Pre_Bid_Meeting_minutes_Bldg_375.pdf

NATIONAL GUARD BUREAU

OFFICE OF THE UNITED STATES PROPERTY AND FISCAL OFFICER, NORTH DAKOTA

PO BOX 5511, BISMARCK, NORTH DAKOTA 58506-5511

MEMORANDUM FOR RECORD 17 May 2016

SUBJECT: Pre-Bid Conference Minutes for Government Solicitation W901UZ-16-B-0001, Construct Bldg. 375, PN: KKGA 129066, North Dakota Air National Guard (NDANG), Hector IAP, Fargo, ND

1. The subject Pre-bid Conference was held on Tuesday, May 17, 2016 at 10:00 AM at the NDANG, Bldg. 100, Base Civil Engineer Classroom. A site visit to the project site was accomplished after the meeting. An attendance roster is posted to the FedBizOpps website.

2. Mr. Dallas Eckholm opened the meeting with an introduction of the key individuals associated with the project and continued with the following points regarding the solicitation:

Project Description: The project consists of constructing a 19,000 SF block and brick building with a standing seam metal roof. 6,600 SF will consist of typical administrative space the remaining 12,400 SF will be a computer operations area and is considered “controlled”. This controlled space will require special considerations during construction. Key items of note in the Base Bid; there is a Raised Access Floor System also demountable walls.

- Contractor is to begin performance within 10 calendar days of receipt of the Notice to Proceed (NTP) and complete within 365 days.

- Funds are presently available for this acquisition.

- Performance and payment bonds will be required for the project.

- A public bid opening is currently scheduled for Wednesday, June 1 2016, at 1:00 PM at the NDANG, Bldg. 100, Base Civil Engineer Classroom. Contractors should plan accordingly for access to the base, ensure you plan enough time for entrance onto the base, if you are late for the bid opening you are late, no exceptions.

- An offer guarantee (bid bond) is required for the project see FAR Clause 52.228-1.

- The Government acceptance period is 60 days.

- With submission of their bid contractors are to complete blocks 14 thru 20C of the SF

1442.

- Drawing sheets A3.1 and A3.2 state 10 ABI’s are included in the project. This will be revised by amendment, on those two sheets ABI #4, Conventional Walls & Doors and ABI #7, Optional Light Pollution Reduction (LEED) will be deleted. Total ABI’s for the project is eight (8). The ABI’s as listed are in the correct priority and reflect how they are listed in the solicitation, items 0002 thru 0009. If submitting a bid, contractors are advised to provide a cost for each line item 0001 thru 0009.

- If the wage determination has changed from when the solicitation was posted the current version will posted by amendment in FedBizOpps. Amendments and all other documents will be posted to the FedBizOpps website. Ensure you acknowledge receipt of the amendment(s) if submitting a bid.

- On page 10, paragraph 11 of the solicitation states what a complete bid package must contain if submitting a bid.

- In order to be awarded a federal contractor the contractor must be registered in the System for Award Management (SAM).

- In the event a contractor is unable to attend the public bid opening and would like to hand carry their bid there is bid repository located at the 119th Wing/MSG, Base Contracting Office, Bldg. 420, NDANG, Hector IAP. Ensure it is delivered before the date and time of the bid opening. If mailing the address is: 119 WG/Base Contracting Office, 1400 32nd Ave N, Fargo, ND 58102.

Additional points:

- Contractors are advised that information within this document is not all inclusive, and it remains the responsibility of the contractor to familiarize themselves with the project documents.

- The project is a total small business set-aside.

3. The meeting was then turned over to Mr. Chris Van Hal of Mutchler Bartram Architects who gave a brief overview of the project in regards to the plans and specifications and addressed the following points:

- Contractors should draw their attention to the Notes on drawing sheets A3.1 and A3.2 as extremely important as Contractors are expected to adhere to requirements as stated.

- Items that are stored in the specified locations (2 areas for storage) can be inspected at any time.

- The shaded area on the plan shows the areas of the building that will have a raised floor system.

- There is a dashed line on the plan showing the control wall, this wall needs to be built from concrete floor to metal roof decking and contractors need to pay special attention to any and all penetrations through this wall.

- All exterior doors and windows have blast requirements.

- Pay attention to security requirements for the project as a whole to include personnel.

- Bldg. will be LEED certified silver.

4. A site visit was then conducted at the location of the project with no further questions.

DALLAS ECKHOLM

Contracting Officer