Pre-Bid RFI OK MATOC.pdf

Date: RFI No.

RFP

Reference

(Sect/Para/Pag e)

QUESTION GOVERNMENT RESPONSE

7/1/2020 1

Due to on-going threat of COVID-19, and most personnel still working remotely, we are requesting that this be an online submission

Directions in the solicitation must be followed. We will not be changing the delivery method.

7/8/2020 2

There are no drawings showing the demo of the existing loading ramp and the area the guard wants sodded back. Please advise.

See attached drawings to MATOC RFI#2.pdf

7/8/2020 3 CS-501 and CS-

(1) The legend on cs401 & cs501 do not match. We are assuming the legend on cs401 is correct. in this case

(2) Assuming the legend on cs401 is correct, the "c" line running north-south in the middle of the paving should be tied joint not thicken edge?

(3) Key note 7 on cs101 shows the area south of the ramp/dock to be slab on grade.

The same area on cs401 is shown to be paving. Which one is correct?

(4) If the slab-on-Grade is intended in this area, what size rebar is to be used? Detail B- B on CS502 shows this area to have #4 @ 12"cc- both ways General--note VI, 1A on page GS102 shows Slab-on-grade to have #5 @ 12"cc-both ways (5) General Note IV, 2 shows rebar to be A613, A616 or A617. A613 is a retired spec for nuclear application. A616 is a rail steel spec A617 is an axle steel spec. Prime rebar (non-weldable) is Manufactured to the A615 spec. is this acceptable?

(6) The Ramp on CS502 appears to start at Detail B-B, and the wall underneath the ramp to start north of that line. What is underneath the ramp in this area?

(7) If the wall starts15' north, minimum VARIABLE height of the wall could not be 4". It would have to be 18" minimum VARIABLE height on the 10% slope of the ramp. This is based on the 24" constant wall height at grade. Are Top of Wall elevations available?

(1&2)The details on CS-501 are correct, the legend on CS- 401 should be adjusted to match the details on C-501 as follows. SMOOTH DOWELED CONSTRUCTION JOINT

(A), SAWCUT JOINT (B), TIED CONSTRUCTION

JOINT (C), THICKENED EDGE (D).

(3) The keyed note is correct this area is to be slab on grade.

(4) #4 rebar @12' oc both ways is required as shown on drawings.

(5) Disregard ASTM standards listed on the drawings for the rebar. The ASTM A615 standard is acceptable and is listed in the specs.

(6) Detail C-C on CS 502 shows this area to have compacted sand fill.

(7) See attached MATOC RFI#3 details.pdf

7/8/2020 4

(1) In the solicitation for bid under scope of work task list 2.2 (A) Is to provide concrete ramp with manual loading ramp adjustment. In solicitation final design drawings there is no indication of dock leveler, can you verify is there a dock leveler and if so what are the requirements?

(2) There is some question as to whether or not dock bumpers would be installed on the new dock. If dock bumpers are required please provide specifications as to what kind?

(3) There is a question as to the thickness of the ramp to be removed, also dimensions of any existing foundations that need to be removed and if possible a rebar layout including size and quantity?

(4) It appears there will need to be a slope from the ramp to the new chain link fence.

Will this area require sod, and if so what are the requirements, such as type of sod and how many days required watering?

(5) In the loading and off-loading pavement area it appears to only have four section of pavement near drop inlet area that requires reinforcement steel. If this is accurate please provide rebar size and spacing?

(1) There is no dock leveler.

(2) 4 Dock bumpers will be required 2 for each level. See att. for type of dock bumpers to be installed.

(3) The existing ramp is 1 foot thick concrete on the top and sides, with #5 rebar 12" oc through out, and #5 bars tying the sides and top together. The interior is compacted sand.

(4) Any disturbed areas will require to be sodded with bermuda grass, and watered until established.

(5) The area south of the ramp is the loading and unloading area, and is to be constructed according to Section B-B on sheet CS-502. also answered in RFI #3

7/8/2020 5 Page 11 of Solicitation states Volume 2, PART I ‐‐Technical Capability Proposal is limited to 20 pages, will pages be added so each subfactor page limit may be met under the Volume 2, Part1 yes

7/8/2020 6 Solicitation refers to Exhibit A thru Exhibit D, when will these Exhibits be released for use they have been uploaded to beta.sam

7/8/2020 7 Wage Scale in the Solicitation is for Building scale, can the Heavy/Highway wage scale be utilized for the SEED Project?

yes

7/8/2020 8

The plans show to relocate fence back 10'6" from new pavement which will place it in the middle of an 24' existing gate. Do we need to remove the existing gates and infill with 8' fence and barbwire to match existing?

Remove existing fence and gates as shown on CD-101.

Place new fence and gates as shown on CS-101.

7/8/2020 9

Section 00 11 00 3.2.4 Subfactor 1 states “proposal discussion should address familiarity with construction in the locations selected”. Will SSEB consider experience of the offeror’s subcontractor in selected locations as acceptable? Please advise.

