Autoclaves Questions and Answers Final.docx

Questions and Answers

Material needs to be epoxy.

Each vendor needs to get their measurements.

A. Single Door – Autoclave Log on page 16 describes a double door unit, confirm this is a double door unit B. Unit size – We would like to propose our standard sized autoclave series GSS-R/L 121422 49”w x 57”h x 86”D is this size acceptable for replacement? The standard size will reduce cost and improve leadtime over a custom chamber size.

C. Room location – Section 2 Scope states the equipment location for this autoclave GE03 is the correct location GE01 or GE03?

D. Facility floor levels - Please clarify if “01” or “03” designate the facility floor on these designations?

a. No, unit is a single door.

b. No. This autoclave is heavily used and requires maximum throughput. The larger autoclave is required to support our mission.

c. GE01 to get access to the unit, GE03 loading side of the unit.

d. No, this unit is located on the ground level.

A. We understand the scope to be remove 13 existing machines and replace with 13 new machines. We are an equipment manufacturer and not a general contractor. The assumption is a general contractor hired by WRAIR would handle the doorways, walls and repairs along the ingress/egress pathways. The General Contractor would also handle any utility supply modifications as well as flooring repair.

B. Will we be excluded from this project if we do not include the repairs and modifications to the facility in our scope?

a. No, WRAIR is asking for turnkey. All required work needs to be done by whomever wins the bid.

b. Yes, project is a turnkey product.

A. Preventative maintenance and repair training. States the training will take place off site, please provide where the training will take place and how many people will attend the training sessions. Is WRAIR requesting classroom type training for this event? This type of remote training will incur additional cost.

B. As standard we provides basic operator and maintenance training at the machine and during the startup activity at no additional cost. No more than (4) Four people are at this free training due to size and space limitations around the machines during this activity. The free training must take place between the hours of 8am-5pm Monday through Friday.

A. The offsite training is for biomedical technicians and the training location needs to be the manufacturer training site. Two biomedical technicians will take the training WRAIR will pay for the travel.

B. Operator training will be on-site. No more than four people per training session.

A. Is August 2020 the planned award date?

B. Is August 2021 the planned completion date for the project?

C. What is the required date for the autoclaves to be delivered to site?

A. Yes, that is the expectation.

B. No, 26 February 2021.

C. First two units to be delivered no later than 1 October 2020

A. What is the size of the freight elevators that will be available for use?

B. What is the weight capacity of these elevators?

a. 72”w x 100” d x 106”

b. 6000 lbs

A. We are an equipment vendor and do not provide Turnkey Solutions. Will we be excluded from this project if we do not include the repairs and modifications to the facility in our scope?

Turnkey is the requirement. Offeror shall provide a turnkey solution in order to be considered for award.

A. All of our autoclaves are provided with an ASME nameplate. This plate is located on the side of the machine in clear view in the service area. This plate contains the following information, is this sufficient for the project?

· Manufacturer

· Chamber MAWP, MAEWP and Design temperature

· Jacket MAWP, MAEWP and Design temperature

· MDMT

· Equipment serial number

· Year Built Data plate information meets the requirement.

What is the duration of this training and is it on site?

No more than 30 minutes. Yes on site.

· Is this the same training described in Section 2 Scope – “Training”? If so, where is this training expected to place?

Yes, Operator training;

basic operator and maintenance training at the machine and during the startup activity.

5.2 Specific Tasks / Requirements states “The contractor shall be responsible for disconnecting, disassembling and placing the existing equipment on the building 503 loading dock for removal by the government.” 5.2.1 states disposing existing equipment to the DMRO office with completion of DD 1348? Are we only responsible to dispose to loading dock or do we need to follow 5.2.1?

Follow 5.2.1, disposition of old equipment at the DRMO of Fort Meade, MD.

A. A site visit has already taken place on June 29, 2020. We would require another site visit prior to the bid due date to assess ingress/egress and freight elevators by our installation manger and rigger. Is that possible?

B. What are the ingress/egress dimensions for removal and installation from dock to final locations?

a. No, an additional site visit is not within our time parameters.

b. Please see the drawing attachments.

Is the site safety training described in “5.2.5 Safety Training (Deliverable 5) – Safety Orientation or is it something additional?

AT/OPSEC training is different and separate from 5.2.5 Safety Training.

A. Does this single door unit require an air differential barrier?

B. Please confirm this is a single-door autoclave?

a. Air Differential Barrier is not required.

b. Confirmed, single door unit.

A. What is the w x h of the modular wall, is there a layout for this are that can be provided?

B. What are the materials of construction for the modular wall (type of stainless steel, single sided or double sided, insulation required)?

a. Offeror needs to see GW58. Offeror shall get their own measurements to ensure they got the correct dimensions.

b. Same material of current unit. Stainless Steel, single sided, non-insulated.

A. Liquid Cycles – Are the liquids in open/vented or sealed containers?

B. House Steam – Specification calls for 80 PSIG. Typically the steam is regulated down by site MEP contractor. Is 50-70 PSIG acceptable?

A. Open/vented container.

B. No, sterilizers need to have an integrated steam regular to reduce the steam to manufacturer specifications.

Does the number in front of the room# indicate what level of the facility these machines are located on, i.e. “1”N53 does this mean the machine is located on the first floor?

Yes, first number indicates the floor level.

What level is the cage wash area on?

Ground floor, next to sterilizer.

Our typical floor mounted machines uses an external loading trolley to load the load carts (shelf racks) into the autoclave. The load trolley docks to the chamber via a docking device. The chamber loading height would be 11 ¾” above floor. Ramps are not provided or required, is this acceptable?

Would need to review the interior dimensions to ensure maximum usable space is available. Carts are preferred.

