Vendor Performance Report12.28.24.pdf
PDF 430 KB Posted
- Attached to
- Master Agreement AZ|CTR065018
- Contract number
- CTR065018
- Issued by
- Arizona
About this file
This document is a Vendor Performance Report (VPR) issued by the Arizona Department of Transportation (ADOT) Administrative Services Division, Procurement Group, regarding the performance of ACE Surface Maintenance, Inc. The report involves a contract for sweeping services at various ADOT locations, with the primary focus on addressing a potential violation of contract terms related to service delivery on state holidays.
The contract (CTR065018) involves ACE Surface Maintenance providing sweeping services at multiple ADOT locations, including MVD facilities in Chandler, West Phoenix, Goodyear, South Mountain, Glendale, Northwest, Surprise, Scottsdale, Southeast Regional, Tempe, and MVD Headquarters. The invoices dated 12/28/2023 show services performed on four dates in December 2023, with rates ranging from $65 to $125 per service, depending on the location. The total invoiced amount across all locations is approximately $3,260. The specific performance issue arose from ACE Surface Maintenance providing services on Christmas Day without prior authorization, which potentially violates section 3.1 and 3.2.1 of the contract's scope of work regarding work hours and holiday service restrictions.
View the file
Other files
Show all 21
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Vendor Performance Report Arizona Department of Transportation
Administrative Services Division Procurement Group
1 W. Jackson St., MD 100P Phoenix, AZ 85007 email: procurement@azdot.gov
This document should be used to document positive or negative performance by a contractor and to state whether corrective action is required. Please complete & return to ADOT Procurement.
Rev. 08/2016
PART 1 AGENCY REPORT
Agency/ORG: Agency ORG Address:
Contact: Telephone: Contact Address:
Vendor: Vendor Contact:
Contract No.: PO Number: Date: Invoice: Date:
Describe the performance issue. Be accurate, complete and factual. Use an attachment if necessary.
Reporting incident, no action requested.
Specific action requested:
Signature of Agency Representative Date
PART 2 – ADOT PROCUREMENT ACTION
Date of Action Action Taken:
Procurement Officer Date
2975 1655 W. Jackson St Phx AZ 85007 Ed Dayao 602-909-9878 1655 W. Jackson St Phx AZ 85007 Ace Surface Joycelin Swartz
CTR065018 Several 01/10/2024 Several 12/28/2023
Several offices was serviced on Christmas day.
In accordance with 3.1 of the scope of work, unless the supplier received authorization, they have violated that section of contract .
3.2.1.
All work shall be completed between the hours listed on Exibit 4, unless otherwise designated by the department.
No work will be performed on weekends , State Holidays or applicable state furlough without prior approval by the
Department
01/10/2024
ADOA Human Resources 2024 Holiday Calendar
New Year's Day 2024 Monday, January 1 Martin Luther King, Jr. / Civil Rights Day Monday, January 15 Lincoln / Washington / President's Day Monday, February 19 Memorial Day Monday, May 27 Independence Day Thursday, July 4 Labor Day Monday, September 2 Columbus Day Monday, October 14 Veterans Day Monday, November 11 Thanksgiving Thursday, November 28 Christmas Day Wednesday, December 25 New Year's Day 2025 Wednesday, January 1
AACEE Surfacee Maintenance,, Inc.