7/8/2020 10 00 01 0 Table of Contents reference Exhibit A, B, C & D. However, these exhibits are not provided in the RFP.

they have been uploaded to beta.sam

Pre-Bid RFI Log for W50S8T-20-R-0001

OK MATOC

Reference

(Sect/Para/Pag e)

QUESTION GOVERNMENT RESPONSE

Pre-Bid RFI Log for W50S8T-20-R-0001

OK MATOC

7/8/2020 11

The plans on sheet GS102 Vl slab on grade #1(a) 10" concrete--16" stabilized aggregate base #5's on 12"cc… sheet CS501 (4)&(A-A) is calling for 8" concrete and 8" Lime Stabilized subgrade & no rebar except in panels marked R (4ea) which one is to be used?

Refer to Sheets CS401 and CS501, which is the 8” concrete over the 8” lime subgrade. Use reinforced slabs around the catch basins. The note on Sheet GS102 does not apply.

Rebar is to only be installed on the ramp, platform , and around the Catch Basins. Sheet CS502 provides details for the ramp and platform. The slab around the catch basins should use Note 2 on sheet CS401

7/9/2020

The RFP indicates that an original, three hard copies and an electronic copy (CD) will be required for Volume I and II. With the current pandemic in Oklahoma and country, and with workers primarily working remotely, and considering pricing information might not come until the last minute, will the government please consider accepting electronic (email or AMRDEC Safe) submissions of Volume I and II?

No, We will only accept the documents as directed in the solicitation.

7/9/2020 13 The RFP mentions Exhibits (A-D). However, we cannot locate those exhibits. Could the government please provide these forms?

they have been uploaded to beta.sam

7/9/2020 14

For Volume II, Part I, Technical Capability Proposal, paragraph 2.1 states that the page limit is 20 pages. However, within 3.2.4, Experience and Capability, it appears that this sub-factor 1 is limited to 20 pages, and sub-factor 2 is limited to 2 pages, sub-factor 3 is limited to 3 pages, sub-factor 4 is limited to four pages for resumes (one page per resume) and 2 pages for personnel narrative, sub-factor 4 is limited to 5 pages, and sub-factor 6 is limited to 2 pages. Therefore, Volume II, Part I, is actually limited to a total of 38 pages? Is this assumption correct?

The page restriction limited by section as referenced in the solicitation. All of the page limits of factors and sub-factors apply. You cannot have a total page count limitation as you assumed, you must follow what is stated in the solicitation.

7/9/2020 15 Please confirm that Volume II, Part II does not have a page limit. If there is no listed page limit in the solicitation then there is no page limit.

7/9/2020 16

Section 00 01 0 includes Locations of Work section that offerors are to complete. This form only includes two locations. However, within paragraph 3.1.4, it states to complete the Section 00010-Areas of Consideration form, to include location and price. There is no spot to check price ranges. Please provide a revised Section 00010- Areas of Consideration form That includes both location and price for Offerors to select.

Write in Prices that you want to be considered for.

7/9/2020 17 Please confirm that the RFI deadline is 7/14/20, 5PM CST. RFI Deadline is 7/15/2020 as per site visit slides

7/9/2020 18 Paragraph 3.1.6 in 00010 states that the prototypical project is for evaluation purposes only. Is the seed project awardable?

The seed project will be awardable as soon as the base receives the funds.

7/9/2020 19

The technical proposal requires four resumes: Project Manager, QC Manager, Superintendent and Safety Manager. Paragraph 8 of Section 01000 states that key team members may not hold more than one key role. Is it the government’ intent to have all four dedicated personnel represented on the prototypical project? In an effort to minimize cost, can Offerors proposal individuals who will serve in multiple positions (i.e., the Superintendent can also serve as the QC Manager and Safety Manager, as long as that one individual meets the qualifications of all three positions).

The Superintendent can serve as the Safety Manager on the prototypical project.

7/9/2020 20

Paragraph 3.2.7, Sub-factor 4, asks for four (4) resumes and states that each resume must be a maximum of one page each. However, the last sentence states, “maximum of 2 pages.” Please confirm that the resumes are one page each, and the separate narrative explaining key personnel experience is limited to 2 pages, for a sub-factor 4 total page limit of 6 pages. confirmed

7/9/2020 21 Please confirm that Letters of Intent for proposed personnel are not required if that personnel is currently employed by the offeror. confirmed

7/9/2020 22 Please confirm that the Gantt Chart provided in sub-factor 6 is not included in any page count. confirmed

7/9/2020 23

Please confirm that final CPARS performance evaluations will be acceptable in lieu of having our past federal clients complete Exhibit C. If acceptable, are offerors to include the CPARS evaluation within the proposal in Volume II, Part II?

solicitation calls out to provide the CPARS evaluation in your proposals. You are not required to have any vendors fill out past-performance questionnaires. Having those filled out could have value added to your proposal.

