Amendment_0001__-_16-R-0030_TADSS_Support_Services_2_May_2016.docx

W91151-16-R-0030

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The pricing detail quantity has decreased by 5.00 from 12.00 to 7.00.

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

POP 01-SEP-2016 TO

31-MAR-2017

W0VC HQ CMD PROP BK CONT

BUILDING 89013 QUARTERMASTER LANE

FORT HOOD TX 76544-5060

254-287-4990 FOB: Destination

W45CL7

To:

POP 01-SEP-2016 TO

31-MAR-2017

W0VC HQ CMD PROP BK CONT

BUILDING 89013 QUARTERMASTER LANE

FORT HOOD TX 76544-5060

254-287-4990 FOB: Destination

W45CL7

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

ADDENDUM TO 52.215-1 -- Instructions to Offerors -- Competitive Acquisition.

A. Proposal Submittal and Inquiries.

1. Proposals shall be submitted prior to the closing date and time of 3 June 2016, at 02:30 PM, electronically to Mrs. Tiffany L. Alexander Contract Specialist at tiffany.l.alexander.civ@mail.mil and Mrs. Angel Barkley Contract Specialist at angel.d.barkley.civ@mail.mil.

2. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. Address all questions or concerns the offeror may have to the following personnel Mrs. Tiffany L. Alexander Contract Specialist at tiffany.l.alexander.civ@mail.mil and Mrs. Angel Barkley Contract Specialist at angel.d.barkley.civ@mail.mil. All questions regarding this solicitation shall be submitted in writing via email. Questions, comments, or inquires made by telephone will not receive a response.

B. General Instructions

1. The following paragraphs are deleted from the basic provision 52.215-1:

(c) (4) Unless otherwise specified in the solicitation, the offeror may propose to provide any item or combination of items.

(d) Offer expiration date.

2. The offeror agrees to hold the prices in its offer firm for 120 days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

3. The selection of a source for award purposes will be conducted utilizing the procedures at FAR Part 15, Contracting by Negotiation. Best Value, Lowest Priced Technically Acceptable will be used as the source selection evaluation approach. Offers will be evaluated using the criteria under Section M, “Evaluation Factors for Award.” Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

4. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

5. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, IAW FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c)(2).

6. Instructions outlined in paragraph C below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

7. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale prior to the closing date of submission of questions. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

8. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals.

9. All referenced documents for this solicitation are available on the Federal Business Opportunities (FBO) website at http://www.fbo.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

10. Debriefings. The KO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The KO will notify offerors who were in the competitive range of the source but were not selected for award in accordance with FAR 15.503(b). Upon such notification, unsuccessful offerors may request and receive a debriefing in accordance with the requirements of FAR 15.506.

C. Proposal Preparation Instructions

1. Offerer’s proposal shall consist of (3) sections: General, Technical, and Past Performance.

2. Proposal Format

(a) Offerors shall submit the proposal electronically at the following secure website: https://fbo.gov/.

(b) Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and subfactors (Sections A through M). Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable section and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. This information shall be provided in the format below.

Table 1 - Solicitation Exceptions

Solicitation Document Page/ Paragraph Requirement/ Portion Rationale & Impact

Section B, PWS, Section L&M, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe The rationale and impact of the exception

(c) The proposals shall be organized into three (3) sections. A cover sheet should be included in each book, clearly marked section number, title, copy number, solicitation identification and the offeror’s name. All text shall be single spaced and printed black on white paper (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logos are acceptable). Printing shall be easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. File names to be “Company Name – Initial” for the first submission. File name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision. Page limitations are as follows:

Table 2

(d) Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall not be read or reviewed by the Government. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

(e) Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

(f) Page Limit does not include covers for section, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

(g) What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable.

Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

(h) Indexing. Each section shall contain a more detailed table of contents to delineate the subparagraphs within that section. Tab indexing shall be used to identify sections.

(i) Glossary of Abbreviations and Acronyms. Each section shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

3. Proposal Content

(a) Section I – General. Offerors are required to submit a completed SF 33 (Solicitation, Offer and Award) (including acknowledgment of Amendments), Section B, and Section K. All final monetary extensions shall be in whole dollars only. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. The General Section shall be organized as follows and contain the identified information.

TAB A, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

TAB B, Solicitation, Offer and Award - The SF33 shall be submitted fully completed. The offeror is cautioned that blocks 14, 15a, 15b, 15c, 16 and 18 of the SF33 must be filled-in and block 17 of the form shall be signed. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 33 and with Section L, FAR 52.215-1(b), Instruction to Offerors—Competitive Acquisition. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

TAB C, Section B (Supplies or Services and Prices/Costs) - Section B shall be submitted fully completed and error free. It shall contain the offeror’s prices for the established Contract Line Items Numbers (CLINS).

