20160715_PTF_Maint_Support_PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

7th Army Training Command Prepositioned Training Fleet (PTF)

Maintenance Support

15-Jul-16

Part 1 General Information

1. Introduction: This is a non-personal services contract to provide logistical services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Background: Provide field maintenance support for the PTF equipment set, composed of 285 tactical and 60 non-tactical vehicles, 13 MHE vehicles, 425 tents, 419 space heaters, 38 generators, and 42 floodlight sets used to support U.S. Title X and coalition forces at Hohenfels and Grafenwoehr, Germany and at coalition and NATO bases in support of OCO and KFOR.

1.2 Responsibilities: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO).

1.2.1 Work Responsibility: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), German, and local laws, regulations, standards, provisions, and directives to include applicable publications in Part 6. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents. Some services under this Contract may be performed at designated facilities, or portions of installations, by in-house Government personnel or by other Contractors.

1.2.2 Administrative Responsibility: The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S. German, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed. The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable List presented in Attachment 2 of this PWS.

1.3 Objectives: The Contractor shall provide all management, labor, supervision, tools, materials, equipment, and transportation (other than which is provided by the Government) to perform (Field) level maintenance in accordance with (IAW) -10/-20 and -30 Technical Manuals (TMs) for tactical/ non-tactical vehicle and communications equipment staged within Hohenfels and Grafenwoehr, Germany. A list of all Government furnished equipment for this contract is located in Attachment 4 – Government Furnished Property List.

1.4 Functional Areas: Work area will be as identified in this PWS.

1.5 Period of Performance: The period of performance shall be for one (1) Base Period of 12 months and four

(4) 12-month option periods. The tentative Periods of Performance reads as follows. Actual dates will be set at time of contract award..

1.6 Management and Administration:

1.6.1 Phase In /Phase Out Period: N/A

1.6.2 Contractor Management: The Contractor shall perform continual management of the functional areas contained in this PWS and shall provide a Project Manager physically present on-site during normal duty hours. The Project Manager shall conduct overall management coordination and shall be the central point of contact (POC) with the Government for performance of all work under the PWS. At the Post Award conference, the Contractor shall submit to the COR, in writing, the name, title, office, home and mobile telephone number of the Project Manager and Deputy Project Manager. A Contractor employee shall be designated as Deputy Project Manager to act for the Project Manager when work is being performed outside of duty hours, or during the Project Manager’s absence. Both the Project Manager and the Deputy Project Manager, shall have full authority to act for the Contractor on all Contract matters relating to daily operation of this Contract.

1.6.2.1 Contractor Responsiveness: The Project Manager or Deputy Project Manager shall be available for telephone communication or site attendance, with the COR, as required by the COR, 24 hours a day, 7 days a week.

A personal answering service is permitted at other than normal Contract workdays and work hours for receipt of

COR emergency response work requirements, provided that the Project Manager or Deputy Project Manager responds to all calls within a time not to exceed two hours after notification of the call by the answering machine and/or service. The Project Manager and Deputy Project Manager shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the PWS.

1.6.3 Meetings, Conferences, and Briefings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Project Manager or Deputy Project Manager shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.6.4 Hours of Operation: The Contractor shall provide a stable workforce during the contract period. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. During exercises/events, it may be necessary for Contractors to provide support for up to 24 hours a day. The Government will not reimburse the Contractor separately for overtime. Exercise periods are scheduled throughout the year. Each exercise period, shall last approximately one (1) month or four (4) weeks. Each exercise is unique therefore exercise periods may be shorter or longer in duration. During each exercise there shall be approximately a one (1) week build up period, two (2) weeks of actual exercise, and a one (1) week retrograde period. Additional exercise periods may be added or deleted during the term of this contract. If Contractor is required to work with less than a one (1) week build up and a one (1) week retrograde period a surge CLIN will be used for compensation on a weekly basis.

1.6.5 Recognized Holidays: The only holidays officially recognized by the Government as work stoppage are New Years and Christmas. Work may be required during other holidays depending on exercise schedules. It is the Contractor’s choice to honor any other holidays for its employees, US and/or multi-national, if it chooses to do so. Honoring holidays for Contractor employees other than New Years and Christmas as stated above does not absolve the Contractor of fulfilling the contractual requirements during those periods.

