RFI_Install AV Bldg 590 - Consolidated.docx

Requests for Information (Q&A) for Install AV Bldg 590 W50S7Z-20-Q-0014 RFI: W50S7Z-20-Q-0014 Install A V Building 590 All Rooms:

· Ceiling heights and type of ceilings (drop tile or finished) Drop Tile, heights vary. MBR is 12ft, Command Post is 10ft, Ops Desk is 11ft 4in, Break Rm 142 is 11ft 4in.

· Will any of the AV equipment be residing on the client’s network, or is it to remain isolated? Yes

· Is floor track or surface mount wire mold preferred when wall penetration isn't possible? Panduit is preferred for surface mounted wall applications, the carpet is a glued tile which is removable and we would prefer a flat cable to be installed under the tile.

Main Briefing Room #124: confirm equipment quantities

- Equipment rack is a wall mount rack, where will it be mounting? On the North wall close to the corner where the North and West walls meet.

1) The LWR-1228 does not have sufficient space for the needed equipment. Can we assume that we can use a larger LWR-2123 rack? Yes, supply us with what you believe is necessary for proper functionality.

2) Because the ceiling is better than 11” tall at the presenters location and the furthest viewer is nearly 30’ from the screen wall we would suggest using a much larger progressive 1.1 HD screen that is 78” X 139” (159” diagonal) lit by a higher output HD projector eliminating the need for the additional two 90” displays. Would this be acceptable? We have addressed this in the SOO V2

3) Because the back wall is better than 34’ from the presenter making the intelligibility of writing even on a 90” display impossible we would suggest using two (2) 55” displays ceiling mounted over the first row of seats as the confidence monitors. Would this be acceptable? After reading our updated SOO V2 which addresses screen size, if you believe this is necessary than yes include it.

4) What are the sources for content in this room? Is there to be NIPER and SIPER content from PC’s and VTC in this room? Yes Nipr and Sipr in this room. VPC is also required.

· Scope specifies 6 inputs, what will these inputs be (laptop, pc, blu-ray, etc) and where will they be located in the room? Multiple cpu’s and laptops. Located in the northwest corner of room

5) Should this room be equipped with Audio conferencing capabilities? Yes

· Are the microphone(s) only for sound reinforcement within the room or will there be any audio conferencing? There will be audio conferencing

6) To better cover the room and allow for lower volume we would suggest ceiling speakers rather than the two wall mounted cabinets. Would this be acceptable? We want ceiling speakers

· Material list specifies wall mount speakers, is this preferred over in-ceiling speakers

7) The consumer grade Furman M8 is no longer available; we would suggest a TAA compatible Surgex SX-DS-158. Would this be acceptable? Yes

8) For the Shure BLX consumer grade wireless, can we assume that a wireless lavalier microphone is needed? If so we would suggest using a Shure SLX124/85/SM58 combo system with one hand held and one lavalier microphone. Would this be acceptable? That material list was put together by another vendor for our market research. Use whatever equipment/items you think we need to make the system work properly. But this room has a no wireless requirement.

· How many microphones should there be? Please clarify if they are to be lapel or handheld or a combination of both. 1, podium mounted and hand held

· Are the microphone(s) only for sound reinforcement within the room or will there be any audio conferencing? Both

9) If this room is to have multiclassification (NIPER/SIPER/ SECRET) content, are we to assume that automated signage for inside of the room and outside of both entry doors should be added as per military requirements? No

10) Where will the touch screen be mounted in the room, and will it be wall or table mounted? On the podium

11) The material list is missing a control processor. Should one be added, or will it be provided? It will not be provided, if we need one, include it

Training and Conference Room 135

1) Please provide a functionality scope Read the SOO V2

2) The SOO document lists 70” Samsung. There is not a 70” Samsung. We would suggest a 65” Samsung for this room which is plenty large enough. Would this be acceptable? The monitors going in this room will be provided by the User.

3) What are the sources to be in this room? Is there to be NIPER and SIPER content from PC’s and VTC in this room? Yes there will be both Nipr and Sipr in this room and no VTC is required.

4) How many sources are to be in this room and where are they to reside? 2 sources: 1 Nipr cpu and 1 Sipr laptop. Nipr cpu on conference table, Sipr laptop on desk on west wall.