This Tab shall also contain the offerors’ prices and pricing narrative. Proposed Prices for the services requested shall be filled-in for each CLIN identified in Section B of the Solicitation. Pricing Narrative is required to support the rationale of the development of the offerors’ proposed pricing for each CLIN, including Phase-In. This is a competitive acquisition where adequate price competition is anticipated; therefore, the offerors are not required to submit cost or pricing data. However, the Contracting Officer may require the offeror to submit information other than cost or pricing data after receipt of its proposal to support its proposed price in accordance with FAR 15.403-3. The specific nature, and detail, of this information will be specified at the time it is requested. Since the Service Contract Labor Standards does not apply to exempt employees, escalation of labor cost for exempt personnel for each option period is recommended. The proposed prices, for non-exempt labor, in the option years shall not be escalated based on anticipated increases in Service Contract Labor Standard Wage Determinations. All Excel formulas, lookup tables, and links should be intact, and no links should exist to files not included with the submission. Excel workbooks should not contain hidden spreadsheets. PDF or flat files will not be considered adequate. Failure to comply with these formatting requirements may result in rejection of the proposal. Offerors’ submittals shall be free of viruses, Trojans, spyware, and other malicious code for which appropriate detection and removal/quarantine software exists.

1. The pricing spreadsheet (see TE_J_Baseline_Data_Table) shall be electronically submitted and readable by Microsoft Excel 97-2003.

2. CLINs 0001, 1001, 2001, 3001 and 4001 – TADSS Support Services – FFP. Training Aids, Devices, Simulators and Simulations (TADSS) Support Services – The contractor shall furnish all TADS support services in accordance with the performance work statement (PWS) to include all labor, vehicles, supervision, cell phones, and phone cards. Costs shall be filled-in in each of their respective CLINs using completion information from Attachment 5, Pricing Spreadsheets divided by 12 to arrive at the monthly cost for each performance period. The proposed unit price shall be rounded to two decimal places. Technical Exhibit K, Workload Estimates and Baseline Staffing are provided to assist offeror (s) in determining their proposed hours.

3. CLINs 0002, 1002, 2002, 3002, and 4002 – Surge Support Services – FFP. Provide Surge Support Services as specified in C.1.2.4 of the Performance Work Statement (PWS). This is a Not to Exceed (NTE) Cost. This cost represents a “plug” value provided by the Government to establish the “pool” from which actual costs may be reimbursed. Offerors are instructed to use the Government provided plug-in (Not to Exceed) values.

4. CLINs 0003, 1003, 2003, 3003, and 4003 - Other Direct Costs (ODC) – FFP. Other Direct Costs (ODCs) CLINs which represent a “plug” value provided by the Government to establish the “pool” from which actual costs may be reimbursed. Offerors are instructed to use the Government provided plug-in (Not to Exceed) values for ODCs CLINs. The reimbursable ODC CLIN is for equipment and supplies used in the performance of this contract in accordance with the PWS, paragraphs C.1.32. Offerors are instructed to insert the G&A Rate on Technical Exhibit J - Baseline Data Table (BASE.XLS). The Government will review and evaluate the proposed G&A Rate for price reasonableness purposes.

5. CLINs 0004, 1004, 2004, 3004, and 4004 – Contractor Manpower Reporting (CMR). The CMR costs shall be proposed, if any, as a Firm Fixed Price. If there is no cost for the report(s), offerors shall annotate “No Charge” in the amount blocks on each applicable CLIN. Offerors shall explain in the pricing narrative how they arrived at the amount proposed. Reporting of contractor manpower data IAW instructions contained in paragraph C.5.17 of the PWS.

6. CLIN 0006, Phase-In Cost. Phase-In Cost shall be proposed as a Firm Fixed Price (e.g. 1 Month, total price $>>>). Offerors shall explain in the pricing narrative how they arrived at the amount proposed. Information provided shall be sufficient for the Government to determine whether or not the amount proposed is “fair and reasonable”. If there is no cost for phase-in cost, offeror shall enter zero on CLIN 0001.

7. Wage Determination 2005-2523, Revision (3), dated 12/29/15 applies to this solicitation (for non-exempt employees only) and is included as Technical Exhibit F. The offeror shall include labor categories and pricing detail in the pricing narrative that demonstrates the rates proposed comply with the Wage Determination provided. Any proposed classification of Service Contract Labor Standards employees not listed in the applicable Wage Determination shall be classified by the offeror. The offeror shall identify in the Pricing Narrative, as appropriate, the need for a conformed occupation(s) and compute a proposed rate(s). All proposals submitted in response to this solicitation shall reflect the latest fringe benefit rates.

8. The size of this service requirement does not readily lend itself to a subcontracting opportunity. However, the following information is provided should it be proposed by an offeror. The prime contractor is responsible to enter its subcontractor(s) pricing on the pricing spreadsheets. The spreadsheet shall identify the prime contractor labor cost in a manner that it can be distinguished from the subcontractor labor cost (i.e. color code or marking). The prime contractor shall identify the subcontractor information (i.e. name of company, phone number, point of contact, cage code, business size etc.) on the pricing narrative. Offerors are reminded that they shall comply with FAR 52.219-14.

