2025-2026_VSA_HE_Official_Calendar.pdf
PDF 188 KB Posted
- Attached to
- Heavy Equipment State and local contract opportunity
- Solicitation number
- 26-07-0711
- Issued by
- Virginia
About this file
The document is a comprehensive calendar for the Virginia Sheriffs' Association (VSA) 2025-2026 Heavy Equipment Bid (Bid 26-07-0711), detailing the solicitation and procurement process for heavy equipment. The bid process spans from March 14, 2025, to August 15, 2025, with key milestones including vendor registration, draft bid package reviews, a pre-bid conference via Zoom on April 25, 2025, and a bidding period open from June 6, 2025, to July 11, 2025, at 12 noon EST. Vendors must create an account with VendorLink and be listed as a "Planholder" before the bid period, with all bidding and document submissions required to be completed within the VendorLink platform.
The procurement timeline includes multiple stages for equipment specification reviews, with vendors able to submit "Add/Delete" forms to request changes to the equipment list on April 1, April 22, and May 15, 2025. The VSA will publish bid tabulation results on July 15, 2025, conduct a review of submissions from July 16 to August 11, 2025, and announce the official bid award on August 15, 2025, with contracts going into effect immediately. The process requires vendors to submit five government references and complete an online reference form by the bid submission deadline of July 11, 2025, at 12 noon EST.
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Text version
Start Date Due Date
VSA Publishes Solicitation for Vendors March 14, 2025 March 14, 2025
Vendor Registration - All bidders must create an account with VendorLink and be listed as
"Planholder" prior to the bid period opening .
March 14, 2025
June 5, 2025 at 5:00 pm EST
VSA Publishes Invitation for Bid Announcement Publication and Advertisement March 28, 2025 March 28, 2025
VSA Publishes NAPC Advertisement March 28, 2025 March 28, 2025
VSA Publishes Newspaper Advertisement March 28, 2025 March 28, 2025
Start Date Due Date
"Add/Delete" Form due to VSA (kmitman@virginiasheriffs.org) - Requests for any equipment that needs to be available for bidding for the 2025-2026 contract year. This form is available in
VendorLink within the "Documents" section of Bid 26-07-0711.
April 1, 2025 April 1, 2025
VSA Publishes First Draft Bid Package in VendorLink for Vendor Review April 14, 2025 April 14, 2025
Deadline for Vendors to Submit the Pre-Bid Conference RSVP to kmitman@virginiasheriffs.org -
Meeting materials will be provided to all who RSVP April 16, 2025 April 16, 2025
Deadline for Vendors to Respond to the VSA (kmitman@virginiasheriffs.org) regarding the First
Draft Bid Package - All responses must be submitted using the "Add/Delete" Form which is available in VendorLink within the "Documents" section of Bid 26-07-0711 - This response is for any additional changes that need to be made to the list of equipment included in the First Draft
Bid Package that will go out to bid.
April 22, 2025 April 22, 2025
Pre-Bid Conference for all Vendors - Meeting will be held via Zoom.
April 25, 2025 at 10:00 am EST
April 25, 2025 at 12:00 pm EST
Start Date Due Date
VSA Publishes Second Draft Bid Package in VendorLink for Vendor Review May 8, 2025 May 8, 2025
Deadline for Vendors to Respond to the VSA (kmitman@virginiasheriffs.org) regarding the Second
Draft Bid Package - All responses must be submitted using the "Add/Delete" Form which is available in VendorLink within the "Documents" section of Bid 26-07-0711 - This response is for any additional changes that need to be made to the list of equipment included in the Second Draft
Bid Package that will go out to bid.
May 15, 2025 May 15, 2025
Start Date Due Date
VSA Finalizes List of Equipment Eligible for Bidding - Published in VendorLink June 3, 2025 June 3, 2025
Bid Period Open - All bidding must be completed within VendorLink to be considered . June 6, 2025 July 11, 2025 at 12 noon EST
Deadline for Vendors to Submit Bid Package - All pricing and required documents to be submitted within VendorLink .
July 11, 2025 at 12 noon EST
July 11, 2025 at 12 noon EST
Deadline for 5 Government References to complete VSA online Government Reference Form for bidding Vendors.
July 11, 2025 at 12 noon EST
July 11, 2025 at 12 noon EST
VSA Publishes Bid Tabulation Results July 15, 2025 July 15, 2025 by 5:00 pm EST
VSA Review of all Bid Submissions July 16, 2025 August 11, 2025
VSA Publishes Intent to Award/Bidder Review of Award August 12, 2025 August 12, 2025
VSA Announces and Publishes Official Bid Award - All awarded contracts go into effect. August 15, 2025 August 15, 2025
Program Introduction and Solicitation
New/Updated Model Specification Review 1
New/Updated Model Specification Review 2
Bid Finalization and Announcement
Virginia Sheriffs’ Association 2025-2026 Heavy Equipment Calendar
Bid 26-07-0711
File details come from the government source that posted it. Updated .