Vendor_Submission_Forms_(2025).pdf

This Vendor Submission Forms document supports Mt. San Antonio College's RFP #2026-008 for a comprehensive Point of Sale (POS) and credit card processing software solution. The college seeks a system to support multiple campus departments including retail operations, event ticketing, student services, and mobile transactions, with capability for both in-person and online payment processing. The solution must integrate with existing campus systems such as the ERP, SIS, and authentication platforms, and serve as the payment gateway for Vivenu, AudienceView Unlimited, and Handshake applications. The proposal release date is October 20, 2025, with a mandatory pre-proposal meeting scheduled for November 3, 2025, and a submission deadline of December 1, 2025. The anticipated contract start date is March 1, 2026. The initial contract term is estimated at five years with options to renew for two subsequent two-year terms.

Evaluation will utilize a best-value procurement method across seven weighted criteria: experience serving higher education clients (10%), product ability (25%), methodology (15%), implementation timeline (10%), total cost of ownership (15%), campus understanding (5%), and cost proposal (20%). The solution must comply with PCI-DSS and FERPA requirements and demonstrate scalability, security, and user-friendliness with robust reporting and administrative controls. The RFP does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. No incumbent vendors are mentioned, though the college requires seamless integration with existing technology ecosystems across diverse campus departments including Cafe 91, Student Health, Horticulture Program, Facility Rentals, and Athletic Special Events. No specific budget range is explicitly stated in the available documentation.