Bid_26-07-0711_Newspaper_Advertisement.pdf

This is a public notice and invitation for bid issued by the Virginia Sheriffs' Association for its Heavy Equipment Procurement Program (Bid 26-07-0711). The VSA is seeking vendors to supply heavy equipment across 75 distinct equipment groups, including all-terrain vehicles, asphalt maintenance equipment, excavators, chassis and trucks, cameras, generators, utility vehicles, and warning systems for municipal, law enforcement, and public service organizations. The procurement covers 1,237 line items across diverse equipment categories. The bid period opens on June 6, 2025, and closes at 12 noon EST on July 11, 2025. A pre-bid conference will be held via Zoom on April 25, 2025, from 10:00 am to 12:00 pm EST, with RSVP required by April 16, 2025, directed to kmitman@virginiasheriffs.org. Contract awards are scheduled for August 15, 2025, with the contract term running from August 15, 2025, through August 14, 2026.

Vendors must submit bids electronically through the VSA's VendorLink online bid system and must be authorized distributors meeting specific requirements, including $1,000,000 in comprehensive general liability and automobile liability coverage and a drug-free workplace certification. Pricing requirements mandate current model year equipment with a minimum 6% discount off MSRP and inclusion of a 0.75% commission fee in base pricing. Required documentation includes manufacturer certifications, build sheets, option sheets, and five government references, with at least one from a Virginia public body. Vendors must demonstrate financial stability through bank references and financial statements. The VSA reserves the right to reject any and all bids, award the contract in full or in part, and may conduct onsite inspections of vendor premises. No specific award values are stated, and no set-aside designations for disadvantaged enterprises are mentioned. This cooperative purchasing contract is designed to potentially serve public bodies in Virginia and other states where cooperative purchasing is approved.