity, work center, or total).

Bench Stock: High usage repair parts, such as bolts, washers, and nuts, stored in the shop or work area for easy access.

Biennially: One time every two years.

Bill of Lading: Includes Government bills of lading issued by the Army (as defined in AR 55-355) and commercial bills of lading for transportation services administered by the Army (AR 735-5).

Bill of Materiel: A listing of supplies and materials required to complete a project.

Bi-monthly: One time every two months.

Bi-weekly: One time every two weeks.

Bona Fide Government Emergency: An emergency situation as expressed or declared by an authorized official of the U.S. Government.

Breakdown: The stoppage or collapse of equipment, including installed equipment, or a component thereof, that requires immediate corrective action to restore it to an operating condition.

Budget Execution Review (BER): An annual review of funds, at midyear, which enables the BASEOPS function to reflect changes that have taken place subsequent to the start of the fiscal year, to include updating unfinanced requirements and workload projections. It provides an assessment of the Engineer's resource posture for the remainder of the fiscal year.

Budget Manpower Guidance (BMG): A document which is distributed to the HQ TRADOC staff and all TRADOC Installations and activities. It includes specific narrative guidance outlining policies, priorities, and objectives developing in the Army and TRADOC which influence resources. Annexes cover workload, dollar, and manpower resource trails which represent the intended application of resources for accomplishment of the TRADOC mission/functions.

Building Fire Warden (BFW): A responsible person designated in writing by Area Fire Marshal to fulfill fire prevention duties for a specific facility in accordance with AR 420-90, TRADOC Suppl 1, and CASCOM&FL Reg. 420-3.

Buildings and Structures: Buildings, range firing sheds and positions, trailers, fencing, flagpoles, guard and water shacks and towers, grease racks, unattached loading ramps, training facilities other than buildings, monuments, grandstands and bleachers, elevated garbage racks, and other miscellaneous facilities and systems.

Calendar day: The time from midnight to midnight.

Call Back: A request for additional service following the initial service which has not provided the control required. Repeated call backs are possible.

Cancellation: A total or partial discontinuance of supply action requested of and confirmed by the supplier.

Cannibalize: To dismantle or remove serviceable parts from a machine, vehicle, or other equipment for use in the repair of another machine, vehicle, or equipment.

Capital Equipment: Equipment with a value of $1,000 or more.

Capital Improvements: Changes costing $1,000 or more ($2.000 or more for Family Housing), regardless of source of funds, which provide additional items of real property and constitute an improvement which materially increases the value or substantially extends the useful life of the real property and increases the real property "units of measure".

Catalog: A uniform system of item identification and nomenclature to describe, classify, and number each item included in the system so that an item of supply is identified by a single stock number. Items cataloged are those items of personal property subject to stockage for supply support, repetitive procurement, distribution, and issue.

Causative Research: An investigation of discrepancies consisting of a complete review of transactions occurring since the last inventory. The purpose of this research is to assign a cause to the discrepancy so that corrective action may be taken.

Ceiling Fund: A fund limitation which cannot be exceeded.

Change Order: A written order signed by the Contracting Officer, directing the Contractor to make changes that are authorized by the Changes clause of the contract.

Check: To inspect, operate, and/or test for verification that the unit or item is in a fully operational condition or is performing its design function and to correct noted deficiencies in accordance with the requirements specified in this contract.

Classes of Supply Legend:

Class I: Subsistence including gratuitous health and welfare items.

Class II: Clothing, individual equipment, tentage, tool sets and tool kits, hand tools, administrative, and housekeeping supplies and equipment.

Class III: POL: Petroleum fuels, lubricants, hydraulic and insulating oils, preservatives, liquid and compressed gases, bulk chemical products, coolants, deicing and antifreeze compounds, together with components and additives of such products, and coal.

Class IV: Construction: Construction materials to include installed equipment, and fortification or barrier materials.

