Attachment_10_-_Annex_H_-_Facilities_Maintenance_Vertical.pdf

Facility Maintenance - Vertical

19 September 2018

Table of Contents

1.0 GENERAL INFORMATION

1.1 Overview

1.2 Components

1.3 Work Management and Control

1.3.1 Reporting Requirements

1.3.2 Publications and Forms

1.3.3 Facilities Maintenance Instruction

2.0 DESCRIPTION OF SERVICES

2.1 Facility Workload

2.1.1 BUILDER Sustainment Management System

2.2 Natural Gas Appliance and Equipment

2.3 Heating, Ventilation, and Air Conditioning (HVAC)

2.4 Eye Washes and Safety Showers

2.5 Roof Gutters, Drains, and Downspouts

2.6 Automatic Doors

2.7 Overhead Doors

2.8 Gates and Dock Levelers

2.9 Air Compressors/Unfired Pressure Vessels

2.10 Plumbing

2.10.1 Components

2.10.2 Leaks

2.10.3 Sump Pumps

2.10.4 Hot Water Tanks

2.10.5 Backflow Preventors

2.10.6 Grease Traps

2.10.7 Urinals

2.10.8 Wash facilities/racks

2.11 Sanitary Wastewater Treatment and Collection System

2.11.1 STP Maintenance

2.11.2 Components

2.11.3 Compliance

2.11.4 Reporting Requirements

2.11.5 Laboratory

2.12 Industrial Wastewater Treatment Plant (IWTP)

2.12.1 Components

2.12.2 Compliance

2.12.3 Reporting Requirements

2.13 Heating/Cooling Plants

2.13.1 Central Boiler Plants. ............................................ Error! Bookmark not defined.

2.13.2 Maintenance of Heating Units and Boilers. ........... Error! Bookmark not defined.

2.13.3 Chiller Units. ......................................................... Error! Bookmark not defined.

2.13.4 Air Handlers. ........................................................ Error! Bookmark not defined.

2.13.5 Condensers. ......................................................... Error! Bookmark not defined.

2.13.6 Cooling Towers. ................................................... Error! Bookmark not defined.

2.13.7 Ventilation Systems. ............................................. Error! Bookmark not defined.

2.13.8 Fan Coil Units. ...................................................... Error! Bookmark not defined.

2.13.9 HVAC Controls. .................................................... Error! Bookmark not defined.

2.13.10 Scheduled System Outages. ............................. Error! Bookmark not defined.

2.13.11 Perform Seasonal Start-up and Shutdown of AC Plants and Systems. .... Error!

Bookmark not defined.

2.13.12 Freeze Protection. ............................................. Error! Bookmark not defined.

2.14 Winterization and De-Winterization ................................ Error! Bookmark not defined.

2.15 Chemical Treatment of Water Systems ........................ Error! Bookmark not defined.

2.16 Lift Stations ................................................................... Error! Bookmark not defined.

2.17 Maintenance Cycles ...................................................... Error! Bookmark not defined.

2.18 Oil Separators ............................................................... Error! Bookmark not defined.

2.19 Electrical ....................................................................... Error! Bookmark not defined.

2.20 Grounding Point Checks

2.21 Security Systems

2.22 Fire Alarm/Suppression Systems

2.22.1 Fire Alarm Systems

2.22.2 Sprinkler and Hood Suppression Systems

2.23 Playgrounds

2.24 PM for Barracks Buildings

2.25 Elevator Maintenance

2.25.1 Elevator Inspection and Certification

2.26 Swimming Pools and Hot Tubs

2.26.1 Circulation, Heating, and Filtration Systems

2.27 Food Service Equipment ............................................... Error! Bookmark not defined.

2.28 Maintenance and Repair of Buildings and Structures

2.28.1 Buildings and Structures Maintenance Plan

2.28.2 Concrete

2.28.3 Masonry

2.28.4 Metal

2.28.5 Wood, Plastics and Composites

2.28.6 Thermal and Moisture Protection

2.28.7 Roofing

2.28.8 Doors, Window and Openings

2.29 Key Control and Locksmithing

2.29.1 Key Control Plan

2.29.2 Replace Locks

2.29.3 Lockout Service

2.30 Glass and Glazing

2.31 Louvers and Vents

2.32 Interior and Exterior Surfaces (Walls, floors and ceilings)

2.32.1 Painting

2.33 Specialties

2.33.1 Signs

2.33.2 Fire Extinguishers

2.33.3 Pest Control Devices

2.33 Specialties

2.33.1 Signs

2.33.2 Fire Extinguishers

2.33.3 Pest Control Devices

2.34 Equipment

2.34.1 Theater and Stage Equipment

2.34.2 Athletic and Recreation Equipment

2.34.3 Solid Waste Refuse Containers

2.35 Furnishings

2.35.1 Window Treatments

2.35.2 Audience Seating, Bleachers and Pews

2.35.3 Site Furnishings

2.36 Special Construction

2.36.1 Swimming Pools and Accessories

2.36.2 Saunas

2.36.3 Security Vaults

2.36.4 Portable and Mobile Buildings

2.36.5 Conveying Systems

1.0 General Information.

1.1 Overview. The Contractor shall inspect, repair and maintain all existing buildings, structures, and their components listed in real property records. The Contractor shall provide sustainment of vertical facilities such as buildings and all utilities plant structures within the five (5) foot demarcation line, excluding Army Family Housing.

