Attachment_0016_QA_Matrix_20170509.xlsx
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- Attached to
- Logistics Automation (LOGAUTIO) Services
- Solicitation number
- W52P1J-16-R-0050
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Q and A Matrix
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Q&A - 14 April 2017
| Question Number | RFP / PWS / Attachment / CDRL Reference and Text | Page #, Paragraph # | Question/Comment | Answer |
| 1 | Para L.5 | 4 | Para L.5. states “PROPOSAL SUBMITTAL. All proposals and related information shall be submitted in the format identified above, to the Army at the address shown below, no later than the date and time specified in the solicitation. The Government will not accept e-mailed proposals for this RFP.” |
Para L.3.1. states “Offerors shall submit one copy on CD/DVD or electronically to the e-mail addresses listed in Section L.2., for each Volume of the proposal, which must be virus free.” And Para L.3 contains a table depicted # of copies for submission. Each volume shows the following, “1 each CD/DVD or electronic submission (both e-mail addresses listed in Section L.2).”
Para L.5. states “PROPOSAL SUBMITTAL. All proposals and related information shall be submitted in the format identified above, to the Army at the address shown below, no later than the date and time specified in the solicitation. The Government will not accept e-mailed proposals for this RFP.”
Para L.3.1. states “Offerors shall submit one copy on CD/DVD or electronically to the e-mail addresses listed in Section L.2., for each Volume of the proposal, which must be virus free.” And Para L.3 contains a table depicted # of copies for submission. Each volume shows the following, “1 each CD/DVD or electronic submission (both e-mail addresses listed in Section L.2).”
| Are email submissions permitted? | Yes email submissions are permitted and preferred. Section L has been revised to clear up descrepecies. | ||||
| 2 | RFP and Attachment 0004 | Page 2 Section A-3 and Page 4 Section M.1 | Instructions to Offerors states, "This acquisition will use the best value LPTA source selection process, IAW FAR 15.101-2; Department of Defense (DOD) Source Selection Procedures, dated March 2016". However, the last sentence in the same section states, "ACC-RI will make an award to the responsible Contractor whose offer conforms to the solicitation and is determined to provide the best value to the Government". Could you please clarify of this is going to be evaluated as an LPTA or a Best Value? | LPTA is a best value procurement strategy. | |
| 3 | Attachment 0003 | Page 1 Section L.1 | Solicitation states, "Offerors shall complete Box 12 of Standard Form 1449, Solicitation, Offer and Award, indicating its offer may be accepted within 180 calendar days of the solicitation closing date". However, Block 12 on the SF 1449 is for Discount Terms. Is this where the Government wants the Offerors to insert that statement? | Any discount terms as well as confirmation of the Offer being valid for 180 days should be entered into block 12. | |
| 4 | Attachment 0003 | Page 2 & 3 Section L.3.1 | Section L.3.1 states, "Offerors shall submit one copy on CD/DVD or electronically to the e-mail addresses listed in section L.2" and "All copies of an individual volume shall be identical". Does the Government require the contractor to submit one copy of each volumn or multiple copies? | Offerors are sending one pro two separate email addresses resulting in two copies being rec | |
| 5 | Attachment 0003 | Page 2 Section L.3 and Page 4 Section L.5 | The Table represented under Section L.3 (# of Copies) states, "1 each CD/DVD or electronic submission (both e-mail addresses listed in Section L.2)". However, under Section L.5 the Government states, "The Government will not accept e-mailed proposals for this RFP". Could you please provide clarification on how the offeror is to submit this proposal? | Email submission is the only allowable way to response to this solicitation. Section L.5 has been revised to reflect this. | |
| 6 | Attachment 0003 | Page 2 section L.3.1 | Can Volumns I and III be submitted in either MS Word or PDF formats? | PDF Documents are preferred. | |
| 7 | Attachment 0003 | Page 2 section L.3.1 | Is there a prescribed naming convention for the submission volumns? | Volumes should be named in accordance with Section L Instructions | |
| 8 | PWS | Page 2 Section 4.1 | The PWS states the Period of Performance is from 1 December 2013 - 30 November 2014 base, and two (2) Option Years. Is the stated Period of Performance correct? | PWS has been revised. | |
| 9 | PWS | Page 6 Section 4.4.5 and Page 9 Section 4.6.1 | For all plans, such as the LIS Rebuild Process and Property Plan, will current versions, if available, be provided to the contractor during transition for review and updating so that current processes that are working for the Government can continue? | Yes, all current plans that are available can be provided to the contractor. The process used to rebuild the systems is proprietary to the contract team with the only Army requirement being that they utilize theArmy supplied image and software updates. |
| 10 | PWS | Page 9 Section 4.6.2 | The section states a LIS baseline listing will be established NLT 30 days after contract award. Should this requirement be for Contract Start Date since the contractor may not have started performing work or completed a Transition period at that time. | PWS has been revised to Clarify. |
| 11 | PWS | Page 13 Section 4.8.6 | Does the Government intend to have the contract start date be within 5 days from contract award? | Transition will begin the date of award full performance will begin 3 months after date of award |
| 12 | PWS | Page 25 Section | Has the Government identified any positions as Key on this contract? | No, it is up to the Offeror to identify Key Positions |
| 13 | PWS 16.5 | pg. 27 | Are there any limitations on hiring foreign nationals? | See paragraph 5.3.1 |
| 14 | PWS 6.1 | pg. 19 | PWS 6.1 states, "The primary location for performance will be Camp Arifjan, Kuwait. The contractor shall be required to travel in support of this requirement to USARCENT locations." Is there life support for extended operations in any of the other USCENTCOM AOR? | When mission essential travel is required life support will be provided at the base of performance. |
| 15 | PWS 5.1 & 12.3 | pg. 23 | PWS 5.1 states, " In accordance with AR 25-2, Information Assurance, and AR 380-67, Personnel Security Program, Appendix K, the contractor personnel having access to unclassified Defense information and accessing Government computer systems under this award shall be subjected to, as a minimum, a National Agency Check (NAC)." PWS 12.3 states, "Contractor personnel shall be required to obtain SECRET clearances for all personnel prior to start date on the contract. " What are the positions that require a secret security clearance? | The National Agency Check (NAC) is the minimum requirement to have a |
user account on the Government network. Because there are systems located in secure facilities such as the one we work in here the secret security clearance is required to get in and perform work if needed on the system.