Class V: Ammunition: Ammunition (including chemical, radiological & special weapons), bombs, explosives, mines, fuses, detonators, pyrotechnics, missiles, rockets, propellants, and other associated items.

Class VI: Personal Demand Items (Nonmilitary Sales Items).

Class VII: Major End Items: A final combination of end products which is ready for its intended use; e.g., launchers, tanks, mobile machine shops, vehicles.

Class VIII: Medical material including medical peculiar repair parts.

Class IX: Repair parts and components to include kits, assemblies and subassemblies, reparable and nonreparable, required for maintenance support of equipment.

Class X: Material to support nonmilitary programs; e.g., agricultural and economic development, not included in Classes I - IX.

Classification: The inspection of materiel to determine and record the existing state of serviceability or the correct identity of the items.

Classification (Freight): The process of changing an item noun into freight terminology to arrive at a shipment cost.

Classified Material: Documents, data, information, and items for which access is limited to those persons having a "need to know" and appropriate security clearance.

Clean: As used generally, means removal of dirt or impurities. As used for acceptance of work means gleaming, free from dirt, contamination, or impurities; unsoiled, unstained, recently laundered, fresh and unused, neat and tidy; having no flaws or roughness, clear, regular, or having few corrections.

Clearance: Authority permitting individuals cooperating in Department of the Army work, and having a legitimate interest therein, access to classified technical information, materiel, or equipment or admission to restricted areas or installations where such information or materiel is located.

Commercial Equipment: Equipment which is also offered for sale to business and industry; may also be referred to as off the shelf equipment.

Commercial Publications: Non-Government published publications.

Commercial Traffic: Nonmilitary modes of transportation. Includes surface, air, and water transportation.

Commitment of Funds: A firm administrative reservation of funds, based upon firm procurement directives, orders, requisitions, or requests that authorizes the creation of an obligation. Availability of funds is assured before a commitment is made.

Common Access Card (CAC): A personalized smart card embedded with an integrated circuit chip for storing and processing data.

Common Service: Support performed by one activity for which payment is not required from the activity receiving the support.

Communal Other Real Property: Other real property used solely for support of family housing but not assigned to any one particular dwelling. This includes streets, exterior sidewalks, playgrounds, perimeter or security fencing, street lights, exterior utilities, and central heating plants.

Component Part: A component part as defined for the purposes of this contract is as follows: Facility: A component part is a part within a facility for which proper operation is necessary for facility to be utilized for its intended purpose. For example: A window in a facility would be considered a component part of that facility since proper operation of this component is necessary for facility to function for its intended purpose. System: A component part is a part within a system whose operation allows system to function in its intended manner. For example: A water control valve in a main water distribution line would be considered a component part of the water distribution system since operation of valve allows system to operate in its intended manner. Equipment: A component part is a part on an individual piece of equipment which is necessary for equipment to function in its intended manner. For example: A belt on an air handler would be considered a component part of the air handler itself since this part is necessary for unit to operate in its intended manner.

Component Replacement: The replacement of an entire component when it is more economical than to perform major repair. This includes installed equipment.

Components: Components of end items. Items identified in technical publications as part of an end item. Items troop installed or authorized (ITIA), and special tools, test and support equipment are not components. Components of assemblages. Items identified in a supply catalog component listing (SC/CL) as part of a set, kit, or outfit, or either assemblage.

Composite Labor Rate: The average combined-skill rate per hour to include labor, overhead, administration, handling, and profit.

COMSEC Custodian: A person designated as responsible for the security of COMSEC equipment and records.

Concealed Shortage or Damage: A shortage in, or damage to, the content of an original container or package detected after delivery, and contrasted with visible damage or shortages in the number of packages involved, not readily noticeable at the time of delivery.

Configuration: The functional or physical characteristics of hardware or software set forth in technical documentation and achieved in a product.

Conservation: The protection, improvement, and use of natural resources according to principles that will provide optimum public benefit and support of the military mission.