1.2 Components. The Contractor shall perform preventive maintenance (PM) and repairs. Facilities and components covered under this Common Level of Support (CLS) include, but are not limited to, the following:

a. Administrative buildings

b. Training facilities

c. Maintenance shops

d. Warehouses

e. Medical facilities and clinics (alarm/fire systems)

f. Schools, chapels, and recreational facilities

g. Childcare facilities

h. Barracks

i. Billeting

j. HVAC systems

k. Fire alarms

l. Roofs

m. Installed building equipment

1.3 Work Management and Control.

1.3.1 Reporting Requirements. The Contractor shall prepare and maintain all maintenance records, files, and reports in General Fund Enterprise Business System

(GFEBS).

1.3.2 Publications and Forms. Specific publications and forms required for the accomplishment of work described in this CLS are listed in TE 0401.

1.3.3 Facilities Maintenance Instruction. This instruction addresses the Standard Operating Procedure (SOP) for Maintenance and Repair (M&R) and GFEBS.

2.0 Description of Services. The Contractor shall develop and implement (after KO approval) a Comprehensive PM and Repair Program. PM consists primarily of inspection, cleaning, lubrication, adjustment, calibration, and minor part and component replacement on building and structures, its component equipment and other systems included at facilities which are listed in TE 0001. The Contractor shall submit the Comprehensive PM and Repair Program for this service within 30 days after receipt of approval to start.

Work that is outside the scope of a PMO shall be accomplished through a DMO or OWO.

2.1 Facility Workload. The data detail shall be captured by OWOs, PMOs, and PWOs for this service.

2.1.1 BUILDER Sustainment Management System. N/A

2.2 Natural Gas Appliance and Equipment. The Contractor shall inspect natural gas appliance connections for leaks at the valve or adjustable meter. The Contractor shall repair leaks immediately and conduct inspections semi-annually. PM for natural gas appliances and equipment shall be performed IAW the requirements set forth in National Fire Protection Association (NFPA) 54 National Fuel Gas Code and 49 CFR 192, Transportation of Natural and Other Gas by Pipeline: Minimum Federal Safety Standards.

The Contractor shall maintain gas lines, gas meters, and regulators (low pressure side to include building plumbing).

2.3 Heating, Ventilation, and Air Conditioning (HVAC). The Contractor shall provide PM IAW manufacturer’s recommendations and repair services for HVAC systems. Services include maintenance, repair, and installation of all components, devices, and equipment.

Components include, but are not limited to: boilers, furnaces, compressors, blowers, motors, drive assemblies, control systems and wiring, duct work, burner assemblies, temperature controls, registers, condensate and drip pans and drains, grills, evaporators, air filters, and heat/air conditioning units.

2.4 Eye Washes and Safety Showers. The Contractor shall inspect, test, and maintain the eye washes and safety showers identified in TE 0402 IAW manufacturer’s recommendations.

2.5 Roof Gutters, Drains, and Downspouts. The Contractor shall semi-annually, in the months of April and November, inspect and clean all roof gutters, drains, and downspouts identified in TE 0001. Cleaning shall include removal of bird nests, cobwebs, beehives, wasp nests, vegetation, leaves, debris, and all other obstructions that restrict flow to and through roof gutters, drains, and downspouts. The Contractor shall replace loose, displaced, broken, or missing strainers. The Contractor shall re-secure and fasten all loose gutters and downspouts in conjunction with inspection and cleaning. The Contractor shall maintain a log and have it available upon request.

2.6 Automatic Doors. The Contractor shall, by the first week of every month, inspect and perform repairs to the automatic doors listed in TE 0403. The service includes inspecting and adjusting to confirm that all screws are tight, springs are in good shape, threshold is secure and fits properly, the on and off switch works properly, and door closing speed is adjusted to comply with the Uniform Federal Accessibility Standard (UFAS), and the Americans with Disability Act Accessibility Guidelines (ADAAG). The Contractor shall document repairs and inspection results, and make this information available upon request.

2.7 Overhead Doors. The Contractor shall semi-annually inspect and maintain the overhead doors, including electronically driven or motorized doors, operators, and controls identified in TE 0404. The Contractor shall verify doors in fire-rated walls meet the corresponding fire rating required by the building code(s). PM shall include inspection, adjustment, alignment, proper fit, testing of controls and safety devices, and lubrication of overhead doors.

2.8 Gates and Dock Levelers. The Contractor shall semi-annually inspect and maintain manually and electrically operated gates and dock levelers, listed in TE 0405, IAW manufacturer’s recommendations. Inspection and maintenance activities shall include electrical components, controls, operators, gate hardware, and all associated equipment.

2.9 Air Compressors/Unfired Pressure Vessels. The Contractor shall inspect, maintain, and test the air compressors/unfired pressure vessels annually and have these results available upon request. The Contractor shall contact the COR/ACOR for new equipment not identified in TE 0405 prior to inspection. An unscheduled work request shall be submitted for the new equipment.