5) The SOO document lists flat HDMI cable to be placed under the carpet. This is a short-term solution for a long-term problem and a fire hazard as there is power on an HDMI cable. We would suggest the use of an ADA compliant “Over-the-Floor” Wiremold product. Would this be acceptable? Yes

6) The SOO document lists an extension system for “outside sources”. Where is this extension system to be utilized, i.e. where is the transmitter end being placed and is there a wire path in place? We don’t believe this is necessary for the room based on its use. 2 sources. 1 nipr and 1 sipr.

7) Where is all of the equipment to reside in this room? SOO V2 explains this

8) Should this room be equipped with Audio conferencing capabilities? No

9) Should this room have a simple control system with wall plate or touch panel control? Yes, Wall plate if necessary

CAT Room 132

1) Please provide a functionality scope SOO V2 should explain this.

2) The SOO document lists 70” Samsung. There is not a 70” Samsung. We would suggest a 65” Samsung for this room which is plenty large enough. Would this be acceptable? Yes, and it does not have to be Samsung, we are not specifying brands on the new SOO.

3) Is the Panduit cable covering for the wall? Yes

4) The SOO document lists 42” Samsung. There is not a 42” Samsung. We would suggest a 43” Samsung for this room, however we don’t see where this size display would be useful in this room. Please advise. The user requests 42in screens in this room, doesn’t have to be Samsung. SOO V2 states 3 monitors and 1TV.

5) What are the sources to be in this room? Is there to be NIPER and SIPER content from PC’s and VTC in this room? Both Nipr and Sipr. No VTC

6) How many sources are to be in this room and where are they to reside? 2 cpu’s total. 1Nipr cpu on south wall and 1 Sipr cpu pn south wall

7) The SOO document lists an extension system for “outside sources”. Where is this extension system be utilized, i.e. where is the transmitter end being placed and is there a wire path in place? Same answer as the first time this was asked above

8) Where is all of the equipment to reside in this room? Already answered

9) The SOO document lists a Kramer 4 X 1 HDMI switch. What connects to this switch and where it to reside? Vendor determines if this is necessary based on the users explanation of the use of this room.

10) The SOO document lists three (3) 35’ HDMI cables. HDMI cables of that length are reliable for any content above 720p. We would suggest using an active fiber HDMI cable. Would this be acceptable? Also what are these cables connecting to? Don’t use our measurement distances stated in the original objectives. If you determine we need cables that long than provide us with the proper cables necessary for proper use.

11) Should this room have a simple control system with wall plate or touch panel control? Simple wall control

Break Room 131A Eliminated from scope of work

Break Room 142

1) Please provide functionality scope Check SOO V2

2) The SOO document lists 42” Samsung. There is not a 42” Samsung. We would suggest a 43” Samsung for this room. Would this be acceptable? Yes, we are not suggesting brands in the new SOO V2.

3) The SOO document lists two (2) displays for this room. Where are what are the sources for this room? sources will include cable/sat tv, ACMI, laptop, cpu for the displays. The audio sources will include all these plus ipad/ipod/phone inputs.

4) Should this room have audio and if so from which source? Its in the SOO V2.

Conference Room 140 (We do not see this room on the floor plans) Eliminated from scope of work

OPS Desk Room 101A

1) Please provide functionality scope See SOO V2.

2) The SOO document lists an extension system. What is being connected with this extension and where is the transmitter to be placed? Same answer as above.

3) How many sources are to be in this room and where are they to reside? 4 sources which reside on the Ops Desk Island

4) The SOO document lists flat HDMI cable to be placed under the carpet. This is a short-term solution for a long-term problem and a fire hazard as there is power on an HDMI cable. We would suggest the use of an ADA compliant “Over-the-Floor” Wiremold product. Would this be acceptable? No, there is ample conduit in place to run cables from desk to wall. It is preferred that you use the conduit.

5) The SOO document lists flat CAT cable to be placed under the carpet. This is a short-term solution for a long-term problem and a fire hazard as there is power on an CAT cable. We would suggest the use of an ADA compliant “Over-the-Floor” Wiremold product. Would this be acceptable? See same answer as above question.