A. Vendor shall provide 6 load carts – The GSS-L/R 121422 is designed to fit two load carts (shelf racks) end to end per load. The load carts (shelf racks) are approx. 48”w x 43”d. Why are 6 load carts (shelf racks) required?

B. Is the intent to use existing load carts for this machine or can the vendor propose load carts designed to fit their machine?

C. What is the intent of 3 sided load carts with a removable or hinged door? Our standard load carts (shelf racks) are an open design with adjustable perforated shelves for easy loading/unloading. Is this acceptable?

A. The carts as described allow dirty equipment to be placed in the cart at the room and rolled directly into the autoclave; therefore, reducing handling.

B. The vendor can propose load carts.

C. Additional load carts are available even when loads are running. Yes, standard load carts are acceptable.

The GSS-L/R 121422 has a knockdown shipment of 74”w x 81”h x 102”d. Is there another opening this machine can be moved in through?

No

There is no room diagram included in this solicitation; can you please provide one for review?

Yes, diagram has been provided.

A. Please provide room diagram with dimensions so we can determine how much modwall is required.

B. What are the materials of construction for the modular wall (type of stainless steel, single sided or double sided, insulation required)?

Stainless Steel, single sided, non-insulated. Mod wall approximately 133”W x 109”H (contractor will need to take final measurements).

A. Our solution does not require a ramp as indicated under #27. Is our solution acceptable?

B. Shall have touch screen operator interface panel on the load and unload side. Please confirm this is a double door autoclave?

C. Specification calls for a printer. Will this printer be mounted on the fascia, on the load or unload end or both?

A. No, ramp is required.

B. The autoclave is a single-door, not a pass through.

C. GE01/GE03 is not a pass through, load/unload is on the same door.

We would like to propose our standard sized autoclave series GSS-R/L 121422 49”w x 57”h x 86”D is this size acceptable for replacement? The standard size will reduce cost and improve leadtime over a custom chamber size.

No. This autoclave is heavily used and requires maximum throughput. The larger autoclave is required to support our mission.

Typically, the site MEP contractor handles the steam filter and not the vendor. Is this acceptable?

No, we are asking for steam filter for all 13 units.

Liquid Cycles – Are the liquids in open/vented or sealed containers?

Open/vented.

A. Typically, house steam to be regulated down by the site MEP contractor, is this acceptable?

B. Our autoclave requires a maximum steam pressure of 45 psig, is this acceptable?

C. 3ph Electrical - Specification calls for 230/460V. Is 480V acceptable?

D. Compressed Air - Specification calls for 80 PSI. Is 85-115 PSIG acceptable?

a. No

b. Sterilizers need to have an integrated steam regular to reduce the steam to manufacturer specifications

c. No, no three phase available.

d. No, 80 PSI is the max

The GSS-P 121422 Has external dimensions of 139”w x 92 ½”h x 109”d. We may be able to reduce the width but require a room layout to verify, can this be provided?

Room Layout/Diagram provided.

Our standard is FOB Factory, is this acceptable?

No, the solicitation requests FOB: Destination.

a. Operator Training

i. Please clarify what is meant by “one session on-site user training to include basic operation, operator level maintenance and troubleshooting for two sessions for not less than four hours” - does this mean two 4+ hour sessions? Or two sessions totaling 4+ hours? Is it separate trainings for each sterilizer, or would it be combined into groups of 2 at a time in conjunction with the desired delivery schedule?

ii. Approximately how many end users need to participate?

iii. Would these trainings take place on site?

b. Repair/Maintenance Training

i. “The training will be conducted off-site as on-site is not an option for biomedical technicians, and instead is only a requirement for clinical personnel at the contractor facility.” – Would WRAIR prepare the off site space on their campus for this training?

ii. Approximately how many WRAIR personnel need to participate?

a. Operator

i. Two sessions totaling 4+ hours.

ii. No more than four per session.

iii. Yes, on site.

b. Repair/ Maintenance

i. No, the training will be at the manufacturer training facility.

ii. Biomedical training for two technicians.

Page 18 Autoclave (VSP) Shall have the following minimum available utilities:

▪ 115V, 1Ph, 15A

▪ 230/460, 60HZ, 3 phase

▪ 1” NPT House steam 80 PSIG dynamic pressure

▪ 80 PSI compressed air

▪ 1 1/2 “ Floor Drain

▪ 1” NPT Cold Water 40-60 PSI, 20 GPM

- Power in autoclave rooms are 120VAC, 15 Amp, single phase, 60 Hz.

- Steam pressure 50-60PSI.

- Pneumatic Air pressure 80-110 PSI.

- Floor drain varies 3".

- City water pressure 60-80 PSI.

Additional load carts are available even when loads are running.

b. Should moisture remediation be included in the flooring proposal? If it is not required for specific rooms, this cost can be deducted on invoices as necessary.

- All autoclave room shall receive new Epoxy flooring and cove base see above question.

- The contractor is responsible to demolish and remove existing flooring prior to installing new epoxy flooring and cove base.

- Moisture remediation as needed.

401469 Steam Filter Housing 20" 1"NPT IDL12GN16J7

401470 Steam Filter 20" for 401469 MBS1002PHJ7

Autoclaves (LOG)

- Minimum Available Utilities Autoclave:

120V, 1Ph, 30A Autoclave (VSP)

- Minimum Available Utilities Autoclave:

115V, 1Ph, 15A

Can you please add...”if autoclaves do not meet Mechanical, Electrical, or Plumbing requirements then an explanation as to what needs to be done along with the associated cost will need to be included in the proposal. Contractor will be fully responsible for mechanical, electrical, or plumbing upgrades to the facility as part of this solicitation.”

Language in Section 5.2.2 has been updated for clarity.