It is recommend the entire contract team have a secret clearance.
| 16 | PWS 6.3 | pg. 19 | PWS 6.3 states, " "Based on workload or during periods of surge conditions, the contractor may be required to | ||
| provide support for up to 72 hours per week." Will the government provide the historical workload data including past surge requirements? | Since 2008 the current contractor(awardee of two sucessive competitive LOGAUTO contracts) has provided sustainment training on a variety of systems for over 3,800 logisticians, fielded over 30,500 helpdesk calls from across the Coalition Joint Operational Area, and conducted 7,560 TLS Gunnery exercises. During the current contract performance surge effort hours (72 hours per week) were worked from the first date of perfomance (1 December 2013) through 18 June 2016. Since June 2016 the LOGAUTO Contractor has been working 60 hours per week. | ||||
| 17 | Attachment 0003 | Page 2, Paragraph L.3.1 and Page 4, Paragraph L.5 | Paragraph L.3.1 states that Offerors shall submit one copy on CD/DVD or electronically to the e-mail addresses listed in Section L.2., for each Volume of the proposal, which must be virus free. Paragraph L.5 states the Government will not accept e-mailed proposals for this RFP. Can you please tell me if proposals are to be submitted on CD/DVD or can they be submtted electronically to the email addressses listed? | Email submissions are permitted and preferred. DVD/CD offers can be mailed if the Offeror prefers. |
Q&A - 27 April 2017
| Question Number | RFP / PWS / Attachment / CDRL Reference and Text | Page #, Paragraph # | Question/Comment | Answer |
| 1 | Solicitation Document | Are representations, certifications, and other statements of offerors required in Volume I? | Yes, refer to Attachment 0003, Section L.6.2. This will be included by providing a completed and signed copy of the solicitation, including all sections and any amendments. | |
| 2 | Attachment 0003 | Page 2, Paragraph L.3, Table | In the table on page 2 of paragraph L.3 it states there is a 10 page Executive Summary required in volume I. Can you tell me what is expected in the Executive Summary? | Aside from what is specifically detailed in the Attachment 0003, Section L instructions, the content is the Offeror's discretion. It could include, for example, the Government with an outline of the different proposal volumes and any key points of the proposal Offeror submits in response to the solicitation. |
Q&A - 28 April 2017
| Question Number | RFP / PWS / Attachment / CDRL Reference and Text | Page #, Paragraph # | Question/Comment | Answer |
| 1 | Amendment 0002, Attachment 0016 | Since the solicitation document (“W52P1J16R0050_20170407.pdf”) includes Section B CLINs that require pricing information, yet “Attachment_0003-_SECTION_L_PROPOSAL_INSTRUCTIONS_20170420.docx” section L.3. forbids the inclusion of any pricing information in volumes other than Volume III – Price, how is the Offeror to submit the entire solicitation document with Section B CLINs information in Volume I and remain compliant with this requirement? | Refer to the "Supples or Services and Prices/Costs" Section of Solicitation W52P1J-16-R-0050 which states, "see attachment 0006 of the solicitation, which the offeror shall submit. If an offeror fails to proposal for all blue shaded cells in Attachment 0006, the Government may reject the Offeror's proposal". Attachment 0006 is how offerors shall submit pricing, which shall be included as a part of the Volume III submission. |
Q&A - 9 May 2017
| Question Number | RFP / PWS / Attachment / CDRL Reference and Text | Page #, Paragraph # | Question/Comment | Answer |
| 1 | Attachment 0003 - Section L Proposal Instructions 10 March 2017 | Para L.3.1; and Para L.5 | Issue: |
Paragraph L.3.1, it states "Offerors shall submit one copy on CD/DVD or electronically to the e-mail addresses listed in Section L.2., for each Volume of the proposal." However, in paragraph L.5, it states "The Government will not accept e-mailed proposals for this RFP".