Console Area Room 132A

1) The SOO lists two (2) large monitors, 12 small monitors, and 14 cables. During the walk through/ briefing it was stated that the room needed to have two (2) 70” displays and one (1) 40” display. The room would have one (1) TV source (we assume CATV set-top box?), three (3) NIPER PC’s and two (2) SIPER PC’s. There is no scope of work (SOW) for this room. Please advise with a full SOW for this room providing for:

a. How many sources

b. Where are the sources

c. What are the sources

d. How many displays and where are they to be placed? We will determine the size.

e. Which sources need to be displayed on which displays?

f. Does the room require audio?

g. If Multi class are we adding the signage?

h. How many control panels will you require?

i. Where is the equipment to reside, i.e. equipment room, rack, etc.?

Forget the original statement of objectives for this room. Read the new one included in version 2. It better explains all of this.

More Questions and Answers:

A. Regarding Main Briefing Room 124:

Can you please list the changes of this av system as a result of the site visit that differ from the 24 item equipment list? Look at revised Statement of Objectives Is the design intent for this space that any av source ( Computer, BluRay, etc) can be shown on any flat screen display and the projector or the same image on all flatscreen displays and on the projector in any configuration? Yes What are the av sources and quantities of each av source that will be connected to this av system? Unclassified NIPR, SIPR and up to two other networks/inputs. VPC is also required If a computer is listed as an av source, will it have a multi-output video card? If so, how many video card outputs per computer? We anticipate all equipment will have 2 digital outputs. Not sure of connection type yet (DisplayPort vs HDMI) Will any of these multi-outputs be connected to a desktop monitor? There is a good chance a desk near the front of the room will have two monitors as well.

How many Crestron HD-EXT-C-B wall plate transmitters are needed in this room? UNK There is not a Crestron DM-RJ45 part number but there is a DMC-STR part number. What is the correct part number? If this streaming card is needed, what is the input source for this card? Is this provided by the bidder or the Army? As stated above, We anticipate all equipment will have 2 digital outputs. Not sure of connection type yet (DisplayPort vs HDMI) Is there a specific model of Crestron control processor that is desired for use with this system? No Is the intent of the Biamp Tesira Audio DSP to provide mixing for the single wireless microphone system or will there be more than one microphone? What kind of microphone(s) are needed, hand- held, lavaliere or headset? Is VOIP or audio or video conferencing integration needed in this room? We do not anticipate having more than one mic. We prefer to have a wired mic that can be secured to the podium with a mount. We would like the system to be able to handle a video teleconference system Is the purpose of the Cisco switch for the av system? Does the army intend to put the Crestron Matrix switcher and Crestron control processor on the Army’s network or have an AV VLAN? A VLAN will most probably be the solution for any devices requiring an IP or network backbone and connectivity.

The Christie DHD630 projector is a 16:9 aspect ratio and the projection screen specified is a 16:10 aspect ratio. Is this what was intended in the design? The Christie DWU630-GS is a 16:10 aspect ratio projector. Please quote a comparable projector. The Christie listed is not required.

Can cabling be run in the walls and in the ceilings in this room? Yes above ceiling. Any unclass materials can be transmitted through cables in the wall. Any Classified materials can not be transmitted through cables in the wall. Must be surface mounted and enclosed in Panduit for neatness.

B. Training and Conference Room 135 Should this room be priced two ways where under scenario one, the government is providing both the 70” displays and the display mounts with the bidder providing labor/cabling and under scenario two, the bidder provides everything? No, gov provided tv’s.

C. Cat Rm 132 Please clarify what is needed in this room as there was a lot of discussion at the site visit with different display sizes and quantities. Please see updated Statement of objectives.

Will the in-room computer have a quad output video card where one output feeds a desktop monitor and three outputs each feed one of the 3 flatscreen displays? yes What is the purpose of the 4 x 1 switcher and how will it be used? This was from our market research. As the subject matter expert we defer to you to determine if it is needed or if any other equipment is required.

Will Cable tv be provided to this room by the Army for the 4th display? Yes E. Break Room 142

1. Please restate what the desire is for this room’s functionality and desired display sizes? Please see updated Statement of Objectives.

