W911SA20B20030003 Solicitation Amendment 0003.docx

W911SA20B2003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00010 - SOLICITATION CONTRACT FORM

The required response date/time has changed from 11-Mar-2020 02:30 PM to 18-Mar-2020 02:30 PM.

SECTION 00100 - BIDDING SCHEDULE/INSTRUCTIONS TO BIDDERS

The following have been added by full text:

CONTRACTOR Q&A

Q1. What are the allowed work hours?

A1. See solicitation page 37 section 00800, “hours of operation.”

Q2. The SOW references phases being required due to the building being occupied. What are the minimum number of phases? How long should the contractor account for each group to move in/out of each phase prior to mobilizing?

A2. Min. 2 phases, 3 day move in / out.

My suggestion is for all Facility personnel to move into Rm 109,110A-C in main BLDG. (Phase I) While construction on Rm 111-121 and 104, and OMS BLDG. (Phase II) Rm 103-103C, 105-107 10, 109-110, C102 and C101. SOW Section 4.1.3

Q3. Is there a hazmat report available?

A3. Yes I have requested report from environmental.

Q4. Is the contractor responsible for reinstallation of the furniture after phases complete?

A4. Yes removal and reinstall. SOW Section 4.1.4

Q5. Is the rubber mat flooring specified in RM 110B to be in lieu of the epoxy flooring or to be placed over epoxy flooring?

A5. No epoxy flooring, just rubber mat flooring squares. SOW Section 4.3.8

Q6. Should we price the interior doors as wood or hollow metal?

A6. Doors leading out will be metal. Internal doors will be wood.

Q7. What type of product is required to “re-glaze” the restroom tile (SOW item 4.6.5)?

A7. At a min. 511 impregnator sealant with at least 2 coats.

Q8. Are any of the doors connected to access control? If so are we required to reconnect the new doors? If so, is there a service vendor providing access control?

A8. The doors in questions are not connected to any access system. However 3 exterior doors have key entry lock/pads.

Q9. Are there any fire alarm or fire sprinkler requirements?

A9. No

Q10. SOW calls for new HVAC grilles/vents/diffusers “as needed”. Who determines, and when that they are needed?

A10. Replace all HVAC grilles/vents/diffusers. SOW Sections 4.6.10, 4.7.9 and 4.8.9 and 4.10.3 Revised.

Q11. For scope item 4.12.4 “kitchen serving stainless steel rollup door” states shall be checked to be in proper working conditions. Any issues found, should be repair or replaced. Please confirm that this inspection would be post award and if the rollup door needed repair/replacement that the Government would issue a modification for this work?

A11. Kitchen serving stainless steel rollup door needs to be replaced. See Revised SOW Section 4.12.4

Q12. The statement of work for the seed project calls for a 120 day period of performance. We do not feel this is sufficient time for 2 design package submissions (and reviews) and for the work to be completed. Can the period of performance be extended to 365 days?

A12. SOW will be revised to allow 90 days for the design/submittal process and 180 days for construction. See Revised SOW Section 2.7 Q13. Sheet C-2. Remove Existing Light Poles? Is there any live electricity? And any Fixtures attached to the poles.

A13. Remove the existing (10) wooden light poles (SOW 4.17.5). All existing light poles are live and with fixtures. Fixtures are to be reused on the new light poles (C7) (SOW 4.17.13, 4.17.14, 4.17.15).

Q14. Sheet C-3. 1) What type of asphalt? Type “D” 64-22 oil? 2) Does all Concrete need to be manifested?

A14. 1. Recommend I-4 Commercial Grade Asphalt. 2. Concrete needs to withstand load bearing for all equipment being utilize by the facility.

Q15. Sheet C-9. 1) Striping is it THERMO-Plastic Paint (Highway Grade)? Or Parking Lot Paint?

2) Type of Class of Concrete?

A15. 1. Parking lot paint 2. Minimum 3000 psi concrete.

Q16. What kind of door hardware. Closers, hinges, locks, etc. What is the spec?

A16. Industrial grade hardware.

Q17. Plumbing: Spec says replace fixtures. Also says replace damaged or other existing as needed. Is there a budget number we should use as a cap for this?

A17. Replace all fixtures. (SOW 3.1) and SOW Sections 4.6.8, 4.7.7 and 4.8.7

Q18. Any specifications on toilets, fixtures, holders, etc? What grade?

A18. Fixtures and holders should match existing theme. The new fixtures shall also be energy/water efficient (SOW 3.1)

Q19. Replace counter top. Marble, granite, laminate, etc?

