Pre-Bid Conference minutes_B409 Allied Support.pdf
PDF 78 KB Posted
- Attached to
- B409 CYBER ALLIED SUPPORT Federal contract opportunity
- Solicitation number
- W50S8R-23-B-0001
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Abstract_B409 CYBER Allied Support.pdf | ||
| Request for Information (RFI) document_10 Apr 23.pdf | ||
| W50S8R-23-B-0001 0003.pdf | ||
| W50S8R-23-B-0001 0002 (conformed).pdf | ||
| Request for Information (RFI) document_06 Apr 23.pdf | ||
| W50S8R-23-B-0001 0002.pdf | ||
| Request for Information (RFI) document_27 Mar 23.pdf | ||
| W50S8R-23-B-0001 00001.pdf | ||
| Q9 contractor attachment (for reference).pdf | ||
| Pre-Bid Conference-slides.pptx | PPTX presentation | |
| Pre-Bid sign-in sheet.pdf | ||
| W50S8R-23-B-0001.pdf | ||
| Exhibit A_Sealed Bid Checklist Reminders.pdf | ||
| Attachment 03_Drawings.pdf | ||
| Attachment 05_B409 Exterior Drawing.pdf | ||
| Attachment 04_B409 Interior Drawing.pdf | ||
| Attachment 01_SOW B409 Allied Support.pdf | ||
| Exhibit B_Checklist for Bid Bonds.pdf | ||
| Attachment 02_Divisions 01-02-03.pdf |
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Text version
W50S8R-23-B-0001 - PRE-BID CONFERENCE - SITE VISIT MINUTES
179 AW/MSC 06 March 2023
MEMORANDUM FOR RECORD
SUBJECT: Pre-Bid Conference, Site Visit
Solicitation: W50S8R-23-B-0001, B409 CYBER Allied Support
Location and/or Unit: 179th AW, Mansfield Ohio ANG
1. The site visit was conducted on 02 Mar 23, @ 10:00am. List of contractor attendees is attached.
The following Government personnel were present:
a. Gordon Strom, 179AW Contracting Officer
b. James Kliewer, 179AW Contracting OIC
c. Kiet Chung, Maj, 179th AW Base Civil Engineer
2. Everyone was welcomed; handouts of slide show presentation were provided. The following was discussed (slides attached):
a. Subcontractors present are not to be considered as an endorsement by the
Government; they are welcome to attend, interact with other contractors as they choose.
b. Pictures are authorized. Note that no pictures of SCIF facility may be included in photos.
c. Bid opening will be in same building/same room as the pre-bid conference.
Contractors are cautioned – should they choose to hand-walk bid package to bid opening, to ensure they hand-deliver package to Contracting Officer no later than bid closing time.
d. Ensure solicitation is read thoroughly. Note the complete bid package submission requirements.
e. Submission of RFI’s should be in as timely a manner as possible/is critical, and will be answered in as expeditiously a manner as possible. In the event that pertinent
RFI(s) submitted within the stated timeframes of solicitation are not answered in a timely manner, the bid opening date will most likely be extended to accommodate via solicitation amendment (Contracting Officer determination).
f. ALL RFI’s will be answered on a non-attribution basis; Contracting Opportunities
(via SAM site) will be sole site/source for obtaining answers/supporting documents if applicable, as well as any official solicitation amendments and/or addendums.
g. All were reminded that RFI’s shall be in writing (utilizing RFI format sent out with solicitation), and are due no later than 5 business days prior to bid due date (with bid
W50S8R-23-B-0001 - PRE-BID CONFERENCE - SITE VISIT MINUTES
opening day/time of 07 Apr 23/1:00PM (EST), that would make RFI no-later-than submission day/time of 31 Mar 23/1:00PM (EST).
h. Contractors (primes and any subcontractors) SHALL NOT contact 179th personnel.
All RFI’s/contact related to this project is restricted to submission to the Contracting
Officer (Gordon Strom). Subcontractors shall route their RFI’s through prime contractor.
i. Contractors are reminded that they are only responsible for what contained within the specifications, drawings, and all other information provided prior to bid submission
(answered RFI’s, etc.), which include references to required regulations that apply. In the event of changes to any conditions, unforeseen conditions, etc., those will be handled post-award.
j. Contractor inquired as to whether a posting amendment is SAM.gov is considered a solicitation amendment. It was clarified that anytime something is posted to
SAM.gov, that is called a posting amendment; when an amendment to the solicitation is made, it will be stated as such in the posting, along with the solicitation amendment
(which is numbered accordingly, as well).
3. Site visit followed pre-bid conference, where the following was noted.
a. Attendees viewed exterior and interior work site. Generator located outside facility was viewed. Contractor stated they would be requesting layout/information as to how the generator was setup in its’ previous location (Fort Smith, AR).
b. Contractor inquired about fire suppression system requirements; stated there appeared to be some drawings and guidance missing from solicitation documents.
c. Contractors were provided viewing/access to mechanical room, took pictures of B409 interior.
Note: If there are any questions related to these minutes or any aspect of this project, please contact Gordon Strom via email gordon.strom.1@us.af.mil (questions asked over the phone will be taken out of courtesy; however, the Government will only be responsible for those that are answered in writing). Ensure that you receive a response when submitting RFI, that it has been received. Also note SAM updates, to ensure all RFI’s have been answered.
GORDON STROM, Ohio ANG
Contracting Officer mailto:gordon.strom.1@us.af.mil
File details come from the government source that posted it. Updated .