7/9/2020 24

For previous federal projects that do not have final CPARS performance evaluations, will the government allow and equally evaluate previously completed Past Performance Questionnaires (PPQs), in the USACE/NAVFAC forms, that were recently completed in lieu of Exhibit C? Allowing this will remove extra burden on our federal clients, who most are currently working remotely. If acceptable, are offerors to include these previously completed PPQs within the proposal in Volume II, Part II?

We have called out for Exhibit C to be filled out as it is in a standard format for NGB. Exhibit C will be used and submitted by the personnel that are filing it out.

7/9/2020 25

Please confirm that if offerors are not utilizing key personnel, predecessor companies or key subcontractors for past performance, that Exhibit B, Subcontractor/Key Personnel/Team Information and Consent Forms are not required.

confirmed

7/9/2020 26 Please confirm that Volume II, Parts I and II, are both to be included in the same binder, with each section or sub-factor, appropriately tabbed. confirmed

Reference

(Sect/Para/Pag e)

QUESTION GOVERNMENT RESPONSE

Pre-Bid RFI Log for W50S8T-20-R-0001

OK MATOC

7/9/2020 27 Paragraph 2.4.4 in Section 00010 states that charts may be landscaped by must be on 8.5” x 11” size paper. In order to easily review the Gantt Chart, can this Gantt Chart schedule be provided on 11” x 17” landscape? No, solicitation states 8.5” x 11” size paper

7/9/2020 28

The evaluation criteria for sub-factor 4 states that the government will evaluate, “…list of major subcontractors who will be utilized throughout the life of the contract.” Since this MATOC is a five-year IDIQ contract, and not knowing what task orders will be issued, and having to ensure qualified and competitive subcontractors quote each future task order, it makes it really difficult for offerors to list subcontractors who will be used throughout the life of this contract. Would the government consider removing this evaluation criteria, or at a minimum, acknowledge that the list is not binding or complete, and may change drastically throughout the life of the contract?

The list will not be complete. If a sub-contractor is used to meet qualification for award the sub-contractor is binding.

If company qualifies on its own merits then the sub-contractor will not be binding.

7/9/2020 29

The evaluation criteria for sub-factor 4 appears to indicate that Exhibit B is required for electrical, mechanical, roofing and horizontal subcontractors. But, the submission requirements, in paragraph 3.2.7 do not mention anything about subcontractors. Please confirm that the evaluation criteria for sub-factor only pertains to the key personnel required (Project Manager, QC Manager, Superintendent and Safety Manager) and not subcontractors. If this assumption is wrong, please clarify what from the subcontractors is to be provided in sub-factor 4 to satisfy key personnel experiences.

Confirmed

7/10/2020 30 Is there a drawing available that shows the existing ramp to be demolished and any other areas of demo around the existing ramp? The scope of the demolition is not clear. Drawing is provided as attachment to RFI #2

7/13/2020 31 Please confirm that the existing concrete ramp (loading dock) demolition is part of this requirement.

Yes, it is listed for pricing on a separate CLINN but is to be priced on this project.

7/13/2020 32 If yes (to 1a), please advise if the demolition is to include the ramp foundations.

Demolition is to include the existing ramp in its entirety.

After demolition the area is to be infilled with select fill and sod.

7/13/2020 33 If yes (to 1a), please advise regarding whether the area where the ramp is to be removed is to be paved. If so, please advise regarding the pavement section design. After demo ramp is to be infilled with select fill and sod level with surrounding areas.

7/13/2020 34

Reference Sheet CD101 and Sheet CS101 which describe the requirement for relocating an existing sliding gate and operator. The drawings do not provide information concerning the electrical power or low-voltage controls for this gate.

Desired information would include voltage/amperage information for the gate operator motor, if traffic loops are require for either side of the gate, and if a card reader is to be relocated.

relocate existing sliding gate and replace any unusable or damaged hardware for the gate to remain operable. There is no gate operator or motor to relocate.

7/13/2020 35 Reference Sheet CS502. The new loading dock structure does not include any safety or traffic striping. Please confirm that this is not required for the new dock.

The dividing lane shall be marked with a 4" wide yellow stripe. Also the edges of the dock shall be marked with four-inch wide yellow lines.

7/13/2020 36

RE Section 00010, Areas of Consideration, Locations of Work – the sentence refers to “…within the dollar range indicated below…”. Are we to indicate what the dollar range is we may be willing to accept next to the location, or is it the intent that the dollar range is the amount indicated in the solicitation in Section 00100, paragraph 1.3? Section 00110 paragraph 3.1.4 appears to indicate that we can determine the amount of task order we are willing to accept/compete for but by doing so are we limiting ourselves from being selected for placement on this contract?

Write in the range that you are wanting to accept at the Task Order Level. Range should take into account the work that can be performed by the Prime contractor and bonding capability at the Task Order level.

7/13/2020 37

RE Section 00110, paragraph 3.3.5 – Borealis Enterprises is a new subsidiary of NTVI Federal, Inc. and would like to use experience from its parent companies with construction experience, however some of these projects are beyond the 5-year completion period. Would the government consider extending this period to eight (8) years? No, the five year is the maximum considered.