2.10 Plumbing. Plumbing includes potable water systems consisting of hot and cold water piping, components inside the facility, and out from the facility to the point of demarcation. Waste, vent, and drain systems consist of piping and components inside the facility and out from the building to the point of demarcation. Potable water system includes domestic water heaters. Water heater types may be electric or fueled by natural gas, oil, or gas/oil combination with either atmospheric or forced draft burners. The Contractor shall repair, replace, and maintain potable water and waste, vent, and drain systems and components from the isolation valve. If no point of demarcation exists, then the point of demarcation is at a distance of five (5) feet out from the building.

2.10.1 Components. Components include, but are not limited to, the following: hot and cold water piping and fittings, insulation, natural gas piping systems downstream of the meter owned by the utility provider, sinks, faucets, hot water storage tanks, eye wash stations, drinking fountains, hot water circulation pumps, hose bibs, standpipes, expansion anks, relief valves, mixing valves, flushometers, bathtubs, commodes, piping, fittings, drains, sump pumps, motors, and sump water level controls IAW Technical Manual (TM) 5-810-5, Plumbing, Army Regulation (AR) 420-1, Army Facilities Management, and manufacturer’s specifications. The Contractor shall set hot water temperature IAW AR 420-1.

2.10.2 Leaks. The Contractor shall repair leaks of piping and plumbing fixtures. System and components in mechanical rooms shall function properly in the event of water leaking from valve and pump packings or seals. Sewage gases shall not be vented into facilities.

Drains shall be free of obstruction. Fuel oil or natural gas shall not leak from the system or components. Hot and cold water shall flow on demand through the piping systems with no leakage through closed faucets, mixing valves, or flushometers. Flushometers shall operate properly and shut off the water flow after the flush cycle.

2.10.3 Sump Pumps. The Contractor shall annually inspect, remove all debris, wash down, and operate the sump pumps and lift stations identified in TE 0406 and Attachment

07 Wastewater Services. Sump tanks shall not exceed their maximum capacity. Sump water level controls shall energize the sump pump prior to the sump becoming full, and shut off the pump after sump draining is complete.

2.10.4 Hot Water Tanks. The Contractor shall inspect hot water tanks identified in TE 0407. Inspection shall include a visual check for leaks, corroded surfaces, and improper setting of aquastat. PM shall include checking operation and condition of relief valve, draining of hot water tank, and ensuring that there is an unobstructed flow through the exhaust line for gas water heaters. Water heaters with forced draft burners shall perform in compliance with the Air Operating Permit, American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code, and manufacturer’s specifications. Burner combustion exhaust emissions shall not exceed fifty (50) parts per million (ppm) of carbon monoxide when burning natural gas, or a No. 1 (20% density) smoke on the Ringlemann Chart. Work shall be scheduled and performed with minimum impact to the facility mission.

2.10.5 Backflow Preventors. The Contractor shall develop and submit, for approval by the COR, a PM Program to annually inspect, certify, and repair all backflow prevention devices listed in TE 0509. Work shall meet the requirements of the applicable Safe Drinking Water Act (SDWA).

2.10.6 Grease Traps. The Contractor shall inspect, pump, clean, and maintain grease traps/interceptors listed in TE 0408. The Contractor shall inspect grease traps monthly.

Grease floating on the liquid surface shall be removed as a maintenance task and disposed at the Sewage Treatment Plant (STP) or other location approved by the COR.

Grease interceptors shall be pumped and cleaned IAW the following criteria:

a. When the fats, oils, and grease (FOG) or other floatable grease layer exceeds six

(6) inches in depth, as measured by a sludge core sampling device.

b. When the settled solid layer exceeds eight (8) inches in depth, as measured by a sludge core sampling device.

c. When the total volume of captured grease and solid material displaces more than twenty-five (25) percent of the capacity of the interceptor as calculated using a sludge core sampling device.

d. When the interceptor is not retaining/capturing oils and greases.

2.10.6.1 When a grease interceptor requires a complete pumping or cleaning, the Contractor shall ensure the excessive solids are scraped from walls, floors, baffles, and all pipe work interior of the interceptor. The Contractor shall pump-out and clean grease interceptors annually.

2.10.6.2 The Contractor shall maintain inspection records for each grease interceptor.

Inspection records shall include the date, time, FOG depth, sludge depth, and details of any repairs. Inspection records shall be made available upon request.

2.10.6.3 The Contractor shall submit a quarterly report to the COR/ACOR that identifies, at a minimum, the interceptor or trap inspection dates, dates cleaned, dates pumped, amount of liquids and solids removed on each occasion, and the service order number for repairs made. Reports shall be submitted by the fifth (5th) working day following the quarter end.

2.10.6.4 Chemicals, enzymes, live bacteria, grease cutters, or other additives shall be approved by the DPW Environmental and Natural Resources Division (ENRD) prior to use.

2.10.6.5 Disease traps and solid waste interceptors shall be maintained IAW with the manufacturer’s recommended procedures to prevent breakthrough to the sanitary sewers.

2.10.7 Urinals. The Contractor shall repair and replace urinals as required. Clogged drains and odor complaints shall be performed through a DMO.

2.10.8 Wash facilities/racks. The Contractor shall provide M&R to keep wash facilities properly operational. This includes vehicle wash points, vehicle wash facilities, and the trash container/dumpster wash point. Additional components including, but are not limited to, wash stations, valves, sediment basins, oil skimmers, sensors, sand traps, drains, lines, detention ponds, wash water, concrete and filter pumps, oil-water separators, make-up water systems, motors, gearboxes, piping, electrical systems, and controls IAW Operation and Maintenance (O&M) manuals, and manufacturer’s specifications. The Contractor shall provide regularly scheduled and unscheduled repairs. Sludge removal shall be performed under another contract.