3418 N 29TH AVE
Phoenix, AZ 85017 US 602-455-4797 acesurf@acesurface.com
IInvoice
BBILLL TO
ADOT
1655 W Jackson Street Phoenix, AZ 85007
SSHIPP TO
ADOT
Location 1 Chandler MVD 50 S Beck Avenue
IINVOICEE # DDATE TTOTALL DUE DDUEE DATE TTERMS EENCLOSED
29988 12/28/2023 $260.00 01/27/2024 Net 30
PO## // WO#
PO0000567024
DATE ACTIVITY QTY RATE AMOUNT
12/04/2023 SSweepingg Service
PO0000567024
1 65.00 65.00
12/11/2023 SSweepingg Service
PO0000567024
1 65.00 65.00
12/18/2023 SSweepingg Service
PO0000567024
1 65.00 65.00
12/25/2023 SSweepingg Service
PO0000567024
1 65.00 65.00
BALANCE DUE $260.00
Phoenix, AZ 85017 US 602-455-4797 acesurf@acesurface.com
IInvoice
BBILLL TO
ADOT
1655 W Jackson Street Phoenix, AZ 85007
SSHIPP TO
ADOT
Location 19 West Phoenix Dual 4005 N 51st Avenue
IINVOICEE # DDATE TTOTALL DUE DDUEE DATE TTERMS EENCLOSED
30251 12/28/2023 $1,000.00 01/27/2024 Net 30
PO## // WO#
PO0000567470
DATE ACTIVITY QTY RATE AMOUNT
12/04/2023 SSweepingg Service
PO0000567470
1 125.00 125.00
12/06/2023 SSweepingg Service
PO0000567470
1 125.00 125.00
12/11/2023 SSweepingg Service
PO0000567470
1 125.00 125.00
12/13/2023 SSweepingg Service
PO0000567470
1 125.00 125.00
12/18/2023 SSweepingg Service
PO0000567470
1 125.00 125.00
12/20/2023 SSweepingg Service
PO0000567470
1 125.00 125.00
12/25/2023 SSweepingg Service
PO0000567470
1 125.00 125.00
12/27/2023 SSweepingg Service
PO0000567470
1 125.00 125.00
Thank you for your business.
ACH Payments:
Routing: 122187445 Account: 2133023476 Revised invoice 2 - new price.
BALANCE DUE $1,000.00
Phoenix, AZ 85017 US 602-455-4797 acesurf@acesurface.com
IInvoice
BBILLL TO
ADOT
1655 W Jackson Street Phoenix, AZ 85007
SSHIPP TO
ADOT
Location 20 Goodyear CDL 14370 W Van Buren Street
IINVOICEE # DDATE TTOTALL DUE DDUEE DATE TTERMS EENCLOSED
29974 12/28/2023 $260.00 01/27/2024 Net 30
PO## // WO#
PO0000567048
DATE ACTIVITY QTY RATE AMOUNT
12/04/2023 SSweepingg Service
PO0000567048
1 65.00 65.00
12/11/2023 SSweepingg Service
PO0000567048
1 65.00 65.00
12/18/2023 SSweepingg Service
PO0000567048
1 65.00 65.00
12/25/2023 SSweepingg Service
PO0000567048
Phoenix, AZ 85017 US 602-455-4797 acesurf@acesurface.com
IInvoice
BBILLL TO
ADOT
1655 W Jackson Street Phoenix, AZ 85007
SSHIPP TO
ADOT
Location 7 South Mountain MVD 221 E Olympic Drive
IINVOICEE # DDATE TTOTALL DUE DDUEE DATE TTERMS EENCLOSED
29975 12/28/2023 $520.00 01/27/2024 Net 30
PO## // WO#
PO0000567128
DATE ACTIVITY QTY RATE AMOUNT
12/04/2023 SSweepingg Service
PO0000567128
1 65.00 65.00
12/06/2023 SSweepingg Service
PO0000567128
1 65.00 65.00
12/11/2023 SSweepingg Service
PO0000567128
1 65.00 65.00
12/13/2023 SSweepingg Service
PO0000567128
1 65.00 65.00
12/18/2023 SSweepingg Service
PO0000567128
1 65.00 65.00
12/20/2023 SSweepingg Service
PO0000567128
1 65.00 65.00
12/25/2023 SSweepingg Service
PO0000567128
1 65.00 65.00
12/27/2023 SSweepingg Service
PO0000567128
1 65.00 65.00
Thank you for your business.