7/13/2020 38

RE Section 00110, paragraph 3.3.10 – Past Performance Questionnaires in this paragraph require PPQs to be sent directly to the Contracting Officer, however instructions in the cover letter of Exhibit C contradict those instructions (return them to the Contractor’s company address). Please advise which is correct. If the response will be that PPQs should be sent directly to the Contracting Officer, it will be too late as we have sent some out in accordance with Exhibit C instructions since we needed their response for inclusion in time to meet the proposal due date.

Past performance questionnaires are to be submitted directly to the contracting officer.

7/13/2020 39 RE Section 00100, paragraph 1.1 – Will Alaskan Native Corporations who are not serviced though the Oklahoma SBA office be considered as certified 8(a) for purposes of participating in set-aside task orders in that category? Yes

7/13/2020 40 RE Drawing Sheet GS102, Note VI., 1., a) - indicates 10” slab thickness w/16” base however detail A-A on Sheet CS501 indicates 8” w/8” base. Please confirm concrete thickness & base requirements. See RFI # 11

7/13/2020 41 RE Section 00110, paragraph 3.1.5 and Exhibit D - Please confirm that the entire Section 00600 from the solicitation is to be completed and included in our proposal, as well as the entire Exhibit D Provisions and Clauses Confirmed

Reference

(Sect/Para/Pag e)

QUESTION GOVERNMENT RESPONSE

Pre-Bid RFI Log for W50S8T-20-R-0001

OK MATOC

7/13/2020 42

We have many questions that are material to completing a thorough proposal response, including missing Exhibits that were not issued with the original RFP. Will the Government extend the proposal for at least two weeks from the date that the RFIs are responded to?

All exhibits we posted to beta.sam. No, answers will be posted on the 16th, Government will not extend the proposal due date.

7/13/2020 43

The Government provided Exhibits A, B, and C on July 10, 2020. These provide material information needed to prepare the proposal, including coordination of information from multiple subcontractors (Exhibit B for Electrical, Mechanical, Roofing, Horizontal, and Site Civil Work). To provide enough time to properly incorporate the information required by the forms, will the Government please provide a proposal extension of at least two weeks? No, as stated in previous question.

7/13/2020 44

Submission requirements, “paragraph 3.2.5. Subfactor 2. Organization: Include an Organizational Chart listing company personnel and their roles for the areas of consideration required. Include a narrative (maximum of two pages) describing personnel to include their names, duties and level of responsibility for key personnel:

Project Manager, Site Superintendent(s), Quality Control Manager and Safety Manager. State the lines of authority and duties such as overall project management, site superintendence, quality control, and safety.” Please confirm: Is the organizational chart excluded from the two-page limitation?

The org chart can be a separate page in addition to the 2 page narrative.

7/13/2020 45

Subfactor 4 – Specific Personnel requires resumes for project manager(s), site superintendent(s), quality control manager(s), and safety manager(s). Letters of intent for key personnel not currently on offeror’s staff shall be provided. Please confirm the letters of intent are excluded from the page limitations for this subfactor. confirmed

7/13/2020 46

Evaluation criteria for Subfactor 4 – Specific Personnel request information that does not appear to be related to proposed key personnel, nor will fit within the stringent page limitations of the factor. This criteria appears to be requested in the wrong subfactor “The proposed subcontractors are verifiable, and information provided indicates a good professional relationship with Electrical, Mechanical, Roofing, Horizontal disciplines, Civil Site Work subcontractors. Subcontractors shall have completed Exhibit B in Volume 2, to be considered.” If this information is in fact required within this subfactor, are the Exhibit B’s for subcontractors excluded from the page limitations for this subfactor?

yes

7/13/2020 47

Subfactor 4 – Specific Personnel requires resumes for project manager(s), site superintendent(s), quality control manager(s), and safety manager(s). This subfactor also requires Exhibit B to be submitted for at least four proposed subcontractors. The subfactor also states “Maximum of 2 pages.” 2 pages is an extremely small number of pages to provide the requested information. What specifically is limited to 2 pages? Is each resume and each exhibit B limited to 2 pages?

Yes, each resume and each exhibit B limited to 2 pages.

7/13/2020 48

Subfactor 4 – Specific Personnel requires resumes for project manager(s), site superintendent(s), quality control manager(s), and safety manager(s). The subfactor also states "Maximum of 2 pages.” If submitting multiple key personnel for each position, there could be more than 8 resumes. Please confirm the 2 page limit is per resume versus for the whole subfactor. confirmed

7/13/2020 49 Subfactor 4 – Specific Personnel requires Exhibit B to be submitted for at least four proposed subcontractors. If we are considering multiple subcontractors for each trade, should we submit multiple Exhibit Bs? Yes

7/13/2020 50

Subfactor 6 – Scheduling methodology indicates a two page maximum. To clarify, the narrative is limited to pages and the gantt chart is excluded from the page limitation for the subfactor?

confirmed

7/14/2020 51 Spec 16 that it calls for telecommunications and PA but im not seeing anything on the plans. Will a quote need to be provided for these items as well or will they be apart of a separate contract?