2.11 Sanitary Wastewater Treatment and Collection System. The sanitary wastewater treatment and collection system delivers sanitary wastewater to the Sewage Treatment Plant (STP) by means of collection lines, sewer mains, and lift stations. Fort Hamilton’s sanitary wastewater collection system collects and delivers sanitary wastewater to the City “Owls Head” Sewage Treatment Plant (STP). There is one lift station located in building 231. There are approximately 89,608 linear feet (LF) of sewer mains ranging from 4 inches to 48 inches in diameter, and approximately 299 manholes. Domestic sewage is approximately 40,000 gallons per day (gpd). The Contractor's maintenance responsibility encompasses all of Fort Hamilton. The Contractor’s responsibility in the housing area is limited to main lines and manholes.

2.11.1 STP Maintenance. N/A

2.11.2 Components. Sanitary wastewater treatment and collection system components include, but are not limited to: electrical, electronic, and digital systems and controls; level controls, control panels, phone dialers, switches, metering devices, sewage basins, alarms, lift stations, wet wells, dry wells, pumps, motors, air compressors, filters, piping, indicator lights, mounting hardware, meters, valves, and fittings, and laboratory equipment and components.

2.11.3 Compliance. The Contractor shall repair and maintain sanitary wastewater treatment and collection system and components IAW AR 420-1; TM 5-814-1, Sanitary and Industrial Waste Water Collection - Gravity Sewers and Appurtenances; TM 5-814-2, Sanitary and Industrial Wastewater Collection - Pumping Stations and Force Mains; O&M manuals; and manufacturer’s specifications. Sample maintenance cycles checklists are in TE 0701.

2.11.4 Reporting Requirements. The Contractor shall submit to the COR/ACOR a plan for accomplishing the Sanitary Wastewater Treatment and Collection System scheduled maintenance work. The Contractor shall maintain a maintenance log that includes unusual conditions, accidents, and complaints.

2.11.5 Laboratory. N/A

2.12 Industrial Wastewater Treatment Plant (IWTP). The Industrial Waste Collection System (IWCS) consists of approximately of 4"-12" collection lines from motor pool wash racks. There is 1 lift station that is mentioned in paragraph 2.11.

2.12.1 Components. N/A

2.12.2 Compliance. N/A

2.12.3 Reporting Requirements. N/A

2.13 Heating/Cooling Plants. The Contractor shall inspect, maintain, repair, and service all heating systems, boilers and furnaces used in the production of domestic heat.

2.13.1 Central Boiler Plants. N/A

2.13.1.2 General Maintenance Considerations. N/A

2.13.2 Maintenance of Heating Units and Boilers. PM shall be planned, scheduled, and conducted. Gas and oil-fired boilers in TE 0409 shall receive PM prior to the onset of the heating season.

2.13.2.1 The Contractor shall inspect, maintain, and repair all heating units and boilers and associated equipment. M&R shall include steam and hot water heating sources, fuel storage, and handling equipment at the boilers, feed water, condensing flue gas and air system equipment, integrated systems such as heat pumps, miscellaneous pumps and instrumentation and controls. M&R performed by the Contractor shall be accomplished so equipment condition will remain unchanged or be improved from the time of receipt.

The work shall meet the various manufacturer's requirements for individual equipment items as stated in the operations and maintenance manuals.

2.13.3 Chiller Units. The Contractor shall inspect, maintain, and repair all units and associated equipment including instrumentation and controls. M&R performed by the file:///C:/Users/terry.hagen1/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/terry.hagen1/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/terry.hagen1/AppData/Local/Microsoft/Windows/Documents%20and%20Settings/mary.l.hudson/Local%20Settings/terry.hagen1/Local%20Settings/tuckeraj/Local%20Settings/Temporary%20Internet%20Files/OLK54/TE-5-070%20Sample%20STP%20Checklist.xls

Contractor shall be accomplished so equipment condition will remain unchanged or be improved from the time of receipt. The work shall meet the various manufacturer's requirements for individual equipment items as stated in operations and maintenance manuals.

2.13.4 Air Handlers. The Contractor shall inspect, maintain, and repair all units and associated equipment including instrumentation and controls. M&R performed by the Contractor shall be accomplished so equipment condition will remain unchanged or be improved from the time of receipt. The work shall meet the various manufacturer's requirements for individual equipment items as stated in operations and maintenance manuals.

2.13.5 Condensers. The Contractor shall inspect, maintain, and repair all units and associated equipment including instrumentation. M&R performed by the Contractor shall be accomplished so equipment condition will remain unchanged or be improved from the time of receipt. The work shall meet the various manufacturer's requirements for individual equipment items as stated in operations and maintenance manuals.

2.13.6 Cooling Towers. The Contractor shall inspect, maintain, and repair all units and associated equipment including instrumentation. M&R performed by the Contractor shall be accomplished so equipment condition will remain unchanged or be improved from the time of receipt. The work shall meet the various manufacturer's requirements for individual equipment items as stated in operations and maintenance manuals.

