VSD-656 Env w window and idicia.doc

SPECIFICATIONS FOR ENVELOPE, NO. 10 – WHITE ENVELOPE

FORM NAME:

NO 10 – White envelope, mail out with bulk mailing Indicia

FORM NUMBER:

VSD-656.2

QUANTITY:

5,000,000

SIZE:

No. 10 Envelope

9 ½” Wide

4 1/8” High

WINDOW COVER:

Translucent plastic film (Dow Film or approved equivalent).

Window cover must be securely glued to inside of envelope with glue on all four edges of cover.

Window cover must be smooth and securely glued so as not to impede insertion process by automatic inserters.

WINDOW SIZE:

1 1/8” x 3 ¾” (See sample)

WINDOW

PLACEMENT:

1” from left edge of envelope

5/8” up from the bottom of envelope (See sample)

STOCK:

24# No. 10 White Wove, as per sample attached.

TYPE:

Diagonal seams

INK:

Black

COPY:

The envelope must have the following information and permit number printed on the EXTERIOR envelope copy. It will be the vendor’s responsibility to obtain the correct artwork and proper location from the Secretary of State’s Office.

Presorted

First Class

U.S. Postage

Paid

Springfield IL

Permit 93

PRINTING:

Face only.

For reference of Style, size, font, and boldness of type to be as per sample attached All type to be set new.

Hue, tone, and intensity of black ink to be as per sample attached.

Coverage of ink must be uniform completely across the web and from the beginning to the end of each roll of stock for the entire run.

FLAP:

Flap on top – Fold Down - DO NOT LEAVE EXTENDED.

Envelope flap will have the following (GRAPHIC TO BE USED IS AVAILABLE UPON REQUEST):

“DO more Online with Expanded Services at ILSOS.gov

Skip the line do it online” Please see attached graphic for reference of placement and size of verbiage.

Full Gummed

THROAT:

As per standard for size

SEAMS:

Diagonal seams

PACKING:

Envelopes to be packed on top edge in cardboard boxes.

500 envelopes to be packed per box.

2500 total envelopes per carton (5 boxes)

Packed in good quality cardboard corrugated cartons packed full, but not to exceed 25 lbs per carton, uniform size, must be sufficient strength for stacking and must be 275 lb. p.s.i. test strength.

Carton must clearly be marked/labeled on one end to indicate:

Form number

Quantity

Size of envelope

Name of vendor

Requisition number

SPECIFICATIONS

FOR PALLETS:

Size of the skid must correspond with the materials being shipped. Skid must be well made, 36” width and 48” length

Pallet and cartons are not to exceed 55” in height No exceptions. As nearly as possible, the same number of cartons shall be placed on each pallet and shrink wrapped.

1. Pallets must not be double stacked on the carrier or at the storage facility at any time.

2. Cartons are to be strapped or made secure to the pallet so that cartons will not shift on the pallet or be damaged in shipment.

3. Edges of cartons should be protected so that strapping does not damage cartons or envelopes.

4. The ends of the skidded material must allow entry of our forklifts and hand dollies.

5. Materials on the skids must not overhang more than two inches on any side of the skid.

6. Pallets must be loaded on the carrier so that our personnel may drive on, pick up, and back out without turning the forklift.

Shipments received by the department not meeting these specifications will be returned to the vendor at the vendor’s expense.

CONSTRUCTION

OF PALLETS:

Pallets must be the expendable wooden type. Skid must consist of two layers of 1" thick boards laid at right angles and held apart by 2" X 4" stringers. The 2" X 4" stringers are to be against the wide side of the 1" thick boards so that the face of the 2" (actually 1 1/2") side of the 2" X 4" is against the wide side of the 1" boards on top and bottom.

The 1" thick boards are to be held apart by three 2" X 4" stringers ‑ one down each side of the 48" side of the skid and one down the center.

ADDITIONAL

REQUIREMENTS:

Envelopes must function properly when use and sealed in a Pitney Bowes Computer Output Mailing Machine and a Pitney Bowes Relay 8000 inserter and sealer.

If the envelopes do not meet all the foregoing specifications and the delivery instructions, they will not be accepted by the Office of the Secretary of State.

NO Overruns. Underruns limited to 1%

Send proof to:

vsfiscal@ilsos.gov

DELIVERY DATE:

5,000,000 envelopes on or before October24, 2025

DELIVER TO:

Deliver F.O.B. To:

Office of the Secretary of State

Vehicle Services Department

3701 Winchester Road

Springfield, IL 62707

BILL TO:

Secretary of State

Vehicle Services Department

501 S 2nd St, Room 311

Springfield, IL 62756