There are no telecommunications and PA on the seed project, therefore no pricing for such is required.

7/14/2020 52

1. Volume 1: Part 1, Price/Cost Information and ProForma-3.1.6.2_Offeror is being requested to provide one copy in a sealed envelope of documentation of adequate financial resources. Can the offeror provide this documentation in a sealed envelope or does the documents need to come from the financial institution and bonding company in sealed envelopes? Please clarify. offeror can provide this documentation

7/14/2020 53

2. 3.3.10 Past Performance References- A “Final” Performance Evaluation issued for a project may be included in lieu of sending out reference package for the project or offerors shall prepare and submit to prior client(s) of all the projects listed on your Exhibit A. Since offeror’s are allowed to submit projects that is complete to 70% greater can an interim CPARS be included for those projects that are not 100% complete? yes

7/14/2020 54

3. Due to the amount of past performance questionnaires emailed to our clients can the offeror submit a previously completed PPQ in lieu of having our client completing another PPQ? no

Reference

(Sect/Para/Pag e)

QUESTION GOVERNMENT RESPONSE

Pre-Bid RFI Log for W50S8T-20-R-0001

OK MATOC

7/14/2020 55

4. The proposal requirements for submittal are extensive. Will the government provide an extension to the due date as the offeror’s were not provided at least 30 days to respond to such a detailed RFP? no, contractors were given 30 days.

7/14/2020 56

5. MATOC Solicitation, Page 72 of 85 Key Personnel Descriptions: The Safety Manager(s) must have five (5) five years’ experience working with the requirements described in Paragraph SC38 Safety/Accident Reporting. We are not aware of this reference. Can you please provide the requirements that are associated with this paragraph referenced?

Remove reference "Paragraph SC38 Safety/Accident Reporting"

7/14/2020 57

6. The due time is 10:00am- For FedEx, the first shipment time they offer is later than 10:00am. We would like to ask if you would consider moving the due time to 2:00pm local time.

Time will not be extended, we will take proposals earlier if you chose to have them delivered the day before.

7/14/2020 58

7. 2.4 Proposal Format (2.4.4) To the maximum extent practicable, proposal submission shall be double sided. At this time there are still may of us working from home due to COVID. Please confirm if the proposal can be submitted single sided in lieu of double sided.

If you do not have the ability to print double sided then it is acceptable to print single sided.

7/14/2020 59

8. 3.2.4 Subfactor 1: Experience and Capability- The offeror is allotted 20 single sided pages. Does this page count include Exhibit A Part 1 and 2? No

7/14/2020 60

9. Exhibit A: Performance Relevancy Questionnaire- If the offeror has a teaming partner can the offeror include past experience of the teaming partner as one of the 5 projects using Exhibit A? yes

7/14/2020 61

10. Exhibit A: 2D- Offerors are encouraged to include problems encountered on relevant projects. Is the offeror allowed to only include problems encountered on the 5 projects? no

7/14/2020 62

11. 3.2.6- Subfactor 3 Safety. The offeror is being asked to discuss steps taken to promote safety during construction over the past three years and provide a safety plan-limit 3 pages. Since we are given only 3 pages can the requirement of providing a safety plan be removed from the RFP? no

7/14/2020 63

12. 3.2.6- Subfactor Safety. The offeror is being asked to discuss steps taken to promote safety during construction over the past three years however we are also being asked to include adequacy of implementation of safety plan, safety history and EMR in Exhibit A 2E. Please confirm if the client wants our safety information included in two separate places in the proposal. confirmed, 7/14/2020 64

13. Exhibit A, last page. We are being asked to provide what elements of work were performed by your major subcontractors and indicate if those same subcontractors will be used on MATOC projects. What are you considering a major subcontractor? Is there a certain percentage of the total cost of the project?

Example of a major subcontractor: if there is a replace roof top HVAC project, then a major subcontractor would be the HVAC contractor with all other trades being minor subcontractors ie. Electrical, plumbing, and roof repair.

7/14/2020 65

14. Exhibit A, last page. We are being asked to provide what elements of work were performed by your major subcontractors and indicate if those same subcontractors will be used on MATOC projects. Is the client only looking for major subcontractors utilized on our projects provided using Exhibit A? yes

7/14/2020 66

15. Exhibit A, last page. We are being asked to provide POC for Owner/Government agency; include a phone, and email address. Does the client want us to provide this information for the projects submitted using Exhibit A?

yes

7/14/2020 67

1. On page 20 of the Solicitation, Subfactor 4 identifies 4 specific key personnel, Project Manager, Site Superintendent, Quality Control, and Safety. Do these positions have to be fulfilled by different people or may the positions overlap? For instance, if you award a $1 Million dollar project what staffing would you require?