1.6.6 Training Holidays: USAREUR has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.7 Quality Control: The Contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which he assures himself that his work complies with the requirement of the contract. The QCP is to be delivered within 30 days after contract award. After execution of the initial QCP, any proposed changes by the Contractor must be submitted by the Contractor to the KO and COR for review prior to implementation. After acceptance of the QCP, the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QCP system. A copy of an updated comprehensive written QCP shall be submitted to the KO and COR within 5 working days after approval of the proposed changes is received from the KO and are made thereafter (Attachment 2 – Deliverables Schedule).

1.6.8 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.9 Place of Performance: The work to be performed under this contract will primarily be performed at Grafenwoehr and Hohenfels, Germany but travel may be required to support exercises throughout the EUCOM, AFRICOM and CENTCOM Areas of responsibility.

1.6.10 Type of Contract: The Government intends to award a firm fixed price service contract. Travel will be issued on a cost reimbursable CLIN if travel is necessary. A Surge CLIN will be issued to cover any unscheduled excessive manpower demand required by the Government and is cost reimbursable for the used manhours up to the

Cap limit.

1.6.11 Security Program: The Contractor shall coordinate and ensure the provision of security badges required to allow Contractor personnel access to designated workspaces; the Contractor shall comply with all applicable security requirements, abide by direction given by Military Police or other security personnel, and adhere to installation traffic laws. DD Form 254, Contract Security Classification Specification, Department of Defense is not required; however, when/if the requirement generates, a DD Form 254, will be completed and submitted to the COR and KO as required (see Deliverables in Part 7).

1.6.11.1 The Contractor shall provide supporting documentation for temporary installation access IAW AE Regulation 190-16 on the employees first day on site. The Contractor shall have an installation pass management system that ensures all employees have a valid installation pass to work on USAREUR installations. Contractor employees without valid installation passes issued will not be signed on USAREUR installations by the Government. The Contractor may use sign on privileges by exception only. This exception is to provide initial access to the installation for pass processing (maximum 5 days). If the Contractor’s employee changes worksites, the Contractor shall ensure the employee turns in their pass on their last day of work. The Contractor shall furnish the COR with a copy of the turn in receipt. Contractor employees without a valid installation pass shall not be allowed to work under this contract. All lost passes must be promptly reported to the KO and COR.

1.6.11.2 The Contractor shall be prepared and required to deploy with the 7ATC when requested. The locations may be within EUCOM, AFRICOM or CENTCOM area of operations. The Contractor is responsible for all its personnel, transportation, billeting, life support, and other applicable deployment requirements necessary for its personnel to be deployable. The Contractor shall be capable to move and relocate its operation with equipment when required within 12 hours of notification.

1.6.11.3 The Contractor shall be required to provide a representative to participate in concept development, planning conferences. Expenses incurred as a result of any TDYs generated will be reimbursed by the Government in accordance with the JTR.

1.6.11.4 AT Level I Training. All Contractor employees, including Subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall have AT Level I awareness training completed within 30 calendar days of new employees’ commencing performance. All Contractor and Subcontractor employees shall complete this training annually. The Contractor shall submit certificates of completion for each affected Contractor employee and Subcontractor employee to the COR within 30 calendar days after completion of training. AT Level I awareness training is available at https://atlevel1.dtic.mil/at. The requirement for this training is covered in Department of Defense Instruction Number 2000.16, “DoD Antiterrorism (AT) Standards”. All Contractor employees with access to a Government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete DOD information assurance awareness training before access to the information system and then annually thereafter.

1.6.11.5 AT Awareness Training for Contractor Personnel Traveling Overseas. Contractors required to travel overseas while performing requirements of this contract shall comply with the DoD Foreign Clearance Guide at https://www.fcg.pentagon.mil/fcg.cfm and the Department of State Travel Warnings at http://travel.state.gov. There shall be no mission failure due to non-compliance. Under this contract, travel overseas is considered to be travel outside the country for which the Contractor employee has NATO SOFA accreditation.

1.6.11.6 iWatch Training. iWatch is a community awareness program created to educate the Army community about behaviors and activities that may have a connection to terrorism and criminal activity. The Contractor and all associated subContractors working within an Army-controlled installation, facility, or area, shall brief all employees on the local iWatch program (training standards provided by the Antiterrorism Officer for the requiring activity).

This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity by calling DSN 114 (on-post), or CIV 110 off-post. This training shall be completed within 30 calendar days of new employees’ commencing performance, with the results reported to the COR no later than 30 days after completion of training. More information on iWatch can be found at http://www.eur.army.mil/vigilance/iWATCH.htm or http://www.eur.army.mil/eureport.

