VSD-240 Dealer Renewal return env~1.doc
DOC document 33 KB Posted
- Contract number
- 23-416CMS-BOSS4-P-55011
- Issued by
- Illinois
About this file
This document is a specification sheet for a state contract award issued by the Illinois Secretary of State Vehicle Services Department. The specification outlines requirements for the production and delivery of dealer renewal return envelopes under form number VSD-240.7.
The contract specifies the production of 15,000 return envelopes with the following specifications: 8 7/8" wide by 3 7/8" high, printed on 24 lb. No. 9 white wove stock with black ink, and designed to function with Pitney Bowes Computer Inserter/Mailing Machines. Envelopes must be packed in cardboard boxes containing 500 units per box, with 2,500 envelopes per corrugated carton. Cartons must meet minimum 275 lb. p.s.i. test strength and be loaded on expendable wooden pallets measuring 36" wide by 48" long with a maximum height of 55 inches. The successful bidder must submit proof samples prior to production and maintain constant quality control throughout manufacturing, with sharp dies and clean-cut corners required. Underruns and overruns are not permitted. Delivery is required to the Office of the Secretary of State Vehicle Services Department in Springfield, Illinois on or before September 4, 2026, on an F.O.B. basis.
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Text version
SPECIFICATIONS FOR VSD-240.7
RETURN ENVELOPE
FORM NAME:
Dealer Renewal Return Envelope
FORM NUMBER:
VSD-240.7
QUANTITY:
15,000
TYPE:
As per sample attached.
SIZE:
8 7/8” wide
3 7/8” high
STYLE:
Return envelope
STOCK:
24 lb. No. 9 White Wove
INK:
Black
COPY:
Please refer to samples attached for placement, font, sizes of text of the return address portion.
Please refer to samples attached for placement, font, sizes of text for the mail to address portion.
LAYOUT:
Style, size, and boldness of type to be the same as per sample. All type to be set new.
PRINTING:
Front:
Hue, tone, and intensity of black ink is to be same as per sample attached.
Backer on flap:
Printing to be same as per sample.
FLAP:
On top. Fold down, DO NOT leave extended.
PACKING:
Envelopes to be packed on top edge in cardboard boxes.
500 envelopes to be packed per box.
2500 per corrugated carton.
Corrugated cartons to be of uniform size and must be a minimum of 275 lb. p.s.i. test strength to permit high stacking. Cartons to have internal bracing so envelopes will not be bent or crushed in shipment.
Form number, quantity, order number, and name of vendor must be clearly labeled or stenciled on one end of each carton.
Cartons to be strapped or made secure to pallet so those cartons will not shift or be damaged in shipment.
Cartons when placed on pallets are to be stacked no more than 55 inches high.
SPECIFICATIONS FOR PALLETS
Pallets must be loaded on the carrier so that our personnel may drive on, pickup, and back out without turning the pallets in the carrier.
Size of skid must be 36” wide and 48” long. Pallet and cartons are not to exceed 55” in height. Pallets must be expendable wooden type. No exceptions.
Pallets must not be double stacked on the carrier at any time.
QUALITY
CONTROL:
A high-quality envelope is to be furnished with this order. See sample for the quality of envelope to be furnished.
Constant quality control of the highest degree must be maintained on these envelopes from the beginning planning to final delivery of the envelopes by the successful bidder.
The die is to be sharp and new as all corners are to be clean cut with no frayed, torn or bent edges.
At no time is any stage of production of these envelopes to be carried on without the physical presence of highly qualified personnel checking the quality of the production.
ADDITIONAL
REQUIREMENTS:
Proof required - sample envelopes with all copy imprinted thereon. Send proofs to:
Secretary of State Vehicle Services vsfiscal@ilsos.gov
Underruns/Overruns are not allowed.
Envelopes do not meet all of the foregoing specifications delivery instructions and delivery date; they will not be accepted by the Office of the Secretary of State.
Envelopes must function properly when inserted by a Pitney Bowes Computer Inserter/Mailing Machine.
DELIVERY
INSTRUCTIONS:
All envelopes are to be delivered F.O.B. to:
Office of the Secretary of State
Vehicle Services Department
3701 Winchester
Springfield, IL 62756
DELIVERY DATE:
On or Before September 4, 2026
BILL TO:
vsfiscal@ilsos.gov
File details come from the government source that posted it. Updated .