Wheter or not staffing can overlap on Task Orders will be dependant upon the spicific task order more than the dollar value of the task order. On the task order RFP there will be a list of required personel if positions are not allowed to overlap. This will enable the contractors to account for the number of personel in ther proposals.

7/14/2020 68

2. Attachment C and Attachment C1 appear to be the same. Which one do you wish us to use? Either is fine.

7/14/2020 69

3. May the electronic version of the proposal be sent via USB Drive instead of

CD/DVD?

No, USB drives are not allowed to be inserted into a government computor.

7/14/2020 70

For the demolition of the existing ramp, is that ramp solid concrete or a shell of concrete over compacted earth?

See RFI #2 that describes the construction of the ramp.

Also see attached pictures of archived drawings.

RFI #70 loading ramp archive drawings 2.jpg RFI #70 loading ramp archive drawings.jpg Hard copies are available in the 137 SOCES engineering shop.

7/14/2020 71 If it is a shell, what is the thickness of the concrete over the earth?

See RFI #70

Reference

(Sect/Para/Pag e)

QUESTION GOVERNMENT RESPONSE

Pre-Bid RFI Log for W50S8T-20-R-0001

OK MATOC

7/14/2020 72

Reference SF 1442, which states, “NOTE: A bid bond will be required for all future task orders that are estimated at $150,000 or greater.” Reference SECTION 00010 NOTES, paragraph 6, page 6 of 85, which states. “A bid bond shall be required with all proposals submitted in response to a request for proposal that is estimated above $150,000.” Please confirm whether a bid bond is required for the proposed seed project. Yes, as stated in the site vist a Bid Bond is required for the seed project.

7/14/2020 73 The drawing cover sheet states, “Issue for Bid”. Are these also the construction drawings? If not, are there any additional design requirements the Contractor will need to provide in order to perform the construction work? These are also the plans for construction as well.

7/14/2020 74

Drawing sheet GS102 General Note 6 states, “The Contractor will perform soil exploration studies in order to confirm design conditions. Should significant difference between studies result and design occur, the Contractor will provide the information to the engineer for evaluation.” Was a geotechnical report prepared with the seed project documents? If yes, will a copy be provided to the awarded Contractor?

Geotechnical studies were not provided with the design.

7/14/2020 75

The ramp to be demolished, as well as the new construction area, will require subgrade work. Are there existing utilities drawings available for both locations? existing utility drawings are available in the 137 SOCES engineering shop.

7/14/2020 76 Drawing sheet CD101 states to “sawcut existing pavement full depth”. Are there as-builts available for the existing pavement? If not, please advise depth of existing pavement.

existing pavement is 10". See attached cross section.

RFI #76 pavement cross section.pdf

7/14/2020 77

The Scope of Work (SOW) states the existing loading / unloading ramp to be demolished and the area returned to native grass. Is the demolition to only encompass the removed ramp area or will there be adjacent concrete required to be demolished and returned to grass? Are there demolition drawings for the existing ramp location available that would identify the extents of the demo/sod work? See attahment and answer for RFI #2. All dimensions to be filed verified.

7/14/2020 78 Drawing sheet CG101 shows a new inlet that will need to be an ODOT STD Type 4 R-

33. Can you provide a detail for this inlet?

comply with OKC standards for a storm inlet in a concrecte paved ditch.

7/14/2020 79 Should the height of the new concrete loading ramp match the height of the existing ramp?

The height of the ramp shall match CS 502 revised drawing provided as attachment in RFI #3.

7/14/2020 80

The SOW 2.2 (a) states, “Provide concrete ramp with a manual loading ramp adjustment.” There is no further information on the drawings regarding the manual loading ramp adjustment/equipment. Is the Contractor to provide this equipment? If yes, please provide further information. There is no manual loading ramp adjustment.

7/14/2020 81 Are there specific requirements for the ramps to have bollards, trailer bumpers, painted hazardous areas, anti-slip tape, and/or other items?

Dock bumpers are required see RFI #4 painted markings will be required see RFI #35

7/14/2020 82 Are there any pavement markings/striping requirements? See RFI #35

7/14/2020 83

Drawing sheet CD101 Key Note 1 states, “The Contractor shall demolish/relocate existing security fence, gates and operator to establish the work area.” Please clarify.

Does the Govt want the existing fence, gates, and operator to be relocated or is the Contractor to provide new? See RFI #34

7/14/2020 84

Drawing sheet CS101 Note 4 states to relocate gate and operator. Presume the Contractor is to reuse/extend the existing gate operator power source. Is this correct?

If this is not correct, where does power for the gate operator originate from?