Question:
| Does the Government require the proposal to be submitted on CD/DVD; or can we submit the proposal by e-mail? | Yes email submissions are permitted and preferred. Section L has been revised to clear up descrepecies. | ||||
| 2 | Section L/Attachment 0006 | L.8.1.2 | It appears the Government is asking contractors to propose the Other Direct Costs as FFP (SubCLINs 0002AA, 1002AA, 2002AA, 3002AA, 4002AA, and 5002AA). Will the Government consider changing the ODC line to Cost Reimbursable? Costs typically included in SUBCLINs for this type of work may range from Sponsorship, Housing, Vehicles, Phone Cards, Fuel, DBA Insurance, Department Of State Differentials and Allowances etc. On a 5 year contract and with the current OCONUS climate these costs could change significantly over the next 5 years. In addition we would like to request that the Government consider providing a plug number for these SUBCLINs. | This will remain FFP and a plug number will not be provided. | |
| 3 | Section L/Attachment 0006 | L.8.1.2 & L.8.1.3 | The Government outlined R&R travel as an item that should/may be included in the Other Direct Costs - should the for R&R travel be included in the plug number for travel vs. priced as an ODC? | IAW L.8.1.2, this should should be priced as an ODC. | |
| 4 | Section L/Attachment 0006 | L.8.1.2 & L.8.1.3 | Kuwait labor law provides specific guidance regarding termination of employees. |
Specifically:
a- The worker shall be entitled to a 10 days remuneration for each of the first five years of service and a 15 days remuneration for each year thereafter. The total of the end of service benefit shall not exceed one-year remuneration for employees who are paid on daily, weekly, hourly or piecework basis.
b- The worker shall be entitled to a 15 days remuneration for each of the first five years of service and one month remuneration for every year thereafter. The total of the end of service benefit should not exceed one and a half year remuneration for employees who are paid on a monthly basis.
| Will the Government allow these severance packages to be included in the ODC pricing? | As long as it is supported, this can be priced as an ODC. | ||||
| 5 | PWS | 4.5.2 and 6.3 | The PWS states the Contractor may have to surge up to 72 hours per week. As Kuwait labor law allows for a maximum of 8 hours per day and a maximum of 48 hours per week and further states that Overtime cannot exceed 2 hours per day, 180 hours per year, 3 days a week or 90 days a year at (1.25x their normal rate). The ability for contractors to "surge" will be extremely limited by the Kuwait labor law without additional staff on the ground in Kuwait to prevent Kuwait labor law violations. This may require additional travel costs and increased ODC costs to meet this demand. What is the normal work day/work week? What are the typical work hours during a surge period? | Since 2008 the current contractor(awardee of two sucessive competitive LOGAUTO contracts) has provided sustainment training on a variety of systems for over 3,800 logisticians, fielded over 30,500 helpdesk calls from across the Coalition Joint Operational Area, and conducted 7,560 TLS Gunnery exercises. During the current contract performance surge effort hours (72 hours per week) were worked from the first date of perfomance (1 December 2013) through 18 June 2016. Since June 2016 the LOGAUTO Contractor has been working 60 hours per week. | |
| 6 | PWS/Section L | 6.1 and L.6.3 | The PWS states their primary duty location will be Kuwait and they may travel for short periods of time. As DOS differentials will increase (from 10% to 70%) while the employee is performing work in Afghanistan and Iraq please provide guidance as to how many trips per year should be expected and the duration of each trip as these additional labor and ODC costs will need to be proposed. | Trips are not frequent in nature. For example, no trips have been made in the last year. | |
| 7 | PWS/Section L | 6.1 and L.6.3 | Contractors will not be able to mirror Government hours (72 hours) without sending multiple employees (due to Kuwait labor compliance requirements which will still apply to the TDY work) - Contractors will have to work shifts which may impact the hand-off on possible issues. Please verify the Government is aware of this concern. Will the Government consider a waiver to the Kuwait Labor Law requirements. | The U.S. Government will not provide a waiver to the Kuwait Labor Laws. | |
| 8 | PWS/Section L | L.6.3 | This paragraph states "offerors are responsible for complying with other host nation labor laws" as employees will be TDY to other nations vs "hosted" please confirm that only Kuwait Labor Law applies | Labors laws of the countries which the contractors are operating within apply. | |
| 9 | PWS/Section L | 6.1 and L.6.3 | As the Government is only requesting that we provide a statement saying that they will comply, how will the Government be able to perform a responsibility determination and a risk assessment? We recommend that a detailed pricing package and a detailed technical response be provided to accommodate this requirement. This will ensure that the Government is aware of the offerors knowledge and experience with Kuwait labor law and could be a major discriminator for the technical acceptability determination. Offerors without a detailed understanding of Kuwait labor law may provide an unrealistically low price and with a "total price" submission the Government would be unable to evaluate cost realism without a detailed pricing package. Will the Government consider revising section L and M to level the playing field for all offerors. | This language remains unchanged. |
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