2.13.7 Ventilation Systems. The Contractor shall inspect, maintain, and repair all units and associated equipment including instrumentation. M&R performed by the Contractor shall be accomplished so equipment condition will remain unchanged or be improved from the time of receipt. The work shall meet the various manufacturer's requirements for individual equipment items as stated in operations and maintenance manuals.

2.13.8 Fan Coil Units. The Contractor shall inspect, maintain, and repair all units and associated equipment including instrumentation. M&R performed by the Contractor shall be accomplished so equipment condition will remain unchanged or be improved from the time of receipt. The work shall meet the various manufacturer's requirements for individual equipment items as stated in operations and maintenance manuals.

2.13.9 HVAC Controls. The Contractor shall inspect, maintain, and repair all units and associated equipment including instrumentation. M&R performed by the Contractor shall be accomplished so equipment condition will remain unchanged or be improved from the time of receipt. The work shall meet the various manufacturer's requirements for individual equipment items as stated in operations and maintenance manuals.

2.13.10 Scheduled System Outages. The Contractor shall coordinate all scheduled outages with the COR/ACOR. Outages shall be coordinated at least fourteen (14) working days in advance. The Contractor shall notify affected installation agencies of the scheduled outage. The Contractor shall attend, as applicable, planning meetings that may affect the heating or air conditioning systems the Contractor operates and maintains. The COR/ACOR will notify the Contractor at least forty-eight (48) hours in advance of planned meetings.

2.13.11 Perform Seasonal Start-up and Shutdown of AC Units and Systems. The Contractor shall perform the seasonal start-up and shutdown of AC units and systems within five (5) days of notification by the COR/ACOR IAW a priority list provided by the COR/ACOR. Seasonal shutdowns shall include winterization of condensers and shutoff for each system and item of equipment, including draining of lines, coils, and tanks and application of freeze protection where required.

2.13.12 Freeze Protection. The Contractor shall shut down, secure, and drain all equipment subject to freeze damage when freezing weather conditions are forecast, anticipated, or imminent. The Contractor shall, when forecast temperatures are expected to be below 10 degrees Fahrenheit, check all heating controls at boilers and pumps for proper settings. The Contractor is responsible for and liable to provide such services whether or not specifically informed or notified by the COR/ACOR, of such conditions. All equipment secured and drained for these reasons shall be returned to normal service when danger of freeze conditions has passed. The Contractor shall be liable for correction of any and all damages incurred as a result of failure to adequately protect equipment under these conditions. The Contractor shall notify the DPW work control center not later than (NLT) four (4) hours after securing a system from possible freeze damage.

2.14 Winterization and De-Winterization. The Contractor shall winterize and de-winterize the non-heated facilities and other non-heated systems listed in TE 0410. The Contractor shall be responsible for identifying and correcting any deficiencies that present a potential for freeze damage or water leak damage. Other winterizations and de-winterizations shall be performed as unscheduled tasks upon receipt of a valid work document. The Contractor shall complete the winterization of buildings and other systems by November 15th, and de-winterization no earlier than April 15th, unless directed otherwise by the KO or COR/ACOR.

2.15 Chemical Treatment of Water Systems. The Contractor shall provide chemical water treatment to the chilled water systems. The Contractor shall perform weekly testing for cooling tower water and add chemicals as needed. The Contractor shall maintain detailed records of all chemicals used for water treatment of cooling towers, condensate and chilled water systems, to include the following: building number, date chemicals were applied, description of chemicals used, quantity of chemicals used per system to maintain standards, chemical level readings in system before and after minor adjustments, date of inspection check and adjustment, results of inspection and name of persons doing the inspections and adjustments. This information shall be provided to the COR/ACOR in writing within five (5) days of each inspection check, and negative reports are required.

2.16 Lift Stations. The Contractor shall evaluate lift stations, collect and record data, perform adjustments necessary to control the quality of the operations, inspect for deficiencies and hazardous conditions to determine the plant M&R requirements.

Perform routine cleaning of equipment subject to waste material accumulations, blockages, algae growth, vector attraction, and offensive odors including, but not limited to, bar screens, grit collector, de-gritter, and weirs. Dispose of grit, scum, and screening material removed from the facility waste streams.

2.17 Maintenance Cycles. The Contractor shall perform maintenance cycles IAW O&M Manuals, and checklists in the maintenance plan.

2.18 Oil Separators. The Contractor shall be responsible for the cleaning, pumping, and unplugging of motor pool oil separators. Oil collectors, oil separators and inside interceptors shall be responded to as Urgent. The Contractor shall maintain the entire collection system in a free flowing condition at all times. Upon notification of plugged lines, the Contractor shall respond within two (2) hours to unplug the system. The Contractor shall notify the COR/ACOR within one (1) hour of notification of plugged sand traps and interceptors.

2.19 Electrical. The Contractor shall perform scheduled inspection, testing, calibration, maintenance, repair, and other services of electrical systems and components, IAW technical manuals and manufacturer’s instructions.

2.20 Grounding Point Checks. The Contractor shall perform grounding point testing on all points, metal bleacher covers, and facilities on an annual basis IAW the latest edition of the National Fire Protection Association (NFPA) standards for the installation of lighting protection systems. The Contractor shall check the grounding points in all buildings as required in the list of facilities in TE 0412.