Construction: Erection, installation, or assembly of a new facility; addition, expansion, extension, alteration, conversion, or replacement of an existing facility; or relocation of a facility from one location to another. Includes equipment installed and made a part of such facilities, and related site preparation, excavation, filling, and landscaping, or other land improvements.

Container: A receptacle such as a bag, barrel, drum, box, crate, or package used in storage or shipment of a commodity to provide protection from physical damage or contamination of the commodity.

Contingency Plan: A document describing actions to be implemented or taken in the event of future occurrences.

Contract: All types of agreements and orders for the procurement of supplies or services.

Contract Administrator: An individual duly assigned by appropriate authority to administer a contract.

Contract Data Requirements List (CDRL): Data required to be submitted by the Contractor to the Government. A proper and correct submission of a CDRL is evidenced by the following criteria: completeness, accuracy of data, preparation in accordance with applicable mandatory publication or other prescribing document, signature or initials by the certifying official/area supervisor, and correct and timely turn-in or distribution.

Contract Discrepancy: A failure of the contractor to perform in accordance with contract requirements and specifications. A contract discrepancy may result from a failure of the contractor to provide, or provide on time, the required contract products or services; or it may result because delivered products or services do not meet specific contract standards.

Contract Discrepancy Report (CDR): A formal, written documentation of Contractor nonconformance or lack of performance for contracted work. The CDR is initiated by the KO, or an authorized representative, whenever the performance as determined by the KO is unsatisfactory. The Contractor completes and returns the report to the KO.

Contract Maintenance: Any materiel maintenance operation performed under contract by commercial organization (including the original manufacturers of the materiel).

Contract Modification: Any written alteration in the specifications, delivery point, rate of delivery, contract period, price, quantity, or other contract provisions of an existing contract.

Contracting Office: The office which awards or executes a contract for supplies or services and performs post-award functions not assigned to a Contract Administration Office.

Contracting Officer (KO): An individual appointed in accordance with procedures prescribed by the Federal Acquisition Regulation (FAR) with the authority to enter into and administer contracts and make determinations and findings with respect thereto, or with any part of such authority.

Contracting Officer’s Representative (COR): Any person who has been appointed in writing as the authorized representative of the KO acting within the limits of his authority.

Contractor: The term contractor as used herein refers to both the prime contractor and any subcontractors. Contractor's subcontractor shall comply with the provisions of the contract.

Contractor-Furnished Equipment (CFE): That equipment the Contractor is required to furnish in order to perform the requirements of the Contract.

Contractor-Furnished Property (CFP): That property the Contractor is required to furnish in order to perform the requirements of the contract. The Contractor retains title to all CFP. The term CFP includes Contractor-Furnished Equipment (CFE).

Contractor-Owned, Contractor-Operated (COCO) Equipment: That equipment which the Contractor has purchased or leased and which the Contractor uses and maintains to perform tasks under this Contract.

Controlled Exchange: The removal of serviceable parts, components, and assemblies from unserviceable economically repairable equipment and their immediate reuse in restoring a like item of equipment to a combat operable or serviceable condition.

Conversion: A change to interior or exterior facility arrangements so that facility may be used for a new purpose. This includes installed equipment made a part of existing facility.

Corrective Action: Consists of those efforts required to correct reported deficiencies and determine that other products are not similarly defective.

Critical Equipment and Facilities: Items of equipment or facilities that must operate continuously or throughout the respective season in order to support critical missions. Failure of equipment or facilities in meeting design output requirements may affect the health and welfare of personnel or damage Government equipment or properties. Emergency or urgent service calls are often required to restore the critical equipment to optimum operating condition and provide the output required; examples are computer facilities, 24-hour operations (specify), fire prevention and protection facilities, medical facilities, electrical plants/systems, and water plants/systems.

Customer: Refers to units, individuals, or activities at and satellited around Fort Benning for support. Includes units or activities authorized support on an Interservice Support Agreement (ISA) or memorandum of understanding (MOU).

Defect: Any nonconformance of a unit of product with specified requirements or standards.