A19. Granite

Q20. Pavilion paint. There are no measurements. Can we get something on this?

A20. 18’x12’ this is only an estimate.

Q21. Replace garage door/s. How many and what size? What type and material? Insulated/non, with glass without, standard grade/heavy duty? etc.

A21.Install (2) new 20’ wide overhead commercial heavy duty style steel slat style roll-up doors, and required hardware. SOW Section 4.14.8

Q22. Is the contract still (HUBZone) Set-Aside (FAR 19.13)? The Solicitation on Beta.Sam says original. Didn’t know if it changed.

A22. Yes, this is a HUBZone set-aside.

Q23. Is there a Scheduling Software preference such as MS Project or P-6?

A23. No preference

Q24. Item 1.10 states Contractor shall have at least one qualified superintendent and a competent alternate. Does this mean we are required to have 2 personnel onsite or can we have one available if needed?

A24. One available if needed.

Q25. Does the project require a full-time onsite QC Manager and Superintendent or can the person wear a dual hate and fulfill both positions?

A25. 15.1.2 Quality Control (CQ) Manager. The Superintendent is permitted to serve as the Quality Control (CQ) Manager as established under Unified Facilities Guide Specifications (UFGS), Sections 01 45 00.00 10 and shall have all required qualifications in accordance with this section.

Q26. Does the project require a full-time onsite Site Health Safety Officer or can the Superintendent perform this duty as well?

A26. Site Superintendent can be the Site Safety and Health Officer provided that person meets the requirements of EM 385-1-1 Section 1.

Q27. Item 1.14 mentions licenses and permits. This is a federal property installation, normally no permit or license are required unless we have to deal with Storm Water Management which we are not impacting. Please advise.

A27. This project is not anticipated to require any permits or licenses.

Q28. Item 2.7, 120 Days Period of Performance, does that take into account if we have to obtain any permits or licenses or will the NTP be issued after these items are obtained?

A28. SOW will be revised to allow 90 days for the design/submittal process and 180 days for construction. See Revised SOW Section 2.7

Q29. Item 4.0.1 – 65% design. If awarded how much time is allowed to complete the 100% design and will the NTP be issued after the 100% design is accepted?

A29. SOW will be revised to allow 90 days for the design/submittal process and 180 days for construction. See Revised SOW Section 2.7

Q30. Is a licensed A&E firm required to complete the 100% design or can it be done in-house?

A30. The design can be done in-house, however they need to stamped/signed by a licensed engineer.

Q31. With the 100% design are full 24” x 36” drawings required along with a separate specification or can the specs be called out on the drawings. Please advise.

A31. Refer to MAID-IQ SOW Section 3.3.3 and 3.3.4

Q32. Item 4.17.21 - Repair any pre-existing pavement defects. At the site visit it was agreed by most that it would be in the customers best interest to remove the entire MEP Parking lot. The existing surface is in grave shape and to make these repairs as well as the items called out in 4.17.22, 4.19.1 & 4.19.2 would cosmetically look like a checkered board when complete. Please advise.

A32. See Revised SOW Sections 4.17.21, 4.17.22, 4.17.23, 4.17.24 and 4.17.25.

Q33. Along with item #32, there are different elevations in areas that do not call for replacement, which will lead to drainage issues that will affect item 4.19.11 & 4.19.12. Please advise.

A33. See Revised SOW Sections 4.17.21, 4.17.22, 4.17.23, 4.17.24 and 4.17.25.

Q34. What are the governing documents for the task orders under this contract, for example, the UFCs, model building codes, NFPA documents, building requirements, etc.?

A34. Unified Facilities Guide Specifications as well as any State, City or Local codes.

Q35. Will this project need to be registered with TAS or is it exempt being a federal facility?

A35. IAW the contract.

Q36. Is the City of Victoria the authority having jurisdiction in compliance with code criteria?

A36. See SOW Section 2.5

Q37. 4.2.14 – How are we to quantify the amount and extent of masonry repairs?

A37. Site visit and assessment.

Q38. 4.3.3 – Should the Contractor assume that if asbestos is found, a change order will be issued for the abatement?

A38. Yes

Q39. 4.5.1 – Should the Contractor assume 50% of frames will be salvageable? If not, is there a different baseline metric for all bidders to price accordingly?

A39. Yes.

Q40. 4.5.2 – It is stated that new doors will be ADA compliant for hardware, but also stated that the floor plan will not be modified for ADA compliance, including floor area clearance. Can you provide a clarification?

A40. The intent is only for the new doors and door hardware to be ADA compliant.