2.21 Security Systems. N/A

2.22 Fire Alarm/Suppression Systems.

2.22.1 Fire Alarm Systems. The Contractor shall perform scheduled PM and inspection services on fire alarm systems and components listed in TE 0413 IAW the latest edition NFPA 72, National Fire Alarm and Signaling Code, technical manuals, and manufacturers’ instructions. Completed inspection testing and maintenance forms shall be provided to the Fire Inspector and made available upon request for the life of the contract. The Contractor shall perform fire alarm and fire suppression scheduled services at key facilities specified by the KO outside of normal duty hours.

2.22.2 Sprinkler and Hood Suppression Systems. The Contractor shall perform PM services on sprinkler systems and components listed at TE 0414 IAW the latest edition NFPA 25, Standard for Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems and on hood suppression systems listed in TE 0415 IAW the latest edition NFPA 17, Standard for Dry Chemical Extinguishing Systems for dry chemical systems and NFPA 17A, Standard for Wet Chemical Extinguishing Systems for wet fire extinguishing systems. The Contractor shall coordinate with the fire department and perform inspection, maintenance, and testing of fire protection systems. The fire protection systems shall comply with applicable NFPA Codes and TM 5-695, Maintenance of Fire Protection Systems.

2.23 Playgrounds. The Contractor shall annually inspect and perform PM on playground equipment listed at TE 0416. The Contractor shall inspect and maintain playground equipment each spring, between March 1st and April 1st.

2.24 PM for Barracks Buildings. The Contractor shall inspect barracks buildings listed in TE 0417 once a year and fill out an Inspection Checklist for each building. Checklists with all noted deficiencies shall be submitted to the COR/ACOR.

2.25 Elevator Maintenance.

2.25.1 Elevator Inspection and Certification. The Contractor shall inspect, test, maintain, repair, and perform certification services of elevators listed in TE 0418. Inspection and testing shall be performed with a Contractor-provided certified inspector. Inspection and testing shall be IAW the following:

a. State of New York Department of Licensing and Regulatory Affairs for Elevators

b. ASME A17.1, A17.2, A17.3 State of New York

c. NFPA standards

d. National Electrical Codes (NEC)

The Contractor shall obtain an annual State of New York elevator certificate of operation.

The Contractor shall post an up-to-date certificate in the elevators prior to the expiration of the current certificate. The Contractor shall create a schedule of inspection, testing, maintenance, repair and certification within 30 days of the contract start date and submit to the COR/ACOR for approval. The Contractor shall coordinate any scheduled shutdown with the affected building occupants after written approval is provided by the COR/ACOR.

In the event that an unscheduled shutdown of an elevator occurs, the Contractor shall notify the COR/ACOR within two (2) hours.

2.26 Swimming Pools and Hot Tubs. The Contractor shall perform PM and repairs during the operating season at the swimming and wading pools listed in TE 0420.

2.26.1 Circulation, Heating, and Filtration Systems. The Contractor shall repair, replace, and maintain swimming pool and hot tub circulation, heating, and filtration systems and components including, but not limited to: circulation pumps and motors, electrical systems and controls, water level controls, chemical addition pumps and piping, surge tanks and controls, indoor pool solar system, floats and water level controls, strainers, water piping and fittings, drains, gauges and thermometers, steam traps, hand valves, relief valves, control valves and actuators, pressure regulators, condensate tanks and pumps, heat exchangers, insulation, and attaching hardware IAW TM 5-662 Swimming Pool Operation and Maintenance, Technical Bulletin (TB) Medical (MED) 575 Recreational Water Facilities, and manufacturer’s specifications.

2.27 Food Service Equipment (FSE). N/A

2.28 Maintenance and Repair of Buildings and Structures. The Contractor shall inspect, maintain, repair, alter, modify and preserve all real property facilities and their components and all installed equipment, equipment-in-place and other associated equipment and furnishings normally maintained with real property using the latest industry standards, government Technical Manuals, federal, state and local laws and regulations identified for this contract. The facilities, systems and equipment are "as-is". This does not relieve this Contractor from successful and diligent operation, maintenance, repair and preservation. The Contractor shall conduct a safe operation that minimizes the Public's exposure to hazards, hazardous materials and disruption.

The Contractor shall accommodate Government personnel during working hours and minimize disruption to occupant operations, and interruption of utility services, including heating and cooling. The Contractor shall notify occupants a minimum of fourteen (14) calendar days of any major scheduled disruptions or interruptions. Permanent repairs shall follow temporary and emergency repairs.

2.28.1. Buildings and Structures Maintenance Plan: Develop and submit a maintenance plan for this area of work. The Plan shall describe the approach, recurring frequencies, and tasks for the systematic care, servicing, preservation, repair and inspection of buildings, structures and systems. The Plan shall include a comprehensive record keeping and reporting system of all services scheduled, and those completed (identifying the work accomplished on each facility, and piece of equipment or property). Routine maintenance shall be scheduled in accordance with industry standards and good practice and shall be developed to satisfy all applicable Codes.

2.28.2. Concrete: Maintain and repair all Portland cement concrete features of all facilities, structures and specialties. Concrete features include, but are not limited to:

foundations, roads, walkways, walls, columns, elevated slabs and loading docks.

