VSA_Heavy_Equipment_Add_Delete_Template.xlsx

The file VSA_Heavy_Equipment_Add_Delete_Template.xlsx is an add/delete form for the Virginia Sheriffs' Association (VSA) Heavy Equipment Bid 26-07-0711, designed to allow vendors to modify the draft bid package's equipment list during the procurement process. Vendors are instructed to complete this template for heavy equipment they wish to bid on or remove from consideration, submitting the Excel file to Kaylyn Mitman by the specified deadline. The form requires vendors to list equipment by group, make, model, and model number, with instructions to reference the "List of Equipment Groups Currently Available" in VendorLink and contact the procurement coordinator if a suitable group is not identified.

The add/delete template is part of a broader procurement opportunity for a comprehensive heavy equipment contract covering 75 equipment groups, with bids due by July 11, 2025, at 12 noon EST. The contract, effective from August 15, 2025, to August 14, 2026, requires vendors to provide current model year equipment with a minimum 6% MSRP discount and include a 0.75% commission fee. Vendors must submit detailed documentation, including manufacturer certifications, build sheets, and five government references, with at least one reference from a Virginia public body. The procurement is structured as a cooperative purchasing contract, potentially serving public bodies in Virginia and other states, with vendors required to maintain $1,000,000 in liability insurance and demonstrate financial stability through bank references and financial statements.