Defense Financial Accounting Service (DFAS): Agency responsible for payments to contractors.

Defense Joint Accounting System (DJAS): System used at the installation to generate various acquisition documents to include but not limited to purchase requests, travel, training, credit card purchases.

Defense Logistics Agency (DLA): Agency established in 1961 to provide centralized management in the procurement and distribution of supplies common to the various military departments.

Defense Switched Network (DSN): A Department of Defense telephone network.

Delivery Service: Delivery of items to a customer's location.

Demand Maintenance Order (DMO): Order type created to execute the repairs to real property, assets and installed equipment. Consists of small minor maintenance and repair jobs

Department of Defense (DOD): Comprises office of the Secretary of Defense and Military Departments.

Department of Defense Activity Address Code (DODAAC): A six-digit, alphanumeric code which identifies a customer, unit, or activity and the ship-to address of the storage facilities. The DODAAC is assigned by the Chief, Army Central Servicing Point (CSP) for each qualifying activity upon receipt of a request from the Major Command. DODAAC are identified in the DOD activity address directory (DOD 4000.25-6-M).

Director of Logistics (DOL): An Installation activity that provides supply, maintenance, and transportation services support for Installation customers.

Department of the Army Circulars (DA Cir): Publications issued by Department of the Army (DA) for guidance and which contain instructions relating to one-time actions, informational material of a temporary nature and procedures of limited duration. Each contains a statement indicating the date of expiration (normally one year or less).

Department of the Army Pamphlets (DA Pam): Publications issued by Department of the Army (DA) for guidance and which contain informational, instructional, or reference material of a continuing nature pertaining to administrative matters.

Desk (Preliminary) Estimate: An estimated cost of a project based on the estimator's personal experience and knowledge.

Detailed Estimate: An estimated cost of a project based on itemized equipment, material, and labor costs derived from established standards or historical data.

Directorate of Public Works (DPW): An Installation activity that provides facility engineering support for Installation customers.

Direct Procurement Method: A method of shipping personal property by common (freight) carrier.

Discrepancy: A disagreement between the actual quantity or condition of property and that shown by the record of the property. A discrepancy usually is a disagreement between quantities or condition of property actually received in a shipment and that recorded on the shipping document. This type of discrepancy generally is referred to as a "discrepancy incident to shipment". Another form of discrepancy occurs when there is a disagreement between a stock record balance and the results of a physical count or inventory.

Dispatch: The recording of data relating to vehicle utilization and the issuance of a written authorization for the vehicle to be used for a specific purpose.

Disposal: The processing of waste (at a facility approved for such processing by the appropriate State or Federal agency) in a manner that renders it no longer a hazardous waste as defined in 40 CFR. Some examples of these procedures are: chemical treatment, such as neutralization or detoxification; thermal treatment, such as incineration or pyrolysis; and recycling, reprocessing, or recovery.

Dress Code: Appearance appropriate

Due-In: The quantities of material expected to be received under outstanding procuring and requisitioning instruments and quantities from other sources such as transfer, reclamation, and recovery.

Due-Out: That portion of stock requisitioned which is not immediately available for supply and which will not be referred to a secondary source of supply for supply action but will be recorded as commitment for future issue.

Dumpster: A container box, normally from eight to ten cubic yards in capacity, that empties into the hopper of a compaction-type refuse collection truck.

Durable: Items which are not consumed in use, retain their original identity and are not categorized as nonexpendable or expendable. Included are nonconsumable components of sets, kits, outfits, and assemblages, tools with a unit price in excess of $5.00 and any other nonconsumable item not otherwise coded nonexpendable.

Early Pick Up: A verbal or written request from a customer to deviate from a previously established schedule for transportation support.

Element of Expense: A fiscal code used to segregate cost data by type of cost; for example, personnel, supplies, and purchased services.

Emergency: The reporting of sudden, usually unforeseen, occurrences where life or property are in immediate danger and require immediate action.