Operations may include but not be limited to cleaning, resurfacing, and rehabilitation or strengthening; cutting and boring, crack repair, forming, anchors, inserts, rehabilitation and installation of joints, reinforcement, finishing, surface treatment, patching and grouting.

2.28.3. Masonry: Inspect and Maintain and repair all masonry features of all facilities and structures. Masonry features include, but are not limited to: interior and exterior walls, interior and exterior cladding, single-wythe and multi-wythe masonry, load bearing and non-load bearing masonry, small structures, chimneys, piers and columns, accessories, anchorages and reinforcing. Operations may include: cleaning, restoration of deteriorated masonry, pointing of masonry joints, grouting, and testing of masonry soundness.

2.28.4. Metal: Inspect and Maintain and repair all metal fabrications and components of all buildings and structures. Secure joints, connections and anchorages.

Connections may include mechanical fastening and welding. Repair damages.

Remove corrosion, and loosened or peeling coatings. Restore surfaces to prevent further corrosion and present a pleasing appearance. Prevent water from accumulating on surfaces, or in joints or niches. Support structurally threatened components.

2.28.5. Wood, Plastics and Composites: Inspect and Maintain and repair all wood, plastic and composite features of all facilities and structures. Wood and plastic features include, but are not limited to: rough and finish carpentry, architectural woodwork, millwork, historic woodwork, and fabrications and components made of plastic, composite materials and simulated stone. Work includes cleaning of architectural and historic architectural woodwork. Follow appropriate, industry practice nailing, screw and adhesive schedules. Protect wood and wood assemblies from damaging insects and fungi, and accumulated moisture. Other than temporary repairs and construction, wood shall be kiln-dried, stable stock. Wood exposed to moisture shall be pressure treated.

2.28.6. Thermal and Moisture Protection: Inspect, maintain and repair all thermal and moisture protection features of all exterior/interior of buildings and structures.

These features include, but are not limited to: building insulation, damp proofing, waterproofing, vapor barriers, roofing, siding and fiberglass panels, flashing and sheet metal, fire and smoke protection, joint systems and similar items.

2.28.7. Roofing: Inspect and Maintain and repair all roofs and components of all buildings and structures. Different types of roofs include (but not limited to) all types of shingles, sod, aggregate coated panels, asphalt, membrane, sheet metal, and plastic. Inspect all roofs annually in May, determine condition and perform necessary repairs to the roofing system. Rain gutters, downspouts and draining systems are to be free flowing and clear of debris.

2.28.8. Doors, Windows and Openings: Inspect maintain and repair all doors and windows, frame components, panels for all buildings and structures. This includes (but not limited to) all wood, metal, plastic, automatic, electric, glass, roll up panels, composites types of materials. This includes all door and window hardware maintenance and repair requirements.

2.29. Key Control and Locksmithing: Make, issue, and control keys. Key, issue and control lock cylinders. The Contractor is accountable and responsible for all keys and cylinders on Post under the Garrison's control. Key control and locksmithing shall be in accordance with AR 735-5. All requests must be made by an authorized requestor, and accompanied by written approval by the Garrison Physical Security, except for UPH housing which can be approved by the UPH Chief in DPW. Codes and combinations to code and combination locks are the responsibility of the individual occupant. The current system in use is the "Best Access Systems" 7-pin, "Peaks patented" system. A few buildings that are designated for demolition or abandonment may still have the earlier "Best" 7-pin Standard system. Restrict the issue of keys to authorized employees with a current need for the key. Do not permit entrance to securable areas to any person other than either Contractor employees currently engaged in work in that area or authorized Government personnel. Do not allow keys to building or facility entrances or exits to be removed from Fort Hamilton.

2.29.1. Key Control Plan: Submit a comprehensive key control plan as part of the proposal. Describe a system to ensure that all keys and cylinders issued are inventoried and accounted for at all times. The plan will be approved before implementation and updated to meet mission changes by Physical Security Officer.

2.29.2. Replace Locks: Replace or re-key individual locks, as required and as approved. Follow the existing hierarchical keying system for all new cylinders and re keyed cylinders. When a master key is lost or found duplicated, all locks and keys for the affected system shall be replaced by a DPW approved IJO.

2.29.3. Lockout Service: Lock out service will be provided on a service order basis;

validation of occupancy shall be coordinated with the Provost Marshal Of f i ce .

2.30. Glass and Glazing: Inspect, maintain and repair glazing including fixed exterior lights and interior glazing such as security glass. Repair cracked and broken glass, mirrors etc., frames caulking and weather stripping to prevent infiltration of outside air as well as preserve the insulation values of the room.

2.31. Louvers and Vents: Inspect and repair all louvers and vents related to any real property or equipment. Ensure all louvers and vents are free of debris or other obstructions, and that those mechanical, are adequately lubricated and functioning properly. Interior louvers and vents must be cleaned as part of maintenance.

2.32. Interior and Exterior Surfaces (Walls, floors and ceilings): Inspect maintain and repair all interior or exterior walls, floors and ceilings of all facilities and structures. Types of surfaces (not all inclusive) include tile, clay, wood, gypsum board, stone, plaster, brick, masonry, carpet, rubber, cork, epoxy, acoustic, etc.