1.6.11.7 OPSEC Training. All Contractor employees shall complete OPSEC training. Per AR 530-1, Operations Security, new Contractor employees must complete Level I OPSEC training within 30 calendar days of reporting for duty. All Contractor employees must complete annual OPSEC awareness training. Training will be provided by the requiring activity. Training results shall be provided to the COR within 30 days of training completion.

1.6.11.8 Accompanying the Force: Contractors shall comply with DFARS Clause 252.225-7040 requiring performance or delivery in a foreign country. Contractors shall comply with DFARS Clause 252.225-7043 and with the requirements of AR 525-28, Personnel Recovery. In addition to AT/OPSEC considerations, all U.S. and non-local national Contractor employees will comply with the travel requirements in the DoD Foreign Clearance Guide, available at https://www.fcg.pentagon.mil/fcg.cfm . For more information on Contractor travel requirements, see paragraph 1.6.19, Contractor Travel, this PWS. There shall be no mission failure due to failure to comply with the requirements of this paragraph. Information Assurance (IA)/ Information Technology Training: All Contractor employees and associated subContractor employees must complete DOD information assurance awareness training before issuance of network access and annually thereafter. All Contractor employees working IA/IT functions must comply with DOD and Army training requirements in DODD 8570.01, DOD 8570.01-M, and AR 25-2 within 6 months after being employed.

1.6.11.9 Provide personnel Installation Pass list within 30 days of contract award and within 5 days of any personnel changes

1.6.11.10 Equipment Hand Receipts shall be prepared on DA 2062 and DA 3161 according to Army Regulation within 7 days of contract award

1.6.11.11 Personnel Utilization Report shall be filed monthly with the COR in accordance with Attachment 11.

1.6.11.12 An End of Contract Equipment Turn Over checklist (attachment 10) shall be completed 3 business days before contract end date and provided to the COR.

1.6.12 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.13 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.14 Special Qualifications:

1.6.14.1 The Contractor shall be able to work on non-tactical vehicles as well as Government tactical vehicles utilizing sophisticated analyzers, test machines and component tools.

1.6.14.2 Contractor employees shall meet the requirements of AR 600-55 for operator licensing. All Contractor and Sub-Contractor employees that operate equipment overseas are required to be licensed IAW host nation laws on the class of equipment they shall be required to operate before they can be scheduled for military training and licensing in USAREUR. Contractor employees that are not licensed under the laws of the host nation shall not receive a U.S.

Government Motor Vehicle Operators Identification Card (OF 346), and will not be allowed to operate Government vehicles on or off USAREUR installations. Quality Control Inspectors shall be qualified and possess a valid OF 346 for all equipment they are required to inspect.

1.6.15 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor’s performance. At these meetings the contracting officer will apprise the Contractor of how the Government views the Contractor’s performance and the Contractor shall apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.16 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements including Government drawings, designs, and specifications; monitor Contractor’s performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government Furnished Property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.17 Key Personnel: The follow personnel are considered key personnel by the Government: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available 24 hours a day.

1.6.18 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.19 Contractor Travel: The Contractor shall be required to travel within the EUCOM, AFRICOM, or CENTCOM area of responsibility during the performance of this contract. The Contractor may be required to travel to off-site training locations in support of this PWS. Contractor shall be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract.

All travel requires Government approval/authorization and notification to the COR. Travel will not exceed $15,000 per year.

1.6.20 Other Direct Costs: N/A

1.6.21 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.22 Organizational Conflict of Interest: Contractor and Subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan shall be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.23 Safety:

1.6.23.1 The Contractor shall comply with all safety regulatory guidance including those as detailed in appropriate U.S. Government, Host Nation, and Occupational Safety and Health Administration (OSHA) safety instructions and regulatory requirements. Additionally, the Contractor shall produce a Fire Safety SOP that conforms to U.S.

Government and Host Nation regulatory requirements.

1.6.23.2 The Contractor shall be responsible for the safety and accountability of all its employees; the Contractor shall provide common Personnel Protective Equipment (PPE) for team members or whatever is standard for each particular skill. The Contractor shall ensure that all work is performed in accordance with applicable United States, German, and other host nation local laws, regulations, standards, provisions, and directives.