Emergency Deployment Planning: Planning associated with the immediate movement of a military unit in response to mission requirements, movement orders, major accident, or natural disaster.

Emergency Deployment Readiness Exercise (EDRE): A military exercise conducted to determine the combat preparedness of a deployable unit. Includes the provision of logistical support from the DOL and an evaluation of the deployable units’ logistical training and capabilities. EDREs are further defined by category :

A. A Category I EDRE is the most realistic test of a deployment. Required actions will be fully performed with no simulations. Deploying unit will move to APOE for actual uploading of equipment. The Fort Benning Emergency Operations Center (EOC) will be operational 24 hours per day and supporting agencies operational or on call 24 hours per day.

B. A Category II EDRE is conducted with Installation support during duty hours only.

Some requirements will be simulated, but FORSCOM Reg. 525-2 requirements will be met. A representative sample of unit personnel and equipment will be moved to a designated APOE or uploaded for shipment to SPOE.

C. A Category III EDRE is an internally controlled unit EDRE with limited Installation support. Requirements of FORSCOM Reg. 525-2 will be met. Units will not move to designated APOE but may utilize Fort Benning's aircraft simulator or rail load training facility as appropriate for loading a representative sample of unit equipment.

Emergency Dispatch: An unplanned, unprogrammed requirement for a vehicle to meet a situation which requires immediate response; e.g., deployments, EDREs, situations dictated by military training requirements, urgent civil requirements, and natural disasters.

Emergency Operations Center (EOC): A centralized facility where coordination and direction emanates from, in the provision of support to a bona-fide Government emergency, or a military exercise. Normally, an EOC is staffed with military or civilian expertise in every facet of support requirements.

Emergency Purchase: The purchase of an item or items when required delivery time cannot be met utilizing standard supply procedures.

Emergency Service Request: A request for service (with short response time) when health, safety, or military mission will be adversely affected if the situation is not abated as soon as possible.

Endangered Species: Those plants and animals which are in danger of extinction throughout a significant portion of their ranges as listed by United States Department of the Interior.

Engineered Performance Standards (EPS): The established number of work hours required for accomplishment of a certain unit of work of an acceptable quality. A set of standards established by the Army that establish the number of man-hours required for accomplishment of a certain unit of work of an acceptable quality. Specifically, EPS represent the time in man-hours it should take a trained worker, or group of trained workers, working at a normal pace, to produce a described unit of work, according to a specified method, under specific working conditions. They are derived from a complete objective analysis and measurement of each task. EPS are used for maintenance and repair work as well as new work and cover all of the various shops or elements workload.

Engineering and Housing: That activity which includes: All of general Real Property Maintenance Activity (RPMA) types of work and functions for functional categories of expenses described in Army Management Structure (AMS) (AR 37-100 Series) as H0000 Bachelor Housing (1910, 1920, 1930 accounts for Army Family Housing); .J0000 (Operation of Utilities); .K0000 (Maintenance and Repair of Real Property); .L0000 (Minor Construction); .M0000 (other Engineering Support to include custodial). Includes cost of family housing units and all services provided in operation of family housing facilities to include utilities, maintenance and repair, and Real Property incidental improvements, BP 1910/1920.

Environmental Pollution: Contamination of environment with man-made wastes.

Environmental Protection Agency (EPA): Federal agency that regulates through permits coordinated and effective Governmental action to assure protection of environment by abating and controlling pollution on a systematic basis. Basic organization consists of Headquarters at Washington, DC, and ten regional offices, all responsible to Administrator, Ref 40-Code of Federal Regulations (CFR) 1 and revisions thereof.

Equipment (As Used in Government-Furnished Property): An item of equipment owned by the Government, identified with a noun that is furnished to a Contractor for performance of contract requirements.

Equipment in Place (EIP): Nonexpendable property of a movable nature which has been fixed in place, or attached to real property but which may be removed without destroying the usefulness of the structure.