G. OPS Desk Rm 101A Please confirm that the display sizes have increased from 55” to 70” for this room. Yes Are 24/7 operational grade displays needed for this room? Yes H. Console Area Rm 132A Please restate what the desire is for this room’s functionality and desired display sizes? Please see updated Statement of Objectives

For bidder’s proposal response, should we break down the cost by room and Line Item each component including breaking out labor and freight or do we provide one lump sum price for the project? Please propose each room/area broken down by cost, listing components for each room Can the flat screen displays be different brands than what is specified as long as they meet the commercial grade standards? Yes RFI – Questions

A. Briefing Room 124

1. 90” TV/Monitors - Do they need to be WIFI Disabled ? Yes

1. Do the monitors need to be Commercial Grade – for longevity of life ? Commercial Grade Preferred

1. Do the monitors need to be TAA complaint? No. devices must just be free of Bluetooth and WiFi capabilities.

1. Will this require a DODIN approved video distributor? If so the Crestron DM-MD8x8-CPU3 is not approved. Should we suggest alternate unit approved by DODIN? DODIN approved is preferable.

1. Can we install recessed speakers in the ceiling tile in the ceiling and run speaker wires in ceiling? Yes

1. If ceiling cannot be wired can we offer wall mounted speakers? N/A

1. Do you want NIPR and SIPR capabilities on this room system? Video input will come from NIPR and SIPR systems. It is also possible other systems may be used here as well.

1. Other than two inputs from the NIPR and SIPR computers, how many more inputs would you require/need? HDMI ports will be installed for each BYOD (bring your own device). A system capable of handling four dual monitor output systems is ideal.

1. Do you want the touch panel to control projection screens up/down? Do you want to control Projector on/off? Do you want to control on/off of TV/monitors? From the touchpad. Yes to all of the above. We want the touchpad to control the screens, projectors, and monitors.

1. Microphone do you require a Handheld Mic or a Podium stand type of microphone? A handheld mic with a mount for the podium is preferred.

1. The Government will furnish a Secure KVM switch? For the NIPR and SIPR signal switch. Yes, Government provided KVM with dual monitor out capabilities in the form of HDMI.

1. For the touch panel control of the room can we install one at the podium and one on the wall? This should not be necessary.

1. Will Government furnish White Board ? or Contractor to supply 60x90 ? Gov furnished

1. Do the projectors need to be TAA compliant ? No

1. Will ceiling mounted projectors be allowed? For wires, power electrical etc. Yes, ceiling preferred.

1. Do you want the projectors mounted on the back wall? ( this will determine the lens for the projector because the distance to the screen will be different based on where it’s placed)NA

1. If mounting to the ceiling will Government provide electrical? It’s already in ceiling

C. Cat Rm 132

1. What size monitors ? 42 inch monitors

1. How many of each size ? 3

1. Will Government furnish SIPR Connect? Monitors will not display both nipr and sipr.

1. Commercial or Consumer grade TV? Consumer grade (TV you can buy at Best Buy etc.) Commercial ( full duty built made to last, and turned on 24/7) Consumer

1. Can they have WIFI? No

1. TAA compliant ? Doesn’t have to be

E. Break Room 142 (Heritage Room)

1. Can we put Consumer grade TV in this room ? Consumer

1. Can the TVs have WIFI capable ? Yes

1. Do the TVs need to be TAA complaint? No

1. Can we install recessed ceiling speakers ? because of the netting restrictions. Ceiling mounted not recessed is preferred.

1. Can we install wall mounted speakers if recessed is not allowed? N/A

1. Will this room have a dedicated computer ? Future plans will have a computer but for this install, we wont have a dedicated computer

1. Would you like a wall plate for multiple inputs? HDMI, 3.5mm audio, VGA ports? Yes wall plate with multiple inputs.

1. How would you like to control the volume? Touch panel or a wall button/dial type? Touch panel more expensive? wall button/dial type

1. Do the monitors need to be TAA compliant ? No

H. Console Area Room 132A

1. How many monitors to mount? 6

1. Will GFE monitors ? None will be Gov furnished in this room

1. How many for NIPR and SIPR monitors?3 Nipr monitors and 2 Sipr monitors, and 1 tv for cable tv

1. What control would you like to have between monitors? Touch pad, button switcher or just computer extended to other monitors? We don’t know how this works, looking for solutions from you guys.

1. What size will be the monitors GFE? Answered above

1. Will GFE the monitor mounts – tilt mounts ? No, vendor will provide all mounts