Consult the Fort Hamilton Installation Design Guide (IDG) in choosing materials and color schemes. If existing aesthetics cannot be matched, the Contractor shall submit variations to the COR/DPW for approval prior to installation.

2.32.1. Painting: Apply, maintain and repair paint. Painting includes, but is not limited to: stains, transparent finishes, varnishes, lacquers, primers, fillers, sealers, paint removers, waxes, and textured and faux finishes. Painting also includes (but not limited to): acrylic latex, alkyd, aluminum, latex, stain/marks reducer, epoxy, fire retardant, heat resistant, graffiti resistant, and enamel paints. Properly prepare surfaces for the material being applied, and use the appropriate paint for the conditions.

2.33. Specialties: Maintain and repair all specialty features of facilities and structures. Specialties include, but are not limited to: information and traffic signs, cubicles and lockers, partitions, toilet and bath accessories, fireplaces, fire protection and safety specialties, postal boxes, awnings and canopies, flagpoles, and pest control devices shall be inspected and maintained IAW industry standards.

2.33.1. Signs: Inspect, Maintain and repair signs including, but not limited to: traffic signs, building signs, directional signs, building numbers, information tabs on signs, plaques, and other information specialties IAW the Fort Hamilton Installation Sign Design Guide and the Uniform Traffic management Guide. Design, layout and fabricate signage to include lettering, graphics, and pictorials. Traffic signs shall be retroreflective to show the same shape and color, both day and night. Verify information with the DPW. Install post-mounted signs; secure, plumb and level, at the proper height, and so as not to interfere with pedestrian of vehicular traffic.

Install surface-mounted signs and sign tabs flush. Update existing signs, sign tabs and pictorials.

2.33.2. Fire Extinguishers: Maintain, repair, refill or replace fire extinguishers as directed by industry standard or the COR.

2.33.3. Pest Control Devices: Inspect and repair installed bird, insect and rodent control devices such as bird spikes and nets. Equipment such as traps and bait stations are identified in under Pest Control.

2.34. Equipment: Inspect, maintain and repair all Installed Building Equipment not covered by other Sections, Equipment-In-Place , and certain pieces of Personal Property listed below or in the contract Technical Exhibits, IAW manufactures specifications and Industry standards i.e., security equipment, laundry and residential appliances, prefabricated kitchen units, kitchen and food service equipment, fire suppression hoods, exhaust ventilation hoods, theater and stage equipment, athletic and recreation equipment, solid waste equipment.

2.34.1. Theater and Stage Equipment: Inspect maintain and repair theater equipment such as curtains, stage lighting, projection screens and rigging.

2.34.2. Athletic and Recreation Equipment: Inspect, Maintain and repair athletic and recreation equipment in good, safe working order including, but not limited to:

playgrounds, outdoor basketball and tennis equipment, and moveable tables, benches and bleachers. Maintain the finish surfaces, appearance and the safety certifications of equipment and surfaces. All equipment shall be maintained IAW Manufactures specification and Industry standards.

2.34.3. Solid Waste Refuse Containers: Inspect, clean and disinfect, repair, and maintain moveable solid waste and recycle containers. Provide adequate numbers of refuse containers for convenient trash deposits. Clean and disinfect refuse containers quarterly ensuring removal of any items, deposits etc. of the lining of the container.

2.35. Furnishings: Maintain and repair fixed and moveable furnishings. Furnishings include, but are not limited to window treatments, manufactured casework with and without countertops, seating and site furnishings. Maintain furnishings operable, safe and pleasing in appearance. Securely anchor fixed furnishings. Replace individual components and pieces, as required.

2.35.1. Window Treatments: Install, inspect, maintain and repair window blinds and shades.

2.35.2. Audience Seating, Bleachers and Pews: Maintain and repair theater seating, gym telescoping bleachers and chapel pews.

2.35.3. Site Furnishings: Maintain and repair fixed site furnishings, such as, but not limited to; bicycle racks, trash and litter receptacles, picnic tables, benches, monuments and memorials and gazebos. Restore and protect surfaces and maintain IAW manufactures' specifications and industry standards. Eliminate all safety hazards.

2.36. Special Construction: Maintain and repair special construction facilities and associated systems and equipment.

2.36.1. Swimming Pools and Accessories: Inspect Maintain and repair swimming pools and accessories. Pools include below-grade pools and wading pools, lined pools and coated pools, and coping around pool perimeters. Accessories include, but are not limited to: ladders, diving boards, life guard chairs and slides. Maintain IAW manufactures' specifications and industry standards.

2.363.2. Saunas: Maintain and repair modular saunas. Make repairs with knot-free> soft wood appropriate for sauna use.

2.36.3. Security Vaults: Maintain and repair security vaults and arms rooms, to include their security systems.

2.36.4. Portable and Mobile Buildings: Maintain and repair portable and mobile buildings IAW manufactures' specifications and industry standards.

2.36.5. Conveying Systems: Maintain and repair all conveying systems. Systems include, but are not limited to: dumbwaiters, handicapped lifts, personnel and freight lifts. Maintain certification status of individual systems according to ASME A17.1, NYC codes and FDNY requirements. Maintain records of all inspections, maintenance and repairs. Certify systems with an independent, licensed company.

Certifications should be submitted to the COR/DPW when received. Report any deficiencies to COR/DPW as soon as identified.