9. Joint ventures are allowed to bid on competitive 8(a) set-asides; however, the joint venture agreement package or e-mail notification of bid submittal by the joint venture must be received by SBA prior to proposal due date and the joint venture agreement must be approved before award of any resulting contract. If you are contemplating a joint venture agreement on this project, you must advise your assigned SBA Business Development Specialist (BDS) as soon as possible. It is also recommended that the agreement be submitted as soon as practicable to ensure compliance with established regulations.

10. SBA‘s requirement reference number for this procurement is 0610/16/601096/01.

TAB D, Section K (Representation, Certifications, and Other Statements of Offerors) – The offeror shall ensure that Section K has been updated in the System for Award Management (SAM). The Offeror shall submit be required to submit only those items not already submitted in SAM.

(b) Section II – Technical Section

1. The Technical Section shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical factors defined in Section M, Evaluation Factors for Award. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the Performance Work Statement (PWS) (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(2) The Technical Section shall, at a minimum, be prepared in a form consistent with the PWS and the evaluation criteria for award set forth in Section M of this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS. The offeror shall address as specifically as possible the actual methodology you would use for accomplishing the PWS tasks. The section shall be organized according to the following general outline:

-Table of Contents

-List of Table and Drawings- if applicable

-Cross Reference Matrix-if applicable

-Exceptions/Assumptions (Identification and explanation of any exceptions or deviations). Additionally, identify any assumptions used in preparing the proposal.-if applicable

-Evaluation Criteria

1. Technical Capability: Technical Approach consists of three sub-factors: a) Relevant Past Experience and b) Understanding the Requirements and c) Personnel Staffing Approach.

Sub-factor (a) Relevant Past Experience (comprehensive knowledge of the regulations and procedures). Discuss your experience (and that of your proposed subcontractor(s)/teaming partners, as applicable) that you believe will enable you to satisfy the requirements of the PWS. Specifically discuss why you deem the experience to be relevant and of value to this requirement. Discuss your experience providing Training Aids, Devices, Simulators and Simulations (TADSS) support services (C.5.1 - C.5.13). Discuss specific lessons learned or best practices developed that are relevant to this requirement. “Relevant” is defined as like services stated in the PWS in terms of similar scope, size and complexity. NOTE: Relevant experience of proposed personnel should be discussed under your personnel staffing approach section (see Management Proposal Instructions below).

Sub-factor (b) Understanding Requirements (approach to satisfy PWS requirements). Provide detailed insight into approaches that fully demonstrate an understanding of the specific tasks outlined in the PWS. The narrative shall clearly explain the plan to provide services using the staffing proposed to meet the requirements outlined in the PWS (C.5.1 - C.5.13). At the minimum the offerors shall address:

1. C.5.4. Contractor-Furnished Reports

2. C.5.5. Warehouse Operation

3. C.5.6. Operational Maintenance, Organization Maintenance, Repairs.

4. C.5.13. Fabrication of Training Aids and Devices

Sub-factor (c) Personnel Staffing Approach. At a minimum, an offeror’s proposal shall contain a plan to recruit and retain qualified personnel throughout the life of the contract; list of proposed personnel to meet the requirements specified in the PWS and include the labor category. The qualification requirements you will impose and discuss how the personnel proposed satisfy these qualification requirements. The Offeror’s personnel staffing approach shall: 1) address a clear and feasible plan for obtaining all resources required prior to the performance start date, 2) address how the hiring approach will minimize any disruption to the Government's and incumbent's normal operations.

(c) Section III - Past Performance. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the work being procured under this solicitation and as defined in Section M. When documenting “recent and relevant Past Performance” offeror’s shall submit the contract number, dollar value, the point of contact information.

Past Performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners. The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

1. Early Proposal Information. The offeror is requested to submit the Past Performance Section III, 20 calendar days after the RFP issuance date, to Mrs. Tiffany L. Alexander Contract Specialist at tiffany.l.alexander.civ@mail.mil and Mrs. Angel Barkley Contract Specialist at angel.d.barkley.civ@mail.mil.

1. The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than 3 years for service for the submitted data. The past performance data shall document a successful history of past contract performance.

1. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Section and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

1. Submission Requirements. The offeror shall submit a Past Performance Section containing the following:

· Table of Contents

· Summary Page describing the role of the offeror and each subcontractor, teaming partner, and /or joint venture partner that the offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets for the past performance experience in accordance with Attachment 1.

· Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information. A sample consent letter is attached as Attachment 1).

· Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance.

· Organization Structure Change History— Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal section a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

· Specific Relevant Contracts Format - Sheets in accordance with Attachment 2 and are limited to 3 pages per reference. The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. The past performance information provided will be evaluated to determine the extent of:

1. Quality of Service

1. Similar Work Experience

1. Timeliness of Performance

1. Customer Satisfaction

Past Performance Questionnaire - See Attachment 3, Past Performance Questionnaire. For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to Mrs. Tiffany L. Alexander Contract Specialist at tiffany.l.alexander.civ@mail.mil and Mrs. Angel Barkley Contract Specialist at angel.d.barkley.civ@mail.mil not later 20 calendar days after the RFP issuance date. Any questionnaires not returned directly to the KS or KO will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided.

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