VSD-468 Reprint Renewal form~2.doc
DOC document 31 KB Posted
- Contract number
- 23-416CMS-BOSS4-P-55004
- Issued by
- Illinois
About this file
This document is a specifications and renewal form for a state contract award issued by the Illinois Secretary of State Vehicle Service Department for the production of two-micro-perforated horizontal paper forms designated VSD-468.2. The contract involves the state of Illinois and an unnamed vendor responsible for manufacturing and delivering the specified product.
The contract calls for the production and delivery of 750,000 units of 24-pound weight premium-grade paper forms measuring 8 inches wide by 11 inches high, to be printed in four colors (three colors on the front, one color on the back) with specific technical requirements including Hammermill equivalent paper at 90 percent opacity minimum, two micro-perforation lines, and guaranteed compatibility with Xerox Nuvera 288EA and Lexmark MS421 laser printers as well as Pitney Bowes and Bell & Howell folder/inserter equipment. The forms must be packaged in cartons containing 5 reams of 500 sheets each, bound to 36-by-48-inch pallets, with a delivery deadline of October 17, 2026, to the Illinois Secretary of State Vehicle Service Department Winchester Warehouse in Springfield, Illinois. The vendor is required to guarantee proper paper functionality through multiple folds and insertions, limit underruns to 1 percent with no overruns allowed, maintain pallet integrity for up to 12 months, and ensure cartons remain undamaged during binding and shipment. Billing is to be directed to vsfiscal@ilsos.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| ILSOS Purchase Order 26VS105008 Midland Paper VSD 468.2 perforated paper.pdf | ||
| VSD 468_Proof.pdf |
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Text version
SPECIFICATIONS FOR TWO-MICRO-PERFORATED HORIZONTAL PAPER
FORM NAME:
Two-Micro-Perforated Horizontal Paper
FORM NUMBER:
VSD-468.2
QUANTITIY:
750,000
SIZE:
Overall width
8 ½”
Overall height
11”
STOCK:
Paper stock must be 24-lb weight. Cut sheet paper to be letter size (8 ½” wide X 11”high). Long grain of the paper must run the 11-inch direction. Will be printed on both sides and must not bleed through. Hammermill equivalent at 90 percent opacity minimum.
1) Grade Classification: Premium No.4
2) gm m2: 90.0
3) Caliper Mils: 4.9
4) Brightness: 92.0
5) Sheffield Smoothness Range: 120-180
6) Permanence: 50 Years minimum
7) Toner used in the Xerox laser printer must adhere to the paper.
PRINTING:
Printed 3 colors on 1 side (face) and 1 color on 1 side (back).
Face of sample reflects message in top left-hand corner to be printed in PMS 200U Red and print in lower left-hand corner in PMS Black in exact location as reflected on attached sample.
Drop out ink is to be printed as per Sample attached front and back. The words DRIVERS LICENSE NUMBER(S) / FEIN and character boxes added on attached sample shall also be printed in drop out ink.
The ink colors are mixed at a ratio of 30 parts white to 1 part color and are classified by the Pantone Matching System. Color is PMS 304 Light Blue
Print Contract Signal (PCS) to be less than .15 for drop out ink.
Drop out print boxes must have a line thickness of 0.5 –1.0 mm. A minimum of 0.25 inches of clear space is required around each check box on the front of the renewal coupon.
The size of each Drivers License Number(s) / FEIN and Change of Address character box should be a minimum of 5 X 6-mm allowing 0.25 inches of clear space.
Form number “VSD-468.2”, the quantity ordered and the month and year the form is printed, are to be printed in the lower right corner of each application. i.e.: VSD-468.2 4/26
MICRO-
PERFORATION:
Two-Micro-Perforation or approved equivalent.
A. Micro-Perforation lines to be ironed to eliminate bulge.
B. Micro-Perforation must run full 8 ½” width of the paper and first line must be located 3.67” from the top of the form. Second Micro-Perforation must be located 7.33” (7 1/3)” from the top.
C. Both Die-cut Micro-Perforated must be free of paper dust and chaff, which can cause contamination of the photoreceptor on the Xerox printer.
D. Integrity of Micro-Perforation must be sustained after multiple manual foldings, in addition to initial folding and inserting on the 8300 model Pitney Bowes as referenced in item E. below.
APPLICATION:
To be printed on a Lexmark MS421 and Xerox Nuvera 288EA Laser Printers. Temperature of heat roller in fuser area is 395 degrees Fahrenheit, 120 lbs. per square inch of pressure at 21 milliseconds dwell time.
ADDITIONAL
REQUIRMENTS:
1. Vendor must guarantee the paper will function properly when printed by a Xerox laser printer.
2. Vendor must also guarantee, the paper will function properly when folded and inserted by Pitney Bowes Folder/Inserter and a Bell & Howell Inserter.
3.
Underruns limited up to 1% and overruns are not allowed.
PACKAGING:
Paper is to be poly wrapped. 500 sheets of paper to a ream, 5 reams to a carton.
Cartons should be individually bond to insure no movement of the reams. When binding, cartons must not be crushed.
All cartons to be of uniform size and same number of sheets to be packed in each carton. Cartons not to be stacked over 55 inches high including pallet height.
All cartons to be a minimum of 275 lb test strength p.s.i.
Name of form, form number (VSD-468), quantity, order number, and name of vendor must be clearly labeled or stenciled on one end of each carton.
Cartons must be bond to pallets, making sure not to damage the cartons or paper. Pallet size 36” wide by 48” long. No Exceptions
Vendor must guarantee pallets will stay intact during shipment and storage for up to 12 months.
Pallets should be accessible from all 4 sides with either a pallet truck or a pallet jack.
DELIVERY DATE:
750,000 DOCUMENTS,
by or on October 17, 2026
DELIVER TO:
Deliver F.O. B. to:
Office of the Secretary of State
Vehicle Service Department
Winchester Warehouse
3701 Winchester Road
Springfield, IL 62707
BILL TO:
vsfiscal@ilsos.gov
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