Equipment Logbook: A mandatory record of the events occurring during the life cycles of Government equipment made in accordance with TM 38-750, the Army Maintenance Management System (TAMMS). Contractor shall comply with TAMMS as applicable to each item of Government furnished equipment.

Estimated Cost of Damage (ECOD): A written estimate of the dollar amount needed to repair an item, structure, or grounds to its configuration prior to being damaged. Expressed in terms of labor and materials.

Excess Stock: Portion of total quantity of an item on hand which exceeds authorized retention level for item.

Exodus: Mass movement of military troops during the Christmas to New Year Holiday period.

Expendable: Items, regardless of type, classification, or unit price, which are consumed in use. This includes Class IX repair parts. Also included as expendable supplies are items not consumed in use that have a unit price of $100 or less and are not otherwise coded nonexpendable or durable.

Expenditure Limits: A percent of the acquisition cost of the end item or component for labor, assemblies, and repair parts that cannot be exceeded when effecting repair. The expenditure limits are reflected in the appendices of applicable TB-43 and TB-750 series.

Facilities: Buildings or structures, in whole or in part, furnished by the Government and assigned to the Contractor for contract performance. All items of Real Property other than land.

Facilities Engineering: That activity which includes all of the general types of work and functions for the functional categories of expenses described in the AR 37-100 Series as.J1000 (Operation of Utilities); .K1000 (Maintenance and Repair of Real Property); .L1000 (Minor Construction); .M1000 (Other Engineering Support).

Facilities Engineering Management System (FEMS): The module designed to provide the tools that are necessary for the effective day-to-day management of FED operations at the Installation level, including cost accounting.

Facility Replacement: The replacement of an entire facility when replacement is more economical than major repair. This includes installed equipment.

Fair Wear and Tear (FWT): The average amount of deterioration of an item or thing based upon normal usage and age.

Family Housing (FH): Housing provided for eligible personnel with dependents and for chaplains without family members.

Family Housing Unit (FHU): Real property space used by one family. This includes the following: foundation, walls, roofs and other building components; interior utilities, fixtures, and equipment in place such as venetian blinds, cornices, furnaces and water heaters; utility connections at FHU building inside five foot line; carports, garages, storage and other facilities structurally connected to FHU; patios. The following are excluded: grounds; sidewalks and exterior utility lines beyond five foot line which are considered other real property; furnishings and authorized moveable equipment such as kitchen ranges and refrigerators; real and personal property acquired and installed with other than family housing funds.

Field Grade Family Housing: Housing provided for Field Grade Officers consisting of Majors (MAJ, 0-4), Lieutenant Colonels (LTC, 0-5) and Warrant Officers (CW4).

Files, Records, Documents: Books, papers, maps, photographs, notebooks, computer tapes, magnetic tapes, punched cards, floppy disks, contents of hard drives, zip drives, and any other electronic mass media storage files, holograms, bubble memories printouts, computer output, microfilm, microfiche, film slides, viewgraph transparencies, or other documentary materials, regardless of physical form or characteristics, created or received by the Contractor in pursuance of Federal law or in connection with the transaction of public business.

Finance Account Information: A combination of letters and numbers used in the governmental accounting system to describe types and purposes of expenditures.

Fiscal Year (FY): A period of 12 months beginning 1 October and ending 30 September of the following year. Fiscal year is designated by calendar year in which it ends.

Flammable Gases: Liquefied petroleum and other compressed flammable gases.

Example: Acetylene, butane, propane, hydrogen, and ethylene.

Follow-up: An inquiry of the status or action taken on a supply request previously submitted. The follow-up may take various forms including the use of single-line punch cards.

Fort Benning Emergency Communications System: Includes equipment located at the Fort Benning EOC and the Military Police Station.

Fuel: For the purpose of this contract, "fuel" used herein applies to aircraft reciprocating engine fuel, aircraft jet engine fuel, diesel and automotive gasoline.