1.6.23.3 Safety Plan and Program: The Contractor’s Safety Plan and Program shall be routed through the Installation Safety office via the COR to ensure compliance is met. This shall be provided to the COR within 30 days of contract award for submission to the Installation Safety office (see Deliverables of Part 7).

1.6.24 Environmental Compliance:

1.6.24.1 The Contractor shall be responsible for environmental compliance within its scope of operations and appoint an Environmental Control Officer. The Contractor’s program shall comply with the U.S. Government, Host Nation, and Environmental Protection Agency (EPA) instructions and regulatory requirements.

1.6.24.2 The Contractor shall maintain a clean and safe working area to include immediate clean-up of any hazardous material spill or other hazards in the Contractor’s work area or caused by the Contractor. The Contractor shall conform to unit HAZMAT SOP’s and utilize Material Safety Data Sheets (MSDS) for handling and storage of hazardous materials. Hazardous material and waste shall be turned in to a designated and authorized collection point only. POC is the 7ATC Environmental Control Office.

1.6.24.3 The Contractor shall be able to properly handle, store, and prepare for disposal of all hazardous materials used in performance of maintenance services IAW U.S. Government and Host Nation hazardous material handling procedures.

1.6.24.4 Environmental Compliance Plan and Program: The Contractor’s Environmental Compliance Plan and Program shall be routed through the Installation Environmental Protection Agency (EPA) office via the COR to ensure compliance is met. This shall be provided to the COR within 30 days of contract award for submission to the Installation EPA office (see Deliverables of Part 7).

PART 2

DEFINITIONS & ACRONYMS

1. Definitions And Acronyms:

2.1 Definitions:

Contractor – A supplier or vendor awarded a contract to provide specific supplies or service to the Government.

The term used in this contract refers to the prime.

Contracting Officer – A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer’s Representative (COR) – An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service – A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

ETM – Electronic Technical Manual.

GCSS-A – Global Combat Support System – Army.

Key Personnel – Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security – Actions that prevent the loss or damage of Government property.

Quality Assurance – The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) – An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

Quality Control – All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SubContractor – One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subContractor.

TMDE – Test, Measurement, and Diagnostic Equipment.

Work Day – The number of hours per day the Contractor provides services in accordance with the contract.

Work Week – Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer’s Representative ADR European Agreement concerning the International Carriage of Dangerous Goods by Road AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CARC Chemical Agent Resistant Coating CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer’s Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 HAZ 11 Hazardous Materials Driver Training IAW In Accordance With KO Contracting Officer MST Maintenance Support Team OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services

3.1 Services: N/A

3.2 Facilities:

3.2.1 The Government will provide the Contractor two (2) fest tents used for maintenance operations, each approximately 15 X 20 meters, two (2) portable buildings, each approximately 10 X 21 feet. One (1) shall be provided and used as a Contractor administrative area and one (1) shall be provided and used as a briefing/conference area. These facilities shall be placed on a concrete apron, which is fenced and has an approximate size of 60,000 square meters. This is the initial facilities breakdown and is subject to change in the event that more suitable facilities are acquired for the PTF organization.

3.2.2 The Government will provide necessary office space.

3.3 Utilities: Heat and electricity shall be provided to these facilities.

3.4 Equipment:

3.4.1 The Government will provide Tactical and Non-Tactical Vehicles for the Contractor’s use and maintenance integral to its mission support requirements. Government vehicles assigned to, and under the control of the Contractor, or the Contractor’s employees are to be utilized for official business only. Personal use of the Government vehicles by the Contractor is not authorized.

3.4.2 The Government will provide shop sets, special tools and diagnostic test equipment (TMDE) not integral to the Contractor’s individual tool kits. The Government will provide access or issue Special Tools or equivalent sets, steam cleaners, pressure washers, and associated industrial equipment required to perform maintenance to support workload requirements.

3.4.3 The Government will provide the Contractor three (3) Storage Containers conforming to ISO standards for 20 foot shipping containers.

3.5 Materials:

3.5.1 The Government will provide all expendable and bulk consumable supplies (e.g. rivets, nuts, bolts, washers, sealants, paint, lubricating oils, preservative oils and common electrical components), steam cleaners, test measurement and diagnostic equipment (TMDE), repair parts and assemblies required to perform unscheduled vehicle maintenance in sufficient quantity to support workload requirements. The Government shall ensure safety of the site (i.e. fire extinguishers, jack stands, and disposable ear protection) and TMDE equipment is calibrated.