Q41. 4.5.2 - Which doors are to be metal and which doors wood?

A41. Doors leading out will be metal. Internal doors will be wood.

Q42. 4.6.3 - How are we to quantify the amount of plumbing lines to be repaired, so that all bidders have the same baseline metric to price accordingly?

A42. It is assumed that all plumbing lines are in good working order. However the contractor shall inspect all existing plumbing/drains for proper working condition, leaks, and/or corrosion.

Q43. 4.6.4 - How is the amount of tile to be repaired to be quantified, so that all bidders have the same baseline metric to price accordingly?

A43. The contractor shall assume the amount of Tile/Grout to be repaired/replaced is approximately 25%.

Q44. 4.6.7 - What material is to be provided for the new vanity countertop?

A44. Granite

Q45. 4.6.8 – It is stated that the Contractor will provide new ADA compliant fixtures. However, the bathroom layout will not be changed to accommodate for the ADA required clearances and stalls; per the included SOW. Can you provide clarification?

A45. Only the fixtures will be ADA compliant. Floor plan will not change.

Q46. 4.6.10 – How are we to quantify the replacement / repair / furnishing of new HVAC equipment, so that all bidders have the same baseline metric to price accordingly?

A46. Replace entire ventilation system (exhaust fans) in all latrines. See Revised SOW Sections 4.6.10, 4.7.9 and 4.8.9.

Q47. 4.10.3 - How are we to quantify the vents and diffusers to be replaced, so that all bidders have the same baseline metric to price accordingly?

A47. Replace all HVAC grilles/vents/diffusers. SOW Sections 4.6.10, 4.7.9 and 4.8.9 and 4.10.3 Revised.

Q48. 4.11.7 - Is the power at the current heaters adequate for needed upgrade or should new power be provided by contractor?

A48. New heaters should be sized to accommodate existing electrical load.

Q49. 4.17.21 – How are we to quantify the asphalt repair, so that all bidders have the same baseline metric to price accordingly?

A49. See Revised SOW Sections 4.17.21, 4.17.22, 4.17.23, 4.17.24 and 4.17.25.

The following have been modified:

SUPPLEMENTAL INFORMATION

1. The purpose of the MAID-IQ is to provide construction services for a broad range of renovation and construction projects, to include repair and alteration of real property, as well as new minor construction. Work performed under these contracts will include but not be limited to the following general project categories: Construction, repair and alteration of various facilities; Construction, repairs and alteration of Electrical Systems (ES); Construction, repair and alteration of Mechanical Systems (e.g. HVAC systems, and controls), Construction, repair and alteration of Site Civil Systems, Construction, repair and alteration of Fire Protection Systems, Construction, repair and alteration of Architectural Systems. Resultant task orders may be based on Government provided 35%, 65%, or 100% designs or may require the contractor provide a design to build the project.

2. This solicitation is a 100% HUBZone Small Business set-aside under NAICS code 236220 with a size standard of $39.5 Million.

3. The solicitation for this requirement is issued as an Invitation for Bid, using the procedures outlined in FAR Part 14, Sealed Bidding. Task orders will be issued in accordance with FAR 16.505, Ordering.

4. All discourse concerning this solicitation and its requirement shall be directed to the Fort McCoy contracting office. Any remarks, explanations, or answers provided by any other government representative shall not change or qualify any of the terms or conditions of the solicitation. The solicitation shall only be changed by a written amendment issued by the Fort McCoy contracting office.

5. Contract Specialist:

Eve Day Phone: 608-388-2263 E-mail: eve.k.day.civ@mail.mil

Contracting Officer:

Steve Bailey Phone: 608-388-6077 Email: steven.m.bailey2.civ@mail.mil

6. Contract Type: This will be a firm fixed price, multiple award indefinite delivery indefinite quantity (MAID-IQ) type contract. This will be a five year contract with an option to extend for six months.

It is anticipated that a maximum of five awards will be made from this solicitation. The maximum program ceiling for this contract is $25,000,000.00 for the five year period (for all five awards, not each awardee).

Historical Data for Region 2 has shown an approximate value of $5,000,000.00 per year total in project awards, with the number of projects ranging between six and eleven, per year. FY19 project awards for Region 2 were $3.7M for six projects. FY18 project awards for Region 2 were $1.5M for eight projects.