Fund Code: A two-digit code provided for the specific use of the requisitioner or Military Standard Requisitioning and Issue Procedures reimbursable requisitions to indicate to the distribution system that funds are available to pay the related charges and to identify the applicable funds.

Fund Limitation: A document specifying an amount of funds available for a specific period of time and restricting expenditures within the amount available and within the time frame specified.

Furnishings: Furniture, household equipment, and miscellaneous items procured under special authority, and furnishings authorized by CTA 50-909.

General Ledger: A document used to record data and normally maintained in Army Installation Finance and Accounting Offices.

General Officer (GOQ) Quarters: Housing designated for or assigned to Brigadier Generals (BG, 0-7) and Major Generals (MG, 0-8)

General Services Administration (GSA): Agency established in 1949 with the Federal Supply Service as its major element for inventory management. Functions include supply management, procurement, quality control, cataloging, and supply distribution. Historically, primary concern has been with inventory management role in support of Federal civil agencies, with increasing support to DOD activities. (See DA Pam 700-1.)

General Site Plan: A plan showing what facilities exist, those proposed, and location of both.

General Supplies: SMA supplies in the Fort Benning SMA account, as identified on the Quarterly Stratification Reports, less those supplies identified as Medical (Material Category C2) and DPW (Material Category B9).

General Supply Account: Supply support that cannot be provided within the resources of units or activities; normally, a responsibility of the Installation logistics function.

General Support Maintenance (GS): Performance of maintenance above the direct support level which encompasses the diagnosis of failure and isolation of equipment faults as necessary for restoration of operational capability. GS maintenance also includes the repair of unserviceable modules in support of DX to lower category maintenance activities; the repair of unserviceable equipment/modules for return to Installation supply stocks or operation readiness float stocks; and repair and return to user.

Government: The term Government as used herein includes the Director of Logistics, the Directorate of Logistics Government-in-Nature (GIN) staff, the Contracting Officer, and the Contracting Officer's designated representatives.

Government Publications: Publications adopted or published by the agencies of the United States Government.

Government Reimbursable Work: Support furnished a tenant activity. All support furnished is paid for by the tenant activities command.

Government Representative: The Contracting Officer (KO), Contracting Officer's Representative (COR), Property Administrator (PA), and Quality Assurance Evaluators (QAE).

Government-Furnished Equipment: A term used in this contract to mean equipment in the possession of, or directly acquired by, the Government and subsequently made available for the sole use of the Contractor in the performance of this contract.

Government-Furnished Property: A term used in this contract to mean property in the possession of, or directly acquired by, the Government and subsequently made available for the sole use of the Contractor in the performance of this contract.

Government-Owned Property: A term used in this contract to mean property owned by or leased to, the Government or acquired under the terms of the contract and subsequently delivered to the Contractor for use by supported customers or on equipment of supported customers.

Government Travel Request (GTR): GTRs are accountable documents and the Contractor shall maintain storage, issue, and file in accordance with regulatory guidance.

Ground-level Storage: In any distribution system, storage of water in a shallow tank the bottom of which is below, or at the surface of, the ground. Booster pumps are ordinarily required to raise water from ground-level storage.

Ground-Fault-Circuit-Interrupter (GFCI): A device intended for protection of personnel that functions to de-energize a circuit or portion thereof within an established period of time when a current to ground exceeds some predetermined value that is less than that required to operate over current protective device of supply circuit.

Guard Services: The provision of people, animals, or items to provide security administration or law enforcement services.

Hand Carry: The delivery of items (documents and materiel) from one location to another via other than routine mail distribution (messenger) service, usually within a specified time frame and to meet an urgent requirement.

Hand Receipt: A signed document acknowledging acceptance of responsibility and liability for property.

Hazardous Materials (HAZMAT): Materials that are toxic, poisonous, corrosive, irritating, sensitizing, radioactive, biologically infectious, explosive, or flammable, and present a hazard to human health, safety, and environment. Special handling procedures and disposal facilities are required for their disposal in compliance with federal, state, and local regulations (reference C.6). Material that must be handled and disposed of in compliance with special provisions as outlined in safety and environmental publications.