ACH Payments:
Routing: 122187445 Account: 2133023476
BALANCE DUE $520.00
Phoenix, AZ 85017 US 602-455-4797 acesurf@acesurface.com
IInvoice
BBILLL TO
ADOT
1655 W Jackson Street Phoenix, AZ 85007
SSHIPP TO
ADOT
Location 17 Glendale Service Center 16380 N 59th Avenue
IINVOICEE # DDATE TTOTALL DUE DDUEE DATE TTERMS EENCLOSED
29958 12/28/2023 $380.00 01/27/2024 Net 30
PO## // WO#
PO0000567029
DATE ACTIVITY QTY RATE AMOUNT
12/04/2023 SSweepingg Service
PO0000567029
1 95.00 95.00
12/11/2023 SSweepingg Service
PO0000567029
1 95.00 95.00
12/18/2023 SSweepingg Service
PO0000567029
1 95.00 95.00
12/25/2023 SSweepingg Service
PO0000567029
1 95.00 95.00
BALANCE DUE $380.00
Phoenix, AZ 85017 US 602-455-4797 acesurf@acesurface.com
IInvoice
BBILLL TO
ADOT
1655 W Jackson Street Phoenix, AZ 85007
SSHIPP TO
ADOT
Location 18 Northwest Dual 20626 N 26th Avenue
IINVOICEE # DDATE TTOTALL DUE DDUEE DATE TTERMS EENCLOSED
29978 12/28/2023 $260.00 01/27/2024 Net 30
PO## // WO#
PO0000567055
DATE ACTIVITY QTY RATE AMOUNT
12/04/2023 SSweepingg Service
PO0000567055
1 65.00 65.00
12/11/2023 SSweepingg Service
PO0000567055
1 65.00 65.00
12/18/2023 SSweepingg Service
PO0000567055
1 65.00 65.00
12/25/2023 SSweepingg Service
PO0000567055
Phoenix, AZ 85017 US 602-455-4797 acesurf@acesurface.com
IInvoice
BBILLL TO
ADOT
1655 W Jackson Street Phoenix, AZ 85007
SSHIPP TO
ADOT
Location 16 Surdrise MVD 13009 W Bell # oaR
IINVOICEE / DDATE TTOTALL DUE DDUEE DATE TTE# MS EENCLOSED
30255 12$28$2023 Y260.00 01$27$2024 Net 30
PO// $ WO/
PO0000567335
DATE ACTIVITQ wTQ # ATE AMOUNT
12$04$2023 SSp eedingg Service
PO0000567335
1 65.00 65.00
12$11$2023 SSp eedingg Service
PO0000567335
1 65.00 65.00
12$18$2023 SSp eedingg Service
PO0000567335
1 65.00 65.00
12$25$2023 SSp eedingg Service
PO0000567335
BALANCE DUE Y260.00
Phoenix, AZ 85017 US 602-455-4797 acesurf@acesurface.com
IInvoice
BBILLL TO
ADOT
1655 W Jackson Street Phoenix, AZ 85007
SSHIPP TO
ADOT
Location 6 Scottsdale MVD 7339 E Paradise Lane
IINVOICEE # DDATE TTOTALL DUE DDUEE DATE TTERMS EENCLOSED
29983 12/28/2023 $380.00 01/27/2024 Net 30
PO## // WO#
PO0000567109
DATE ACTIVITY QTY RATE AMOUNT
12/04/2023 SSweepingg Service
PO0000567109
1 95.00 95.00
12/11/2023 SSweepingg Service
PO0000567109
1 95.00 95.00
12/18/2023 SSweepingg Service
PO0000567109
1 95.00 95.00
12/25/2023 SSweepingg Service
PO0000567109
Phoenix, AZ 85017 US 602-455-4797 acesurf@acesurface.com
IInvoice
BBILLL TO
ADOT
1655 W Jackson Street Phoenix, AZ 85007
SSHIPP TO
ADOT
Location 4 Southeast Regional MVD 4123 E Valley Auto Mall Drive
IINVOICEE # DDATE TTOTALL DUE DDUEE DATE TTERMS EENCLOSED
29984 12/28/2023 $380.00 01/27/2024 Net 30
PO## // WO#
PO0000567337
DATE ACTIVITY QTY RATE AMOUNT
12/04/2023 SSweepingg Service
PO0000567337
1 95.00 95.00
12/11/2023 SSweepingg Service
PO0000567337
1 95.00 95.00
12/18/2023 SSweepingg Service
PO0000567337
1 95.00 95.00
12/25/2023 SSweepingg Service