Guaranteed Minimum and Maximum: The Government reserves the right to order the maximum program ceiling, and is only obligated to order the minimum guaranteed amount established from the minimum guarantee/seed project, and four additional minimum guarantees (one minimum guarantee per awardee, for a maximum of five awardees). The minimum guarantee seed project will be awarded to the responsible bidder submitting the lowest responsive bid in accordance with requirements and provisions herein. The four subsequent lowest responsible bidders will receive a minimum guarantee of $2,000.00 each. The minimum guarantee/seed project is one project consisting of repairing the interior and exterior of TX075 Victoria USARC, 406 Ben Jordan Street, Victoria, TX 77901. The magnitude of the seed project is between $1,000,000.00 to $5,000,000.00.

Ordering/Task Orders:

Once the basic contract is awarded, each task order will follow the procedures in Attachment 3 SOW, paragraph S-3, Ordering Procedures for Competitive Task Orders, and in accordance with FAR 16.505 Ordering. Task orders are anticipated to be awarded based on lowest price, but the Government reserves the right to award task orders based on lowest price technically acceptable (LPTA) or the trade-off method, if deemed necessary.

7. A site visit is scheduled for January 27, 2020 at 10:00 AM CST. Interested attendees are asked to meet at TX075 Victoria USARC, 406 Ben Jordan Street, Victoria, TX 77901. The POC for the project is Eve Day at (608) 388-2263. See Site Visit in Section 00100. This will be the only site visit conducted, requests for additional site visits will be denied.

For Site Visit information, see Site Visit clause 52.236-27, Alternate 1 in Section 00100. Unless you already have a permanent vehicle pass, you will be required to obtain a one-day vehicle pass. You will be required to present the following information at the Visitor’s Center: (1) vehicle registration, (2) valid driver’s license, (3) or car rental agreement (if applicable). It is highly recommended that bidders plan to arrive at the Visitor’s Center at least an hour prior to the scheduled time for the site visit. The conference will begin promptly without considerations for late or lost bidders; no subsequent site visits will be considered. Remarks, explanations and answers provided by Government representatives before, during and after the site visit shall not change or qualify any of the terms or conditions of the solicitation. The solicitation can only be changed by a formal written amendment issued by the Fort McCoy Contracting Office.

Any questions concerns, verification or clarification of information of the documents included in the solicitation package shall be submitted in writing and submitted to the Contract Specialist identified herein no later than 10:00 AM CST, on March 6, 2020. Include in the subject line of the email the Government’s solicitation number; failure to do so will lessen the Government’s ability to ensure all questions are considered during the bidding process. Provide your company name, POC and contact information in the body of the email.

8. Contractors are referred to EPA’s list of EPA-designated products available at http://www.epa.gov providing products that contain recovered materials.

9. In accordance with DPAP changes to reporting requirements under FAR 52.223-2, Affirmative Procurement of Bio- based Products under Service and Construction Contracts, contractors are now required to submit annual bio-based reports to the new reporting module in the System for Award Management (SAM). SAM can be accessed at https://www.sam.gov.

10. SYSTEM for AWARD MANAGEMENT (SAM) REGISTRATION: An Active SAM Registration is required of all Department of Defense contractors. SAM registration enables electronic funds transfer of contract payments. If your company is not already actively registered, please register in the SAM database at www.sam.gov. If your company is currently registered and close to expiring, begin/complete the process for SAM registration renewal.

1. A DUNS number is required for SAM registration. If your company does not have a DUNS #, obtain one by calling 800-333-0505.

1. Whether your company is a current or new registrant in the SAM database, your registration must indicate that you are a provider of NAICS 236220 or a NAICS of similar business size, under the Goods – Services section of the registration to be eligible to receive a contract for this solicitation.

1. If the prospective awardee for this request for quotes is not actively registered in the SAM database by close of solicitation, including NAICS 236220, or a NAICS of similar business size, under the Goods – Services section, depending on mission requirements, the government reserves the right to proceed to award to the next otherwise successful actively registered offeror.

SAM REQUIREMENT: Prospective contractors who have not completed electronic annual representations and certifications at www.sam.gov in conjunction with required registration in the SYSTEM for AWARD MANAGEMENT (SAM) database, shall complete and submit 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (DEC 2019) and 252.204-7007 ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JUN 2019) in SAM to be eligible to receive an award for this solicitation.

11. The “Equal Employment Opportunity Is the Law” notice (poster) referenced in FAR clause 52.222-26(b) (3), Equal Opportunity, is located at http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm

12. In accordance with FAR 22.404-10, the contractor must post a copy of the wage determination and Department of Labor Form WH-1321 in a prominent place where employees working on federal construction contracts can easily see it. The applicable wage determination is incorporated into the contract at Section H. The WH-1321 poster is located at http://www.dol.gov/compliance/guide/index.htm

13. Bid Guarantee and Bonding:

A Bid Bond/Guarantee is required for this contract if it exceeds $150,000. The Bid Bond amount shall be twenty percent (20%) of the bid price or $3 Million, whichever is less.