TMDE equipment owned and used by Contractor must meet US Government calibration standards.

3.5.2 The Government will provide Electronic Technical Manuals (ETM’s) necessary to meet the performance requirements of this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all equipment and materials necessary for contract completion not expressly stated in Part 3 of this PWS.

4.2 Secret Facility Clearance: N/A

4.3 Materials: The Contractor shall furnish all materials necessary for contract completion not expressly stated in Part 3 of this PWS.

4.4 Equipment: The Contractor shall furnish all equipment necessary for contract completion not expressly stated in Part 3 of this PWS.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide services for Field level maintenance management, maintenance and other maintenance related support services on Government Tactical and Non-tactical Vehicles, including radio, automation, and issuance and receiving.

5.2 Recurring Services

5.2.1 Support Operations – Establishment of maintenance operations at Hohenfels and Grafenwoehr.

5.2.1.1 The Contractor shall provide and maintain Rear Base Camp maintenance operations and administration for Tactical and Non-tactical Vehicles, and up to three (3) On Call maintenance operations manned with Mobile Maintenance Support Teams (MST), and three (3) Recovery Teams during exercise periods.

5.2.1.2 The Contractor shall receive from USAREUR the Mission Rehearsal Exercise support equipment listed in Attachment 4. The Contractor is responsible to maintain equipment listed in Attachment 4, including the associated Basic Issue Items (BII) in accordance with Army Standards. The Contractor shall issue and receive Attachment 4 equipment, through Support Operations, to the exercising units when required. The Contractor shall be prepared to issue up to ninety-five percent (95%) of the equipment available for the exercises. The following procedures shall be followed to issue and receive the equipment between the exercising units:

5.2.1.3 The Contractor performs an operator Preventative Maintenance Checks and Services (PMCS) on all equipment listed in Attachment 4 and corrects any noted deficiencies.

5.2.1.4 The Contractor and an operator from the unit shall perform a joint PMCS inspection of equipment issued to the unit and also inventory the BII. The DA Form 2404/ 5988E shall be utilized to document any deficiencies, to include mileage and hourly recordings, discovered during the joint PMCS inspection. The Contractor shall take appropriate actions to correct any discrepancies found during this inspection. Contractor personnel shall have with them all documentation to demonstrate all found deficiencies are already documented and, if required, parts on order.

5.2.1.5 The Contractor shall issue equipment to the operator from the exercising unit using DA Form 2062 Hand Receipt/ Shortage Annex and the Equipment Issuing Checklist (Attachment 6). All documentation generated during the issuance of the vehicle shall be filed in the individual vehicle file folder. A copy of the DA Form 2062 Attachment 6 shall be provided to the unit operator.

5.2.1.6 The Contractor shall replace equipment issued to units that cannot be repaired within four (4) hours, if like model is available.

5.2.1.7 The Contractor shall receive issued equipment from the exercising units upon completion of an exercise. The following procedures shall be followed to receive the vehicles from an exercising unit:

5.2.1.8 The Contractor and an operator from the unit shall perform a joint PMCS inspection of equipment to be turned in and inventory the equipment issued BII. The Contractor personnel shall have all necessary vehicle documentation to facilitate the identification of previously documented deficiencies. The Equipment Inspection and Maintenance Worksheet (DA Form 2404/ 5988E) shall be utilized to document any deficiencies, to include mileage and hourly recordings, discovered during the joint PMCS inspection. Any significant damage to the equipment, or any missing items, noted during the vehicle return receipt, the Government Representative shall be notified.

5.2.1.9 The Contractor shall accept the DA Form 2062 from the operator. The Contractor shall sign for the equipment from the exercising unit. The Turn-In Checklist Attachment 7 shall be utilized to document the acceptance of the vehicle from the unit operator. A copy of the completed Turn-In Checklist Attachment 7 shall be filed in the individual vehicle file folder and a copy provided to the unit operator.

5.2.2 Maintenance Operations – Includes -10/-20/-30 (Field) level maintenance support of Tactical Vehicles and all required service and repair of Non Tactical Vehicles.