See RFI #34

7/14/2020 85 Is the existing fence energized and/or have any other security requirements (e.g.

camera)? NO

7/14/2020 86 Is there any requirements for a personnel gate in the fence? NO

7/14/2020 87 Are there any access controls requirements for the gate (e.g., card reader, traffic loops, etc.)? NO

7/14/2020 88

1. There is currently no demolition plan for the existing platform and so we assume that during demoli-tion your intent is to have the sloped portion of the existing ramps demolished, as well as the top level portion of the platform that is accessed by traveling up the ramp. The intent is to remove all ramp con-crete, walls, and footings, but you do not want any existing concrete surrounding the ramp structure to be removed, unless it is necessary to remove the concrete below. Basically, when completed, this would leave a rectangular area of grass, where the old ramp was located. This rectangle of grass would be bordered by either concrete or grass on almost all 4 sides (just a small portion of one corner would abut existing grass). Is this assumption correct?

YES

Reference

(Sect/Para/Pag e)

QUESTION GOVERNMENT RESPONSE

Pre-Bid RFI Log for W50S8T-20-R-0001

OK MATOC

7/14/2020 89

2. Under General Notes on sheet GS-102, item #6 states that “contractor will perform soil exploration studies in order to confirm design conditions”. This suggests a full geotechnical investigation and re-port, which would include borings in the area of the proposed new platform. Is this the governments intent? The design as shown in the provided drawings seems robust and would work well with conser-vative assumptions on the condition of the underlying soil. Unless some highly unusual soils are dis-covered during excavation, is it acceptable to plan on 6” of well compacted ODOT Type “A” base ma-terial under the footings?

YES

7/14/2020 90

Note #6, found under the notes for “Concrete Construction” is a bit confusing. Is the intent to form the wall footings using wood or metal forms, or is the government asking for earth formed footings with 4” of cover. Our preference is to earth form the 12” x 48” footings using the earth as forms and keeping the reinforcing 4” from the earth; is that acceptable? YES

7/15/2020 91 Can an aggregate base be used instead of lime stabilization? subbase to be built as designed.

7/15/2020 92 Can we cast concrete directly on top of the existing area drain box concrete, essentially elevating the drain to grade?

Yes. Contingent upon tying the existing and new cast concrete together with #4 dowels. Also must ensure the existing box is structurally sound

7/15/2020 93 Getting pricing for the SEED task order has been very difficult due to the COVID spikes in Texas and the surrounding areas. We respectfully request at least a week extension to gather appropriate pricing. Project deadline will not be extended.

7/15/2020 94

3.1 Volume 1, Part 1, Price/Cost Information and Pro Forma Documents_ Offerors are being asked to provide all price/cost information in Section 3.1.1 and 3.1.6/3.1.6.1.

Which section do you want the offeror’s to provide their pricing information?

Volume 1, Part 1 Section 3.1.1 and 3.1.6 7/15/2020 95 Where would you like the bid bond included in Volume 1? With the priced proposal

7/15/2020 96

Per the RFP, the master specifications will be provided at time of award. The general conditions starting on page 63 of the RFP is lacking specific information that the master general conditions would include. Can the client provide a more in-depth version of the general conditions?

The 1200 page spec book is on beta.sam with this solicitation.

7/15/2020 97 The general conditions do not elaborate on dual or triple hatting any of the key personnel for the SEED project. Can the superintendent, QC Manager and SSHO positions be fulfilled by the same person?

on this project the site superentendat can also be the safety manager.

7/15/2020 98 Please clarify if you want all pages of Exhibit D included in the proposal or just the MATOC SEED TO Proposal Form, Detailed price proposal and Representation by Corporations Regarding Unpaid Delinquent Tax Liability. Include all in the proposal.

7/15/2020 99

7. Can you please provide a word version of Exhibit A, Part 1 and Part 2 for ease of including our project information?

you can easily do a file save as and convert the .PDF to a .doc

7/15/2020 100 Section 3.2.6 Subfactor 3 Safety: Is the 3-page limit for the entire safety section or only to discuss steps taken to promote safety during construction over the past three years and provided safety plan?

only to discuss steps taken to promote safety during construction

7/15/2020 101

9. Section 3.3.5 states, Offeror’s should consider the currency and relevancy of the past/present information to be considered, the performance must have been completed during the past five years. However, Section 3.3.1 states current/on-going performance that is complete to 70% or greater. Please confirm that projects included using Exhibit A must be at least 70% complete or greater.

confirmed

7/15/2020 102

10. Section 3.3.7 asks the offeror to include in their proposal information on any problems encountered on identified contracts and the corrective actions. We also being asked to include the same information in Exhibit A, Part 2, 2D. Can the offeror include the same information in both places?

the offorer can include the same information if they chose to.

7/15/2020 103 Can the government provide a word version of Exhibit B for ease of adding in information?

you can easily do a file save as and convert the .PDF to a .doc

7/15/2020 104

12. Section 3.3.12 states each key person without prior past performance history demonstrated on the submitted Exhibit A shall provide a summary of experience or a resume. Are we to provide a resume for key personnel in 3.2.7 Subfactor 4-Specific Personnel and in Section 3.3.12? yes

7/15/2020 105

13. Section 3.3.12 states each key person without prior past performance history demonstrated on the submitted Exhibit A shall provide a summary of experience or a resume. So, if key personnel did not work on any projects submitted using Exhibit A the offeror must provide a summary of experience or resume? Is that correct? If so do we need to provide the resume in Section 3.2.7 Subfactor 4-Specific Personnel and in the Past Performance Volume?

yes

Reference

(Sect/Para/Pag e)

QUESTION GOVERNMENT RESPONSE

Pre-Bid RFI Log for W50S8T-20-R-0001

OK MATOC

7/15/2020 106

14. In Section 3.2.5 Subfactor 2- Organization: the offeror is limited to two pages for the narrative which we must describe duties, level of responsibility for key personnel.