PO0000567337
Phoenix, AZ 85017 US 602-455-4797 acesurf@acesurface.com
IInvoice
BBILLL TO
ADOT
1655 W Jackson Street Phoenix, AZ 85007
SSHIPP TO
ADOT
Location 9 MVD EmRgol ee South Parkiny Lot 1801 W Jefferson Street
IINVOICEE # DDATE TTOTALL DUE DDUEE DATE TTE/ MS EENCLOSED
30247 12$28$2023 Y260.00 01$27$2024 Net 30
PO## $ WO#
PO0000536061
DATE ACTIVITQ wTQ / ATE AMOUNT
12$04$2023 SSp eeRinyy Service
PO0000566921
1 65.00 65.00
12$11$2023 SSp eeRinyy Service
PO0000566921
1 65.00 65.00
12$18$2023 SSp eeRinyy Service
PO0000566921
1 65.00 65.00
12$25$2023 SSp eeRinyy Service
PO0000566921
BALANCE DUE Y260.00
Phoenix, AZ 85017 US 602-455-4797 acesurf@acesurface.com
IInvoice
BBILLL TO
ADOT
1655 W Jackson Street Phoenix, AZ 85007
SSHIPP TO
ADOT
Location 2 Tempe MVD 1703 E Larkspur Lane
IINVOICEE # DDATE TTOTALL DUE DDUEE DATE TTERMS EENCLOSED
29987 12/28/2023 $260.00 01/27/2024 Net 30
PO## // WO#
PO0000567414
DATE ACTIVITY QTY RATE AMOUNT
12/04/2023 SSweepingg Service
PO0000567414
1 65.00 65.00
12/11/2023 SSweepingg Service
PO0000567414
1 65.00 65.00
12/18/2023 SSweepingg Service
PO0000567414
1 65.00 65.00
12/25/2023 SSweepingg Service
PO0000567414
Phoenix, AZ 85017 US 602-455-4797 acesurf@acesurface.com
IInvoice
BBILLL TO
ADOT
1655 W Jackson Street Phoenix, AZ 85007
SSHIPP TO
ADOT
Location 8 MVD Headquarters 1801 W Jefferson Street
IINVOICEE # DDATE TTOTALL DUE DDUEE DATE TTERMS EENCLOSED
30250 12/28/2023 $260.00 01/27/2024 Net 30
PO## // WO#
PO0000567789
DATE ACTIVITY QTY RATE AMOUNT
12/04/2023 SSweepingg Service
PO0000567789
1 65.00 65.00
12/11/2023 SSweepingg Service
PO0000567789
1 65.00 65.00
12/18/2023 SSweepingg Service
PO0000567789
1 65.00 65.00
12/25/2023 SSweepingg Service
PO0000567789
1 65.00 65.00
Thank you for your business.
ACH Payments:
Routing: 122187445 Account: 2133023476
Certificate Of Completion Envelope Id: DCBDB36457CC45DD9C7E507B309F6BBE Status: Completed Subject: Complete with DocuSign: Ace Sweeping VPR.pdf Source Envelope:
Document Pages: 14 Signatures: 1 Envelope Originator:
Certificate Pages: 1 Initials: 0 Laura Forst AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-07:00) Arizona
206 S 17th Ave Phoenix, AZ 85007 LForst@azdot.gov IP Address: 162.59.200.193
Record Tracking Status: Original
1/25/2024 9:30:36 AM
Holder: Laura Forst LForst@azdot.gov
Location: DocuSign
Signer Events Signature Timestamp Laura Forst lforst@azdot.gov
ADOT
Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style
Using IP Address: 162.59.200.193
Sent: 1/25/2024 9:31:51 AM Viewed: 1/25/2024 9:32:13 AM Signed: 1/25/2024 9:32:20 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/25/2024 9:31:51 AM Certified Delivered Security Checked 1/25/2024 9:32:13 AM Signing Complete Security Checked 1/25/2024 9:32:20 AM Completed Security Checked 1/25/2024 9:32:20 AM
Payment Events Status Timestamps
File details come from the government source that posted it. Updated .