5.2.2.1 The Contractor shall perform all Tactical Vehicle (Field) level Maintenance tasks, both unscheduled and scheduled, to TM -10/-20/-30 level standards using applicable Technical Manuals (TMs), U.S. Army Technical

Bulletins (TB’s), Lubrication Orders (LO’s) and other applicable publications, directives and instructions. These tasks include fault verification, fault analysis (troubleshooting), and fault repair of all equipment listed in Attachment 4. Maintenance tasks with faults beyond the scope of (Field) level repairs shall be job ordered to supporting (Sustainment) maintenance facility identified by the Contracting Officer’s Representative (COR/ACOR) or Contracting Officer (KO).

5.2.2.2 The Contractor shall provide resolution of all identified unscheduled maintenance tasks and actions taken within four (4) hours of being identified.

5.2.2.3 The Contractor shall schedule and perform all scheduled maintenance as to not interfere with the units’ training missions during exercise periods as allowed by applicable Ars/TMs. The Contractor shall schedule and perform any brake tests required for any vehicles requiring a brake test. The COR will be notified of all brake tests conducted. All brake tests shall be scheduled by the Contractor to ensure a timely completion. The Contractor shall perform its own Quality Control and ensure that all repair parts required are placed on requisition prior to Government final acceptance. The Contractor shall ensure that all service documentation and Global Combat Support System – Army (GCSS-A) records are updated within 72 hours after service completion and are correct.

5.2.2.4 The Contractor shall prepare vehicles for special programs, such as Chemical Agent Resistant Coating (CARC) Painting, RESET Programs, Modification Work Order (MWO), and Combat Vehicle Exchange (CVE).

The Contractor shall follow priorities established by Contracting Officer’s Representative (COR/ACOR) or KO for delivery or preparation of equipment for special programs, (i.e. Combat Vehicle Equipment Inspections, Modification Work Orders, and refurbishment).

5.2.2.5 The Contractor shall perform all required service and repair of Non Tactical Vehicles in accordance with procedures listed in the Original Equipment Manufacturer (OEM) manuals and the Government applicable publications, directives and instructions. These tasks include fault verification, fault analysis (troubleshooting), and fault repair of all equipment listed in Attachment 4.

5.2.3 Global Combat Support System – Army (GCSS-A) Operations – Includes Repair Parts Supply and Maintenance Management.

5.2.3.1 The Contractor shall provide knowledgeable and certified Global Combat Support System – Army (GCSS- A) operators who shall maintain records of maintenance conducted in a manner consistent with daily motor pool garrison operations using DA PAM 750-35 as a guide. GCSS-A operators shall be proficient and certified in preparation and management of forms and records required to manage maintenance, control use, and report warranty actions and faults on Army equipment IAW DA PAM 750-8. GCSS-A operators shall also requisition, receive, reconcile, cancel, and control excess of Class IX parts, bench stock, shop stock, consumable, and recoverable parts.

The Contractor shall manage Class IX parts and recoverable turn-ins IAW guidelines set by AR 710-2 and DA PAM 710-2-1. The Contractor shall provide GCSS-A data as requested to support training unit maintenance management.

Additionally, the Contractor shall provide knowledgeable and certified GCSS-A operators who shall be proficient in automating and processing of maintenance shop production functions, maintenance control work orders and key supply functions. Requisitions are to be prepared by the GCSS-A operators.

5.2.3.2 The Contractor shall maintain Class IX Repair Parts requisitioning supply discipline that includes research of applicable parts manuals for correct National Stock Number (NSN), verification of NSN’s using FEDLOG for recoverability, and applicability for the services tasked and performed IAW Army Supply Policies. The Contractor shall validate the requisitions, with the appropriate Government Representative prior to processing the request through GCSS-A. The Contractor shall ensure that all repair parts required for service or repairs, not on hand, are on a valid Class IX requisition prior to bringing equipment in for service. High Priority Class IX requisitions will be intensively managed. The Contractor shall ensure that all recoverable parts are clean and drained prior to turn-in to the supporting Supply Support Activity (SSA). The Contractor shall ensure recoverable parts are turned-in within the required timeframe.

5.2.3.3 The Contractor GCSS-A (Unit) Operators shall transmit and receive daily status updates from the supporting GCSS-A (Support) Operator every day after the last supply transaction is processed to the supporting Supply Support Activity (SSA) and supply status data is processed back into their box to ensure validity of NMC data in the STAMIS. The Contractor shall ensure that face to face reconciliations take place monthly with the supporting SSA. The accuracy of data on the Standard Army Maintenance System-Level 2 Enhanced (SAMS-2E), 026 reports is the responsibility of the Contractor. Any assistance required from CSSAMO will be coordinated with the COR/ACOR.