Under the evaluation approach for Subfactor 2 the offeror must also demonstrate required self-performance as well as adequately define support and interface with home office or corporate headquarters for such aspects as financial, management and technical support. We request to include an additional 2 pages to the original 2 to adequately address what is required for this section.

page limit is 2 pages and any additional pages will be removed and not evaluated.

7/15/2020 107

15. The title of the contract is Construction IDIQ MATOC for Maintenance, Repair, Construction and DB Services in Support of the National Guard in State of OK however the scope states that projects will be bid build type from already completed designs. Please confirm if this IDIQ is DB or DBB.

It is both

7/15/2020 108 Does the new loading ramp have to be in place before the old one can be removed or can the work be done in parallel? Yes. New Ramp shall be in place first.

7/15/2020 109 Do the as-built drawings have to be completed and stamped by a licensed surveyor? NO

7/15/2020 110

1. Can an electronic signature be used in the proposal on the CD’s? Can the printout for the volumes have the electronic signature printed on it in lieu of handwritten signatures? yes

7/15/2020 111

2. Section 3.1.6.2, Does the financial resources get included on the CD and printed in the binders? It says to put them in a standalone envelope.

yes include them on the CD but as a separate file. Put the printed copy in a standalone envelope as stated in the solicitation.

7/15/2020 112 3. Does exhibit D in its entirety get included or only pages 5, 10, 12? in its entirety

7/15/2020 113

4. Does the clin schedule on page 3 & 4 of the solicitation get included? There are two line items clin 0001 and clin 0002 yes

7/15/2020 114

5. 3.3.9 requests 3 references for each subcontractor. 3.3.9.1 requires each sub to fill out Exhibit B. This form has a spot for 3 references. Will the exhibit B references suffice for the requirement or do we need to re list those outside the form in the proposal? list them outside of the form.

7/15/2020 115

6. On sheet GS102, Section VI. Slab on Grade, 1a states that the sub-base is to be 16” stabilized aggregate; however, on sheet CS502, Section A-A indicates 12” lime stabilized subgrade for that SOG. Which detail prevails? See RFI #11

7/15/2020 116

7. Are we matching existing fence as far as how it is built i.e. Top rail, bottom tension wire, 1 horizontal and truss rod for bracing?

7/15/2020 117

8. Are we matching the existing 6’ + 3 fence height on the south end or are we matching the existing 8’ + 3 of the fence we are tying into on the north end?

7/15/2020 118 9. Is the overall gate opening 24’?

7/15/2020 119

10. On sheet CS101 it shows tying into existing fence. The location seems to be in the middle of the existing double gates on the north fence line but those do not seem to be showing to be demoed. Where will the tie in be at?

7/15/2020 120 11. Who will be responsible for Access Controls?

7/15/2020 121

12. Sheet GS102 Note 8 references coordination with the OKANG for perimeter security once the existing fence is demolished. What will be required of the contractor to maintain perimeter security during the performance of this project?

7/15/2020 122

There is a conflict regarding the submission of the Exhibit C – Past Performance Questionnaire.

Exhibit C states the following:

In accordance with SECTION 00100 – PROPOSAL EVALUATIONS AND BASIS FOR AWARD, completed questionnaires should be returned to the Offeror and included with the proposal.

Section 00110.3.3.10 states the following:

Inform references that completed Performance Questionnaire should be returned to the Contracting Officer via email at: daniel.r.tatro.civ@mail.mil and kurt.a.ennis.mil@mail.mil to arrive no later than the closing date for receipt of proposals. Offeror must not review the Present/Past Performance Questionnaire prior to submission. They are to be submitted by the client/evaluator directly to the Contracting Officer. Offeror's should follow-up and encourage references to get the questionnaires to the Contracting Officer in a timely manner.

Can you please advise on which direction to follow?

Exhibit C is to be sent directly to contracting by the person filling it our.

7/15/2020 123 Can we receive a copy of the original plan for the loading dock designated for demolition See RFI #70

7/15/2020 124 Can you provide the exact amount of parking lot to be removed in addition to the loading dock. Need to understand the sq ft of cement to remove and dispose. measurements are to be field verified.

7/15/2020 125

We are interested in both OKC and Tulsa for projects but when it comes to "Emergency Work" or break in work can we specify just Tulsa. We have a base of operations in Tulsa and can meet the short nature of emergency work locally. OKC being 90 -120 minutes away would make it difficult to meet the short time cycle and we do not want to over commit and under delivery. yes