Herbicides: Any substance or mixture of substances intended for use as a plant regulator, defoliant, or desiccant.

Herein: The word "herein" as used in this contract shall mean "in this contract".

High Priority Requisitions: Written requests for items or things that require delivery in a specified period of time. Requests are coded in compliance with AR 710-2.

High-Temperature Water (HTW): Water which has been heated above its boiling point but kept in a liquid state by applying pressure.

His: The word "his", as used in this Contract, is intended to mean his or her in a generic sense. It is not intended to denote gender.

Host: An Installation or activity that has management control over facilities and provides facilities, administrative, and logistical support (including base operation support) to another activity or unit that is dependent upon the providing Installation or activity for its administrative and logistical support requirements.

Hours of operation: That period of time from the hourly increment to the weekly increment whereas the contractor shall make the contractual services available to the government.

Housing Area: A group of family housing units which form an identifiable entity or community, defined by geographic features, or year of construction or grade of occupant, or other logical separation. Included are streets, drainage ways, open recreational areas and unused land. A housing area also includes common use areas serving units and other real property.

Improved Grounds: Grounds on which intensive development and maintenance measures are performed.

Improvement: Alteration, conversions, modernization’s, renewals, additions, expansions, and extensions which are for the purpose of enhancing rather than repairing a facility or system associated with established housing facilities or areas.

Incidental Improvement: Minor improvements made within cost limitations of Army Family Housing (AFH) O&M Program. These are also referred to as alterations and additions by fiscal managers.

Includes: "Includes" to mean: includes, but is not limited to.

Independent Government Estimate: is an unbiased cost estimate based upon the specifications and without the influence of potential contractor’s marketing effort or input.

Inconvenience Claims: Claims submitted by individuals who feel that they incurred additional expenses through the fault of an individual or action of the Government.

Indirect Labor: That labor specifically required in performance of this contract and not identified as direct labor.

Indirect Productive Labor (As Used in Labor Utilization - Maintenance): Man-hours not identified as Direct Productive Labor; e.g., supervision, production control, supply (SAMS labor codes excluding 01, 06, 20 and higher). The indirect productive labor utilization rate will be computed by dividing indirect productive man-hours by available man-hours, rounded to the nearest tenth (.1).

Individual Job Order (IJO): DA Form 4283; Directive for those maintenance, repair, and construction jobs for which detailed estimating of work hours and other resources is necessary. Maintenance, repair, construction, or alterations which exceed service order criteria. It may also be referred to as a Facilities Engineer work order or work request.

Input: Information transferred into the internal storage of data processing system, representing data to be processed for information to help control the process.

Inspect: Determination and identification of the condition, defects, or malfunctions of equipment, facilities, and systems with reference to established standards.

Install: To set in position and connect or adjust for total functional use equipment or materials.

Installation: The land and facilities occupied by TRADOC and its tenants.

Installation Fire Marshal: The Directorate of Public Safety is appointed the Installation Fire Marshal by AR 420-90.

Installation Planning Board: Consists of members (mostly comprised of major subordinate commanders and directors) concerned with the composition and development of the Installation.

Installation Transportation Officer: An individual designated in writing to act for the Commander in the management and operation of Installation transportation activities.

Installed Equipment: Items of equipment or furnishings including materials for installing, which are required to make facility usable and are affixed as a permanent part of structure; these items include, but are not limited to, plumbing fixtures and equipment, fixed fire protection systems, elevators and escalators, overhead-crane runways, lavatory counters, cabinets, fans, air conditioners, furnaces, and similar fixed equipment. Machine tools, production and research equipment, and their foundations are excluded. (Appendix J, AR 420-17)

Intra/Inter-Service Support Agreement (ISSA): A document wherein the participants, to preclude any misunderstanding, state clearly in writing, the agreement for the provision of support arrived at between the activities involved, especially…