Bidders must use the Standard Form (SF) 24 if providing a bid bond as the bid guarantee.

The successful offeror will be required to provide Performance and Payment bonds by task order. Contract Awardee will have ten days after issuance of a task order to provide the required Bonds to the contracting office. The contracting office has five days to complete the review and notify the contractor if the bonds are not sufficient. Actual work on site may not begin until bonding approval has been received by the contractor.

14. ATTACHMENTS

15. Instructions to Bidders:

a. Bids shall be submitted prior to due date and time as identified on the Standard Form 1442 Block 13, to the following address:

Mission and Installation Contracting Command (MICC) – Ft. McCoy ATTN: Eve Day 1108 South R Street Fort McCoy, WI 54656

b. Bids shall be submitted in a sealed envelope with the following information on the outside: Solicitation Number, Contract Specialist Name, Date and Time of Bid Opening, and bidders name and address. Please do not count the shipping/mailing envelope/box as your sealed envelope. Shipment packaging shall be able to be removed and still maintain the integrity of the sealed bid package.

c. Bids MUST be submitted via mail or hand carried to the MICC – Ft. McCoy Office to be received and time stamped prior to the due date and time listed on the Standard Form 1442 Block 13. Bids received after this date and time, or bids received via fax or email will be considered ineligible for award.

d. The bidder’s failure to include information required by this solicitation may result in the bid submission being found non-responsive and may therefore be ineligible for award.

e. Include the following within the sealed bid package:

1) Completed SF1442 with acknowledgement of all amendments, without qualifying the terms and conditions of the solicitation

Contractor POC E-mail ______________________________________________

DUNS ________________________________________

TAXPAYER ID # _______________________________

f. The bidder’s documentation specified above in paragraph [15(e)] will constitute the Bidder's acceptance of the terms and conditions of the IFB, proposed contract type, and concurrence with the Specifications and other applicable documents.

g. The bidder shall provide one (1) hard copy and one (1) electronic copy of all submission requirements. Electronic copy shall be submitted on a CD-ROM. Attachment 6 – Breakdown of Cost shall be in Excel format and the remainder of the documents may be in Microsoft Word, PowerPoint, Excel and/or Adobe PDF format.

16. Evaluation Criteria:

The Government will evaluate bids received in response to this solicitation solely on the basis of price and price related factors. All prices bid in response to this solicitation must include all costs associated with work elements, applicable State sales taxes, permits, and licensure.

Award will be made to the responsible bidder submitting the lowest responsive bid in accordance with requirements and provisions herein. As stated in paragraph 6 above, the lowest responsive bid will receive the guaranteed minimum/seed project task order. The subsequent four lowest responsible bidders will each receive a $2,000.00 minimum guarantee.

The Government will evaluate proposed prices for balanced and reasonable pricing, using price analysis techniques. Unit Prices will be evaluated to determine if they are reasonable, complete and balanced. The price analysis techniques in 15.404-1(b) may be used as guidelines as per guidance provided in Subpart 14.408-2 to determine reasonableness of price. If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government obtained information, additional information may be required from the bidder to support the proposed price. Offerors are cautioned against submitting a bid that contains unbalanced pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of price analysis techniques. Proposed prices evaluated as unreasonable or unbalanced may be grounds for eliminating the bid from award eligibility. The Attachment 6 Breakdown of Cost will be analyzed against the IGCE and competitive bids to determine price balance.

The government will not evaluate its option to extend services (see FAR Clause 52.217-8) as part of price evaluation. This option is only intended to extend the ordering period for any quantities not used, not add additional quantity and only will be evaluated based on extending the period of performance. Offerors are required only to price the minimum guarantee/seed project. The program ceiling of the main MAID-IQ is $25,000,000.00.

Responsiveness of Bid: For a bid to be determined responsive and considered for award, the bid must comply in all material respects with the invitation for bids. Such compliance enables bidders to stand on an equal footing, and maintain integrity of the sealed bidding system (Subpart 14.301). Non-responsive bids will not be considered for contract award.

17. Responsibility Determination: In accordance with FAR Part 9, contracts shall be awarded to responsible prospective contractors only. To be determined responsible, contractors must meet the general standards of FAR 9.104-1. IAW FAR 9.105-1(b)(1) and FAR 9.106, Pre-Award Surveys may be requested during the evaluation phase of award, from the offerors in range for award.

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