Vendor_Submission_Forms_(2025).pdf

This is a Request for Proposal (RFP) submission document issued by Mt. San Antonio College and the City of Newark, New Jersey for procurement #2026-008, Family Fun Day 2026, seeking a comprehensive Point of Sale (POS) and credit card processing software solution. The college requires a system capable of supporting in-person and online transactions across multiple campus departments including retail operations, event ticketing, student services, and mobile transactions. The solution must integrate with existing campus systems such as ERP, SIS, and authentication platforms, and serve as a payment gateway for platforms including Vivenu, AudienceView Unlimited, and Handshake. The proposal release date was October 20, 2025, with a mandatory pre-proposal meeting scheduled for November 3, 2025, and an electronic bid submission deadline of December 1, 2025 (with the City of Newark noting a February 27, 2026 deadline for their portal submission at 10:15 a.m.). The anticipated contract start date is March 1, 2026, with an initial term of five years and options to renew for two subsequent two-year periods.

Vendor evaluation will utilize a best-value procurement method, scoring proposals across seven criteria: experience (10%), product ability (25%), methodology (15%), timeline (10%), total cost of ownership (15%), campus understanding (5%), and cost proposal (20%). Vendors must demonstrate extensive experience serving higher education clients and provide a scalable, secure, and user-friendly technology platform with robust reporting and administrative controls. The solution must comply with PCI-DSS and FERPA requirements. No specific budget ranges or set-aside designations for disadvantaged enterprises are explicitly stated in the documentation. The RFP does not identify incumbent vendors, though the college requires integration with existing campus technology ecosystems serving diverse departments including Cafe 91, Student Health, Horticulture Program, Facility Rentals, and Athletic Special Events, indicating a complex implementation requirement.