5.2.4 Unit Petroleum Supply Operations – CL III Bulk Fuel Testing and Certification, CL III Bulk Fuel Dispensing Operations supplied to Ground and Aviation Equipment and CL III Package Product Support.

5.2.4.1 The Contractor shall provide qualified Petroleum Supply Specialist capable of conducting CL III Bulk Fuel Testing and Certification, CL III Bulk Fuel Dispensing Operations supplied to Ground and Aviation Equipment and CL III Package Product Support from a central location. The Petroleum Supply Specialist shall be HAZ 11 Certified and ADR Qualified. The Petroleum Supply Specialist shall be responsible for maintaining five (5) M978 HEMTT Fuel Tankers to dispense Diesel Fuel and Aviation Turbine Fuel (JP8) certified fuel IAW FM 10-67-1.

5.2.5 Communication Equipment Repair – Communication Equipment Installation and Repair.

5.2.5.1 Contractor shall provide knowledgeable technicians who shall be proficient in the repair and troubleshooting of the SINCGARS Radio Installation Kits.

5.2.6 Maintenance Support Teams (MST) – Forward Repair Maintenance Support.

5.2.6.1 The MST’s shall support forward maintenance and recovery operations. The Contractor shall respond and repair all the Unscheduled Maintenance during the exercises. The response time to the arrival of the MST shall be no later than one (1) hour from notification unless all MSTs are currently on other recovery missions. The MST shall evacuate equipment to the maintenance facility that cannot be repaired within four (4) hours. The MST shall coordinate with Support Operations for equipment replacement. See Attachment 5 for MST requirements. Most exercises shall take place at Hohenfels and Grafenwoehr; however, when required, the Contractor shall support exercises at outlying Home Station Training (HST) areas with an MST.

5.2.6.2 The Contractor shall provide three (3) MSTs to man and operate on call, or at Home Station Training (HST) site. Each MST shall be qualified to perform Organizational and Direct Support Level Maintenance on the respective equipment the team is assigned to support. They should be highly qualified and be able to perform troubleshooting, and fault analysis procedures on the equipment. The MSTs must operate simultaneously and cover the Operational Hours of the Mission Rehearsal Exercise. See Attachment 5 for the MST requirements.

5.2.7 Recovery Operations – Equipment Evacuation Support.

5.2.7.1 The Contractor shall provide three (3) qualified recovery teams, each consisting of two (2) mechanics, either of whom can serve as a qualified recovery operator. The recovery teams shall be capable of recovering all the equipment listed in Attachment 4.

5.2.8 Maintenance Support – Includes -10/-20/-30 (Field) level maintenance support of Power Generators, Self- Powered Light Sets, and Tent Space Heaters.

5.2.8.1 The Contractor shall perform all Tactical Vehicle (Field) level Maintenance tasks, both unscheduled and scheduled, to TM -10/-20/-30 level standards using applicable Technical Manuals (TMs), U.S. Army Technical Bulletins (TB’s), Lubrication Orders (LO’s) and other applicable publications, directives and instructions. These tasks include fault verification, fault analysis (troubleshooting), and fault repair of all equipment listed in Attachment 4. Maintenance tasks with faults beyond the scope of (Field) level repairs shall be job ordered to supporting (Sustainment) maintenance facility identified by the Contracting Officer’s Representative (COR/ACOR) or Contracting Officer (KO).

5.2.9 Tent Repair – Includes -10/-20/-30 (Field) level maintenance support of variations of Tents and Tent Liners. The Contractor shall perform all repair tasks, both unscheduled and scheduled, to TM -10/-20/-30 level standards using applicable Technical Manuals (TMs), U.S. Army Technical Bulletins (TB’s), and other applicable publications, directives and instructions. These tasks include fabric/canvas repair and section replacement, inspections, and identification of items that have become non-repairable and require replacement of tent items listed in Attachment 4. The Contracting Officer’s Representative (COR/ACOR) shall be notified no later than 24 hours of tent items requiring replacement and the COR/ACOR shall ensure that the appropriate items are placed on order through the Property Book Office.

5.2.10 Reporting requirements

5.2.10.1 The Contractor shall notify the COR within 24 hours of discovery of any condition that may delay Contractor’s performance

5.2.10.2 When the following conditions occur, the Contractor shall advise the COR of…